Total 15 administrative clerical job vacancies in rockville maryland

• You will serve as the Executive Assistant to the Director, Navy Cryptologic Office.
• You will review, analyze, and control all NCO executive-level correspondence.
• You will utilize analysis and knowledge of organization, programs, missions, and functions to develop, recommend, and implement strategies, plans, and policies to ensure effective and efficient operations.
• You will guide NCO leadership and team in obtaining and making effective use of administrative, manpower, training, and logistical support resources to manage the team's operations.
• You will manage the capture/documentation and submission of mission-essential materials to the Service Cryptologic Component (SCC) knowledge base and devises file structures to facilitate cataloging.

• You will serve as team lead responsible for reviewing the work of junior specialists at the branch level to assign tasks, train, and mentor.
• You will work directly with the Branch Manager to determine workload and staffing requirements.
• You will create and analyze data on the department procurement processes.
• You will resolve disputes and verify funding.
• You will ensure contractor performance.
• You will review and approve invoices for payment and oversee all aspects of the CADPAD inventory and procurement systems.
• You will serve as a senior specialist to interface between contracting officers (Code 02), procurement officers, comptroller’s office (Code 107), and the APC.
• You will manage financial aspects of CADPAD throughout the total acquisition life cycle.
• You will interpret and apply Fiscal and Appropriation laws, policies and directives.
• You will advise acquisition decision makers (in concert with the BFM) on business and financial management after gathering technical input from Program Offices, Managers, Scientists, Engineers and technicians.
• You will interface between contracting officers, procurement officers, and the APC on the conceptualization, initiation, design, development, test, contracting, production, deployment, modification, of systems, supplies, or services.

• You will provide moderately complex inventory work including production control on various manufactured components and hardware including production control on various Solid Rocket Motors (SRM).
• You will be responsible for control of production programs in which the size, complexity, and importance require coordination, constant monitoring, and resource management.
• You will provide regular budgetary and performance reports to senior management; prepare procurement packages required for procurement of components using available procurement methods.
• You will prepare requests for bids and submit to prospective vendors and track vendor delivery progress to ensure on time deliveries.
• You will prepare work orders, procurement plans, scheduling, bills of material, inventory management utilizing Shop Workload Management Systems (SWMS).

• You will serve as a Contracting Officer Representative (COR) responsible for contract administration, policy compliance, oversight and execution of contractual technical tasking.
• You will coordinate, communicate, integrate, and is accountable for the overall success of the program by ensuring alignment with critical agency priorities and policies.
• You will manage the review and approval of tasking to contractors working with program managers to manage and participate in contractor’s performance reviews.
• You will be responsible for product and service selections, prioritizing, evaluating and monitoring, cost schedule management, risk management, quality management and resource allocations.
• You will be responsible for ensuring the work efforts achieve the outcome specified within the agency's business strategy, including appropriate strategic, life cycle management and capital IT investment plans.
• You will prepare statements of work, acquisition plans, acquisition strategies, requests for proposals, contract data requirement lists, justifications/approvals, and procurement requests.
• You will be responsible for providing project tracking and monitoring for technical projects.
• You will be responsible as a Contracting Officer Representative to perform contract surveillance and contractor performance assessments.
• You will be required to work directly with government, academia and industry to understand contract requirements and potential issues.
• You will require experience managing Navy contracts and systems- Wide Area Workflow (WAWF), Contractor Performance Assessments Reports (CPARS), Enterprise Resource Program (ERP), and Procurement Integrated Enterprise Environment (PIEE) tools.
• You will require advanced knowledge of contract types, terms and conditions, compliance policy, oversight, and execution of contracts.

• Conducts research and completes purchase requests for supplies/equipment for multiple Resident Agencies. Serves as a Government Purchase Card cardholder for the field office, maintaining records of all procurement actions and ensuring compliance.
• Serves as the office property custodian for multiple Resident Agencies; inventories accountable property and equipment; disposes of excess property; conducts annual accountable property inspections.
• Supports the AO with managing the field office GOV fleet, including assisting multiple Resident Agencies with ordering new and replacement GOVs, manage license plate registrations/renewals, monitoring preventative maintenance and service requests.
• Monitors staff compliance with mandatory training requirements and reports any delinquencies to the AO or supervisor. Ensures that training records and files are maintained, updated, and retired according to applicable record retention schedules.
• Assists the AO with field office staffing actions, including onboarding, promotion and departure requests and helps maintain field office personnel rosters, emergency contact lists and duty agent rosters.
• Assists office personnel with travel arrangements and properly documents all travel within the Defense Travel System (DTS). Assists the AO in managing DTS account profiles for all field office personnel.

