Total 34 legal public security job vacancies in Leatherhead, Surrey, KT22 7NL

Legal PA £32,500 + Potential for up to 7% bonus Based in Epsom

Want to join a law firm that is an award winner? How about working for a business with amazing benefits inc full family coverage for private healthcare, life assurance (4x annual salary), season ticket loan, enhanced sick pay, 33 days holiday (inc BH), career development and many more!

If you are a Legal PA and looking for your next role, we want to hear from you. Our client our a highly regarded award-winning law firm, they are looking to add to their support team and introduce a new PA / Secretary. You will have a minimum of 2 years' experience within a legal secretary / legal PA role to be considered.

The prime responsibility for these roles are:

• To work for all fee earners by picking up digital dictation and to support in office from Epsom
• Prepare correspondence and documents to include transcribing digital dictation.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done.
• Make appointments, arrange meetings and to maintain an up-to-date diary for the fee earner(s).
• If appropriate, prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
• Provide support to other secretaries as required.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care

Suitable candidates should be able to demonstrate the following:

• 2 years previous experience of working within a Legal Secretary / PA Role
• Advanced IT skills and good copy and audio typing
• High accuracy levels
• Communicates professionally with clients both on the phone and personally
• Demonstrates a pro-active approach to work and clients
• Demonstrates a positive attitude.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period; therefore, we encourage you to apply early to avoid disappointment.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

This role has a starting salary of £52,047 per annum, based on a 36-hour working week.

We are excited to be hiring a new Public Health Programme Lead to join our fantastic Health Improvement substance use team. The team is based at Woodhatch Place in Reigate but meets at various locations across Surrey as part of a hybrid working approach. The role will lead and contribute to a range of projects as part of the Combating Drug Partnership, treatment and recovery and prevention of harm. We offer an agile, dynamic and collegiate team working in our approach to the often-complex presenting needs of residents. We support team members with a strong professional development culture to support you and the team. Rewards and Benefits

• 26 days' holiday (prorated for part time staff), rising to 28 days after 2 years' service and 30 days after 5 years' service
• Option to buy up to 10 days of additional annual leave
• An extensive Employee Assistance Programme (EAP) to support health and wellbeing
• Up to 5 days of carer's leave per year
• Paternity, adoption and dependents leave
• A generous local government salary related pension
• Lifestyle discounts including gym, travel, shopping and many more
• 2 paid volunteering days plus 1 team volunteering day per year
• Learning and development hub where you can access a wealth of resources

About the Team As a part of the Public Health and Communities Service, the team have a broad range of substance use specialist expertise and knowledge, that we apply to a wide range of projects delivered in partnership with key stakeholders. Although most team members will have lead areas we also encourage involvement and input from the team in all of our key projects. We encourage all members to fully participate in our collaborative team culture. About the Role You will work collaboratively to ensure the Council plays a key leadership role in shaping provision and making decisions for locally developing and implementing work across all three strategic priorities of Government's 'From harm to hope: A 10-year drugs plan' to cut crime, save lives and improve health and wellbeing outcomes for Surrey residents. You will convene partnership steering group meetings; help to ensure and bolster sufficient system capacity to coordinate strategy and planning to break the chain of supply, provide world class treatment and recovery, and support a generational shift in the demand for drugs. You will also encourage the full involvement of appropriate local leaders and put in place the governance structure and culture to drive joint and system-wide decision making. Overseeing the development and delivery of a shared local plan with a whole-system approach, you will address the three strategic priorities set out in the drugs strategy; help to unblock issues across the system and prepare regular reports on the partnership's performance and delivery into central government and the Health and Wellbeing Board in support of the SRO. Finally, you will lead project areas as part of the Public Health Substance Use teams' annual workplan. Shortlisting Criteria To be considered for shortlisting for this position, your application will clearly evidence the following:

• Demonstrable relevant experience and the ability to deal with the changing political and policy context and the needs of multiple different stakeholders
• Managing a wide range of relationships through collaboration with partners, elected members, and people who use our services
• Excellent programme management and communication skills
• Sound knowledge of drug and alcohol harm, treatment and recovery
• An understanding of Health and the wider system and how it can provide effective support and treatment to people affected by problem alcohol and drug use

The job advert closes at 23:59 on 24/11/2024 with interviews to follow. We look forward to receiving your application, please click on the apply online button below to submit. Our Commitment Surrey County Council is proud to be a Disability Confident Employer. A guaranteed interview will be offered to all disabled applicants where:

• The candidate has evidenced the minimum criteria for the role through their application
• The candidate has chosen to share that they have a disability on the application form

Our application form and onboarding process will provide an opportunity to request any reasonable adjustments for the interview and/or the role. We want to be an inclusive and diverse employer reflecting the community we serve and particularly welcome applications from all underrepresented groups.

