Total 13 administrative clerical job vacancies in Hickam AFB, Hawaii

NOTE: This is not a remote position. This position requires the employee to physically report to work at the office designated by the vacancy announcement. Periodic telework may be approved.

As an Administrative Officer in a U.S. Geological Survey Science Center, some of your specific duties will include:

• Advise Science Center Management on a variety of administrative and financial issues.
• Ensure compliance with budget/financial management laws, regulations, policies, standards or procedures.
• Monitor and track obligations and expenditures throughout the budget execution phase.
• Assist in the development of reimbursable funding agreements to facilitate cooperation with external organizations,
• Plan and conduct complex analytical studies of organizational elements to identify problems, approve resource utilization, and improve administrative support and management effectiveness.
• Oversee recruitment, selection, promotion, awards, and training activities to ensure compatibility with staffing plans, personnel ceilings, and funding levels.
• Direct, advise, and train employees engaged in providing administrative support and office services for the organization's activities involving supply and property management, mail and file services, travel, records and reports, equipment maintenance, vehicle management, and related services.

• Serves as Administrative Offiicer, Executive Advisor, and Program Evaluator within the Group. Uses knowledge and understanding of management principles, practices, methods and techniques and skill in integrating management services with the general management of a DoD organization.
• Performs Program Management. Applies knowledge of management principles and processes of the analytical and evaluate methods needed for execution in improving organization effectiveness and efficiency. Oversees 673 CEG Management Internal Control Toolset (MICT) and Inspector General Evaluation Management System (IGEMS) to ensure compliance of program objectives.
• Guides development of briefs and reports and provides oversight of task management. Guides development of various briefs (Mission Brief, Weekly Staff Meeting, etc.) tailoring content for target audience and objective and working independently to meet established deadlines.
• Serves as the focal point for all requirements coming into and out of the Civil Engineer Group advises the Civil Engineer Group Commander, Deputies and Squadron Leadership. Manages operation of suspense systems by screening, reviewing, analyzing and identifying CEG tasks daily, assigning suspense dates and delegating to the appropriate functional experts in the CEG or its subordinate squadrons.
• Represents (the organization) with a variety of installation and functional area organizations. Establishes, develops, and maintains effective working relationships with 673 MSG, 673 ABW, 3 WG, 176 AW, 4/25 IBCT,(ABN), US Army Alaska (USARAK), and 11 AF executive officers/administrative staff.

• Serves as the Executive Administrator for the Commander and, as such, as a liaison between the Commander's office and subordinate organizations regarding all administrative management functions.
• Plans, manages, and organizes the group's organizational arrangement and workflow for the military performance reports, military/civilian decorations and recognition programs.
• Accomplishes a variety of staff studies and reports concerning Group support effectiveness and efficiency to provide data required in current and future plans and operations and in response to requirements imposed by higher headquarters.
• Maintains the Group CC's, CDs' and SEM's daily calendar, making appointments and arranging meetings, based on a personal knowledge of the supervisor's schedule and current issues.

• Plans, organizes, and executes mission support activities for 13th Field Investigations Squadron. Serves as the consultant to the squadron commander on all administrative management activities.
• Performs systems, local area network (LAN), and computer system administration duties. Manages all Squadron communications process, computers, and information system programs in direct support of all squadron personnel in four geographically separated units.
• Serves as the AFOSI squadrons Financial Resource Advisor. Coordinates with the AFOSI Region Financial Manager with the status and availability of unit funds.
• Serves as the Squadron liaison for personnel, equipment/supply control, and vehicles. Maintain an accurate inventory of vehicles, mobility gear, and equipment used by Squadron personnel.

The primary purpose of this position is: to serve as a Medical Air Reserve Technician (ART), providing medical administration management expertise to the Aerospace Medicine Enterprise Manager. Provides technical training to reserve personnel in the accomplishment of tasks set forth herein.

