Major Duties and Responsibilities:

The Special Security Directorate (SSD) is the source for security policy advocacy, advice and guidance regarding security practices /procedures, security-relevant issues, and Security Clearance Reform initiatives.

The selected candidate will; Provide an advisory role to SSD leadership on a broad-range of personnel security initiatives and issues. Research, coordinate and recommend proposed solutions to requests and policies in alignment with Security Executive Agent (SecEA) and IC equities.

Orchestrate, direct, and draft Congressional correspondences. Develop IC policies in response to Intelligence Authorization Act requirements.

Develop a policy for waivers submitted by heads of IC elements under ICD-712 and oversee the waiver process on behalf of the DNI.

Create and sustain partnerships with other IC elements.

Collaborate/Engage with ODNI Mission Capabilities Directorate on the creation and enhancement of innovative IT solutions to meet IC-wide requirements.

Collaborate with other ODNI and IC elements to refine policies and procedures that improve personnel security effectiveness.

Foster an open and supportive working environment consistent with all applicable safety, security, legal policies and procedures.

Lead, manage and drive the ODNI core values of Commitment, Courage and Collaboration, and lead through example to ensure the efficient use of personnel and funding resources while maintaining ODNI commitment to diversity and opportunity.

Lead and manage complex programs and projects that may include ill-defined requirements, ambiguity, parallel tasks, multiple dependencies, high risks, and multiple interfaces; ensure timelines, costs, deliverables, and outcomes are achieved according to approved plans.

Engage and influence key stakeholders to support the ODNI's Key objectives.

Overview:

Why RMIT?

We are so excited that you are considering to be part of RMIT University!

• RMIT University Vietnam is the leading international university in Vietnam, with campuses in Ho Chi Minh City and Hanoi since 2001. One of Australia’s original educational institutions founded in 1887, RMIT University now has 82,000 students including 12,000 at postgraduate level.

• You will be part of a dynamic and diverse community of staff and students who are passionate about learning, innovation and social impact.

• You will enjoy a competitive salary and benefits package, as well as opportunities for professional development and career advancement.

• You will work in a modern and well-equipped environment, with access to state-of-the-art facilities and resources.

• You will contribute to the vision and mission of RMIT University Vietnam, which is to create transformative experiences for our students and shape the future of Vietnam and the region.

Benefits include but not limited to:

• Highly attractive USD salary package (plus benefits) for expatriate candidates or competitive VND salary (plus allowances) for local candidates depending on proven track record in meeting all the key selection criteria.

• Expatriate candidates: US$6,000 relocation allowance plus flights for staff and dependents. School tuition support of up to US$15,000 per child annually, up to 2 children per family; private health insurance coverage for staff and dependents; annual health check-up; generous 20 days annual leave + Christmas holiday + Vietnam Public Holidays; support with Work Permit application for staff, Visa and temporary resident cards for family members

• Local candidates: 13th month Tet bonus + private medical insurance (for you and your dependents) + annual health check

• Ongoing professional development program and support.

• Free on-site gym facilities plus variety of wellbeing and fitness classes available to staff.

• Access to extensive international online library and resources

Position Summary

As a Senior Talent Acquisition Advisor, you will play a key role in delivering high-quality talent acquisition, onboarding support and guidance to a variety of Schools and departments across the University in Vietnam. You will work closely with HRBP’s, Hiring Managers, Heads of Schools and Departments to understand their hiring needs and provide them with effective and innovative resourcing solutions. You will also ensure that the University follows the best practices in talent acquisition and attracts and recruits diverse and talented candidates who can contribute to the University's vision and mission.

Reporting Line

Reports to: Senior Manager, Talent Acquisition

Key Accountabilities

Partnership and communication

•     Build and maintain trusting relationships with key stakeholders across the business and externally

•     Partner with hiring managers and/or HR Business Partners to determine talent needs, develop and execute immediate and long-term recruitment strategies to meet unit business objectives and needs

•     Provide strategic recruitment consultation and proactive sourcing strategy to hiring managers to meet talent acquisition needs, positively influencing recruitment outcomes to ensure top talent is recruited to RMIT Vietnam.

•     Follow the established policies and procedures and communicate effectively and professionally with all stakeholders involved in the recruitment and selection process

•     Showcase RMIT Vietnam's employer brand and engage more potential candidates by managing and updating the recruitment content and messages on various platforms such as RMIT website, intranet, external sourcing channels, WorkDay, etc.

Talent Acquisition

•     Partnering with the business and across a range of key stakeholders create and provide innovative and sustainable talent acquisition solutions.

•     Managing full-cycle recruitment activities including job briefing, job advertisement, sourcing, screening and evaluating candidates, participating in panel interview with Hiring Managers and supporting final selection process, offer, reference checking, offer and onboarding.