Please check the job description & person specification document for more information on the requirements for this job.

Key Responsibilities Responsible and accountable on a day-to-day basis for information governance work in the Trust. Responsible for ensuring compliance with the NHS Code of Practice, Data Protection Act and Common Law Duty of Confidentiality. Manage and coordinate projects required for implementation of information governance and information security across the Trust. Establish, maintain, and monitor the required security levels for accessing data held on both manual and electronic system records ensuring compliance with Data Protection Act and Caldicott recommendations. Support and advise the Trust's Data Protection Officer with their duties of ensuring that patient and staff rights are protected. Act as the subject matter expert for information governance in supporting the Caldicott Guardian, the SIRO (Senior Information Risk Owner) and Associate Director of Records and Privacy on matters relating to national legislation and best practice. Support the SIRO and Associate Director of Records and Privacy on the development of strategies, policies and guidance to promote and develop best practices as defined by the NHS Data Security and Protection Toolkit (DSPT) and to comply with national legislation. Shape and lead the Trusts Information Governance team, managing the Trusts information governance annual assessment, work programme and action/improvement plans in line with the Trusts information governance strategy and policy and the evolving requirements of the DSPT. Provide information governance advice within the Trust where service developments, changes, or closure of services may impact on compliance to legislation and national policy. Work with other providers, such as health, social services, police etc. to comply with any lawful information governance requirements. Ensure compliance with UK GDPR 2016and Data Protection Act 2018 and any other legal/national requirements. Provide information security and Electronic Patient Record privacy support and advice to the Trust; Lead on ensuring compliance and conformance with the legal and regulatory framework covering information security and privacy and relevant DSPT requirements. Co-ordinate the necessary response and resolution activities following a suspected or actual data security incident or breach. Continuously assess, audit and review, any shortfalls with current security measures compared to the levels required at a policy level thus highlighting deficiencies for remedial action. Provide regular briefings to the Associate Director of Records and Privacy prior to meetings of the Information Governance Steering Group (IGSG) or similar group/board on the effectiveness of information security and privacy functions. Contribute to decision making and carry through decisions made by the IGSG or other relevant group/boards or the Trust Board. Maintain currency with information security and security technologies and coordinate with cyber colleagues as needed to enable measures to be implemented where and when necessary/desirable. Responsible for reporting accurate figures on Information Governance training. This requires a very high level of accuracy to ensure the DSPT target is met. Oversee the Trust compliance with the Freedom of Information Act 2000 so that all FOIA requests are processed within the legal timescales. Provide specialist expert advice and support to the Trusts Senior Information Risk Owner (SIRO) ensuring delivery of the SIROs annual work programme showing compliance with the NHS Digital Information Risk Management standards. Head the IG team with management of IG staff, ensuring budgetary resources are used effectively. Tasks Own the pipeline on Data Protection Impact Assessments (DPIAs) and Data Sharing Agreements (DSAs.) Manage the Information Asset Register. Coordinate engagement with Information Asset Owners ensuring their services and electronic systems are compliant with information governance standards and risk-assessed annually and fed into the Annual Trust Board SIRO assurance statement. Provide ad hoc advice and support on IG and IS matters. Ensures that all staff have appropriate IG training. Escalate to the DPO whenever breaches are discovered. Manage internal Data Protection activities by close liaison with senior clinical and non-clinical colleagues to enable and support both operational and strategic decision-making. Conduct internal audits and privacy reports. Deputise for the Associate Director of Records and Privacy and the Data Protection Officer when necessary. Provide additional support to the AD Records and Privacy / DPO for contact with the Information Commissioners Office and provide advice on complex Data Protection issues, procurement decisions, Information / Cyber Security, and Information Sharing. Coordinate with the Head of Records and the Records Management team leader on common issues. Actively engage with local and regional forums and webinars, ensuring ongoing personal development and knowledge of Data Protection law, issues, and developments. Coordinate and prioritise the work and meetings of the IG Team. Supervise and support staff wellbeing and development in line with the Trusts appraisal policy.

