Major Duties: This is not an all-inclusive list

A SURFACE MAINTENANCE MECHANIC LEADER, WL-5801-11, (1) Leader Duties: a. Assigns work orders to specific crewmembers and selects workers for various jobs on the basis of knowledge, skills, and abilities. Passes on to workers instructions received from the supervisor, demonstrates proper work methods, and starts work. Insures that needed plans, blueprints, material, and tools are available, and that needed stock is obtained from supply locations.
b. Assures that there is enough work to keep everyone in the work crew busy. Checks work in progress and when finished for compliance with supervisor's instructions, work orders, and established shop procedures on work sequence, procedures, methods and deadlines; and directs or advises other workers to follow supervisor's instructions and to meet deadlines. Answers workers' questions regarding procedures, policies, written instructions, and other directives. Interprets work instructions and assists lower graded repairers or trainees in the more difficult and complex tasks.
(2) Non-Supervisory Duties: a. Performs maintenance, troubleshooting, and major repair on heavy-duty mobile equipment, combat, tactical, and automotive vehicles. This may include self-propelled artillery, tracked cargo and personnel carriers, road graders, mobile cranes, front loaders, bulldozers, power shovels, tanks, tracked combat vehicles, all terrain vehicles, semi trailers, forklifts, tractors, and accessory equipment. Troubleshoots, repairs and/or overhauls, as a regular and recurring duty, a variety of the mechanically complex major systems to include internal combustion engines, turbine engines, automatic and non-automatic transmissions, heavy duty drive line systems, and hydraulic utility systems and controls, cross drive or similar multi-system transmissions and a variety of intricate fuel injection systems.
b. Troubleshoots equipment with a variety of the mechanically complex major systems and diagnoses difficult performance problems and the cause of mechanical failures by means of visual and auditory checks, uses test equipment such as engine analyzers, compression testers, voltmeters, ohmmeters, pressure gauges and computer diagnostic tools. Utilizes embedded diagnostics in equipment and a wide variety of specialized original equipment manufacturer system analyzers in order to determine the exact nature or extent of repair
c. Removes and disassembles engines and complex major assemblies, sub-assemblies, components, and fuel, hydraulic, and oil pressure systems. Makes the appropriate repairs, overhaul, or modifications in accordance with the proper repair specifications and procedures, and improvises repair techniques when standard procedures are not available. Reassembles engines and other systems, and adjusts, tests, and reinstalls in vehicles and equipment as necessary. Makes adjustments and repairs to electrical and suspension systems.
d. Independently performs repairs and maintenance functions with little or no supervision in remote locations. Provides technical guidance and specialized team leadership to lower grade employees within the team. Assists lower grade mechanics in performing major repair work on interconnected complex systems such as electrical, air and hydraulic systems, complex state of the art electrical and electronic systems that use specialized diagnostic equipment to identify problems, complex fuel injection systems and other similar complex systems
e. Conducts readiness and repair inspections on vehicles and associated equipment supported by the activity. Performs operational inspections and ensures vehicles and equipment are properly serviced, including brake adjustments, replacing hydraulic fluids, greasing, cleaning, etc., and performs other preventive maintenance operations as required. Inspects supported equipment prior to use during Inactive Duty Training (IDT) and Annual Training (AT), to ensure that it is functioning properly May serve as a commodity inspector during Command Maintenance Management evaluations (COMET) or as a member of a Maintenance Assistance Instruction Team (MAIT).
f. Performs electrical repairs on complex state of the art electrical and electronic systems requiring extensive training on specialized diagnostic equipment to identify problems.
g. Assists in the maintenance of production reports and records, and makes recommendations to the supervisor.

Performs other duties as assigned.

Starting at $38.16 Per Hour (WL 11)

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

The Facilities Manager is responsible for overseeing the maintenance, operation, and security of the physical facilities in NUS Business School. The Manager works closely with various departments to ensure that the facilities meet operational needs, regulatory requirements, and safety standards.

