• Perform a wide variety of filing and records keeping, updating manuals on policy and directives, reporting and informational duties.
• Provide information and guidance to staff on procedures, forms, and documentation required to support budget estimates and requests.
• Serve as Administrative Coordinator for internal Civilian Personnel Actions.
• Use basic and advanced office automation program functions to perform management and/or program support assignments.
• Review all incoming and outgoing mail for the organization, sorting, distributing and ensuring completing and timeframe.

JOB DESCRIPTION

We believe that clothes — and how you make them — can make a difference.

Since 1853, we’ve been obsessed with innovation to meet people’s needs. We invented the first blue jean. And we reinvented khaki pants. We pioneered labor and environmental guidelines for our manufacturing partners. And we work to build sustainability into everything we do.

A company doesn’t last 160 years by standing still. It endures by reinventing itself, striving to delight its consumers, winning in the marketplace, and by remaining true to its values.

We employ more than 17,000 people around the world – supporting great brands, including Levi’s®, Dockers® and Denizen®. Our employees are committed to innovation, creativity and collaboration. Put simply, if you’re looking for a new opportunity, this is a great place to grow your career.

We are looking for an Administrative Assistant to join our team and support the Sr. Executive Assistant to the Chief Financial and Growth Office (CFGO). It is necessary that you enjoy providing professional and personal support, managing diverse responsibilities with humor, enjoys making decisions, has a passion to learn, and shares our core values. We lead by example, own the results, win with people (that would be you!), consumer at the core, embrace a growth mindset, and move fast. If you are someone who is flexible and enjoys an ever-changing corporate environment then this role should provide you with your chance to showcase your previously acquired skills. This position will report to the Senior Executive Assistant to the CFGO and will be based in Manila, Philippines.

Responsibilities

• Act as local administrative support for CFGO and his team in market.

• Support the Sr. Executive Assistant with all personal and professional tasks and assignments for the CFGO

• Act as main point of contact for CFGO outside of San Francisco business hours and while CFO is traveling in market.

• Communicate with other corporate groups on administrative issues.

• Excellent management and maintenance of multiple confidential schedules; coordinate professional and personal travel as-needed

• Meeting/internal event planning inclusive of set-up and breakdown, catering, and a variety of logistical activities, such as meeting room planning

• Handle information requests

• Perform clerical functions such as preparing correspondence, arranging conference calls and processing expenses

• Track and order office supplies

• Handle and track accounting documents and work with budget information

• Maintain business documents using software applications

• Masterfully meet all expected deadlines (or earlier!)

• Thoroughly understand the activities and goals within the department

Basic Qualifications

• Minimum 5 years of experience as the most efficient administrative assistant in the office

• Expert knowledge and proficiency with Outlook , Microsoft Suite, and Concur required

• Prior personal assistant work experience is a plus

• Service oriented with the ability to adjust priorities as needed

• Enjoy a role with varied job responsibilities

• High attention to detail

• Experience working directly with senior level leaders

• Enjoy learning new computer programs quickly

• You have an energetic, positive, helpful demeanor and a passion and interest in LS & Co.

• Ability to work from office in Manila

• Flexible schedule and overtime required; early mornings or late evenings and weekend work will be necessary at times

LOCATION

FULL TIME/PART TIME

Current LS&Co Employees, apply via your Workday account.

Please complete this application using your full legal name as it appears on your government issued forms of identification when you have time to go from start to finish. Application details cannot be saved along the way, and you must complete and submit the application in one sitting. If you leave your computer and return later, you may time out.

REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!

Job Posting Title:

Job Description:

Position Specific Information (if Applicable):

This is a day position, working with the Custodial Team within the Operations and Maintenance Department.

Responsibilities:

--- Ensure prompt response to urgent requests through daily monitoring of work order system, routing and coordination of work with department employees and contract service providers.

--- Promote fiscal accountability of the department by creating daily accounts of maintenance/grounds work, material costs, and worker-hours accumulated as well as ensuring that all invoices are submitted for reimbursement of funds to the department.

--- Enable accurate development of department annual budget (where applicable) by tracking and reporting contract cleaning costs as well as cost of supplies and materials on a school by school basis.

--- Support department personnel and Payroll through creating and maintaining employee daily pay records, hours worked, attendance, leaves, absences, and monthly reconciliation of time for the entire department staff. Audit payroll reports for accurate reporting of assignments

--- Provide daily, weekly, monthly, annual and special reports pertaining to Facility Use, playgrounds, storm water, building inspections, and other related areas.