Legal PA £32,000 + Potential for up to 7% bonus Based in Leatherhead

Want to join a law firm that is an award winner? How about working for a business with amazing benefits inc full family coverage for private healthcare?

If you are a Legal PA and looking for your next role, we want to hear from you. Our client our a highly regarded award-winning law firm, they are looking to add to their support team and introduce a new PA / Secretary. You will have a minimum of 2 years' experience within a legal secretary / legal PA role to be considered.

The prime responsibility for these roles are:

• To work for all fee earners by picking up digital dictation and to support in office from Epsom
• Prepare correspondence and documents to include transcribing digital dictation.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done.
• Make appointments, arrange meetings and to maintain an up-to-date diary for the fee earner(s).
• If appropriate, prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
• Provide support to other secretaries as required.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care

Suitable candidates should be able to demonstrate the following:

• 2 years previous experience of working within a Legal Secretary / PA Role
• Advanced IT skills and good copy and audio typing
• High accuracy levels
• Communicates professionally with clients both on the phone and personally
• Demonstrates a pro-active approach to work and clients
• Demonstrates a positive attitude.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period; therefore, we encourage you to apply early to avoid disappointment.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Newtonards

£12.35 per hour

shift times are 12.30 midday to 0030 midnight

4 on 4 off shift pattern

Job Overview

-To protect our customer's property, people and/or assets by providing security services in direct accordance with the sites published Assignment Instructions (AI's) and any subsequent changes.

-Delivering results that meet and / or exceed the Key performance indicators / Service Level Agreement for the customer through full responsibility and accountability, providing a service that aids in the retention of the contract.

-To undertake additional training to ensure continuous self-development.

Main Duties

Operations

-To be aware of and ensure compliance with all aspects of policies and relevant legal and regulatory requirements as directed by the Security Account Manager and in accordance with UK Law and Guidance bodies.

-Fully and satisfactorily complete all of the tasks and duties on site as defined within the published Assignment Instructions (AI's).

-Proactively refer to and review the published Assignment Instructions, thus familiarising oneself with any changes in order to suggest additional amendments that will improve or enhance the current level of service.

-To be compliant with Industry and Statutory Legislation (you are required to obtain a front-line licence in either Security Guarding or Door Supervision), which must be worn at all times whilst carrying out your duties. The Customer also requires a CCTV PSS SIA Licence. There are also additional courses that are contractually required.

-Comply with legal obligations and safety requirements of the role.

-Follow instructions and procedures appropriately without unnecessarily challenging authority.

-Work in a systematic, methodology and orderly way.

Training

-Fully and satisfactorily complete all required competency training.

-To undertake additional training to ensure continuous self-development as directed by the Security Account Manager.

-Use technology to achieve key work objectives and develop job knowledge and expertise through continual professional development.

-You are required to ensure you renew your licence 16 weeks before expiry.

Security and Health & Safety

-Look out for, and to immediately report, any Health & Safety hazards, or potential hazards, on site.

-Stay alert to any threats or changes within the work environment in order to take the appropriate action to reduce the chance of disruption, loss or damage.

-Use common sense and initiative by immediately involving others if a situation appears to become threatening.

-To maintain professional conduct in the face of difficult situations and challenging customers.

-Complete an accurate, detailed notebook entry as soon as possible after any incident, which can then be used as part of the Incident Report process.

-Keep to schedules and demonstrate commitment to Mitie and the Client.

-To ensure check calls are being carried out at the allocated time slot as stipulated in the Assignment Instructions (AI's).

-To call emergency services and Communication Centre to report all incidents.

What we are looking for

-Previous Security Experience

-SIA License

** Legal PA **

RESIDENTIAL PROPERTY

IMMEDIATE START

• Upto £32k based on exp
• Immediate start and Interviews
• Based in Guildford, Surrey

A leading Professional Services firm based in Guildford is currently recruiting for an experienced Legal PA with experience in Residential Property. The purpose of this role is to provide direct support to the fee earners.