Key Responsibilities:

Renovations, Maintenance, and Repairs

• Supervise and coordinate the renovation, maintenance and repair activities for all physical assets, electrical systems, plumbing, and other equipment
• Ensure that the preventive maintenance schedules are followed and that corrective actions are taken promptly

Space Planning and Utilization

• Optimize space allocation and layout to meet organizational needs and ensure maximum space utilization
• Coordinate office relocations, expansions, or consolidations

Safety and Security

• Develop and implement safety protocols, emergency response plans, and security measures to create a safe and secure working environment
• Conduct regular safety inspections and audits

Sustainability and Environmental Initiatives

• Implement sustainable practices and initiatives to reduce the facility's environmental impact, including energy conservation, waste reduction, and green building certifications

Vendor and Supplier Management

• Manage relationships with central Campus Infrastructure, service providers, contractors, to ensure quality, cost-effectiveness, and compliance with service level agreements

Technology Integration

• Oversee the implementation and maintenance of technology systems, such as card access systems
• Develop and implement plans to ensure business continuity in the event of emergencies or disasters

Stakeholder Communication

• Establish effective communication channels with occupants, stakeholders, and other departments to address concerns, provide updates, and gather feedback

Budgeting and Financial Management

• Assist in the development and management of the facilities budget, ensuring that expenses are within allocated funds
• Identify cost-saving opportunities and implement efficient resource allocation strategies

Qualifications

• Bachelor's degree in a related field
• 5 years of relevant work experience
• Knowledge of relevant regulations, codes, and industry best practices

Skills required:

• Problem-solving and decision-making abilities
• Strong communication (verbal and written), and interpersonal skills
• Organizational and multitasking abilities
• Leadership and team management skills

(Appointment job grade will commensurate with the selected candidate's experience)

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI).

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore’s AI efforts.

AI Singapore is sourcing for an individual to join us as a HR and Facilities administrator. The individual will assist the Head of Finance and Admin in the management of personnel and facility related matters. As a HR and Facilities representative, you would need to be able to coordinate and communicate with all levels of staff to ensure delivery of HR initiatives and activities. Facility duties include activities with regards to the management of office renovation, furniture, and equipment and to ensure a high quality, comfortable, safe and an efficient working environment for all staff.

Human Resource
• Manpower Resource Planning / Reporting and Management of Headcount
• Drafting of Job Descriptions and coordination of the advertisement
• Management of AISG Careers Webpage
• Recruitment, On-boarding and orientation of Staff / Intern / Trainees
• Payroll / Stipend administration
• Management of Staff Secondment matters
• Performance Management inclusive of management reporting
• Leave and Benefit Management
• Coordination of University level Training and Development for staff
• Organisation and execution of Staff Welfare Activities

Facility Management
• Keeping track of Allocation and Loan of equipment
• Budget planning, coordination and overseeing the execution of minor renovations
• Space Planning
• Security Management
• Equipment Disposal management

Others
• Writing of recommendation reports
• To handle any other ad hoc assignments as required by supervisor

Qualifications

• Bachelor’s Degree or equivalent practical experience.
• Able to multitask
• Strong verbal and written communication skills.
• Strong interpersonal and leadership skills, effective in fostering teamwork

Main Responsibilities

Maintain and monitor complex clients’ systems:

• Responsible for technical support for complex systems and problems, ensuring performance of the asset (client) is maintained throughout the course of the contract
• Collate and evaluate statistical data related to the performance of the assets
• Support Data analytics team with ongoing improvement on automation of data gathering, analysis and reporting, including fault detection and root cause identification

Manage responses to emergency situations:

• Facilitate responses to emergency situations and recovery activities
• Evaluate and provide fast resolution to critical field performance issues
• Visit sites to diagnose BBP operational issues and develop resolution plans for complex cases that cannot be easily resolved
• Review and approve recommended repair works for major equipment and system failures
• Check performance deviations and define root cause for any performance issues and to escalate to either Engineering or Performance team, as needed.