--- Protect valuable district assets by maintaining a comprehensive and updated equipment database, scheduling preventive maintenance of equipment, tracking completion of service, and preparing biannual preventive maintenance reports. Process all documents relative to work order management system.

--- Facilitate efficient and effective hiring and retention of quality personnel by posting open positions, screening candidates, scheduling and assisting with interviews, and completing all associated paperwork throughout the onboarding process.

--- Support entire department staff by providing training and support on use of the work order management system, payroll system, onboarding process, and office equipment as well as scheduling staff meetings and training events.

--- May coordinate vital contracted services including but not limited to waste disposal & recycling, pest control & management and moving & storage. Review invoices to ensure accuracy and control costs.

--- Answer all related phone calls.

--- Perform other related duties as assigned or requested.

--- May streamline department work flow by receiving, reviewing, coding and routing all incoming work requests by priority to ensure that safety needs are given top priority and that routine requests are done in a timely manner. Process all documents relative to the work order process.

Certifications:

Education:

Skills:

Position Type:

Primary Location:

One Year Only (Yes or No):

Scheduled Hours Per Week:

FTE:

Approx Scheduled Days Per Year:

• (260 days indicates a year-round position.  Time off [or Off-Track Days] are then granted based on the position.  Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate:

Maximum Hire Rate:

Full Salary Range:

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits:

Time Off Plans:

This position will be open until filled, but will not be open past:

About Our Job

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.

What We Offer

The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $21.47 - $26.84. We also offer generous benefits for full-time employees which include but are not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 140 hours of PTO earned within first year + 11 paid holidays, 1 personal holiday and 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date

Location

The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. In this position you can expect to work out of the Castro Office at 1200 Federal Blvd on in office days. Employees must work within the state of Colorado on their off-site days.

What You’ll Do

At Denver Human Services (DHS), we envision a healthy community where people are connected, supported, safe, and well. One in three people in Denver turn to DHS for support at all stages of life. Our employees help children, older adults, families, and individuals navigate social and economic pressures by connecting them to services and experts who support their overall well-being.

About Protection & Prevention

Denver Human Services works to protect Denver's children, youth, adults, and elders by providing services and advocacy while promoting family stability, respecting diversity, and working to create and strengthen connections to community resources. We work to prevent abuse by providing education, resources, and support to parents, families, and community organizations.

Denver Human Services is seeking a dedicated, passionate, enthusiastic and self-motivated individual to join the Core Billing Team in the Clinical and Support Services Section of the Child Welfare Division as an Administrative Support Assistant. In this role, you will be generally responsible for performing regular data entry and with a large focus on childcare case management, invoicing review and payment, working collaboratively with teammates, and providing quality customer service to the Child Welfare staff and external providers.

Additionally, the Administrative Support Assistant:

• Works with caseworkers and external customers to find best solutions and financial resources for families involved with Child Welfare while maintaining internal controls set by the agency
• Processes provider invoices, reviews reports and authorizations, verifies billed services and rates are compliant with contract and resolves discrepancies prior to final payment issuance
• Reviews staff requests for client assistance by determining funding options and compliance with program guidelines and requirements
• Data enters, tracks and monitors approved requests impacting program budget and makes recommendations to expending authorities
• Receives staff requests for interpreter services and creates service authorizations, resolves service discrepancies with provider, and reconciles invoices
• Receives, tracks, distributes, and reconciles RTD bus passes according to policy and procedure
• Carries a Child Welfare Childcare caseload. Performs data entry in system, conducts client intake interview, works with client and caseworker to transition to long term goal, monitors changes in client status and makes appropriate adjustments throughout case, responds to questions, and explains policies
• Reviews policy and procedure changes from leadership and provides ongoing staff training
• Participates in group discussions about areas for improvement; shares ideas with unit in a manner that promotes mutual learning; identifies areas of risk with service authorizations/payment entries; and takes initiative to cross train with co-workers

This position requires an online assessment or test. Once you complete your application, if you meet the qualification for the position you will receive an email from AssessmentTeam@denvergov.org with a link to the assessment or test. We recommend that you add AssessmentTeam@denvergov.org to your safe sender list. If you do not receive the email within 30 minutes of applying, please contact AssessmentTeam@denvergov.org.

About You

What You’ll Bring

We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, the people around you and Denver to the next level.

