Total 6 Junior Executive level Business Management / Project / Planning job vacancies in HK-AIA Central

Business Support Assistant
Permanent
Central London
£30,000 - £35,000

As a result of the continued growth this Engineering Consultancy are looking for a full time Business Support Assistant to join their team.

As a company they have 7 locations across the UK and there is a member of the Business Support team in each of the offices who are there to provide support to the Technical Team and Directors to deliver projects in an efficient and timely manner.

You will report to the Business Support Manager and they will contribute to the overall success of the business on a daily basis. You will have the opportunity to grow with the business as it has significant development plans.

Responsibilities include:

- Day to day project administration (including drafting of quotes, reports, booking of appointments, liaising with clients)
- Transcribing of dictation
- Updating management software
- Arranging for invoices to be raised
- Monitoring payments received those issued
- Providing information to the Directors for management meetings on a monthly basis
- Day to day management of the office environment (including telephones, stationery etc)

Essential Experience

- Microsoft Office including Excel, Word, Powerpoint
- Organisation of own time and others
- Ability to work unsupervised
- Excellent time management skills
- Demonstrate working within a Team
- Self-Motivated
- Strong analytical skills
- Quality Processes and procedures (ISO 9001)
- Report writing
- Document control

Benefit Package

- Flexible working arrangements
- Competitive Salary
- Company Pension Scheme
- Increased holiday entitlement for long service

This position is business critical so if you are interested in such a role apply now for an immediate call back.

Please note they are unable to offer sponsorship for this role so all applicants must be eligible to work in the UK.

Position Summary:

The Project Assistant is responsible for essential administrative and project support in planning, financial tracking, reporting, business development activity, project management, meeting management, and administrative processing. Working in tandem with the Leadership Team, the incumbent will anticipate needs and deliver on a wide range of requirements that create efficiency for leaders and projects.

This is a dynamic role with exposure to all aspects of our business, that requires an ambitious self-starter with excellent upwards management skills and with aspirations to become a program manager, or specialist in one of our support teams.

Essential Duties and Responsibilities:

• Leading an exceptional standard of proactive, organized and detail-oriented team and project administrative support, striving to evaluate and systematize our administrative support practices and create a world class standard of excellence in efficient administration on our team.
• Using or learning a full range of key systems (CRM, CoPilot, Financial Management System, Knowledge Management, HR Systems) to interrogate, collect and validate data for regular required team reporting, including Utilization Reports, Revenue Reports, Financial Reports, People and HR Reporting, Pilot Technology Reports, Project Reports and Contracting Reports.
• Automate, draft and prepare responses to routine inquires; work with team to automate correspondence and communication, develop systems of prioritization, work with leadership team to optimize team meeting management, agendas, scheduling and documentation.
• Support project teams as needed with project administration and planning including resource utilization tracking and owning project administrative tasks to be delivered on time and to budget. Supporting the project team with a variety of administrative and logistical tasks as needed, including the development and production of program materials
• Meeting management support, including working with teams to lead team efficiency and strong disciplines in team meeting tracking, preparation, agenda setting, follow up and action tracking, and ensuring these disciplines are always proactively observed and used to drive efficiency and effectiveness.
• Supporting key office priorities and strategic initiatives as they arise, including but not limited to, administrative support on marketing campaigns, technology pilots and outbound business development scheduling, travel planning, administrative processing.
• Represent the team confidently, professionally and thoroughly to ensure operational deliverables meet our needs, including interacting with internal colleagues in other regions and with clients.
• Working closely with our executive directors to anticipate and meet all administrative needs related to their roles, exercising strong upwards management to deliver a world class standard of efficient and effective executive support and gaining exposure and involvement in many aspects of our business, acting as an administrative business partner. 
• Support the preparing and shipping of project and method materials, maintaining project items and stock levels. Track and order materials needed in line with policy.
• Provide support with logistics and planning for business travel, client events and team events.
• Act as a point person for financial management of contractor work orders and invoicing.
• Perform other job-related duties and responsibilities as assigned.

Position Knowledge, Skills and Abilities Required

• Administrative and Organization Management Skills

• Able to set priorities, organize and manage multiple tasks independently without prompting. Able to engage multiple team members to prompt, track, plan, gather data and get tasks completed effectively. Ability to deliver, enforce and influence higher standards of excellence where necessary.
• Anticipates needs; takes proactive approach to work; manages upwards effectively including regular communication, service orientation and logging/tracking progress to bring decisions and issues for resolution. Continuous improvement mindset which drives continual innovation in administrative efficiency.
• Strong and assertive voluntarism to solve for team needs, find new solutions, garner input and lead effective engagement to improve the team’s efficiency. Professional, supportive, positive and service-oriented demeanor at all times, with strong business acumen to aid prioritization and client/market-centricity.
• Meets deadlines; manages time effectively; accountable for all aspects of the role; sets guidelines and timelines and holds self and others accountable for delivery to achieve excellence. Strong attention to detail; focused on quality, excellence and professional business acumen.
• Data and numeracy oriented. Ability to use or learn multiple administrative, financial and client IT systems to work effectively and to support with data-driven reporting.

