Total 19 administrative clerical job vacancies in Others category in mo 1401 south brentwood blvd

• You will apply knowledge of the Financial Improvement Audit Remediation (FIAR), Navy Working Capital Fund (NWCF) concepts and procedures, and DOD Financial Management Regulations (DOD FMR 7000.14).
• You will assist in ensuring financial data is processed and reported accurately and in accordance with Generally Accepted Auditing Standards (GAAS) and Generally Accepted Accounting Principles (GAAP).
• You will review and investigate financial variances, analyzes and makes recommendations for improving financial data and processes that support the financial statement
• You will recommend process improvements/controls that mitigate deficiencies/risk or achieve efficiencies.
• You will ensure management is kept apprised through regular updates, prepare reports and draft responses to financial data calls for supervisory review and concurrence.

***This is a Title 5 National Guard Employee position description.***

This position is located within a National Guard unit. Its primary purpose is to provide administrative support and serve as the focal point for all administrative activities within the organization. Work requires a specialized knowledge of rules, regulations, and guidance relating to administrative assignments in various functional areas; and a knowledge of office automation software, practices and procedures.

Work involving supervising or performing clerical, assistant, or technical work which requires knowledge of the procedures, established guidelines, and techniques involved in carrying out the work of the organization.

• You will serve as a Lead Personnel Management Advisor responsible for providing expert advisory and consultative services regarding staffing, classification, recruitment, and pay to the assigned NIWC Atlantic Human Resources Office staff.
• You will be responsible for originating solutions and/or developing appropriate interventions for management on staffing, recruitment and pay issues and concerns.
• You will lead or serve as a team member on special projects or comprehensive studies to examine a spectrum of recruitment and/or staffing problems or issues across the command.
• You will be the primary workload facilitator, monitoring metrics and work of less senior PMAs and Human Resources Technicians to ensure consistent and accurate processes and work-flow.

The Administrative Assistant will provide high-level administrative support to an executive in a company or organization. They will manage calendars, coordinate travel arrangements, organize meetings and events, and assist with various tasks as needed. The ideal candidate will be highly organized, detail-oriented, and able to handle confidential and sensitive information with discretion.

Responsibilities

• Manage executive's calendar and schedule appointments, meetings, and conference calls
• Coordinate travel arrangements including flights, hotel reservations, and transportation
• Prepare and organize presentations and reports for meetings
• Manage and organize files, documents, and data
• Process and prioritize incoming communication (emails, phone calls, mail) and respond as needed
• Assist with various administrative tasks including expense reports, budget tracking, and ordering supplies
• Collaborate with other executive assistants and team members to ensure smooth operations
• Handle confidential and sensitive information with discretion and professionalism

Requirements

• Bachelor's degree in business administration or related field
• Proven experience as an executive assistant or similar role
• Excellent written and verbal communication skills
• Highly organized and able to manage multiple tasks and priorities
• Proficient with Microsoft Office and other relevant software programs
• Strong problem-solving skills and ability to work independently
• Ability to maintain a high level of professionalism and confidentiality

• General administrative tasks & support
• Prepare invoices, purchase orders, quotations, delivery orders and other paperworks
• Basic office tasks like filling, data entry, answering phone calls
• Prepare HR documents such as employment letters, employment contracts, warning letters, payslips, memos, etc
• Handling construction workers arrangements such as workers' accommodation, leave applications, logistics etc
• Assist with application and renewal of work passes, as well as workers' training arrangements
• Preparation of workers attendances records, OT claims, payslips etc
• Assist with Purchase Orders / Requisitions
• Other assignments as allocated by Manager/superior

Duties & Responsibilities

• Handle emails, inquiries, and incoming calls as necessary.
• Manage and organize project-related documents, including contracts, proposals, and reports.
• Assist with the preparation of reports
• Assist with the preparation of quotation
• Maintain accurate records of contract-related correspondence and documentation.
• Conduct occasional travel to project sites for on-site project management oversight and coordination.
• Assist in general administrative tasks such as filing, scanning, and office supply management.
• Must be able to work night shift and split shift
• Must be able to work extra hours or weekend if needed

Employer Company:A distributor of large kitchen appliances.

Company Size: Over 60 employees.

