Total 14 purchasing procurement inventory job vacancies in liverpool l31 1hw

As a Procurement Operations Co-Ordinator, you'll be part of our valued team at HCRG Care Group working in the Procurement department. You will feel valued as aProcurement Operations Co-Ordinator within HCRG Care Group, receiving access to exclusive rewards and benefits including: £25,200 with group pension Private medical insurance with fast access to the most used specialists including for musculoskeletal problems and for mental health support at locations across the country Free tea, coffee and milk at your base location in Runcorn Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise An open, just culture where you're encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year The pride of working for an organisation committed to the highest clinical and quality standards: with the majority of our rated services holding good or outstanding ratings from the Care Quality CommissionThe Ideal Candidate Customer focused, friendly attitude. Attention to detail. Ability to work alone or as part of a team. Willingness to branch out and go the extra mile to support the whole HCRGCare Group team. Ability to use initiative to solve problems. Good system skills and memory.

Stock Control and Cost Effectiveness Daily record of stock levels to ensure all areas are supplied in a timely manner Timely ordering of all consumables required for all 3 areas via Oracle and NHS Supply Chain Ensure correct supplies from Trust Stores department Ensure areas are not over-stockedMaintain monthly (QEP) spreadsheet and inform the Matron and Directorate Manager monthly Finance ControlEnsure there is a daily attendance to all invoice payments required e.g. Nursing Agency payments. Documentation Ordering of all documentation and stationery items Liaison with Matron, medical staff and Critical Care Documentation Team and Practice Educators to introduce any changes before orders are submitted to printers Maintain accurate records available of all orders, stock control and invoices Ensure accurate documentation with email regarding any discussions with suppliers. Clinical Responsible for cleanliness and maintenance of equipment as required. Report and deal with faulty equipment immediately and contact appropriate personnel/company regarding faulty consumables Maintain an accurate database of all supplies / equipment requisitions and stock Professional Act at all times so as to provide and maintain public and staff confidence in the service provided. Full Job Description attached.

Your new company
A dynamicmulti-purpose event complex in Liverpool where every day brings new andexciting events. This premier location offers a stimulating environment withopportunities to be part of world-class concerts, sports events andinternational conferences. The team is passionate and collaborative, fosteringa culture of innovation and excellence. With ample opportunities forprofessional growth and a supportive work atmosphere, it's a place where yourcareer can truly thrive. Plus, the vibrant surroundings and community spiritmake it a joy to come to work every day.

Your new role
An exciting opportunity for an experienced procurementmanager to join the management team to continue the delivery of theirwell-established procurement function. You will be reporting into ChiefOperating Officer (COO). This role will offer you a scope to lead onprocurement projects, including managing and overseeing all the tenderingactivity and engaging with and supporting our managers with the procurement ofproducts and services aligned to our social value and procurementstrategies.

What you'll need to succeed

• Previous experience as a Procurement Manager or Category Manager or similar position
• Be proficient with handling data and data analysis
• Excellent communication skills
• Influencing and negotiation skills
• Self-starter who is driven and determined to develop their procurement career
• Ideally you should be CIPS qualified or working towards the qualification and have experience of leading on tender processes, advising on procurement matters in a commercially focused organisation and be able to own the continuous improvement of the procurement function.

What you'll get in return

• £41,550 - £46,176 annual salary
• Hybrid working policy with 2 days from home
• Flexible working
• An enhanced holiday scheme, which increases with length of service.
• An excellent local government pension scheme, whereby employer contribution is currently set at 14%.
• Access to a premium health care policy, which includes an employee assistant line, contributions towards a wide range of medical costs, such as dental and optical and staff discounts.
• Enhanced maternity, paternity and adoption leave schemes.
• An excellent sickness pay scheme.
• Free onsite parking right in the heart of the city centre.
• Agile working and flexitime policies, where appropriate and in line with business needs.
• A dedicated wellbeing strategy to support staff when at work.