Key duties:

• Handle and manage transaction compeltions, with assistance from fee earners
• Prepare completion statements and address any outstanding financial queries post-completion.
• Handle all post-completion tasks, including timely filing, submission and lodging of documents with Companies House, HM Land Registry and/or other third parties, as appropriate
• Communicate with clients, third party solicitors and other relevant parties to provide updates on progress of matters, address any questions or concerns they may have and in respect of all necessary post-completion actions.
• Ensure all post-completion activities comply with relevant regulations and legal standards, including Anti-Money Laundering (AML) requirements and data protection laws.
• Prepare correspondence and documents to include transcribing digital dictation.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Arrange for all copying to be done, in person if an office assistant is not available to undertake the task.
• Make appointments, arrange meetings and to maintain an up to date diary for his/her principal(s).
• Provide support to other secretaries as required, including guidance to junior and temporary secretaries when required to do so.
• Progess client matters without fee earner supervision and in the absence of a fee earner.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.

Requirements

• Previous Legal Secretarial experience
• Experience in Post Completions
• Prior experience with Companies House and Land Registry applications/Portal processes
• Advanced IT skills
• Excellent (speed) typing skills

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Novus Altair Ltd is SIA ACS Approved, ISO 9001, 14001 & 45001 Certified Security Guarding company based in London.
We are currently looking for a SECURITY OFFICER (SIA LICENCED) to cover one of our client's assignment.

The Job description includes:

•Monitor and patrol premises using client car to ensure the safety and security of site.
•Need to book vehicle on to the site and do necessary documentation.
•Control access to the property, ensuring that only authorized individuals enter the premises.
•Conduct regular inspections of the premises to identify and report any safety hazards or security breaches.
•Maintain a visible security presence to deter unauthorized activity.
•Liaise with local law enforcement or emergency services when necessary.
•Monitor security cameras, alarms, and other surveillance equipment to detect and respond to suspicious activities.
•Maintain detailed logs of daily activities, incidents, and any unusual occurrences.
•Communicate effectively with management and team members to coordinate security efforts.

You must be committed and willing to work on both scheduled and emergency duties. You must be an excellent timekeeper and experienced in the security industry.
To be eligible, you must have a valid SIA Licence and the right to work in the UK (Must have Full UK MANUAL DRIVING LICENSE and Own car).
We are an equal opportunities employer.

About The Role
Introduction and overall purpose of the role

As a representative of OCS Security you will ensure that an exceptional end to end service is provided as per the contract requirements. You will ensure that all assigned tasks are completed in a professional and timely manner and all relevant legislation is adhered to.

Health & Safety Purpose: To take a direct interest in the health and safety of yourself and others who may be affected by your work activities.

You will be working Monday to Friday between 07:00 to 19:00, 60 hours per week.

The shift will include days, nights and weeekends.

Main Duties & Responsibilities of the Role

• To provide exceptional first line manned guarding to the assigned contract.
• All assigned duties are achieved in a timely manner.
• Compliance with all identified legislation, i.e. H&S, SIA Licensing & Risk Assessments.
• To protect the security and safety of the identified buildings and personnel through as per the contract Assignment Instructions.
• All duties carried out in an honest, ethical and professional manner.
• To carry out any reasonable request as identified by your Line Manager

Educational Level

• A good general level of education.
  
  Professional Qualifications
  
  
  • SIA License (Manned Guarding).
  
  
  Experience
  
  
  • Previous experience of working within a customer focused environment.
  • Ideally has experience of working within the Security Industry.
  
  
  Personal Characteristics/Attributes for the role
  
• Excellent communication skills both written & verbal.
• Ability to interact with all levels within an organisation.
• Ability to work on own initiative.
• A professional demeanour.
• An ability to demonstrate sound judgement and integrity.
• An ability to work proactively with others.
• A good level of computer literacy.

Personal Characteristics/Attributes for the Health & Safety aspects of the role

• Ability to follow policy and procedures
• Willingness to bring concerns to corporate attention via prescribed channels

About The Company
OCS UK & Ireland, part of the OCS Group, is a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Security Officers required to work 4 on 4 off days and nights, with a payrate of £12.25

We are looking for dependable and courteous officers who can work within the local community.

Do you:Have a passion for providing excellent service?Respect diverse cultures and beliefs?Do you have at least two years of security experience? Hold a valid SIA certification?If so, you might be the perfect candidate for an exciting opportunity with Mitie.

As a Community Security Officer, you are responsible for protecting the property, people, and assets of our clients whilst working in locations that may have religious beliefs that are different from your own, therefore you will need to be sensitive to their needs and expectations.

The role also requires you to interact with children, vulnerable adults, and people who may have limited English language skills, therefore you will need to adjust your interaction accordingly.