Duties:
1. Provides direct support to the Aerospace Medicine Enterprise Manager for completion of all health standards and force health protection program management.
2. Provides support toward conducting studies, collecting data and identifying trends. Oversees record keeping and program compliance.
3. Provides Wing support in the organization and administration of Force Health Readiness. Provides comprehensive case management, care coordination, and discharge/disposition services
4. Provides support to establish squadron compliance with pre/post deployment tasks and other medical readiness screenings and requirements.
5. Conducts extensive studies and monitors compliance with medical requirements to ensure timely completion and medical qualification of assigned personnel.

• Directly assists the commander or senior ART in the management of all administrative support program functions.
• Serves as the resident subject matter expert for all mandated administrative support programs.
• Serves as a unit liaison to the offices of program managers.
• Performs other clerical and administrative work in support of the office/organization.

The primary purpose of this position is: As an Air Reserve Technician (ART) Enlisted, accomplishes a variety of duties providing direct support to the Senior ART on the overall day to day program management activities for all aspects of medical administrative, military and civilian personnel management, budget and management analysis supporting operational requirements of wing and squadron Force Protection Health programs.

DUTIES:
Duty 1 - Provides deployment support in developing, planning and conducting training and evaluations needed to assess squadron readiness, mobility, and deployment requirements.
Duty 2 - Provides direct support to the Senior ART in planning, organizing, directing and executing the Health Care Operations and Programs of the medical administrative and paraprofessional activities of the Medical Unit.
Duty 3 - Financial management responsibilities. Compiles data for submission to the Senior ART and Commander and participates in the Financial Working Group (FWG).
Duty 4 - Participates in managing the overall IM/IT automation programs.
Duty 5 - Assists with the management of Quality Assurance for Health Standards and Health Force Protection Programs.

• Duty 1: Serves as the branch administrative support specialist for the assigned branch and section leader(s). Focuses on tasks, prepares a wide variety of recurring and nonrecurring correspondences, reports, and other documents from information obtained from the staff, files, and other sources.

• Duty 2: Serves as the unit administrative support specialist for all government related responsibilities. Serves as the ATAAPS Customer Service Representative (CSR), Timekeeper, Defense Civilian Payroll System (DCPS) and Forms & Account Management Service (FAMS) Monitor.

• Duty 3: Performs other administrative work in support of the office/organization including meeting support, special event planning, and program reviews. Independently creates meeting minutes and follows-up on action items/commitments made during meetings and conferences by Division leadership and staff members.

• Duty 4: Provides Administrative and Records Management. Develops, establishes, updates, and maintains office procedures and standard processes, including electronic records management and document libraries ensuring effective and efficient operation of the office.

• Duty 5: Serves as the primary unit Activity Distribution Office (ADO) and Defense Travel System (DTS) Representative. Reviews and processes incoming and outgoing mail, correspondence, publications, regulations and directives associated.

The primary purpose of this position is: As an Air Reserve Technician (ART) accomplishes a variety of work which determines the unit's readiness and capability to meet its wartime mission and provide training to assigned unit personnel in the accomplishment of contingency and humanitarian missions and worldwide deployment activities.

Duties:

1. Unit resource advisor (RA) and member of the Financial Working Group (FWGJ for budget formulation.
2. Oversees monthly preparation of Status of Resource and Training Systems (SORTS) report.
3. Evaluates and oversees the wartime AFSC enlisted specialty training requirements for assigned personnel.
4. Manages the squadrons Information Management/Information Technology (IM/IT) resource.
5. Manages the squadron's personnel and information security programs/Restricted Area Badge (RAB) Program.
6. Works closely with the recruiters to fill projected vacancies with qualified personnel. Functions as the subject matter specialist for stage management, crew management and Aeromedical Evacuation Operations Team (AEOT).

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Perform a wide variety of filing and records keeping, updating manuals on policy and directives, reporting and informational duties.
• Provide information and guidance to staff on procedures, forms, and documentation required to support budget estimates and requests.
• Serve as Administrative Coordinator for internal Civilian Personnel Actions.
• Use basic and advanced office automation program functions to perform management and/or program support assignments.
• Review all incoming and outgoing mail for the organization, sorting, distributing and ensuring completing and timeframe.