What you need to do now
If you're interested in this role, click 'apply now'to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you arelooking for a new position, please contact us for a confidential discussion onyour career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Summary Assist the Technical Services Manager in the operational management and development of the pharmacy department. Provide support and deputise for the Technical Services Manager as required. Monitor and manage Commercial Medicines Unit pharmacy contracts and be responsible for ensuring the Pharmacy stock control system is kept up to date with the latest information. Monitor current and forecasted supply disruptions, liaising with the Deputy Chief Pharmacist and Pharmacy Technical Services Manager and taking necessary actions to ensure the safe and effective management of issues impacting on the Trust. Co-operate with all pharmacy staff in providing and developing an efficient and comprehensive pharmaceutical service for patients of the hospital. Work in collaboration with the Technical Services Manager and organise, supervise and line manage staff working in the department as necessary. Update and take responsibility for departmental policies and procedures (SOPs) for operational activities within the pharmacy department, including for the Purchasing and Invoicing of medicines. Ensure medicines management compliance as per Trust, regional and national guidelines. Support workforce planning for technical and support staff by actively participating in staff recruitment. Key Responsibilities Operational Liaise with and provide information to the pharmacy staff in relation to initiating orders for stock items and other special items, directing and prioritising when needed. Respond to queries from pharmacy staff regarding stock supply, lead times, supply issues and provide specialist technical advice on the procurement of medicines for the trust. Lead and organise the purchasing and invoicing staff in maintaining contract details for CMU regional contracts and send contract information to Lloyds pharmacy contacts for both sites. Support the Pharmacy Technical Services Manager by attending CMU North-West Operational Group meetings when required. Ensure trust specific issues relating to contracts and contract lines are raised to the Regional Procurement Pharmacist. Attend external meetings relating to purchasing as and when required. Ensure mandatory checks of Unlicensed medicines are carried out on receipt of deliveries in line with MHRA recommendations. Monitor the UL medicines process to ensure SOPs are followed and that documentation is completed and stored appropriately. Support Cost Improvement Programmes (CIP) by ensuring cost savings identified are reported appropriately. Monitor off contract spend and support the purchasing and invoicing team to identify off contract claims. Oversee the claim submissions to ensure that these are processed in line with the terms and conditions. Utilise reporting within Exend+ and complete appropriate mapping to ensure external benchmarking data is accurate and up to date. Monitor efficiency of invoice processing and provide support with invoice discrepancies. Liaise with finance colleagues to resolve issues. Highlight drug cost pressures to the Deputy Chief Pharmacist and work together to support the rational and cost-effective purchase of medicines. Communicate key medicine shortages effectively and provide up-to-date information relating to stock shortages across the trust and work with the pharmacy team to manage issues. Develop and maintain a procurement performance dashboard. Support the Technical Services Manager by producing monthly reports for inclusion in the departmental KPIs. Ensure ordering, invoice and computer documentation is completed and up to date. Communicate with a wide range of healthcare professionals, pharmacy staff, external wholesalers and suppliers on a wide range of issues relating to medicines. This may include advice, guidance, statistical information and or financial information around contracts/invoices as well as stock shortages and issues. Locate supplies of medicines in other hospitals, pharmaceutical manufacturers or wholesalers if required in an emergency. Support the Pharmacy team with responding to medicine recalls of all classes. Participate in dealing with National Patient Safety alerts and ensure assigned actions are carried out or delegated appropriately. Possesses knowledge across a range of pharmacy procedures and practices, underpinned by theoretical knowledge, experience and relevant practices. To support Dispensary and Ward Based Services in a safe and efficient manner to ensure operation in line with best practice. To co-ordinate technical and support staff, organising work schedules and ensure that staff respond to the changing demands during the working day, ensuring an efficient skill mix. Participate in regular Senior Technical Team meetings and cascade information to relevant technical and support staff groups. Attend relevant Pharmacy staff meetings on a regular basis and to co-operate with the Deputy Chief Pharmacist and Pharmacy Technical Services Manager regarding the strategic development of the Pharmacy Purchasing service. To counsel and educate patients and carers on the correct use of their medication and assess their understanding of the medicines prescribed. To work alongside the pharmacy EPMA team in the management of current and future digital systems initiatives. To support the Pharmacy Technical Services Manager in the management of clinical trial activities. Manages and coordinates audits/research work to identify good practice and potential service developments. Managerial/Leadership To work independently within appropriate guidelines, referring to manager when necessary. Management of technical and support staff; participate in appraisal/PDRs, sickness absence, recruitment and selection decisions, departmental workload and allocation. Adhere to and promote the NHS code of conduct for managers and staff. In the absence of Technical Services Manager, represent the pharmacy service on relevant Trust and external committees. Clinical Governance / Quality Ensure that Clinical Governance across medicines supply aspects of the pharmacy service is performed. Ensure technical and support staff are aware of their responsibilities under health and safety legislation and they are appropriately trained and provided with any necessary equipment to carry out their function. Ensure all ward based and dispensary technical and support staff comply with mandatory training requirements and professional registration. Use the Trusts incident reporting system to report and manage any medication errors, medicine alerts and medicine recalls. Education, Training & Development To be responsible for the internal training packages for pharmacy staff, ensuring all relevant staff successfully complete as is required by department policies and procedures. To undertake appropriate training courses and encourage other staff to undertake further training. To foster a culture of continuing professional education and vocational training of all technical and support staff. Deliver education/training programmes to Trust employees, internal and external to the pharmacy department. General To participate in and fully co-operate with Bank Holiday, Statutory Holiday, weekend, early morning and evening services as per departmental arrangements. To work in all sections of the department as required by the Pharmacy Technical Services Manager. To uphold Trust and Pharmacy departmental policies and procedures at all times. To undertake such reasonable duties as may be required from time to time. To adapt and adhere to changes that may occur, which affect the current practices within the pharmacy department, such as the introduction of new equipment, policies and hours of working, after discussion and reasonable notice.

