What You Will Achieve

The Administrative Professional in the Administrative Center of Excellence (ACOE) plays a crucial role in supporting the efficient functioning of the ACOE and providing administrative assistance and project management support to the team. This position requires excellent organizational skills, customer service and attention to detail. The Administrative Professional will be responsible for daily administrative tasks, meeting coordination, maintaining records, and supporting the overall operations of the ACOE.

How You Will Achieve It

• Administrative Support: Assists the ACOE team by managing schedules and handling correspondence.

• Document Management: Create, documentation, presentations, and reports as required. Ensure accuracy, consistency, and adherence to internal established process guidelines.

• Data Management: Maintain and update databases, spreadsheets, and other records related to the ACOE's activities. Collate and analyze data to create reports and offer insights.

• Meeting Coordination: Schedule and coordinate meetings, workshops, and training sessions for the ACOE team. Prepare agendas, take minutes, and distribute meeting materials as needed.

• Communication: Assist in drafting and proofreading internal and external communications, including emails, memos, and announcements. Ensure timely and accurate dissemination of information.

• Travel and Expense Management: Coordinate travel arrangements and expense reports for ACOE team, ensuring compliance with company process and policies..

• Project Support: Assist in the coordination and tracking of ACOE projects, including monitoring timelines, preparing project documentation, and facilitating communication among team members.

• Relationship Management: Establish and maintain effective working relationships with stakeholders, both internal and external, to facilitate collaboration and information sharing.

• Process Improvement: Identify opportunities to streamline administrative processes and recommend improvements to enhance efficiency and effectiveness.

BASIC QUALIFICATIONS

• High school diploma

• Minimum of 1 year of experience as an Administrative Professional or in a similar role.

• Proficient in Microsoft Office: Excel, PowerPoint

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Excellent written and verbal communication skills.

• Attention to detail and accuracy in all work.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Strong interpersonal skills and the ability to work effectively in a team environment.

• Flexibility and adaptability to handle changing priorities and work in a fast-paced environment.

 

PREFERRED QUALIFICATIONS

• Bachelor's Degree

• Customer Service experience

• Concur experience

 

This job description outlines the general tasks and responsibilities expected of an Administrative Professional in the Administrative Center of Excellence. However, specific duties may vary based on the organization's requirements and the nature of the ACOE's activities.

 

The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Administrative

#LI-PFE

PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:
• Preparing and typing routine correspondence, form letters and reports
• Answering telephone & routing calls to the appropriate person,
• Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Recording the minutes of meetings and providing the resulting documents as necessary.
• Making copies of correspondence and other printed matter as required by manager.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Distributing incoming mail.
• Maintaining calendar and daily schedules.
• Scheduling appointments & arranging meetings.
• Maintaining inventory of the necessary office forms and supplies.
• Assisting with various basic personnel administrative functions as needed.
• Acting as backup to other clerical personnel in office as needed.
• Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
• Assists with month-end reporting requirements
• Assists in auditing records for ongoing compliance with medical records standards.

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.
• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

 

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels.  May be exposed to infectious and contagious diseases/materials

EDUCATION:

• High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:   

• Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

 

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

 

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

820 N Route 17, Paramus, New Jersey, 07652-3104, United States of America

We encourage fun, on and off the clock.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments.

Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you.

We offer career options to fit your lifestyle.

Here is what you can expect when you join our Village as an Administrative Assistant:
• A community first, company second culture based on Core Values that really matter.
• Clinical outcomes consistently ranked above the national average.
• Award-winning education and training across multiple career paths to help you reach your potential.
• Performance-based rewards based on stellar individual and team contributions.
• A comprehensive benefits package designed to enhance your health, your financial well-being and your future.
• Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.

We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting.

Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen."

What We’ll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Support for you and your family: Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave and more

• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.