Provide oversight on maintenance work:

• Responsible for the planning of corrective, preventive and predictive maintenance activities to ensure BBP equipment and client systems are fully functional and in optimal operating condition, preserving BBP energy savings
• Optimise maintenance plans and schedules for inspection, testing, repair and predictive maintenance of equipment and systems to minimise downtime and costs
• Provide technical guidance on equipment and systems maintenance
• Endorse resourcing requirements to achieve operational state in accordance with BBP expectations
• Drive internal and subcontractor compliance with the health & safety standards and practices

Support Customer Support/Business Development teams in creating further business opportunities:

• Foster close collaboration with Customer support team to ensure client performance and satisfaction
• Advise customer support team to correct inefficient uses of energy, both technically and procedurally and to support with data justification
• Identify potential upselling opportunities at client site during regular or ad-hoc maintenance

Organise and develop the team:

• Coach and train Central Maintenance engineers
• Drive talent recruitment and development for the department in alignment with organisational strategy

Qualifications

• Diploma/Degree in Electrical or Mechanical Engineering, Controls, Energy or Environmental Engineering.
• Possess people management experience
• 2-5 years’ experience in an Energy or Mechanical Engineering is an added advantage
• Professional Energy/Sustainability related certification a plus
• Qualification in Refrigeration and Air-conditioning and Energy Management will be an added advantage
• Well versed with HVAC systems, basic knowledge, good understanding on ACMV system and equipment
• Ability to understand piping and ducting and to oversee installation of instrumentation works (power meters, temperature sensors, and pressure sensors).
• Strong written and oral communication skills for customer interaction and report writing
• A willingness to learn and work in a team environment with extensive contact with clients
• Strong communication skills with the ability to work autonomously
• Self-starter with strong analytical and troubleshooting skills
• High level of initiative with the ability to work under pressure and extended hours, if required to meet deadlines

A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. COVID-19 Vaccination Requirements Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

What skills and experience we're looking for

We are looking to recruit a dedicated and meticulous Facilities Manager who will ensure that the buildings and grounds are in proper working order, maintaining a safe environment for all users of the School.

You will be a proactive team player leading our friendly premises team, who must be reliable, hardworking and want to be part of a support staff that make a real difference to the lives of our student community and work colleagues, every single day at the School.

Main duties include:

• To be responsible to the School Business Manager (SBM) for a range of duties relating to the security,

management, development and monitoring of the school site including the management and supervision of contractors on site.

• To lead The Joseph Rowntree School site and cleaning teams to ensure that the school premises are

maintained and developed to the highest possible standard, ensuring that the above responsibilities are

carried out efficiently and effectively.

• Overseeing the lettings of the school facilities ensuring they are managed effectively and do not impact on the presentation, assets or security of the school.
• To ensure that a safe working environment is maintained for all users of the facilities

What the school offers its staff

We offer a range of benefits, including:

• Training and development opportunities (CPD)
• Access to Cycle to Work scheme
• Access to an employee benefit scheme, which offers discounts across a range of products and services from health and wellbeing to leisure and retail.
• Access to our Employee Assistance Programme with 24/7 helpline for free and confidential advice

You will find us to the north of the historic city of York in an excellent learning environment with superb facilities.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Main Responsibilities

Maintain and monitor complex clients’ systems:

• Responsible for technical support for complex systems and problems, ensuring performance of the asset (client) is maintained throughout the course of the contract
• Collate and evaluate statistical data related to the performance of the assets
• Support Data analytics team with ongoing improvement on automation of data gathering, analysis and reporting, including fault detection and root cause identification

Manage responses to emergency situations:

• Facilitate responses to emergency situations and recovery activities
• Evaluate and provide fast resolution to critical field performance issues
• Visit sites to diagnose BBP operational issues and develop resolution plans for complex cases that cannot be easily resolved
• Review and approve recommended repair works for major equipment and system failures
• Check performance deviations and define root cause for any performance issues and to escalate to either Engineering or Performance team, as needed.