Procurement Manager / Purchasing Lead / Advisor who has experience sourcing products, services and suppliers ideally for public services / local authorities / local government is required for a well-established consultancy based in Liverpool, Merseyside, North West England.


SALARY: £50,000 - £60,000 per annum + Benefits

LOCATION: Hybrid. 3 Days Working from Home and 2 Days in the Office based in Liverpool, Merseyside, North West England

JOB TYPE: Full-Time, Permanent


JOB OVERVIEW

We have a fantastic new job opportunity for a Procurement Manager / Purchasing Lead / Advisor who has experience sourcing products, services and suppliers ideally for public services / local authorities / local government.

Working as the Procurement Manager / Purchasing Lead / Advisor you will oversee the procurement operations for the business.

As the Procurement Manager / Purchasing Lead / Advisor you will be responsible for managing the tender process, sourcing products and services, and ensuring the best value for money while maintaining the highest standards of quality and compliance.



APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.


DUTIES

Your duties as the Procurement Manager / Purchasing Lead / Advisor include:

• Tender Management: Lead and manage the end-to-end tender process, including the preparation of tender documents, evaluation of bids, and negotiation with suppliers

• Sourcing: Identify and source products, services, and suppliers that meet the company’s quality, cost, and delivery requirements

• Supplier Management: Develop and maintain strong relationships with suppliers, ensuring effective communication, timely delivery, and the resolution of any issues

• Cost Optimisation: Continuously seek opportunities to reduce costs while maintaining the required quality and service levels

• Compliance: Ensure all procurement activities comply with relevant laws, regulations, and company policies

• Contract Management: Negotiate, draft, and manage contracts with suppliers, ensuring favourable terms and conditions for the company

• Market Analysis: Conduct regular market analysis to stay informed of industry trends, pricing, and new products/services

• Risk Management: Identify and mitigate risks associated with the procurement process


CANDIDATE REQUIREMENTS

• Proven experience in a procurement or purchasing role, ideally within public services / local authorities / local government

• Strong knowledge of tender processes, contract management, and supplier relationship management

• Excellent negotiation and communication skills

• Ability to analyse data and make informed decisions

• Strong organisational skills with the ability to manage multiple projects simultaneously

• Familiarity with relevant procurement software and tools

• CIPS qualification or equivalent is desirable


HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P12517

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My client is a reputable not-for-profit organisation based in Liverpool, dedicated to making a positive impact in the community. Their mission is to support and uplift those in need through various initiatives and programs. They are currently seeking a motivated and detail-oriented Procurement Officer to join their team for a period of 12 months and contribute to their ongoing success.

Role Overview:
As a Procurement Officer, you will play a crucial role in supporting the organisation to prepare for the upcoming Procurement Act 2023. You will provide operational support with tendering activities to the wider procurement team, ensuring compliance and efficiency in their procurement processes. This role is essential in helping the organisation to navigate the new legislative landscape and maintain their commitment to best practices in procurement.