#LI-LB1

Salary/ Wage Range

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience and may fall outside of the range shown. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits  

Job Description Summary

This position will organize and coordinate office administration and related tasks. This position will be responsible for Assisting and scheduling visitor, vendors, guests, customers etc., arranging guest meals and events, managing incoming calls and other communication. Organize and maintain office common areas including, scheduling and oversight of maintenance and repairs. Maintain office supply inventory, copying, scanning, sending/receiving packages, running errands. Assist with office billing, purchase orders. Assist management as needed.

Job Description

We are the makers of possible 

 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Essential Duties and Responsibilities:

• Schedule and greet visitors including ordering meals and event planning.

• Handle calls and keep common areas organized and working order.

• Ensure, verify, deposit, and submit customer payments received

• Check mail and deposit checks

• Receive employee notification to prepare and process purchase order

• Order Office supplies as requested/needed.

• Shipments received are processed in a timely manner and to the appropriate personnel.

• Provide general support and assistance to visitors and staff.

• Retrieve mail and process data (invoices, checks, etc.)

• Prepare paperwork and delivery of packages for shipment.

• Coordinate building repair/maintenance and manage I-Lobby and Ring Central administration.

• Coordinate with cleaning company/landlord with onsite inspections-(annually)

• Onboarding for associates and direct contact with HR

• Other activities and duties as needed or assigned.

Minimum Requirement:

• High School Diploma or GED

Primary Work Location

USA NJ Branchburg

Additional Locations

Work Shift

About Us:

 

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

 

Job Description:

The Client Experience Associate is integral to ensuring our team and client needs are supported and delivered with excellent service. This role serves our Talent Management Practice and clients daily through administrative support and purposeful participation and execution internal team projects. 

Areas of Focus:

Assessment Support

• Monitor and respond to assessment requests that come through the website portal
• Schedule and administer assessments for client candidates
• Download assessment results and store electronic copies on file server per standard protocol
• Update Database tracking with status of testing for internal and external stakeholders
• Actively support client and candidate calls about assessments; support a solution or route to a team member as needed
• Assign client testing to consultants
• Ensures client assessments are accurate and professional by proofreading; provide feedback to consultants when needed to ensure clarity and consistency
• Support the scheduling of candidate interviews as needed

Client Teams Support

• Executes client tasks through client team project plan 
• Prepares client and participant communications, post-event action items 
• Responsible for multiple client relationships simultaneously and knows how to prioritize each to meet expectations and deadlines
• Communicates effectively with team members when collaborating on client work
• Lead sub-projects and ensure tasks are completed on time, within scope and budget
• Other responsibilities as needed to help drive to our vision, mission and live by our values 

Skills and Qualifications:

• Bachelor’s degree required
• 2-4 years of experience in an administrative or sales support role preferred
• Excellent written and verbal communication skills
• Detail-oriented and action-oriented
• Ability to meet deadlines and remain focused while managing multiple priorities and projects
• Ability and knowledge to work with the Microsoft suite of office products
• Ability to work independently as well as collaboratively as part of team
• Strong orientation to client and internal and external customer needs

#LI-LF1

 

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job.  If your experience is close to what you see listed here, please still consider applying.  We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions.  Please let us know if you require reasonable accommodations during the interview process. ​

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

 

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

 

Company:

Chapman & Co. Leadership Institute

Administrative Assistant, Mid

Key Role:

Coordinate facilities and administrative services, including clerical and support services, printing, mail distribution, messenger services, and telecommunications. Acquire knowledge of program and project requirements, policies, and procedures. Work on semi-routine tasks and assignments, requiring limited judgment. Follow established processes with limited supervision.

Basic Qualifications:

• 1+ years of experience preparing DTS authorizations and providing administrative and operations support

• Experience with Microsoft Office Suite

• Ability to provide administrative support for the systems engineering and architecture development processes

• Ability to develop a variety of reports, monthly progress, or status reports, and generate invoices to the Government

• Ability to monitor and track obligations and expenditures for assigned contract tasks, schedules, ceilings, and reports

• Ability to coordinate and document events, including travel, meetings, and conferences

• Ability to resolve billing and invoice discrepancies

• Ability to type highly specialized technical reports rapidly and accurately

• Secret clearance

• HS diploma or GED

Additional Qualifications:

• Ability to multi-task and manage time effectively

• Possession of excellent written and verbal communication skills

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required.