Provide oversight on maintenance work:

• Responsible for the planning of corrective, preventive and predictive maintenance activities to ensure BBP equipment and client systems are fully functional and in optimal operating condition, preserving BBP energy savings
• Optimise maintenance plans and schedules for inspection, testing, repair and predictive maintenance of equipment and systems to minimise downtime and costs
• Provide technical guidance on equipment and systems maintenance
• Endorse resourcing requirements to achieve operational state in accordance with BBP expectations
• Drive internal and subcontractor compliance with the health & safety standards and practices

Support Customer Support/Business Development teams in creating further business opportunities:

• Foster close collaboration with Customer support team to ensure client performance and satisfaction
• Advise customer support team to correct inefficient uses of energy, both technically and procedurally and to support with data justification
• Identify potential upselling opportunities at client site during regular or ad-hoc maintenance

Organise and develop the team:

• Coach and train Central Maintenance engineers
• Drive talent recruitment and development for the department in alignment with organisational strategy

Qualifications

• Diploma/Degree in Electrical or Mechanical Engineering, Controls, Energy or Environmental Engineering.
• Possess people management experience
• 2-5 years’ experience in an Energy or Mechanical Engineering is an added advantage
• Professional Energy/Sustainability related certification a plus
• Qualification in Refrigeration and Air-conditioning and Energy Management will be an added advantage
• Well versed with HVAC systems, basic knowledge, good understanding on ACMV system and equipment
• Ability to understand piping and ducting and to oversee installation of instrumentation works (power meters, temperature sensors, and pressure sensors).
• Strong written and oral communication skills for customer interaction and report writing
• A willingness to learn and work in a team environment with extensive contact with clients
• Strong communication skills with the ability to work autonomously
• Self-starter with strong analytical and troubleshooting skills
• High level of initiative with the ability to work under pressure and extended hours, if required to meet deadlines

JOB DESCRIPTION:

• Manage and supervise the maintenance team to achieve the following objectives:

1. Train, supervise and communicate departmental/individual job goals to all employees in the Maintenance team.
2. Resolve defects in a timely manner.
3. Ensure good quality of work is produced by every team member.
4. Assign jobs correctly to every team member according to their strength.
5. Continuously monitor and appraise job performance of the team.

• Conduct regular inspections and identify building defects/irregularities, propose and follow up on improvement/rectification works.
• Manage any larger scale maintenance, repair or upgrading works as necessary.
• Perform diagnostic testing and inspection for all electrical, mechanical and air-conditioning equipment and to arrange for any faults to be rectified, and to report any malfunctioning equipment.
• Monitor the maintenance schedule of contractors and to ensure that work is carried out according to schedule and the standard of work meets specification.

REQUIREMENTS:

• Possess a degree in Engineering
• Prior experience in hotel maintenance will be an added advantage.
• Good knowledge of building maintenance and property management processes for industrial or office building.
• Resourceful, self-motivated and possess a spirit of excellence as well as team player.
• Independent and able to manage and maintain positive relationships with service providers and government authorities.
• Possess good interpersonal, communication and writing skills.
• Service-oriented with good personality.
• Certified FSM is an added advantage.
• Preferably possess Class 3 license.

Summary

We are the public body that looks after England’s historic environment. We champion historic places, helping people understand, value and care for them.

Historic England have a fantastic opportunity for you to join us as our Deputy Facilities Manager in our York office.

What you will be doing

As our Deputy Facilities Manager, you will provide consistent FM service on site by delivering compliant, accessible, comfortable and attractive workplaces.

You will take day-to-day responsibility for the smooth running of facilities management on site, including tenant liaison, meeting room management, cleaning, security, repairs and maintenance, etc. You will work closely with, and deputise for the Facilities Manager, when required.

Who we are looking for

Knowledge of Compliance, statutory and non-statutory testing and checks

Knowledge of Health and Safety, routine checks and recording, Risk Assessments and RAMS

Good communication and team working skills

Provide excellent and thoughtful customer service

Knowledge of Finance and Procurement processes, budgets, KPIs and contractor performance

We are an equal opportunity employer which values diversity and inclusion. If you have a disability or neurodiversity, we would be happy to discuss reasonable adjustments to the job with you. Having just won the Gold Award from MIND, we also recognise the importance of a healthy work-life balance.

We are an inclusive employer and believe that flexible working options are for everyone. We want to make sure our working arrangements don’t prevent anyone from joining us because of their personal circumstances. We also want to provide you with the best balance in your home and work life that we can.

