Do you want to help us improve human health and understand life on Earth? Make your mark by shaping the future to enable or deliver life-changing science to solve some of humanity’s greatest challenges.
We have a fixed term opportunity for a Procurement Operations Coordinator to join us for 6 months. Working within the Procurement Operations Team, this position is vital to the Institute as an integral role that is a key point of contact for Procurement.
About the role:
You will provide support on operational activities to ensure that the scientific and wider Campus community receive excellent customer service, from every interaction, to achieve value for money and excellent standards of supply.
As well as maintaining and developing effective relationships you will be responsible for liaising with internal customers keeping them updated on queries and progressing orders.
This will require the Procurement Operations Coordinator to:
Provide administrative and operational support to the Procurement Team
Deliver first class customer service to our stakeholders and ensure that enquiries are completed professionally and efficiently
Provide support and insight to scientists with non-procurement backgrounds to allow them to focus on their scientific goals.
To build and maintain good relationships with new and existing suppliers and end users to maintain a high quality service to all departments in a complex and evolving environment.
To work independently to ensure a continuous improvement mind-set.
Management of the Procurement Mailbox and Helpdesk – handle requests where appropriate.
Management of Price Files and Framework Agreements for key suppliers.
Management of day to day purchasing and Low Risk Low Value Procurement activities.
Monitor sundry purchase activities through the quotation and delivery processes.
Track the progress of non-stock overdue shipments and escalate problems.
Manage the on boarding process of new suppliers.
Assist suppliers, Finance and Accounts Payable with PO delivery and invoicing queries.
Work closely with Finance, Accounts payable and Finance Systems Team.
Maintain personal / professional development to meet the changing demands of the role.
Essential Skills:
Previous experience working in a similar role/Procurement team.
Strong knowledge of Microsoft Excel and Microsoft Word – confident with Pivot and vLookUp.
Excellent attention to detail.
Ability to make quick decisions and work independently.
A people person with a desire to deliver above average levels of customer service
Strong communication skills; face to face, written and via telephone / email
Strong organisational skills and able to balance your workload with deadlines.
Negotiation and conflict resolution skills.
Flexible and adaptive approach to change
Other Information:
Closing date for applications: 26th March 2024
Hybrid Working at Wellcome Sanger:
We recognise that there are many benefits to Hybrid Working; including an improved work-life balance, with more focused time, as well as the ability to organise working time so that collaborative opportunities and team discussions are facilitated on campus. The hybrid working arrangement will vary for different roles and teams. The nature of your role and the type of work you do will determine if a hybrid working arrangement is possible.
Equality, Diversity and Inclusion:
We aim to attract, recruit, retain and develop talent from the widest possible talent pool, thereby gaining insight and access to different markets to generate a greater impact on the world. We have a supportive culture with the following staff networks, LGBTQ+, Parents and Carers, Disability and Race Equity to bring people together to share experiences, offer specific support and development opportunities and raise awareness. The networks are also a place for allies to provide support to others.
We want our people to be whoever they want to be because we believe people who bring their best selves to work, do their best work. That’s why we’re committed to creating a truly inclusive culture at Sanger Institute. We will consider all individuals without discrimination and are committed to creating an inclusive environment for all employees, where everyone can thrive.
Our Benefits:
We are proud to deliver an awarding campus-wide employee wellbeing strategy and programme. The importance of good health and adopting a healthier lifestyle and the commitment to reduce work-related stress is strongly acknowledged and recognised at Sanger Institute.
Sanger Institute became a signatory of the International Technician Commitment initiative In March 2018. The Technician Commitment aims to empower and ensure visibility, recognition, career development and sustainability for technicians working in higher education and research, across all disciplines.
