Position type: Permanent full time 37.5 hours per week - flexible hours considered Responsible to: Programmes Supply Chain Manage.....
Position type: Permanent full time 37.5 hours per week - flexible hours considered
Responsible to: Programmes Supply Chain Manager
Direct reports: None
Location: ShelterBox HQ, Truro, Cornwall. Remote working (UK only) will be considered (with regular travel to Truro at least 4x per year)
Travel: Work away from home, this may be UK or overseas. Travel can include deploying to support in-country programmes, business trips, attending/delivering training. You may be required to work away from home up to 30% of your time in any calendar year.
Role purpose:
Support ShelterBox aid recipients by coordinating humanitarian supply to deliver aid and assistance to disaster affected areas, both remotely and deployed.
ShelterBox is searching for an experienced supply chain professional to join our agile and ambitious International Programmes Department to work on our programmes which cover East and Southern Africa, Asia and MENA, West and Central Africa, and Emergencies.
This is a dynamic and impactful role. The Supply Chain Specialist will oversee the delivery of humanitarian shelter aid through importation, local/regional procurement and CVA. A strong knowledge of international logistics and Supplier Relationship Management is essential. Prior experience of establishing emergency supply chains for humanitarian projects is highly desirable.
The Supply Chain Specialist will be involved in a variety of tasks and projects right across the supply chain from international and local scoping, tactical planning and strategic inventory management to negotiation, procurement and preparedness.
The Supply Chain Specialist is an enthusiastic team member and a creative problem-solver with a keen eye for detail. They see opportunities in challenges, have outstanding interpersonal skills and will always work within the charity’s aims, objectives and values and comply with all legal and regulatory requirements.
Duties will include but not be limited to:
Coordinate the supply elements of projects and programmes including assessing supply options and routes, researching importation procedures, developing last-mile supply routes, local procurement, and cash to ensure high quality, timely responses
Be involved with the management of prepositioned inventory including monitoring appropriate inventory levels, managing tactical and strategic replenishments
Coordinating the preparation and provision of relevant documentation and tendering freight requests to freight providers to ensure best value, service, and accountability for movement of relief supplies
Deploy to areas affected by disaster in a supply chain capacity to set up and oversee the timely delivery of aid items and assistance
On a roster, provide an out-of-hours first point of contact for deployed teams and emergencies
Establish, develop and lead on good supply chain relationships with freight forwarders, stock suppliers, other humanitarian actors, relevant government departments and logistics coordination mechanisms at both global and field levels
Plan and deliver procurement and inventory audits as required
Be involved with programme preparedness in a supply chain capacity
Work with the International Programmes department to set up partnerships with other organisations
Support ShelterBox to stay aware of trends, innovations, and best practice in global supply within the disaster relief sector; participate in logistics networks e.g., Global Logistics Cluster
Contribute to driving forward changes to meet our sustainable supply chain targets e.g., significant reduction in carbon emissions
Support with supply chain risk management
Give regular briefings internally, and occasionally externally
Promote and apply supply chain best practice within International Programmes
Support with developing and delivering logistics training internally and externally
Support departmental and organisational working groups and projects when required
Support the Philippines country office with supply chain planning and implementation
Maintain excellent information management of logistics systems including updating records to ensure accurate record keeping and accountability of aid assets
Promote and demonstrate humanitarian principles in all activities
Ensure adherence to ShelterBox procedures and policies including those relating to safeguarding, safety and security
Any other duties as required which are deemed appropriate to the level and grade of the post.