We are open to considering options including job sharing, part-time working, compressed hours working and different working locations, including hybrid working. Please visit our jobs pages or contact us to find out more.

Why work for Historic England

We offer a wide benefits package including a competitive pension scheme starting at 28% employer contributions, a generous 28 days holiday, corporate discounts, free entry into English Heritage sites across the country and development opportunities to ensure you achieve your goals.

We are committed to promoting equality of opportunity for everyone. Diversity helps us to perform better and attract more people to support our work. We welcome and encourage job applications from people of all backgrounds.

We particularly encourage applications from Black, Asian and Minority Ethnic candidates and candidates with disabilities as they are underrepresented within Historic England at this level.

Historic England want all of our candidates to shine in the recruitment process. Please tell us what we can do to make sure you can show us your very best self. You can contact us by email at recruitmentTeam@Historicengland.org.uk if you have any recruitment queries.

To ensure a fair and inclusive recruitment process for everyone the use of AI or automated tools is not permitted.

Interview dates: Early September 2024 - In person, York

Please follow the link for a full copy of the Job Description –

https://historicengland.org.uk/media/qynfich4/deputy-facilities-manager-york.odt

Proud member of the Disability Confident employer scheme

JOB DESCRIPTION:

• Manage and supervise the maintenance team to achieve the following objectives:

1. Train, supervise and communicate departmental/individual job goals to all employees in the Maintenance team.
2. Resolve defects in a timely manner.
3. Ensure good quality of work is produced by every team member.
4. Assign jobs correctly to every team member according to their strength.
5. Continuously monitor and appraise job performance of the team.

• Conduct regular inspections and identify building defects/irregularities, propose and follow up on improvement/rectification works.
• Manage any larger scale maintenance, repair or upgrading works as necessary.
• Perform diagnostic testing and inspection for all electrical, mechanical and air-conditioning equipment and to arrange for any faults to be rectified, and to report any malfunctioning equipment.
• Monitor the maintenance schedule of contractors and to ensure that work is carried out according to schedule and the standard of work meets specification.

REQUIREMENTS:

• Possess a degree in Engineering
• Prior experience in hotel maintenance will be an added advantage.
• Good knowledge of building maintenance and property management processes for industrial or office building.
• Resourceful, self-motivated and possess a spirit of excellence as well as team player.
• Independent and able to manage and maintain positive relationships with service providers and government authorities.
• Possess good interpersonal, communication and writing skills.
• Service-oriented with good personality.
• Certified FSM is an added advantage.
• Preferably possess Class 3 license.

**Join Our Team as a Building Project Manager in the NHS**

Looking for an interesting and rewarding position in NHS as a skilled and experienced building project manager?

There's nowhere else to look!

York Teaching Hospital Facilities Management LLP is recruiting a motivated and experienced Capital Projects Manager with a track record of delivering healthcare construction and refurbishment projects.

This is your opportunity to improve the quality of healthcare services and positively impact peoples' lives in York, Scarborough, and northeast Yorkshire.


Working under the direction of the Head of Capital Projects, you will oversee a variety of major building, refurbishment, and estate infrastructure upgrade projects as part of a helpful and supportive team. It will be your main duty to manage and deliver projects in line with regulatory requirements, best practices, and Trust policies. A basic prerequisite for ensuring that projects are completed on schedule, within budget, and with acceptable quality is the ability to manage construction contractors, design consultants and a range of internal and external stakeholders successfully.This includes creating and monitoring project plans and reporting on progress.The ability to effectively manage project risks, issues, actions, and make decisions is also key as is the ability to address roadblocks and escalate complicated issues when necessary.