Create Your Career:

Grow With Us

Your growth matters to us—that’s why we offer a variety of ways for you to develop your career. With professional and leadership development opportunities like upskilling programs, tuition reimbursement, mentoring, and firm-sponsored networking, you can chart a unique and fulfilling career path on your own terms.

A Place Where You Belong

Diverse perspectives cultivate collective ingenuity. Booz Allen’s culture of respect, equity, and opportunity means that, here, you are free to bring your whole self to work. With an array of business resource groups and other opportunities for connection, you’ll build your community in no time.

Support Your Well-Being

Our comprehensive benefits package includes wellness programs with HSA contributions, paid holidays, paid parental leave, a generous 401(k) match, and more. With these benefits, plus the option for flexible schedules and remote and hybrid locations, we’ll support you as you pursue a balanced, fulfilling life—at work and at home.

Your Candidate Journey

At Booz Allen, we know our people are what propel us forward, and we value relationships most of all. Here, we’ve compiled a list of resources so you’ll know what to expect as we forge a connection with you during your journey as a candidate with us.

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $49,800.00 to $102,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen’s total compensation package for employees. This posting will close within 90 days from the Posting Date.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

EEO Commitment

We’re an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change – no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.

Administrative Specialist, Mid

Key Role:

Coordinate facilities and administrative services, including clerical and support services, printing, and telecommunications. Coordinate staffing actions with the directorates, special staff, and executive aides, as appropriate, in a timely and effective manner, including ensuring that all pertinent staff members are apprised of information. Apply specific administrative, working, and general industry and military knowledge. Develop or contribute to solutions to a variety of problems of moderate scope and complexity. Leverage communication expertise to solicit, create, and design engagement, and visit preparatory materials for the command, including preferred outcomes, key messages, biographies, and event atmospherics. Initiate action to provide end-user support and perform complex administrative duties. Work independently with some guidance. Review or guide activities of more junior employees.

Basic Qualifications:

• 10+ years of experience with office administration
• Ability to pay strict attention to detail while multi-tasking in administrative actions and activities
• TS/SCI clearance with a polygraph
• HS diploma or GED

Additional Qualifications:

• Experience with using Microsoft Office Suite, including Outlook, SharePoint, and Confluence

• Possession of excellent organizational skills

• Possession of excellent oral and written communication skills

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; TS/SCI clearance with polygraph is required.

Create Your Career: 

Grow With Us 
Your growth matters to us—that’s why we offer a variety of ways for you to develop your career. With professional and leadership development opportunities like upskilling programs, tuition reimbursement, mentoring, and firm-sponsored networking, you can chart a unique and fulfilling career path on your own terms. 

A Place Where You Belong 
Diverse perspectives cultivate collective ingenuity. Booz Allen’s culture of respect, equity, and opportunity means that, here, you are free to bring your whole self to work. With an array of business resource groups and other opportunities for connection, you’ll build your community in no time. 

Support Your Well-Being 
Our comprehensive benefits package includes wellness programs with HSA contributions, paid holidays, paid parental leave, a generous 401(k) match, and more. With these benefits, plus the option for flexible schedules and remote and hybrid locations, we’ll support you as you pursue a balanced, fulfilling life—at work and at home. 

Your Candidate Journey 
At Booz Allen, we know our people are what propel us forward, and we value relationships most of all. Here, we’ve compiled a list of resources so you’ll know what to expect as we forge a connection with you during your journey as a candidate with us.

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $49,800.00 to $102,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen’s total compensation package for employees. This posting will close within 90 days from the Posting Date.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

EEO Commitment

We’re an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change – no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.

Job Summary:

Who are we?

Live Nation Entertainment is the world’s leading live entertainment and eCommerce company, comprised of four market leaders: Ticketmaster, Live Nation Concerts, Front Line Management Group and Live Nation Network.