Our ideal candidate has some or all the following experience, skills, and characteristics:

• Experience using Microsoft Office products (Outlook, Word, Excel) and Adobe
• Experience using the Trails and CHATS systems
• Experience in the human services field
• Demonstrated communication and writing skills
• A self-starter attitude with the ability to work both collaboratively and independently
• The ability to be flexible and handle multiple tasks at once
• Superior critical thinking and problem-solving skills
• Superior time management skills
• Adaptability to quickly and comfortably shift priorities while maintaining the highest level of customer service and responsiveness
• Excellent attention to detail, and an understanding of process improvement

Required Minimum Qualifications

• Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate
• Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III)
• Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements

NOTE:  Please include a cover letter with your application in the required attachment section addressing the following:

• Why you are interested in this position?
• Why you are interested in working at Denver Human Services?
• The most relevant skills, experience, and training that qualify you for this position.

Application Deadline

Please submit your application as soon as possible and no later than March 22nd at midnight to ensure consideration.

About Everything Else

Job Profile

To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type

Position Salary Range

Starting Pay

Agency

Assessment Requirement

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. 

For information about right to work, click here for English or here for Spanish.

Job Family:

Travel Required:

Clearance Required:

What You Will Do:
Guidehouse is looking for Legal & Administrative Consultant to be a part of our litigation and investigative practice area supporting the Public Sector.  The Legal & Administrative Consultant will assist with a broad array of legal support matters. The position supports a law firm environment, which includes lawyers, paralegals, and other administrative staff. The ideal candidate will be a self-starter and be able to work with little-to-no supervision. This role is part of a larger team that optimizes legal workflows and prepares court documents and communications. Attention to detail and timely work are important to meet court deadlines. The Legal & Administrative Consultant will use independent decision-making, good judgment, and discretion in handling highly confidential and sensitive information.  All work will be performed in Washington D.C.

What You Will Need:

• An ACTIVE and CURRENT TOP SECRET federal security clearance.

• One (1) or more years of legal clerical or administrative support experience.

• Strong understanding of Microsoft Office (Word, Excel, and PowerPoint).

• Excellent interpersonal, verbal, and written communication skills. 

• Adaptive and flexible work style with the ability to adjust to changing priorities and work well under pressure.

What Would Be Nice To Have:

• Experience with litigation case management systems

• Ability to coordinate intake of new cases and requests for work on existing cases, case files and tracking records, organizing documentation electronically and in paper case files, and communicating case information to case teams.

• Experience tracking progress on cases, including checking Public Access to Court Electronic Records (PACER) notifications and reporting progress. 

• Experience in document scanning and copy.

• Experience preparing files for hearings and trials, assemble binders, packing and preparing information for delivery.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave and Adoption Assistance

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Student Loan PayDown

• Tuition Reimbursement, Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

• Mobility Stipend

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Number of Job Openings Available:

Date Posted:

Department:

Shift:

Shift Length:

Hours Per Week:

Union Contract:

Weekend Rotation:

Job Summary:

Key Position Details:

• 0.75 FTE (30 hours/week); 12-hour Day/Night shifts.
• Every 3rd weekend rotation.

Job Description:

The Administrative Supervisor is responsible for coordinating and facilitating patient care functions within the hospital. The individual in this role demonstrates advanced knowledge to manage the patient care operations in the absence of the Vice Presidents, Directors, and Department Managers. This leadership role includes responsibility for establishing meaningful communication systems, assuring effective resources management, and coordinating patient placement and care processes across multiple departments.

Principle Responsibilities

• Serves as the representative of hospital administration and management in their absence.
  • Maintains an environment to meet patient and family needs for safety, comfort, education and support.
  • Refers situations to Patient Representative, Risk Management, Employee Health, Nursing Leaders as appropriate.
  • Works with unit charge nurse and physicians to place patient admissions and transfers.
  • Informs on-call Administrator / Department Manager of resolved and / or pending problems and actions taken.
  • Gives direction to other hospital departments in the absence of their manager to assure the delivery of patient care.
  • Enforces high standards for the quality of patient care delivered on patient care units. Incorporate patient, staff and physician needs and concerns into decision making and action.
• Serves as resource and coach to hospital employees.
  • Provides interpretation and information regarding policies and procedures, including personnel processes.
  • Directs staff to potential resources / equipment sources within hospital or community.
  • Intercedes with employees on situational issues, taking action per hospital policy.
  • Serves as a resource and mentor for charge nurses on off shifts and weekends.
• Identifies issues which impact patient care throughout the hospital.
  • Participates in resolving system issues, taking immediate action when appropriate and/or triaging to operational managers.
  • Analyzes problems in a systematic, logical and timely manner.
  • Responds to physician and staff concerns and relates information to operational staff.
• Manages situations in a manner consistent with hospital policies and nursing practice standards.
  • Responds to emergency calls, including emergency codes and acts as resource to team members.
  • Manages media and external communications according to established policy.
  • Responds to concerns of patients and family members in absence of Patient Representative using positive service recovery skills. Role models customer services focus with patients, families and physicians.
  • Maintains a safe environment for patients, public, and staff.
• Allocates daily staffing resources.
  • Determines staffing resource needs in collaboration with unit charge nurses, considering staffing numbers, skill mix and competency requirements.
  • Provides direction to Staffing Office personnel in allocating resources.
  • Assess staffing needs on an ongoing basis and make adjustments as needed for flexing staffing to patient care needs.
• Facilitates patient placement.
  • Use established placement guidelines for primary and secondary unit or most appropriate placement based on patient needs.
  • Integrates staffing and bed availability information in making placement decisions.