Job Responsibilities:

- Communicate with clients, provide quotations, delivery notes, and invoices.
- Update sales and purchase reports.
- Prepare materials and parts for technicians.
- Strong order processing and follow-up skills.
- Ensure timely delivery to customers.
- Coordinate workflows, etc.

Worker Requirements:
- Proficient in using office software.
- Experience in sales, purchasing, or coordination.

1. Oversee the daily office operations and procedure;

2. Manage vendor relationships and service contracts;

3. Review all new contracts for new awarded projects and new maintenance;

4. Oversee the management and organization of company records and documents;

5. Plan and coordinate administrative projects;

6. Updating track records for project and maintenance progress and ensure timely completion;

7. Identify opportunities for process improvement and implement changes;

8. Monitor costs and expenses to assist in budget preparation;

9. Daily report to Director;

10. Keep abreast with all organizational changes and business developments;

11. Assisting management on their business decision making by carrying out day-to-day administrative activities;

12. Submit yearly proposal to enhance and improve the office management systems;

13. Liaise with the operation managers about the target, budgets and etc of each new/existing contracts;

14. Control and monitor the approval of all the material request for daily business operation;

15. Perform any other duties assigned by the director.

1. Generate quotation for new enquiries.

2. Chase for payment.

3. Reply emails from insurer and client.

4. Manage renewal

Training will be provided. Work location at Midview City @ Sin Ming Lane.

• General Administrative task & support
• Prepare Invoices, PO, quotations. Delivery Orders and other paperwork
• Basic Office tasks like filling, data entry, answering phone call
• Prepare HR documents such as employment letter, contracts, warning letter, payslips,memos, etc
• Other assignments as allocated by Manager/superior

· Carry out end-to-end recruitment, on-boarding, employee exit management, performance management, implementation of HR policies and procedures, staff training & development

· HR administration such as data entry, filing, prepare employment contracts, letters and other documentation

· Conduct staff orientation and regular briefing on company policies and procedures

· Support in monthly payroll including attendance checking and Overtime processing

· Administration on Foreign workers work pass renewal & MYE matters, dormitory (staff housing) & others

· Administration on employee insurance, government paid claims, staff benefit claims, employee training and others

· Prepare and Deliver timely and accurate data, reports and office administration

· Participate in HR projects and provide any other HR support assigned

Requirements:

· Diploma or Degree in Human Resources or Administrative / Business Studies

· Minimum 1 year of full construction HR working experience as generalist including payroll processing.

· Familiar with MOM regulations and HR practices

· Prefer English and Mandarin speaker

working days: Monday - Friday (9am-6pm）Saturday (9am-1pm)

Responsibilities:

· Manage phone calls, emails, letters, packages, etc

· Maintaining contact directory list

· Assist in Company engagement activities and event coordination

· Handle agendas, travel arrangements for the Management

· Inform departments of meeting schedules via calendar invites

· Manage correspondences and reply on behalf for the Management

· Coordinate and ensure meetings schedule are up to date

· Attend Management meetings and minutes to follow up

· Assist in Business Development related Tenancy Agreement with outlets Management (includes new and renewal)

· Manage leasing, contracts, renovation and coordination with operations team

· Perform general administrative duty with focus on outlet operations team

· Facilitate communications between operations team and HQ departments

· Organize filing systems for document retrieval

· Manage utilities and merchant account processes for HQ and outlets

Qualification/ Experience:

· Diploma or relevant certifications in administration / secretarial studies

· Min. 2 years of relevant experience

· Good coordination skills

· Excellent organization and communication skills

· Ability to work independently, Bilingual in Mandarin and English

· Experience with Zoom, Outlook, Leasing Coordination, Minutes Taking and Calendar Management

· Working location: Northstar @ AMK

Benefits:

· Bonus

· Annual Leave 14days, capped at 21days

· Birthday Leave

· Medical Claim

· Healthy Award

· Long Service Award

· Staff discount on services & products

We regret to inform that only shortlisted candidates will be notified.

• Handle daily internal and external communication, including email and mail.
• Manage inventory of office supplies and placed orders when necessary.
• Provide support in maintaining company records, ensuring accuracy and confidentiality.
• Assist with the planning and execution of company-wide events and meetings.
• Develop new office procedures, increasing efficiency, and reducing administrative costs by 15%.