As the largest producer of live music concerts, Live Nation Concerts operates over 45 venues across the United States. For additional information, visit http://www.livenationentertainment.com/.

Who are you?

Employees have a leading role in the service experience our guests have. The extent to which we recognize our employees for service well done, is the extent to which they will care not only for the guests, but for each other.

That’s why SAFETY for employees and guests is our first priority. We show CARE around every corner and look to create ENCORE moments of service excellence for everyone. And our commitment to EFFICIENCY, is our way of staying well-organized. So, join us! We need these kinds of skills and talents as we Create Once in a Lifetime Experiences for our Fans

Xfinity Center is looking for fun, motivated people to join our team for a summer of music this concert season!

The Role:

This position entails working under the direction of the First Aid Manager. In doing so you will be providing exceptional and caring customer service to all guests regardless if the guest is non emergent or emergent in an emergency triage area. You will be part of a team that will work alongside a multitude of emergency professionals such as the Mansfield Fire Department, Brewster Ambulance Service and the Mansfield Police Department. This is a very rewarding position in a fast paced, demanding environment.

Qualifications:

• Ability to work well in a fast-paced environment

• Ability to work and communicate alongside a multitude of First Response Teams in an effective and efficient manner

• Experience with completing incident reports preferred but not required. You will be trained.

• Excellent writing skills – legible handwriting is a must

• Demonstrate strong customer service skills

• First Aid/CPR certification

• Pursuing further education in the medical field

If the above description sounds like you and fits your background, apply online at http://www.livenationentertainment.com/careers/seasonal/to join the Live Nation Entertainment team today!

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

EQUAL EMPLOYMENT OPPORTUNITY
Live Nation Entertainment strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation Entertainment recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation Entertainment may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons.  Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description:

Ready to put your assistant and clerical skills to work with departments and teams that change the fabric of our community? Would you enjoy assisting top level department managers helping to keep projects running on task? Parsons is now hiring an Administrative Aide for our rapidly expanding team.    Parsons extensive experience combined with your attention to detail and willingness to work hard will propel your career forward. We need our Aides at this level to g ather statistics and general data; reviews and combines this information into established reports for use within and outside the unit.  In this role you will perform various administrative, clerical, data collection, data entry, and report writing tasks specific to assigned project or work group.  Responsibilities:   Gathers statistics and general data; reviews and combines this informa tion into established reports for use within and outside the unit. Such reports may be in spreadsheet or graphical formats, or narrativestyle word documents. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections. Prepares general correspondence and maintains general files. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail. May establish and maintain records of equipment, including a log of equipment service dates. May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May coordinate physical space requirements for the assigned unit. May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor. Performs other responsibilities associated with this position as may be appropriate. Qualifications: High school diploma (or equivalent) 1+ years of relevant work experience. Good general office practice skills are required.  A demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required.  

Minimum Clearance Required to Start:

Not Applicable/None

This position is part of our Critical Infrastructure team.

For more than 75 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in diverse, collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see new possibilities.

Salary Range: 

$14.23 - $24.13

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

The position may require a COVID vaccination or an approved accommodation/exemption for a disability/medical condition or religious belief as required by customer requirements and some cases federal, state, provincial or local mandates.

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company’s core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Administrative Specialist

Key Role:

Coordinate facilities and administrative services, including clerical and support services, printing, electronic filing, calendar management, tasking input and coordination, mail distribution, office records management, messenger services and telecommunications. Apply specific administrative, working and general industry knowledge. Develop or contribute to solutions to a variety of problems of moderate scope and complexity. Work independently and with some guidance. May review or guide activities of more junior employees.

Basic Qualifications:

• 10 years of experience with office administration

• Experience working with senior-level military staff

• Ability to pay strict attention to detail while multi-tasking administrative actions and activities

• TS/SCI clearance with a polygraph

• HS diploma or GED

Additional Qualifications:

• Experience with Microsoft Office Suite, Outlook, SharePoint, and Confluence

• Possession of excellent organizational skills

• Possession of excellent verbal and written communication skills

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; TS/SCI clearance with polygraph is required.