• You will support the division in all energetics manufacturing areas to ensure equipment and facilities are ready for research and development efforts as well as production efforts.
• You will be responsible for maintaining the divisions calibrated equipment.
• You will be responsible for maintaining production equipment throughout the Division to include troubleshooting and repair of equipment; and procuring needed equipment parts and supplies.
• You will act as a deputy support for the division’s facilities coordinator.
• You will track quantities of consumable supplies throughout the division and identify when additional supplies needs procured, will receive supplies, inventory, and organize supplies in stock areas or production facilities.
• You will support a manufacturing organization.
• You will be required to report to the duty location advertised in the announcement on a regular and reoccurring basis. Occasional telework options may be available.

• You will be the liaison between the Department and the Command’s Property Management Office (Code 107) and NSWCCD Purchase Card Agency Program Coordinator (APC).
• You will mentor personnel, support knowledge transfer and professional growth.
• You will support Business Operations Manager with creation of policies and processes.
• You will direct, plan and review the work of the Property Branch.
• You will ensure proper record management of all OandMS and GE records in ERP.
• You will manage day-to-day OandMS requirements (receipt, acceptance and issuance, storage and consumption) and GE processes (movement, asset tagging, DRMO, certifications, etc.).
• You will ensure staff complete training requirements and maintain certifications.
• You will be responsible for managing and distributing the workload for all Property Branch personnel.

• You will serve as the Branch Manager responsible for supervising the Logistics Branch in the Energetic Systems Division, responsible for logistics management of weapons systems across the Energetic Systems Division.
• You will provide supervision and leadership to logisticians, engineers, administrative professionals, and technicians within the branch.
• You will provide administrative supervision tasks such as conducting performance reviews, establishing development and training plans, assigning tasking, and reviewing and monitoring performance.
• You will establish and monitor the logistics cost, schedule, performance, and quality of assigned projects within the branch and projects across the Energetics Systems Division portfolio.
• You will support the EEO program in accordance with applicable laws, rules, and regulations.

As an Administrative Specialist, you will perform the following duties:

• Provide guidance regarding organizational structures and functional statements, implementation of reorganizations, and annual staffing plans. Analyze and advise on the implications of proposed management decisions and Human Resources policies and regulations.
• Oversee a portfolio of facilities operations including vehicle management, facility space management, facility agreements, and facility leases. Advise management on operating costs. Plan, organize, and oversee workgroups in the execution and evaluation of space management, developing necessary policies for facility operations.
• Advise on personal property management processes and procedures. Conduct annual property inventory. Maintain and update a property control system for the organization.
• Coordinate and oversee scheduling, logistics, and staff travel. Prepare domestic, international, and invitational travel orders per Federal Travel Regulations. Analyze and advise on the administrative processes associated with travel.

Note: These duties are described at the full performance level of the ZA-4; The ZA-3 is developmental leading to such performance.

The incumbent will serve as an Administrative Officer for the Associate Director for Laboratory Programs. The incumbent is expected to independently perform the full range of administrative officer responsibilities. Responsibilities include administering the budget, financial management, human resources, and other general administrative activities consistent with programmatic objectives and NIST policies. The incumbent routinely confers with and advises management to identify and resolve administrative problems and needs and is also expected to provide guidance, advice, and information on these matters to other organizations. General administrative activities include, but are not limited to, acquisition actions, assistance awards, bankcard activities, and travel management. The incumbent will be expected to perform duties independently with minimal guidance and have the ability to effectively perform analysis and issue resolution.

• Analyze data to identify workforce trends.
• Analyze human resources data to provide guidance to customers.
• Evaluate civilian human resources business processes, employment policies, and historical practices to streamline and improve quality of services.
• Advise managers on unfair labor practices and grievances.
• Advise staff and field activities on organization-wide issues that impact labor relations programs.
• Advise civilians on a wide range of personnel program issues, practices, and policies to ensure understanding.
• Advise subordinate units on the process for submission of awards and decoration.
• Clarify human resources policies relevant to programs in functional area expertise.
• Develop internal controls that monitor personnel suspense actions to ensure timely processing.
• Ensure all personnel management procedural and job administrative tasks are performed in accordance with regulations.