• Other duties as assigned.

Required Qualifications

• Associate's or Vocational degree in Nursing
• 2+ years in an acute care setting with 1 year as charge nurse or similar role

Preferred Qualifications

• Bachelor's degree in Nursing
• 2+ years of management/leadership skills

Licenses/Certifications

• Licensed Registered Nurse – MN Board of Nursing required if working in state of MN upon hire
• BLS Tier 1 - Basic Life Support - Multisource required by end of orientation for the metro hospitals OR must be enrolled in the first
  available course
• Location Specific Licensed & Certification Requirements:
  ◦ ACLS Tier 2 – Advanced Cardiac Life Support is required by end of orientation for Owatonna, Faribault, United – Regina Campus, River Falls
  ◦ PALS – is required within the first three months at Owatonna, Faribault, United – Regina Campus, River Falls
  ◦ NRP/TNCC completed within the first year of employment at Owatonna, Faribault, United – Regina Campus, River Falls

Physical Demands
Medium Work*:
Lifting weight Up to 32 lbs. occasionally (*Allina Safe Patient Moving Policy), Up to 25 lbs. frequently

Number of Job Openings Available:

Date Posted:

Posting Expiration Date:

Department:

Shift:

Shift Length:

Hours Per Week:

Union Contract:

Weekend Rotation:

Job Summary:

Key Position Details:

• 0.90 FTE (36 hours/week).
• Night shift; Every 3rd weekend.

Job Description:

The Administrative Supervisor is responsible for coordinating and facilitating patient care functions within the hospital. The individual in this role demonstrates advanced knowledge to manage the patient care operations in the absence of the Vice Presidents, Directors, and Department Managers. This leadership role includes responsibility for establishing meaningful communication systems, assuring effective resources management, and coordinating patient placement and care processes across multiple departments.

Principle Responsibilities

• Serves as the representative of hospital administration and management in their absence.
  • Maintains an environment to meet patient and family needs for safety, comfort, education and support.
  • Refers situations to Patient Representative, Risk Management, Employee Health, Nursing Leaders as appropriate.
  • Works with unit charge nurse and physicians to place patient admissions and transfers.
  • Informs on-call Administrator / Department Manager of resolved and / or pending problems and actions taken.
  • Gives direction to other hospital departments in the absence of their manager to assure the delivery of patient care.
  • Enforces high standards for the quality of patient care delivered on patient care units. Incorporate patient, staff and physician needs and concerns into decision making and action.
• Serves as resource and coach to hospital employees.
  • Provides interpretation and information regarding policies and procedures, including personnel processes.
  • Directs staff to potential resources / equipment sources within hospital or community.
  • Intercedes with employees on situational issues, taking action per hospital policy.
  • Serves as a resource and mentor for charge nurses on off shifts and weekends.
• Identifies issues which impact patient care throughout the hospital.
  • Participates in resolving system issues, taking immediate action when appropriate and/or triaging to operational managers.
  • Analyzes problems in a systematic, logical and timely manner.
  • Responds to physician and staff concerns and relates information to operational staff.
• Manages situations in a manner consistent with hospital policies and nursing practice standards.
  • Responds to emergency calls, including emergency codes and acts as resource to team members.
  • Manages media and external communications according to established policy.
  • Responds to concerns of patients and family members in absence of Patient Representative using positive service recovery skills. Role models customer services focus with patients, families and physicians.
  • Maintains a safe environment for patients, public, and staff.
• Allocates daily staffing resources.
  • Determines staffing resource needs in collaboration with unit charge nurses, considering staffing numbers, skill mix and competency requirements.
  • Provides direction to Staffing Office personnel in allocating resources.
  • Assess staffing needs on an ongoing basis and make adjustments as needed for flexing staffing to patient care needs.
• Facilitates patient placement.
  • Use established placement guidelines for primary and secondary unit or most appropriate placement based on patient needs.
  • Integrates staffing and bed availability information in making placement decisions.