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $49,800.00 to $102,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen’s total compensation package for employees. This posting will close within 90 days from the Posting Date.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

EEO Commitment

We’re an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change – no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.

R&D Administrative Coordinator

Position Purpose:

As the administrative coordinator for The Purina Animal Nutrition Center in Gray Summit, MO you will be providing support to the Senior Research Team and the overall facility.  We are looking for a self-motivated and self-directed individual who can work with multiple teams and enjoys a wide range of responsibilities in fast paced work environment.

Duties include:

• Managing content for digital applications for multiple species groups.
• Maintaining access to digital applications, platforms, and tools that support sales and technical groups.
• Act as the administrative support for the facility IACUC including scheduling and SharePoint site content.
• Coordinate weekly update meeting for the Tech Innovation group.
• Coordinate on-site and off-site meetings for technical groups.
• Work on organization of Purina Recruiting events for Technical Innovations.
• Work with the Ariba system for paying invoices and generating PO as needed.
• Work on travel arrangements and expense reports as needed.
• Schedule and plan farm events several times per year.
• Additional work will be assigned as needed.

Experience-Education (Required):

• High School Diploma or equivalent.
• 3+ years office/administrative experience
• 3+ years of bookkeeping experience
• Advanced computer skills including Microsoft Office Suite products.

Competencies-Skills (Required):

• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Interest in learning about animal agriculture and the feed industry.
• Must be agile and adept at multi-tasking and changing directions quickly.
• Strong customer orientation and attention to detail.

Experience-Education (Preferred):

• Associate degree preferred.
• Understanding of animal agriculture preferred.

Benefits: Medical, Dental, Vision, 401k and PTO

Hourly Rage: $26.00 - $38.00 DOE

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.  

Executive Administrative Assistant

We're hiring an Executive Administrative Assistant (EA). In this role, you will provide direct support to the SVP, Executive Director of Land O’Lakes Venture 37, and provide support across the C-Suite as a shared resource. As an EA you’ll work to proactively manage and prioritize the ever-changing flow of the executive office by performing a diverse range of complex, confidential and time-sensitive duties.

Essential Duties:

• Provides sophisticated calendar management that maintains the executive’s schedule, including day-to-day management and long-term management of meetings, projects, and priorities
• Provides central support & coordination across the C-suite for compliance tracking, invoice management, expenses, catering, office-supply management & work-orders.
• Arranges complex domestic and international travel coordinating pre-departure through arrival details
• Coordinates events ranging from small to complex in person, virtual, and hybrid events, understands meeting technology and has the technical savvy to support events 
• Coordinates preparation of meeting briefings including agenda, meeting materials, key talking points, and research as requested  
• Collaborates across the EA team and acts as backup support as needed
• Is willing to be pulled into projects outside the immediate job description, where administrative support is needed
• Meet business deadlines which may require occasional working after business hours and/or weekends

Knowledge, Skills and Abilities:

• Professional verbal and written communication
• Possess composure under pressure and demonstrate good decision-making skills
• Flexibility in changing work priorities at a moment’s notice
• Strong planning and organizational skills
• Driven to deliver work with the highest degree of accuracy
• Proactively identifies problems and works to resolve them before they escalate
• Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, Publisher etc.)
• Ability to maintain confidentiality

Experience required:

• High School diploma/GED or higher
• 7 or more years of administrative support; including at a VP/C-suite level
• Proficient in planning and booking international travel arrangements, including but not limited to visa management and in-country coordination of ground travel and accommodations

Preferred Experience and Education:

• Experience operating in a high-profile executive assistant position that interacts with all levels of management including senior executives
• Experience interacting with Board members
• Post-secondary education strongly desired

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.  

ROLE SUMMARY

Executive Administrative Lead to Pfizer’s Chief Medical Officer (CMO), Head of Worldwide Medical & Safety, provides administrative and office services of a highly complex and critical nature. The Executive Administrative Lead is expected to be able to work autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive and urgent issues, tight time frames, and in demanding situations. This role will also be expected to think creatively about how we can continue to run the office more efficiently. This role will be a key member of the Office of Pfizer’s CMO.