(1) Directs the overall management of medical support for the Air National Guard installation to include tenant unit(s) and GSU(s). Determines the impact and implements courses of action regarding projected Department of Defense (DoD), National Guard Bureau (NGB), Center for Disease Control (CDC), Office of Assistant Secretary of Defense (OASD), Occupational Safety and Health Administration (OSHA), Food and Drug Administration (FDA), Environmental Protection Agency (EPA), Air Force Occupational Safety and Health (AFOSH), Federal Emergency Management Agency (FEMA), and Military Support to Civil Authorities (MSCA) that affect Air National Guard plans, directives and missions. Ensures medical capabilities support the federal mission of expeditionary medical operations worldwide and state mission of medical response for homeland security and other state medical missions as directed by the Governor. Problem resolution extends beyond medical management and requires internal synchronization, the coordination of external offices at all base command levels, and the involvement of medical entities outside the base including both civilian and military agencies. Performs duties in accordance with established and evolving polices and procedures.

(2) Provides medical management and advisory services that contribute substantially to the plans, policies, decisions, and objectives of senior management. Directs Information Management activities within the Medical Group, formulating and interpreting medical policy based on regulatory requirements. Provides policy guidance and interpretation to senior management officials to ensure compliance with medical aspects for the worldwide deployability of Wing/Group personnel, geographically separated units (GSUs), and tenant unit(s). Comprehends the unique medical requirements of organizations subordinate to the Wing Commander, GSUs, and tenant unit(s) in order to guarantee the medical readiness of personnel for worldwide deployment. Represents the Medical Group at nationwide meetings, conferences, seminars and workshops to determine the impact of higher headquarters decisions on local programs.

(3) Directs work to be accomplished by the base medical and bioenvironmental programs, ensuring each is developed and implemented according to applicable regulations. Sets priorities and prepares schedules for completion of work. Reviews, accepts, amends or rejects work. Ensures compliance with all regulatory and legal requirements, medical readiness requirements, and the overall integrity of medical information and technology, force health management programs, and initiatives which operate to maintain and ensure a fit and ready force. Provides oversight for the implementation of a variety of federal, state, and local programs to ensure mission effectiveness, i.e. Resource Conservation and Reuse Act; Clean Air Act; Noise Abatement (FAA 150), and National Pollution Discharge Elimination System (NPDES).

(4) Ensures implementation and compliance with Occupational Health for dual and non-dual status personnel, the Occupational Health Program to include the Hearing Conservation Program, Immunization Program, and Fetal Protection Program and provides oversight for base environmental pollution monitoring, Respiratory Protection Program, Radiological Protection Program, Ionizing Radiation Program, Potable Water Quality Program, Hazard Communication (HAZCOM) Program, and Quantitative Fit Testing Program. Enforces diversity, equal employment opportunity, and the labor-management relations program.

(5) Analyzes, evaluates, monitors and reports Individual Medical Readiness (IMR) for Wing, tenant unit(s) and GSU personnel. Ensures the installation maintains a strong viable human weapons system force fit for worldwide deployability. Collaborates with the Wing Commander and other senior management officials in the planning and development of short-term and long-term strategies for implementation of the Wing Strategic Plan. Ensures compliance with and preparation for readiness of unit compliance inspections, evaluations, audits, and staff assistance visits including Operational Readiness Inspection (ORI), Health Services Inspection (HSI), Unit Compliance Inspection (UCI), and Environmental Safety and Occupational Health Compliance Assessment and Management Program (ESOHCAMP). Attends staff meetings, formal briefings, and spontaneous informal sessions chaired or called by operations, unit deployments, exercises, and readiness or compliance inspections levied by USAF MAJCOM Inspector General's offices and other auditing agencies. Directs the preparation of reports, directives, correspondence and memoranda pertaining to health services programs. Directs, plans, develops, publishes, and implements policies and procedures within the established controls of higher command echelons.

DUTIES CONTINUED UNDER EDUCATION