• Counsels Veterans, their dependents, and their beneficiaries regarding all benefits available through the Department of Veterans Affairs, as well as non-VA benefits available through other agencies.
• Analyzes the claim and initiates action to obtain all required evidence to support the claim. Explains the types of documents necessary to facilitate timely processing of claims and provides assistance in obtaining and completing such documents and forms as required by the type of claim being submitted or services requested.
• Obtains the necessary information and completes claims while veteran and/or family member is present. In certain circumstances, may monitor the claim to eliminate unnecessary delays in receiving needed evidence and to assure the claim is fully developed.
• Acts as advocate for veterans and their beneficiaries in their dealings with other VA elements and organizations that affect their claims. Provides away from office counseling and as necessary provides in-home counseling to those who are geographically isolated or physically unable to go to VA facility due to physical or mental incapacity.
• Explains decisions made by the VA and communicates the reasons to the claimant for these decisions, orally or in writing. Advises on the right of appeals and assists claimants in making appeals. Presents benefits or claims appeals at personal hearings. Prepares technical correspondence to veterans and their dependents providing benefit information, representation rights and response to miscellaneous inquiries. Signs such correspondence for the Veterans Service Center Manager.
• Receives and responds to congressional and White House inquiries concerning VA benefits for veterans and other claimants. Analyzes inquiries, researches issues involved, consults with other federal, state and local agencies as necessary and prepares written replies or furnishes replies by telephone or other medium to congressional or White House staff members.
• Serves as an Outreach Coordinator (such as Women's Veterans Coordinator, Minority Veterans Coordinator, Homeless Veterans Coordinator, Aging Veteran Coordinator, Ex-Prisoners of War Coordinator, or Military Services Coordinator). Develops a network relationship with the state and private veterans organizations to broaden the scope of outreach and increase the community awareness of the role VA plays in being a resource to that community.
• Speaks to individuals or groups or otherwise represents the agency on media programs involving matters of interest to veterans and their dependents. Serves as a resource for the veteran community by participating in events and programs, such as military Transition Assistance Program, Armed Forces Day booths, Veterans Organizations seminars, etc. Conducts seminars, conferences and other information dissemination activities.
• Performs other duties as assigned.

• You will use Project Management knowledge, processes and tools to lead and manage diverse project teams necessary to propose, plan, execute, and close-out multiple complex Smart Arsenal tasks or projects.
• You will compose and present project documentation (e.g. cost estimates/ proposals, project plans, schedules, spend plans, statements of work, etc.).
• You will manage and track project planning and execution information using Microsoft Outlook, Word, Excel, PowerPoint, Project, SharePoint and Adobe Acrobat software.
• You will manage and track project financial data using the Navy Enterprise Resource Planning (ERP) system including gathering financial information and building project structures
• You will communicate and resolve project status or issues with portfolio managers, resource managers, customers and suppliers.
• You will support a manufacturing organization.

The purpose of this position is to provide a variety of legal administrative, operations and support services. This position serves as Executive Assistant (legal) to the General Counsel, independently performing a wide range of confidential and sensitive assignments requiring an intimate knowledge of the supervisor's priorities and interests concerning current HHS issues

This position is a mission critical occupation and is responsible for ensuring that operational and fiscal activities align with and enable accomplishment of Health Resources and Services Administration's mission, goals and objectives.

As an Administrative Officer, you will provide advice and assistance on administrative management matters.

Your major duties and responsibilities may include:

• Providing typical budgetary and financial management services
• Performing typical human resources services and/or functions, including FTE and non-FTE Management, management liaison and consulting, orientation, and separation services for employees, and preparing and processing HR actions/documentation.
• Providing typical purchasing/procurement/contract administration.
• Serving as the POC for timekeeping system and overseeing other timekeepers in the proper use of federal Time & Attendance systems.
• Interpreting policies, procedures, and practices concerning all aspects of federal travel, local, sponsored, domestic and/or foreign, and reimbursement for travel expenses for all orders and vouchers within the assigned areas.