Key duties of the job will include:
• Lead and manage building projects from inception to completion, ensuring timely and cost-effective delivery.
• Undertake all scheme-specific Project Management and procurement duties aligned with the RIBA Plan of Work stages 0/1 – 7 for a range of major building, refurbishment and/or engineering infrastructure upgrade projects.
• Take the principal role in planning and design of projects and leading collaboration of a group of multi-disciplinary stakeholders, including architects, engineers, contractors, NHS staff and patients, to develop project specifications and designs meeting the healthcare facility's requirements,
• Conduct feasibility studies and risk assessments to identify potential issues and propose appropriate solutions.
• Prepare project plans, budgets, schedules and monitor progress against milestones.
• Coordinate and supervise construction activities, ensuring compliance with health and safety standards and relevant regulations. Including out of hours works where required.
• Conduct regular site visits to inspect work quality and address any issues or concerns.
• Manage project contracts and procurement processes, ensuring value for money and adherence to procurement guidelines.
• Provide regular project updates to senior management and stakeholders, highlighting key achievements, risks, and mitigation strategies.
• Foster effective communication and collaboration among project team members to ensure successful project outcomes.

Our benefits

We offer a range of benefits to support our staff including:
• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.



A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities.  We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.  If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment.  It may not be suitable for every role, but we will try and be supportive where we can.  We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers.  This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy, and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Health’s standard Plan for staff on bank contracts or employed in Band 4 or above.




This advert closes on Tuesday 30 Jul 2024

Proud member of the Disability Confident employer scheme

Salary Scale (starting point depends on experience) G23-28 (£35,577-£39,267 pa) or H29-33 (£39,951 - £44,019 pa) Start Date: As soon as possible 36 hours per week/52 weeks per year We are looking to appoint a reliable, dedicated and hardworking person to lead our site team. The post holder will work closely with the Headteacher to provide excellent maintenance, cleaning and security of the school premises. The successful candidate should have an eye for detail and be able to manage the demands of a busy school. The Facilities Manager plays a key role in ensuring the smooth running of the school and providing the appropriate environment to enable students to feel safe and secure. The proposed school rebuild will provide a wonderful opportunity to contribute to developing a school to meet the needs of learners for the next 50 years. The starting point on the salary scale will reflect the successful candidate’s experience and expertise. Coombe Boys’ is a popular and highly successful non-selective 11-18 school that is federated with Coombe Girls’ School and three local primary schools to comprise the Coombe Academy Trust, based in New Malden. Coombe Boys’ has approximately 1,000 students on roll, including a mixed sixth form. Results at GCSE and in the Sixth Form are significantly above national averages and the school was graded Good with Outstanding Leadership & Management in its most recent Ofsted inspection (September 2023). We are proud of our innovative and forward thinking learning culture and our partnerships enable us to provide a wide range of opportunities for career development. WHAT WE CAN OFFER YOU: An exciting job in an outstanding multi academy trust. Fantastic support from your line managers and the Senior Leadership Team. A guaranteed CPD plan which is tailored to individual requirements. Excellent location with fast rail and bus links to London and the surrounding area. Free on site parking. Local Government Pension Scheme. Employee benefits such as cycle to work scheme and retail discounts. Access to an Employee Wellbeing Programme including counselling and mentoring. An enthusiastic Staff Association. OUR IDEAL CANDIDATE WILL: Place the learner at the centre of everything they do. Be able to work effectively as a member of a team. Have a calm and approachable disposition when dealing with students and staff. Be well organised and efficient; keeping to deadlines and encouraging others to do so. A willingness to learn to effectively use Google Classroom and related systems. Have high personal standards and the ability to motivate others to sustain those standards. Closing date: 10am, Tuesday 16th July 2024
We are unable to provide sponsorship for this role and therefore only applicants with Right to Work status in the UK will be considered. NO AGENCIES NO CVs The successful applicant will be required to undertake an Enhanced DBS Disclosure. An online search will be conducted on all shortlisted candidates.

Role and Responsibilities

• Source and manage outsourced vendors/service providers to ensure preventive maintenance are carried out as planned
• Manage all facilities related activities (aircon, electrical, cleanliness, fire safety, stationery, pantry, security, office space, etc)
• Review and recommend replacement/improvement plans.
• Conduct regular checks on grounds to ensure office space are well maintained.
• Have managerial responsibilities for handling a few direct reports within the Corporate Admin team.
• Handling leasing matters
• Running RFPs/RFQs for office renovation projects and service contract
• Overseeing operational matters to ensure that the office facilities are well maintained
• Ensure compliance to the safe management measures.