Key Responsibilities:
Legislative Research: Stay updated on the upcoming changes in procurement legislation, particularly the Procurement Act 2023, and understand its implications for our organisation.
Stakeholder Communication: Communicate legislative changes concisely and effectively to stakeholders across the organisation, ensuring everyone is informed and prepared.
Framework Evaluation: Research and evaluate the most appropriate procurement frameworks available in the market, considering factors such as cost, efficiency, and compliance. You will also provide a shortlist of suitable frameworks and detailed recommendations to the Procurement Manager, supporting informed decision-making.
Tendering Support: Assist in the preparation and management of tendering activities, ensuring all processes are conducted transparently and in accordance with legal requirements.
Collaboration: Work closely with the procurement team and other departments to ensure seamless integration of procurement activities within the organisation.

Experience required:

• Some procurement experience, ideally within the public sector, with a good understanding of procurement processes and regulations.
• Strong research skills with the ability to analyse and interpret complex information.
• Excellent communication skills, both written and verbal, with the ability to convey information clearly and concisely.
• High level of attention to detail and accuracy in all tasks.
• Ability to work collaboratively within a team and manage multiple tasks effectively.
• Flexibility and adaptability to navigate changes in legislation and organisational needs.

In return you will receive:

• A competitive salary of £31,100 per annum
• 28 days holiday plus bank holidays
• A competitive pension scheme
• Access to various wellbeing initiatives and perks, including health and wellness programs, employee assistance programs, and more.
• Opportunities for professional development and career growth within the organisation.
• Hybrid working policy with only 1-2 days per week required in the office (as well as for any ad-hoc meetings which require attendance in the office)
• A 12 month contract with a great company, and some excellent experience which will look great on your CV for your future procurement career.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Inventory Goods Controller Location: Crawley Contract: 6 Months initially, Immediate Start Shift pattern: 5 day shifts, 5 days off, 5 night shifts, 5 days off (days: 7am - 7pm / nights: 7pm - 6am) Pay Rate: £16.68 per hour (PAYE) Job Description/Duties: Siemens UK are seeking a Goods Controller to support with the completion of operational approved logistics processing on schedule (Goods Receipt / Warehouse / Transport / Dispatch).

* Accepts incoming goods and compares them with the shipping document (Material number, description, quantity).
* Checks incoming goods for visible damage, documents them and provides the information if required.
* Takes care for correct use of transport equipment (hand-guided industrial trucks, forklift, etc.).
* Captures relevant data in data processing systems.
* Arranges the acceptance, storage, commissioning and removal of goods in the storage area and records them in the appropriate systems.
* Organizes a regular stock maintenance and inventory in the storage area.
* Assembles deliveries out of given storage compartments and reviews for completeness and accuracy (e.g. quantity and article number in reference to the respective delivery notes).
* Completes packaging of deliveries having regard to shipping instructions, common methods of dispatch, types of packaging and other instructions (e.g. Dangerous Goods) in the given framework.
* Adds the corresponding shipping documents to the outgoing goods.
* Completes transports inside and if applicable outside the premises with professional usage of appropriate means of transportation.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

Job Title: Procurement Lead

Reports to: Director of Finance, Procurement & Estates

Responsible for: One direct report although the size of the team may fluctuate depending on the corporate activity of the organisation

Job Purpose

Provide pro-active leadership to deliver quantifiable business benefits (both improved service delivery and financial performance) in relation to procurement for all products and services for use by the organisation.

Provide procurement advice and support to corporate and operational colleagues, the Senior Leadership and Executive teams. The role holder will also be required to provide support to the Director of Finance, Procurement & Estates (hereafter referred to as the Director of Finance) and the Chief Finance Officer on committee related matters.