This position will provide a full range of executive level administrative support to the CMO. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong communication, collaboration, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

As part of the administrative support team, you are recognized as an advisor to other colleagues in your group due to your comprehensive knowledge and skills in your area and understanding of the larger organization. You are innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. You encourage collaboration and communication within the team and across groups to influence desired outcomes. You train others and provide guidance to the team that helps us achieve our goal of creating breakthroughs that change patients’ lives.

ROLE RESPONSIBILITIES

• Manage sensitive matters with a high level of confidentiality and discretion.
• Monitor CMO’s mailbox including sending and responding to emails on the leader’s behalf, bringing critical/time sensitive matters to immediate attention.
• Manage CMO calendar which includes meeting scheduling, maintaining full year schedule of speaking engagements, conference room reservations, teams meetings, audio/video set-up and associated meeting logistics (i.e., catering, collecting conference agendas and forms, follow-up with conference organizers, etc.)
• Manage complex calendar and anticipate conflicts and use diplomacy to resolve problems in advance.
• Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met.
• Work closely with Chief of Staff on operational planning, updating LT org charts, LT meetings, LT offsites, and other CMO commitments.
• Responsible for all logistics of meetings including conference room reservations, teleconference, videoconference, food ordering and associated meeting logistics.
• Collaborate with Chief of Staff, PX Lead and Communications partners on planning for Town Halls, Extended Leadership Team Meetings, Site Visits and other communication and engagement events.
• Proactively prepare meeting materials in advance
• Prepares registration for conferences and speaking engagements. Provides all information required by conference organizers (bio, photo, speaker form, etc.). 
• Organizes all domestic and international travel for business, including aviation arrangements, hotel accommodations, ground transport, travel documents, visas/passports, and presentation materials for meetings. Prepares detailed itineraries.
• Support logistics and planning of offsites. Research options for meeting venues and cost.
• Prepare expense reports, track reimbursements, and ensure correct AMEX credits/debits; manage purchase orders through Ariba system and tracking invoices.
• Maintain impeccable records and files of CMO documents for auditing purposes.
• Handle the coordination of PE Requests, ensure proper invoice routing and tracking and interfaces with vendors.
• Coordinate and provide key information to other enterprise partners as appropriate.
• Order office supplies and IT equipment as requested.
• Work closely with other Administrative Partners within WMS and across the Pfizer R&D Leadership Team
• Use appropriate discretion in the management of information and stakeholders.

BASIC QUALIFICATIONS

• 5+ years of demonstrated executive administrative assistant experience with 2+ years providing 1:1 executive level support required.
• Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis required.
• Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders and must be able to exhibit good judgment in handling confidential information.
• Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
• Demonstrated ability to be change agile.
• Demonstrates Pfizer Values.
• Flexible work hours required (early mornings, evenings and/or weekends, as needed).

Required Skills

• Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization, including C-Suite.
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook are essential.

PREFERRED QUALIFICATIONS

• Associates degree or Bachelor’s degree preferred.
• 10 years administrative assistant experience preferred.
• Bachelor’s degree strongly preferred.
• Strong knowledge of Pfizer headquarters environment.
• Knowledge of Pfizer organizational processes.
• Proficiency in Pfizer systems (e.g., Ariba, SharePoint, Concur, and Workday).
• Knowledge of Pfizer corporate compliance policies, T&E policies, etc.

The salary for this position ranges from $34.71 to $60.85 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Administrative

Administrative Assistant, Dairy Foods Marketing

Land O’Lakes is seeking an experienced Administrative Assistant to support our Dairy Foods business specifically supporting the Marketing function.  In this job, you will work in a fun, fast paced environment where you will support those in marketing that drive our business strategy and manage our product portfolios.  This role will report into a senior level marketing director.