•     Developing talent attraction, sourcing channel strategies and search strategies to provide a qualified and diverse candidate pool for assigned requisitions and future hiring demands, including but not limited to passive candidate sourcing using direct sourcing methods such as Boolean Search, LinkedIn networking, etc.

•     Managing and providing a positive candidate experience and maintaining responsive and effective communication with deep understanding of multinational cultures, candidate motivation, and expectation.

•     Work collaboratively with extended HR Team to ensure employment offers and other HR administration is completed and that the handover of new staff from Recruitment to HR Operations is seamless.

•     Provide advice and support relating to applicable recruitment regulatory requirements and compliance

•     Contribute to the continuous improvements of the recruitment process, systems and ways of working.

Reporting

•     Ensure data integrity is always maintained and regularly provide recommendations for system improvements.

•     Support analysis and reporting on different recruitment metrics including but not limited to sourcing channels, recruitment pipelines, onboarding, etc.

•     Contribute to budget planning activities and workforce planning projects as required

Coaching, mentoring and collaborating

•     Provide ongoing coaching and mentoring to more junior members of the TA team and the wider HR team, to positively influence business outcomes and behaviours and to ensure ‘best practice’ is adhered to.

•     Provide training and guidance for new joiner to the TA Team

•     Support and collaborate with other team members to achieve their development goals with regards to recruitment related project activities.

For a more detailed description of the key areas of responsibility for this position please click here to download the JD.

Key Selection Criteria

• Bachelor’s degree qualification in field relevant to Human Resources.

• Strong experience in Talent Acquisition working for highly matrixed international organisation

• Internal recruitment experience is desirable.

• Previous experience of guiding, advising and consulting with expatriate staff is essential.

• Ability to work strategically with hiring managers to forecast future recruitment needs and provide a wide range of sustainable sourcing solutions to ensure effective recruitment of both international and local candidates.

• Demonstrated ability to provide innovative resourcing solutions to key clients across the organisation

• Ability to lead, drive and effectively influence outcomes.

• Expert level proficiency in candidate management and HR Information Systems (HRIS) and/or Application Tracking Systems (ATS)

• Excellent interpersonal skills, with an emphasis on multicultural communication and influence.

• Ability to display appropriate behaviours in line with the position, as per the RMIT Behavioural Capability Framework (Connectedness, Commitment to Excellence – Improve and Simplify; Imagination and Innovation; Impact; Inclusion; Agility).

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 6.5 or BULATS 75 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

Organisational Accountabilities

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work.  All staff are expected to share this commitment and contribute to a safer community.  Criminal record checks and reference checks are required of all selected candidates prior to appointment.  While carrying out their role, staff are in a position of trust with students.  Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct.   

Are you excited to apply?

Please submit your CV, covering letter, ID, and Qualifications by clicking on the ‘Apply’ link below. 

Eligibility: both local and expatriate candidates.

Applications Close:

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.  As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us

The Senior Executive plays a critical role in providing payroll administration support for the University. 

He/She manages the end-to-end payroll administration, ensures compliance to statutory requirements, government legislation and group policies and standards, supports adhoc projects, reporting needs and attends to queries raised.

Job Description

• Handle monthly payroll processing for both full time and part time staff, ensuring timely and accurate payments.
• Assist with all payroll-related payments, allowances, other miscellaneous payments and deductions
• Process statutory contributions and tax filing
• Respond promptly and professionally to employees inquiries on payroll matters, and attend to both internal and external audits.
• Ensure compliance to statutory requirements, government legislation and group policies and standards.
• Assist in adhoc requests for reports and data requested by stakeholders.
• Support journal reclassification.
• Support in various payroll related projects and initiatives.
• Stay up-to-date on changes in employment laws and regulations.

Requirements

• A Diploma or Degree preferably in Accountancy, Business, Human Resources or its equivalent.
• Preferably 3-4 years of working experience in handling payroll, with strong understanding of payroll (including tax) principles and practices.
• Proficient in Payroll Software and Microsoft Office applications especially Excel
• Organized and meticulous in handling numbers and data
• Excellent attention to detail and accuracy, as well as communication and interpersonal skills
• Ability to work independently and as a team player
• Positive working attitude and service-oriented mind-set.

The School of Electrical and Electronic Engineering is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. With more than 130 faculty members and an enrolment of more than 4,000, of which close to 1,000 are graduate students, it is one of the largest EEE schools in the world and ranks 4th in the field of Electrical & Electronic Engineering in the 2021 QS World University Rankings by Subjects.

EEE is inviting applications for the position of Senior Research Engineer I. The Senior Research Engineer I (USRP and Experimental Platform Development) will be mainly responsible for the programming on Labview platform to support the USRP based wireless communication systems.

Key Responsibilities:

• Responsible for USRP based wireless communication system building and corresponding platform programming.

• Have solid background on wireless communication, especially for antenna design and microwave transmission.

• Develop Labview based codes, and implement corresponding algorithms in wireless communication systems.