Dimensions

One direct report although the size of the team may fluctuate depending upon corporate activity of the organisation.
Non-pay related spend of the Charity of circa. £10m - £11m per annum.
Principal Accountabilities

Optimise supplier performance through improved service provision and financial performance, adopting a “value for money” mentality at all times.
Under the guidance of the Director of Finance lead in the development of a supplier performance framework including frequency of review, operational and financial key performance indicators, and outcome-based metrics.
Ensure all legal, regulatory, and internal policies relating to procurement are adhered to, including Anti-Bribery and Corruption and Fraud, Modern Slavery Act requirements and compliance with the Scheme of Reservation and Delegation.
Lead in the maintenance of internal policies, ensuring policies are kept up to date and reflect all legal and regulatory requirements applicable to the organisation.
Set the annual department budget in line with the strategic plan.
Deliver against the annual budget.
Support the Director of Finance and Chief Financial Officer in providing assurance from a procurement perspective regarding the appropriateness of arrangements being entered in to by the organisation.
Under the guidance of the Director of Finance, lead the development and group wide day-to-day operation of the procurement function. Support the supply side tendering and contracting arrangements to deliver the organisation’s business objectives (reflecting industry recognised best practice).
Lead the identification and development of new supply chains, including small/medium enterprises (SMEs), to create greater competition and align the business to category procurement strategies.
Working with operational/corporate colleagues, develop and implement a business continuity plan for key and strategic supplies/suppliers.
Project lead of any assigned projects. Contribute to multi-disciplinary projects as required to ensure delivery on-time and to cost and quality targets.
Lead the procurement team, providing day to day leadership of the team and ensuring performance reviews are undertaken on a timely basis.
Provide procurement leadership/knowledge through the iterations of any new ERP systems.
Person Specification Essential Requirements:

Experience:

Experience in a procurement leadership capacity (minimum three-years) for a medium/large organisation - with a demonstrable record of effectively managing the supplier base and delivering financial savings, within a framework set by senior management.
Experience of working in partnership with both internal and external stakeholders.
Demonstrable supplier management experience.
Experience of tendering contracts under EU or subsequent UK procurement law.
Understanding of law and regulations relating to procurement and ability to translate into simple language.
Experience of Budgeting and Reforecasting.
Strong commercial and operational experience.
Skills and Knowledge:

Leading multiple tasks and prioritise workload of self and others to achieve objectives.
Practical problem solving and solving complex problems.
Ability to work effectively under pressure and to meet tight deadlines.
Ability to form and maintain good working relationships with a wide variety of people at all levels including external organisations
Strong interpersonal skills combined with a supportive and visible leadership style.
Business and report writing.
Knowledge of UK and EU procurement legislation.
Good understanding of contract structures, including legalities and interpreting legal statements.
Knowledge of the procurement process within Health and Social Care sectors
Values and Attitudes:

Strong financial acumen.
Strong communication skills: verbal, written and in presentations. The ability to sell ideas or benefits and build persuasive arguments based on data, logic, and objective merits of situations.
Project planning and ability to motivate team of specialist/key stakeholders to work towards a common goal.
Able to influence and persuade others.
Attention to detail.
Personal leadership qualities including enthusiasm, tenacity, flexibility, patience, and a positive, solution-focused outlook.
Prioritise tasks.
Ability to work under pressure and effective at working to tight deadlines – highly motivated.
Qualifications & Training:

CIPS qualification/membership.
Committed to demonstrating Continuous Professional Development (CPD).
Strong I.T. skills including Microsoft word, excel and power-point. Ability to utilise technology to assist the tendering and procurement team
This role is home based and involves travel within the north west of England - a driver with the use of a vehicle is therefore required.

This role is Band II as per our structure.

Proud member of the Disability Confident employer scheme

We are recruiting a Senior Procurement Officer to join our newly formed strategic procurement team.

The post holder will work as part of a dynamic team, assisting the Senior Procurement Manager in delivering effective Procurement services across the Trust, ensuring best possible value for money is achieved across the procurement of goods & services across the Trust.

This is a full time role working 37.5 hours per week from Monday to Friday. The role is required to work across all four hospital sites within Liverpool, with a base location at Aintree University Hospital. Flexible working will be considered.

To conduct, manage and evaluate tenders under UK procurement legislation; to facilitate negotiations and contract monitoring with companies of strategic importance to the Trust.

Lead on Purchasing Projects within the Trust, making recommendations to Clinicians, Budget Holders, Finance and the Head of Procurement.

Contribute to the delivery of the Procurement Strategy and work programme as directed by the Head of Procurement, leading on specific categories of products and services as delegated.