• Other duties as assigned.

Required Qualifications

• Associate's or Vocational degree in Nursing
• 2+ years in an acute care setting with 1 year as charge nurse or similar role

Preferred Qualifications

• Bachelor's degree in Nursing
• 2+ years of management/leadership skills

Licenses/Certifications

• Licensed Registered Nurse – MN Board of Nursing required if working in state of MN upon hire
• BLS Tier 1 - Basic Life Support - Multisource required by end of orientation for the metro hospitals OR must be enrolled in the first
  available course

Physical Demands
Medium Work*:
Lifting weight Up to 32 lbs. occasionally (*Allina Safe Patient Moving Policy), Up to 25 lbs. frequently

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO.
• An excellent retirement savings plan with high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Willis Tower, Chicago, Illinois location in the Legal Division.

As the Legal/OEC Administrative Assistant, you’ll have the chance to provide general administrative support to the Legal/OEC Willis Tower team, including DVPs, attorneys, directors, ECOs, and paralegals, as assigned. 

What You’ll Work On

• The position will require applicants to build/maintain processes for the DVPs to manage the work of their organizations by using technology (such as SharePoint, Microsoft teams), to organize collaboration and communications.
• Qualified candidates will have excellent communication skills and judgment and be able to build relationships and network with other peers to drive efficiency into the organizations they support.
• Responsibilities include all departmental administrative functions, including calendar management, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence.
• Assists with meeting/event coordination and organization, including document preparations, visitor access, and catering services.
• Manages calendars, including proactively identifying and resolving schedule conflicts.
• Utilizes advanced software skills including Microsoft Office Suite and other business-specific software such as Corporate Travel, Procurement, document management, and matter management systems.
• Maintains confidentiality in handling sensitive business information.
• Coordinates domestic and international travel arrangements, including visas, passports, and inoculations.
• Conducts onboarding activities, including workspace set-ups for new employees.
• Provides basic project management support.
• Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support.
• Point of contact for team whereabouts and knowledge of general availability
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Manages departmental supplies and storage thereof.
• Prioritizes workload to ensure departmental support needs are fulfilled.

• Responsible for compliance with applicable Corporate and Divisional Policies and procedures
• Intermediate knowledge and understanding of business processes and requirements. 

The salary range for this position is $22.00 - $44.00 based on experience.

Required Qualifications

• High School diploma or equivalent, some college preferred.

Preferred Qualifications

• 3+ years previous admin experience or equivalent
• Operates with general instruction and some supervision.
• Advanced knowledge of Microsoft Office Suite, including PowerPoint, Outlook, and Word

Apply Now

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on X (formerly Twitter) @AbbottNews and @AbbottGlobal.

The base pay for this position is

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

DIVISION:

LOCATION:

ADDITIONAL LOCATIONS:

WORK SHIFT:

TRAVEL:

MEDICAL SURVEILLANCE:

SIGNIFICANT WORK ACTIVITIES:

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

SUMMARY

The Executive Administrative Support provides analytical and specialized support to the client. This position makes administrative decisions, and takes action on behalf of senior and executive management and the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

Acts as primary liaison with administration and various support functions (i.e., Accounting, Human Resources, Security and Facilities).

Directly supports Division manager and/or executive with calendar management/scheduling of appointments.

Responsible for coordinating the implementation of procedures and programs pertaining to administrative specialties.

Prioritizes and carries out special projects and complex assignments using independent judgement and making decisions on behalf of senior and executive management and the organization.

Completes a broad variety of administrative tasks, including taking minutes at meetings, and other meetings as assigned; managing calendar of appointments; composing and preparing correspondence that is sometimes confidential, arranging detailed travel plans, itineraries, and agendas;

Makes travel arrangements (e.g., airline, lodging and transportation reservations) and prepares travel authorizations and vouchers

Implements administrative policies.

Assists incoming and outgoing visitors.

Answers telephone calls and takes and delivers telephone messages.

Prioritizes scheduling and provides support for meetings and video conferencing.