Main dutiesPositive point of contact for visitors and colleagues, providing "at point of need" support and ensuring a safe and welcoming environment.Manage security or safety incidents, report and respond to any identified threats, and consult with our clients, colleagues, and visitors to improve their safety.

Perform building and property patrols, health and safety incident management, access control, first aid, lost property management, and other duties as required. Mitie offer a wide range of benefits, as well as opportunities for career development and progression. We are an equal opportunities employer and welcome applications from all backgrounds.

If you are interested in this exciting opportunity, please apply online with your CV and a cover letter

What we are looking forPrevious Security ExperienceSIA License

Role: Prison Security Escort

Location: HMP Coldingley

Standard Rate: £12.22 per hour + 33 days holiday pay

Overtime rate: £16.25ph (overtime after 37.5 hours)

Duration: Temporary role, with the opportunity to be long term

Typical hours: Monday to Friday 08:00 - 17:00

As a Prison Security Escort, you will work alongside the prison service, assisting our client who is responsible for the maintenance of the buildings. You will be a part of security team where you will escort and oversee contractors such as carpenters, plumbers and electricians, whilst they complete their maintenance work.

Duties of a Prison Security Escort Include (but not limited to)

• Checking the identification of the contractors
• Checking contractors have been briefed on security measures
• Booking in and out of the contractors
• Creating a tool list
• Escorting contractors through the prison to their place of work
• Overseeing contractors whilst they are working (Please note you will have to stay with the contractors at all times)
• Checking contractor tools are all accounted for prior to leaving work area
• Using the radio to request permission to move contractors within the prison

About You:

• You will have good communication skills
• Have excellent attention to detail
• Be safety conscious
• Have been living in the UK for the past 3+ years
• Be able to pass security vetting (includes providing references, passing security police checks & providing photo identification)

Why should you apply?

• 33 days holiday per year
• No experience required
• Full training provided
• Access to internal roles within a government facility, often with the potential to apply to permanent positions

Due to the nature of the environment, you will be asked to complete the standard Security Vetting for the establishments.

If you are interested in this Prison Security Escort position based at Shaftesbury Rd, Bisley, Woking GU24 9EX please apply and we will be in touch.

SkyBlue is an equal opportunity employer.

Your new company
A hugely successful insurance business that has grown exponentially over the last couple of years. Based out of their head office in Egham, we are looking for a talented Legal Cashier to join the team.

Your new role
You will be working as part of a specialist team that sits within a wider finance function and take ownership of a number of key responsibilities.
These will include daily bank reconciliations, identifying and allocating client receipts, accounts payable, processing supplier invoices onto Sage, supplier statement reconciliations, processing employee expenses, billing of disbursements and fees.

What you'll need to succeed
You will have experience of working within a finance function, ideally as a Legal Cashier with some knowledge of SARs.
Must have experience working within a legal practice, solictor firm, or law firm.

What you'll get in return
£32,000 - £38,000
Hybrid working
The company offers a flexible start / finish time (subject to core hours).
Free parking on site

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A hugely successful insurance business that has grown exponentially over the last couple of years. Based out of their head office in Egham, we are looking for a talented Legal Cashier to join the team.
Your new role
You will be working as part of a specialist team that sits within a wider finance function and take ownership of a number of key responsibilities. These will include daily bank reconciliations, identifying and allocating client receipts, accounts payable, processing supplier invoices onto Sage, supplier statement reconciliations, processing employee expenses, billing of disbursements and fees.
What you'll need to succeed
You will have experience of working within a finance function, ideally as a Legal Cashier with some knowledge of SARs. If you have experience of working within a legal practice, this would be ideal.
What you'll get in return
Initially, during your probation period you will be 100% office based, however, after this you will have the option to work on a hybrid basis. The company offers a flexible start / finish time (subject to core hours), free parking on site, free fruit and additional benefits.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Title:
PA/Legal Secretary

Overall Purpose of the Job:
The primary role of the PA/Legal Secretary is to provide direct support to the Head of Department, enabling optimal efficiency. This role requires a high degree of self-management and initiative, encompassing the responsibilities detailed below.