Key responsibilities will include:

• Coordinating internal and external meetings including project management for larger internal events.
• Managing calendars, multiple schedules, and e-mail inboxes in Outlook
• Travel management (flights, hotels, car rentals, etc.) through Concur system
• Tracking of departmental expenses (includes assistance with monthly expense reports through Concur system).
• Collaborate and work as a team with the other three marketing admins, backing each other up
• Manage information flow in a timely and accurate manner.
• Assist in creating first drafts of business correspondence and presentations.
• Maintaining and organizing file management systems
• Creating and maintaining /compiling other weekly reports
• Coordinate employee moves/onboarding new employees
• Ensuring timely handling of invoices and payments in the Ariba system.
• Some work with external vendors and/or agencies required.

Experience/Education:

• High School diploma or equivalent required . Bachelor’s degree or pursuit of degree desired.
• 3-5 years related work experience in an administrative support role. 
• Previous experience supporting senior director levels or Marketing desired.
• Must be proficient in Microsoft Office suite to include demonstrated proficiencies in Word, PowerPoint, Outlook, Teams, SharePoint and/or One Drive, and Excel. 
• Experience with SharePoint administration strongly desired.
• Ability to learn and lead others in setting up webinars by using Zoom, Microsoft Teams and other tools.
• Previous calendar and travel management along with larger event management planning experience required.
   

Competencies/Skills

• Excellent interpersonal communication skills – both verbally and written.
• Ability to work collaboratively across multiple teams, disciplines, and levels.
• Must be comfortable and willing to learn new technologies, applications, and processes.
• Must be agile and adept at multi-tasking and changing directions quickly.
• Must be able to prioritize workload from multiple managers as well as consistently follow-up and complete assignments.
• Strong customer orientation and attention to detail.

This is a hybrid role with some on-site in office work days in our Arden Hills, MN office

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.  

Administrative Assistant, Dairy Foods

Job Description Summary:

Land O’Lakes is seeking an experienced Administrative Assistant to support our Dairy Foods business specifically supporting the Marketing function.  In this job, you will work in a fun, fast paced environment where you will support those in marketing that drive our business strategy and manage our product portfolios.  This role will report into a senior level marketing director.

Key responsibilities will include:

• Coordinating internal and external meetings including project management for larger internal events.
• Managing calendars, multiple schedules, and e-mail inboxes in Outlook
• Travel management (flights, hotels, car rentals, etc.) through Concur system
• Tracking of departmental expenses (includes assistance with monthly expense reports through Concur system).
• Collaborate and work as a team with the other three marketing admins, backing each other up
• Manage information flow in a timely and accurate manner.
• Assist in creating first drafts of business correspondence and presentations.
• Maintaining and organizing file management systems
• Creating and maintaining /compiling other weekly reports
• Coordinate employee moves/onboarding new employees
• Ensuring timely handling of invoices and payments in the Ariba system.
• Some work with external vendors and/or agencies required.

Experience/Education:

• High School diploma or equivalent required. Bachelor’s degree or pursuit of degree desired.
• 3-5 years related work experience in an administrative support role. 
• Previous experience supporting senior director levels or Marketing desired.
• Must be proficient in Microsoft Office suite to include demonstrated proficiencies in Word, PowerPoint, Outlook, Teams, SharePoint and/or One Drive, and Excel. 
• Experience with SharePoint administration strongly desired.
• Ability to learn and lead others in setting up webinars by using Zoom, Microsoft Teams and other tools.
• Previous calendar and travel management along with larger event management planning experience required.
   

Competencies/Skills

• Excellent interpersonal communication skills – both verbally and written.
• Ability to work collaboratively across multiple teams, disciplines, and levels.
• Must be comfortable and willing to learn new technologies, applications, and processes.
• Must be agile and adept at multi-tasking and changing directions quickly.
• Must be able to prioritize workload from multiple managers as well as consistently follow-up and complete assignments.
• Strong customer orientation and attention to detail.

This is a hybrid role with some on-site office time being spent in the Arden Hills, MN office

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.