Total 2 job vacancies by One Complete Solution (M) Sdn Bhd

Job Purpose

As a Receptionist cum Admin, you will be the first point of contact for our organisation. Duties include offering administrative support across the organisation. You will welcome guests and greet people who visit the business.

You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Multitasking skill is essential for this position.

Ultimately, a Receptionist cum Admin Assistant’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards

Job Responsibilities

Responsibilities of the role include the following:

Reception Duties

• General reception duties (e.g. incoming calls, attending to guests and visitors, handling of incoming/outgoing couriers and mails, etc.).
• General office building maintenance & repairs - (e.g. office lights, glass doors, etc.).
• General office equipment maintenance & repairs (e.g. copier, shredder, stationery items, pantry appliances, etc.).
• Booking management of office meeting rooms, meeting pod and related requests (e.g. seating capacity, equipment set-up & power-off after being use / Serving of refreshment to guest upon request, housekeeping of rooms, etc.).
• Update of desk phone directory.

Routine Admin Duties

Office Cleaner

• • Manage the office cleaner.
  • Follow up on ad-hoc request to be completed by the office cleaner.
  • Monitor performance of the office cleaner and follow up with Operation for a replacement if she is absent.

Vendors

• • Work with Senior Admin Executive to monitor and manage office pantry and stationery supplies.
  • Monitor conditions of office plants, arrange with vendor for replacement whenever necessary.
  • To liaise with tele-cable contractor whenever necessary.
  • Routine schedule checks on meeting room facilities with vendor / IT (such as projectors /video conference system).
  • Usher vendor for routine and regular maintenance for pest control, fire extinguishers, security systems and etc.
  • Act as coordinator for any verifications between internal staff and vendors.
• Manage printing like business card , booklet printing, etc .
• Handle and attend to staffs on any request such as pest control , water purifier , counting machine , archiving request, PPE ,etc.

General Information

Administration works

• Administration and maintenance of access control, Health & Safety issues (Fire extinguisher renewal , emergency exit , first aid box ,etc ).
• Coordinate with all vendors, suppliers & contractors for service deliveries.
• General upkeep & maintenance of the office & pantry, including high dusting, carpet shampooing, etc.
• Provide support during office renovations and maintenance.
• Administer and coordinate between users and dispatch companies in matters relating to document collection / delivery.
• Ensure communication & service levels, procurement and maintenance process workflow of all office supplies and office services are effective & efficient.
• liaise with building management for any building defects, maintenance of premises and work permit application.
• Manage and handle all the archiving request by liaising with vendor and updating online portal request.
• Maintenance of office destruction bin and disposal request when required.
• Manage office printing like business card, booklet printing, etc.
• Administration and maintenance of Covid PPE such as mask & test kit ,etc.
• Support in company activities such as CNY, Christmas, Deepavali and Hari Raya ,team building ,CSR , etc.
• Support in office decoration during festive season.
• Other ad-hoc requests when required.

Perks & Benefits

• Commission and bonus
• Nearby public transport
• Central location
• Medical insurance

工作目的

作為接待員兼管理員，您將成為我們組織的第一個聯絡人。職責包括提供整個組織的行政支援。您將歡迎客人並問候參觀企業的人。

您還將協調前台活動，包括分發信件和轉接電話。多工處理能力對於這個職位至關重要。

最終，接待員兼行政助理的職責和責任是確保前台積極歡迎客人，並以最高品質標準執行所有行政任務

崗位職責

該角色的職責包括以下內容：

接待職責

• 一般接待職責（例如接聽電話、接待客人和訪客、處理傳入/傳出的快遞和郵件等）。
• 一般辦公大樓維護和修理 -（例如辦公室燈、玻璃門等）。
• 一般辦公設備維護和修理（例如影印機、碎紙機、文具、餐具室電器等）。
• 辦公室會議室、會議間和相關要求的預訂管理（例如座位數、設備設置和使用後的電源關閉/根據要求向客人提供茶點、房間清潔等）。
• 更新桌面電話目錄。

日常管理職責

辦公室清潔工

• • 管理辦公室清潔工。
  • 跟進由辦公室清潔工完成的臨時請求。
  • 監控辦公室清潔工的表現，如果她缺席，則跟進行動以尋找替代者。

供應商

• • 與高階行政主管合作，監控和管理辦公室食品儲藏室和文具用品。
  • 監控辦公設備的狀況，必要時與供應商安排更換。
  • 必要時與電信電纜承包商聯絡。
  • 與供應商/IT 一起定期檢查會議室設施（例如投影機/視訊會議系統）。
  • 引導供應商進行害蟲防治、滅火器、安全系統等的日常和定期維護。
  • 充當內部員工和供應商之間任何驗證的協調員。
• 管理名片、小冊子印刷等印刷。
• 處理和照顧員工的任何要求，例如害蟲防治、淨水器、計數機、歸檔請求、個人防護裝備等。

一般資訊

行政工作

• 門禁控制、健康與安全問題的管理與維護（滅火器更新、緊急出口、急救箱等）。
• 與所有供應商、供應商和承包商協調服務交付。
• 辦公室和食品儲藏室的一般保養和維護，包括高除塵、地毯清潔等。
• 在辦公室裝修和維護期間提供支援。
• 管理和協調使用者和派遣公司之間有關文件收集/交付的事宜。
• 確保所有辦公用品和辦公服務的溝通和服務水準、採購和維護流程工作流程有效且有效率。
• 就任何建築缺陷、房屋維護和工作許可證申請與建築管理部門聯絡。
• 透過與供應商聯絡並更新線上入口網站請求來管理和處理所有歸檔請求。
• 維護辦公室銷毀箱並在需要時提出處置請求。
• 管理辦公室列印，如名片、小冊子印刷等。
• 管理和維護新冠個人防護用品，例如口罩和測試套件等。
• 支持公司活動，如農曆新年、聖誕節、屠妖節和開齋節、團隊建立、企業社會責任等。
• 節慶期間辦公室裝修支援。
• 需要時的其他臨時請求。

津貼和福利

• 佣金和獎金
• 附近的公共交通
• 中心位置
• 醫療保險