• Prototyping the SS-CPM/PD-NOMA and FH-SCMA/CD-NOMA algorithms into USRP-2974 with NI Labview and test its efficacy in the lab environment.

• To demonstrate the above algorithms in the laboratory with a minimum of 3 nodes, and evaluate the performance of the algorithms.

• Work with team members to ensure smooth integration of various subsystems.

• Document all processes and implementation.

• Manage tasks according to the project schedule.

• Work closely with PI, team members and collaborators to ensure timely and efficient completion of project milestones.

• Keep track of technology trends.

Job Requirements:

• Bachelor’s degree and above in Electronic Engineering or related field from a reputable university.

• Diploma with good industry experience may also be considered.

• Experience in embedded software development.

• Proficient and good skill in c programing, able to design corresponding code according to project requirement

• Candidate with knowledge of SCMA, CPM and NOMA would be preferred.

• Good understanding and ability in wireless communication systems, especially for antenna design and microwave transmission.

• Able to multi-task and work in a dynamic environment.

• Fluent verbal and written communications in English.

• Experiences in USRP development, wireless communication system building.

• Experiences in programming software (e.g., MATLAB, C, and C++).

We regret that only shortlisted candidates will be notified.

Executive, Finance Operation, NTU Shared Service – Finance

This position is responsible for providing transactional and administrative support to ensure accurate, effective and efficient operations of Non-Supplier Invoice/Payment Processing. The Executive will carry out accounting tasks that are related to the actual efficient maintenance and processing of the university’s accounts payable and reimbursement transactions. Providing all these services effectively will ensure that municipal finances are accurate and up to date and that vendors and service providers are paid within established time limits.

Service Delivery:

• Verify invoices and payment requests are duly approved and comply with NTU financial policies and procedures.

• Data entry of invoice documents into accounting system.

• Resolve invoice/payment discrepancies and non-compliance cases related to Accounts Payable processing and escalate to NSS Accounts Payable Lead, if necessary.

• Assist with month-end close processes, including accruals and reconciliations.

• Ensure compliance with local tax regulations e.g., withholding tax and accounting standards.

• Monthly WHT filing and submission to IRAS.

Operational Governance and Excellence:

• Follow up balance sheet accounts e.g., WHT Clearing, Advance Payment, AP Aging and etc to ensure aged items are cleared timely and expenditure are accounted correctly.

• Work with Schools, Department and Centre users to ensure suppliers are created with bank details are maintained for facilitating electronic payment.

• Clearing of monthly bank reconciliation on direct debit transaction to ensure all invoices/payment are accounted on timely manner.

• Assist in providing documents and attending queries raised by internal and external auditors on the grant, internal statutory accounts.

• Subject Matter Expert for matters related to Contract for Service (CFS) and Non-Residents Professional Payment.

• Assist in updating SOP documentation on periodically basis to equip new members with requisite knowledge in carrying out AP duties.

• Involve and perform UAT for payment related change request or improvements.

• Conduct regular quality checks and analytics on processed transactions to ensure accuracy and compliance with university standards.

Requirement:

• Diploma/ Degree in Accountancy or equivalent  

• With 1 – 2 years of relevant working experience

• Knowledge of SAP financial system

• Good knowledge of Microsoft office applications

LKCMedicine EArly Researcher Network (LEARN) will be hosting a 3-day international conference in December 2024 organized by PhD and postdoctoral students, who are part of the Scientific Organizing Committee (SOC) & Local Organizing Committee (LOC). The Senior Executive is responsible for providing secretariat support to the Conference committee who are tasked with organizing the international conference. He/She will provide support to the committee, organize meetings with stakeholders of the conference.

Responsibilities:

• Work with external vendors (i.e Professional Conference Organizer) to ensure that items are prepared accordingly

• Work with internal stakeholders for in-house equipment/logistics

• Update the SOC and LOC and attend the meetings to take note of the actionable items to be incorporated in the programme

• Conference Secretariat - Schedule and organize regular meetings of the Steering Committee to discuss high-level event decisions and strategies

Logistics Support 

• Source for an appealing event backdrop and stage setup to enhance the visual impact of the conference

• Arrange for AV equipment, including projectors, microphones, and screens

• Plan catering services for meals, snacks, and beverages

• Provide support and guidance to attendees, especially overseas participants, in obtaining visas if needed

• Hire professional event photographer and videographer to capture key moments and sessions of the conference

• Provide support and guidance to attendees, especially overseas participants, in obtaining visas if needed

• Establish an invite list with inputs from the scientific committee, steering committee, communications team, and senior management

• Abstract/Registration/Honararium management

• Post event archiving and documentation

Requirements:

• Diploma/Degree in a relevant field

• At least 2 years’ experience in running or managing large scale events

• Knowledge in event management, data-entry, working with external vendors

This is a 1 year temporary appointment.