Department:
Private Client
Key Tasks, Duties, and Quality Standards:
* Prepare correspondence and documents, including transcribing digital dictation.
* Administer filing, including daily filing and the opening, closing, storage, and retrieval of client files as per office manual procedures.
* Prepare mail and enclosures for dispatch.
* Arrange copying tasks, either personally or via an office assistant.
* Schedule appointments, arrange meetings, and maintain an up-to-date diary for the principal.
* Prepare and tidy conference rooms for meetings, providing refreshments if required.
* Provide support to other secretaries as needed.
* Offer guidance to junior and temporary secretaries.
* Progress client matters without fee earner supervision in their absence.
* Attend to clients both in person and on the telephone, providing professional and friendly support consistent with the firm's client care standards.
* Undertake specific training as required and maintain responsibility for self-development.
* Ensure confidentiality of all firm and client documentation and information.
* Undertake online form-filling requirements.
* Operate the Firm's Case Management System.
* Consider and implement efficiency improvements within the department.
* Perform other duties as required by the firm.
Additional and/or Different Duties:
This job description is not exhaustive. The firm reserves the right to vary the duties and responsibilities of the post holder at any time according to the business needs.

Person Specification:
Essential Personal Qualities, Skills, Knowledge, and Abilities (Competencies):
* Substantial previous legal secretarial experience at the PA level, including at least 2 years in the specialist area.
* Advanced IT skills in relevant packages and excellent typing speed.
* Ability to keep up with the fee earner's work production and understanding of their working preferences (for internal promotions).
* High accuracy levels.
* Proactive approach to work with a positive attitude.
* Excellent client service skills, with the ability to interact well with both internal and external clients.
* Ability and willingness to:
o Work to deadlines.
o Cope under pressure.
o Prioritize workloads effectively.
o Work as part of a team.
* Clear commitment to the firm and a genuine interest in legal work.
* High level of courtesy and respect when dealing with all colleagues, including central management, IT, HR, and marketing, as well as clients/contacts.
* Willingness to take on other tasks as required by fee earners.
Desirable Skills, Knowledge, and Abilities (Competencies):
* Prior knowledge of Evolution or other case management systems.
* Knowledge of law/legal practice.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Job Title:
PA/Legal Secretary

Overall Purpose of the Job:
The primary role of the PA/Legal Secretary is to provide direct support to the Head of Department, enabling optimal efficiency. This role requires a high degree of self-management and initiative, encompassing the responsibilities detailed below.

Department:
Private Client
Key Tasks, Duties, and Quality Standards:
* Prepare correspondence and documents, including transcribing digital dictation.
* Administer filing, including daily filing and the opening, closing, storage, and retrieval of client files as per office manual procedures.
* Prepare mail and enclosures for dispatch.
* Arrange copying tasks, either personally or via an office assistant.
* Schedule appointments, arrange meetings, and maintain an up-to-date diary for the principal.
* Prepare and tidy conference rooms for meetings, providing refreshments if required.
* Provide support to other secretaries as needed.
* Offer guidance to junior and temporary secretaries.
* Progress client matters without fee earner supervision in their absence.
* Attend to clients both in person and on the telephone, providing professional and friendly support consistent with the firm's client care standards.
* Undertake specific training as required and maintain responsibility for self-development.
* Ensure confidentiality of all firm and client documentation and information.
* Undertake online form-filling requirements.
* Operate the Firm's Case Management System.
* Consider and implement efficiency improvements within the department.
* Perform other duties as required by the firm.
Additional and/or Different Duties:
This job description is not exhaustive. The firm reserves the right to vary the duties and responsibilities of the post holder at any time according to the business needs.

Person Specification:
Essential Personal Qualities, Skills, Knowledge, and Abilities (Competencies):
* Substantial previous legal secretarial experience at the PA level, including at least 2 years in the specialist area.
* Advanced IT skills in relevant packages and excellent typing speed.
* Ability to keep up with the fee earner's work production and understanding of their working preferences (for internal promotions).
* High accuracy levels.
* Proactive approach to work with a positive attitude.
* Excellent client service skills, with the ability to interact well with both internal and external clients.
* Ability and willingness to:
o Work to deadlines.
o Cope under pressure.
o Prioritize workloads effectively.
o Work as part of a team.
* Clear commitment to the firm and a genuine interest in legal work.
* High level of courtesy and respect when dealing with all colleagues, including central management, IT, HR, and marketing, as well as clients/contacts.
* Willingness to take on other tasks as required by fee earners.
Desirable Skills, Knowledge, and Abilities (Competencies):
* Prior knowledge of Evolution or other case management systems.
* Knowledge of law/legal practice.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.