Requirements

• Degree in Building, Property Management, Facilities Management, or equivalent
• 8 to 10 years of relevant work experience
• Knowledge of mechanical & electrical maintenance
• Multi-tasking, resourceful and good sense of work priority & urgency
• Ability to work independently and in a team
• Strong written and verbal communications skills.
• Project fit-out experience will be an added advantage.
• Experience in managing service provider contracts will be advantageous
• Familiarity with public sector procurement governance and processes will be advantageous

The Role

This position will be responsible for supporting the administrative services in the planning, organising, and implementing various administrative functions and initiatives in the Corporate Real Estate (CRE) function.

Job Responsibilities

• Coordinate and manage all aspects of CRE activities, including facilities management, lease management, workplace safety and security
• Support CRE-related administrative activities such as granting physical access to the Singapore offices, creating access pass, creating new access groups, overseeing maintenance of the physical security systems, assisting in extracting physical security reports, performing annual validation checks and reviewing security video footages
• Conduct inspection of facilities within corporate offices, and liaise with technical team to rectify any faults.
• Ensure smooth operation and maintenance of the audio visual (AV) system, whilst keeping an up-to-date inventory for auditing purposes.
• Assist the department the various activities related to Business Continuity Plan (BCP) and fire safety programmes
• Participate in planning, execution and completion of outfitting projects for both local and overseas offices, ensuring adherence to budget, schedule, and quality standards.
• Support in space planning drafting using AutoCAD.
• Attend to complaints/feedback promptly.
• Raise work orders and track the status of the work orders to ensure timely completion.
• Prepare requirement specifications for procurement-related contracts (General, CRE and ad-hoc A&A work).
• Assist in the asset management under the care of the department including periodic asset verifications.
• Assist in ad hoc projects from time to time, including rendering assistance to the department’s other sections (Procurement & Services, and Office Administration) as and when required

Job Requirements

• Degree in Administration, Building or Facilities related disciplines.
• Minimum 5 years of managerial experience in administration, office management or facilities management.
• Knowledge in building and M&E systems.
• Candidate who are proficient in AutoCAD will be an advantage.
• Experienced in leading teams and possess excellent planning and organisational skills.
• Possess good interpersonal skills and communication.
• Able to adapt to frequent shifting priorities in a fast-paced environment.

• Oversee and lead a team of assistant managers, engineers, technical officers, supervisors and technicians in facilities management for building
• Establish good working relationships with clients and develop trust and confidence
• Establish and maintain quality service standards
• Coordinate and liaise with external agencies on new initiatives and major repairs and maintenance works
• Prepare tender documents and specifications
• Plan, coordinate and execute rectification works
• Responsible for project costing and control
• Plan training requirement for staff needs for skills improvement
• Ensure staff are skillful and ability to handle repair and maintenance work
• Prepare daily, weekly and monthly reports for submission to client
• Study, propose and implement feasible improvement works
• Prepare and responsible for annual budget submission
• Prepare and responsible for audit report
• Prepare assessment report for contractors' performance
• Prepare and certify contractors' payment
• Ensure staff and contractors follow the House Rules
• Provide feasible solution and coordinate with owners / users, consultants, vendors / contractors on engineering functional requirements and ensure the objectives are achieved
• Conduct regular inspection of all systems to ensure that all maintenance programs are implemented effectively in strict compliance with instructions and guidelines
• Ensure all works carried out safely and / or in accordance with safety procedures
• Any other tasks, as and when required by Senior Manager

Requirements:

• Bachelor's degree in Mechanical/Electrical Engineering or equivalent from a recognized university
• At least 10 years of related working experience
• Proven experience in facility management in a large facility
• Able to work Independently and possess good interpersonal skills
• Good communication skills both verbal and written
• Pro-active, independent, able to work with minimal supervision and perform under pressure
• Service orientated mindset
• Strong building and M&E knowledge with hands-on experiences
• Possess high level of initiative and integrity
• Possess strong leadership, quality, good planning and organizing ability
• Has a good safety mindset and displays good WSH behaviors