Coordinates, distributes, scans, and files copies of completed correspondence.

Drafts and routes correspondence and packages for comment as requested.

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and co-workers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions as the best of own ability.

CNI CORE COMPETENCIES 

Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.

COMPLIANCE

Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.  

EDUCATION/EXPERIENCE

HS Diploma + 10 years of relevant experience, or Bachelor's degree and a minimum of three (3) years’ relevant experience, or equivalent combination of education/experience.

CERTIFICATES, LICENSES, REGRISTRATION

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

Knowledge and use of Microsoft Office Suite and other administrative systems

Demonstrated skill to work in a fast paced environment with senior government officials and effectively interfacing with administrative staff from the Secretary and Deputy Secretary offices

Ability to multitask and manage shifting priorities

Extensive skills in exercising judgment in the absence of direct supervision

Exceptional organizational skills, including keeping track of multiple calendars, tracking meetings and activities and scheduling conferences and business travel

Skilled at being proactive in "strategic" scheduling for senior executives and staff

Ability to quickly and efficiently prioritize scheduling demands, often without specific direction from management

Ability to balance multiple, quick-turnaround, high priority tasks

Ability to manage departmental processes and procedures for travel, foreign visitor access, and other administrative tasks 

Ability to use strong communication skills and team work skills, including the ability to process and summarize complex information clearly and succinctly.  Effective communication is vital to prevent any misunderstandings and/or misinterpretations

Skilled in IT and office automation (e.g., Microsoft Office and Outlook, including strong PowerPoint and Word skills)  

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professiona1journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate hand tools, computers, and/or controls. Required to speak and hear. Frequently required to stand on ladders or objects, walk and stoop, kneel, crouch, or crawl under or behind objects. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Minimal risk of electrical shock.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

We are hiring for:

Type:

If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!  

Experienced Administrative Professionals – we need your organizational and office skills to fill a role in a fast-paced nonprofit behavioral health office!

RHA Behavioral Health is looking for motivated, detail-oriented leader with the ability to multitask to join our team as an Administrative Coordinator.  In this dynamic role you will ensure all patients are handled in an efficient, accurate, and timely manner.

If you’re looking for an opportunity to truly make a difference in the lives of the people that you serve, then consider RHA Health Services where we put people first!
 

Job Responsibilities

As an Administrative Coordinator, you will be responsible for patient intakes, check-in/check-out procedures, insurance verifications, same-day scheduling, patient collections and customer service.

Additional responsibilities of the Administrative Coordinator include but limited to:

• Maintain a high-performance work environment characterized by positive relationships and a strong orientation to quality patient care.
• Perform patient registration functions when needed to ensure wait times are kept to a minimum.
• Performing general office duties including typing documents, forms, and spreadsheets, distributing mail, answering office phones and greeting visitors.

Job Requirements

Successful candidates of the Administrative Coordinator role are able to handle multiple responsibilities in a fast-paced business office while ensuring operational goals and objectives are met efficiently and effectively.

Additional requirements of the Administrative Coordinator role include: 

• High School Diploma or GED required
• Valid Driver’s license and automotive insurance
• Proficient with computers and Microsoft Office including Excel, PowerPoint, and Outlook
• Excellent verbal, written and interpersonal communication skills.

Pre-employment screening:

• Complete criminal background
• Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities)
• Drug testing
• Education verification and other credentialing based on position requirements.
• Proof of employment history or references (if required)
• Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals.

We offer the following benefits to employees:

• Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
• Employee perks and discount program: to help you save money!
• Paid Time Off (full-time employees only)
• Health/Insurance (full-time employees only)
• 401(k) retirement savings program
• Wellbeing Programs: Physical, Emotional and Financial
• Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
• Training: Free CPR, first aid, and job-specific training opportunities

*contract/contingent workers and interns do not qualify for any of the above benefits

EEO Statement RHA is an equal opportunity employer. In addition, we provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances. If you are an individual with a disability and need a reasonable accommodation to participate in the application process, please contact our solutions center.

About RHA:

At RHA Health Services, we help individuals with intellectual and developmental disabilities, mental health and/or substance use needs live their best lives. Our mission is to provide a safe and healthy environment while creating opportunities for personal outcomes.

For over 30 years, the people we serve and support have remained at the very center of everything we do. RHA currently provides services in North Carolina, Georgia, Pennsylvania, Tennessee, and New Jersey.

If you are ready to make a difference in the lives of people we serve and support apply to join the team today.