• Client Relationship Management

• Ability to establish professional and personal credibility with colleagues, clients, faculty and venders; owns relationships
• Strong interpersonal and communication skills, confident and ability to engage multiple stakeholders to achieve the most optimal outcomes (e.g. deliverables, tasks or reporting)

   

• Technical Skills

• Project management capability
• Proficient in Microsoft Office Outlook, Excel, Word and PowerPoint
• Able to learn and work in various databases and systems
• Strong interpersonal skills and the ability to build relationships.
• Customer orientation mindset, sees self as an enabler
• Critical thinker; can think outside the box, problem solve easily and find creative solutions to challenges.
• Learning mindset with the ability to quickly acclimatize and master tools and new systems
• Agile and resilient, can cope under pressure and multitask effectively

Education and Experience Requirements:

• Degree qualified
• Minimum of 1-year administrative experience in a corporate setting
• Project management experience, ideally holding a PM qualification
• Knowledge of Office 365 or other office software systems, preferably with experience of CRM systems, financial management systems and other operational support systems.

Full time ongoing position
Location Central Tablelands region (Bathurst, Cowra, Mudgee, Molong, Lithgow, Orange)
Salary starting from $93,295pa super
Work and learn with incredible leaders to build your skills

Central Tablelands LLS region is located in central NSW and covers an area of approximately 31,365 km2. It includes the major towns of Bathurst, Blayney, Cowra, Lithgow, Molong, Mudgee, Oberon and Orange and falls predominantly within Wiradjuri Aboriginal country. The region is home to over 156,000 residents and is home to a diverse range of industries including the major retail centres of Bathurst and Orange, the major university city of Bathurst and major mining operations. Check out the amazing living destinations, events and things to do on your weekends when living in the country .
Why Join Us?
At Central Tablelands LLS, we thrive on innovation, adaptability, and fostering a
... Click here to view more detail / apply for Assistant Project Officer Bathurst, Cowra, Lithgow, Molong, Mudgee, Orange, Regional NSW 8 Sep 2024

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Assistant Materials Planner
Job no: 498718 Work type: Permanent-Full Time Company: LINFOX ARMAGUARD PTY LTD Location: Frenchs Forest Advertised: 04 Jul 2024 AUS Eastern Standard Time Applications close: Apply now


Operating since 1938, Linfox Armaguard Group has evolved from a cash-in-transit business to a leading secure currency supply chain and technology solutions enterprise. Trusted by our customers in banking, retail, hospitality, medical and government, we offer unrivalled reach to every corner of Australia and New Zealand. Our reputation is built on a culture of safety, underpinned by a commitment to robust security policies, procedures, and systems. We are committed to ongoing development of our people and encourage career progression at every opportunity. Expect this and more when you join Linfox Armaguard Group.
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FIND YOUR 'BETTER' AT Blue Cross

We don’t simply believe in being ‘The Best’. We believe in better - because there’s no limit to how far ‘better’ can take us.

We believe in empowering every one of our people to find their 'better' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives.

If you believe in better, we’d love to hear from you.

About the Role

Help introduce products & services to clients & intermediaries by developing and maintaining good working relationship with them through regular visits

Duties / Accountabilities

• Help introduce products & services to clients & intermediaries by developing and maintaining good working relationship with them through regular visits;
• Provide quotation & advice to clients / intermediaries as well as handle services & product enquiries;
• Support the team in organizing marketing activities and promotional campaigns;
• Prepare routine reports and provide daily supports to the team for developing GI & Travel business
• Obtain and maintain licence as an individual insurance agent of Blue Cross with the Insurance Authority, and, where necessary, upon successful licensing as individual insurance agent with the Insurance Authority, advise on or arrange contracts of insurance or carry on regulated activity;
• Handle ad-hoc projects as assigned.

Competencies

• A team player with great initiative, positive and ability to work under pressure;
• Good communication, presentation and interpersonal skills;
• Excellent command of spoken and written English and Chinese;
• Proficient in Microsoft Word, Excel and PowerPoint.

Education/Work Experience

• University degree in Business Administration or related disciplines, or Diploma in insurance or related disciplines;
• Fulfilment of the fit and proper criteria of the Insurance Authority for licensing as an individual insurance agent of the Company, and the minimum education and qualifications requirements, including but not limited to passes in IIQE Paper 1 & 2 [subject to the regulated activities to be conducted];
• Qualified IIQAS, LOMA, ANZIIF (Senior Associate) or other related professional insurance qualifications an advantage;
• Minimum 1 year’s work experience; fresh graduate will also be considered.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

MRAEL are seeking a highly motivated and bubbly Business Trainee to join the team at Triumph Financial Planning. This position will commence in January 2024. The successful candidate will perform the Read More...

Click here to view more detail / apply for Business Traineeship - Junior