Total 1 Junior Executive level Business Management / Project / Planning job vacancies in Hanoi

JOB PURPOSE

Under the management of the SNV Project Manager, the Project Assistant will be based in Hanoi office and provide administrative and logistical support to project implementation and preparation.

RESPONSIBILITIES:

• Provide overall project support to the Project Manager and team to ensure the project inception phase operate smoothly and effectively.
• Provision of administrative support e.g. drafting of letters to request official approvals for project activities, events, surveys etc.
• Preparation of detailed cost-estimates and budgets for project activities
• Organise travel and logistics for project events, missions, visitors, workshops/meetings etc.
• Provide English-Vietnamese interpretation/translation support as/if needed from time to time
• Identification, selection and management of service providers and suppliers (working with SNV Viet Nam’s Procurement Officer)
• Support in preparation, consolidation and management of contracts, partner contracts (in collaboration with advisors), program/ project documentation and correspondence.
• Together with advisors-in charge, follow-up on partner contracts and contract implementation, financial advances, reporting and clearance.
• Book-keeping and basic accounting (collection and compilation of receipts, evidence/records of expenditures, and settlement of payments, basic reporting on project expenses working with SNV Viet Nam’s Admin & Finance Officers)
• Provide projects with M&E support in line with the M&E plan assigned by the project manager and M&E advisor. Tasks include regular field monitoring to track progress, and collect data on results, targets, milestones, performance and changes in the lifetime of the projects; supporting the M&E adviser to enter and update data.
• Manage the filing storage (hard and soft copies), including consolidating and uploading project agendas, plans and reports to the appropriate SNV shared drives.
• Other appropriate supporting tasks assigned by the Project Manager.