To work with budget holders and clinicians to achieve benefits through procurement techniques.

To use theoretical and practical knowledge to provide professional advice and guidance on purchasing and contracting matters, to directors, managers and clinical staff within the Trust.

To undertake such other duties commensurate with the grade and the responsibilities of he post.

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf

Follow us on Social Media:

Facebook – Liverpool University Hospitals Careers

Instagram - @LUHFTcareers

Twitter - @LUHFTcareers

• Liaising with members of the purchasing team, Trust managers, finance, clinical, nursing, and technical and administration staff so that they can be advised on the most appropriate supply channels, and on Trust procurement procedures;
• Leading on a series of purchasing projects within divisions as instructed;
• To analyse the Trust’s non-pay expenditure and identify areas for savings;
• Communicate concisely and in a timely manner in terms of providing advice or updates on requests for information;
• Lead negotiations with strategic suppliers in terms of contract performance management and/or price negotiation;
• Responsible for the compilation and maintenance of the procurement projects work-plan;
• Assisting in the evaluation of new products and services and working closely with clinical specialists to minimise risk and costs;
• Lead on the recording of performance information, including savings reports as required by senior management;
• Negotiation and award of Contracts in accordance with Trust SFI’s and Standing Orders and ensuring compliance UK procurement legislation.


This advert closes on Thursday 27 Jun 2024

1. Ensure all Standard Operating Procedures for the Purchasing and Invoicing of goods are adhered to. Support staff training and ensure training records are completed and up to date. 2. Supervise the daily workload of the purchasing and invoicing department including allocation of tasks to purchasing and invoicing staff. 3. Attend relevant Pharmacy staff meetings on a regular basis and to co-operate with the Chief Pharmacist regarding the strategic development of the Pharmacy Purchasing service. 4. Liaise with other Pharmacy purchasing staff in relation to initiating orders for stock items and other special items, directing and prioritising when needed. 5. Operate the Electronic Data Interchange (EDI) to facilitate electronic purchasing of pharmaceuticals from pharmaceutical suppliers. 6. Participate in maintaining the correct details for CMU regional contracts in the pharmacy stock control system. Ensure the pharmacy system is up to date with the correct supplier details and that EDI codes are updated as appropriate. 7. Monitor the purchasing team email inbox and respond to queries from staff at Liverpool University Hospitals Foundation Trust regarding stock supply, lead times, supply issues and provide advice on the procurement of medicines for the trust. 8. Liaise with relevant trust staff regarding medical gas stocks for the trust. Responsible for placing orders and follow up of delivery issues on behalf of the trust. Escalate issues to the Deputy Technical Services Manager for Purchasing and/or the Stores Manager when necessary. 9. Manage any standing order arrangements with suppliers and be responsible for ensuring call off orders are requested and processed in line with agreed schedule. Responsible for liaising with relevant Pharmacy teams to ensure expired or completed standing orders are still required before renewing any standing order requests. 10. Facilitate the transfer of medicines between Trust sites when required, organise suitable transport arrangements and ensure the pharmacy stock control system is updated accordingly. 11. Support medicines related Cost Improvement Programmes by ensuring any cost savings made through medicine purchases are reported appropriately. 12. Collect data on off-contract spend and report value of off contract claims on a monthly basis to the Deputy Technical Services Manager for Purchasing. Raise off contract claims against contract holders where appropriate. Ensure claim submissions are processed in line with the CMU terms and conditions. 13. Report ad hoc off-contract ordering to the Deputy Technical Services Manager for Purchasing to support the monthly completion of Exend+ data (for external benchmarking and regional purchasing data) 14. Support the Invoicing team when dealing with complex invoice discrepancies. Advise and direct the team when necessary as well as provide supporting documentation to ensure disputes with suppliers are resolved favourably to the trust when not at fault. 15. Generate and analyse reports using the pharmacy system to identify outstanding orders. Contact suppliers to obtain up to date information regarding delivery dates. 16. Communicate with a wide range of healthcare professionals, external wholesalers and suppliers on a wide range of issues relating to medicines supply. This may include information around contracts or invoices as well as stock shortages and issues. 17. Assist with updating the Stock Manager portal with up-to-date information relating to stock shortages across the trust. 18. Action recommendations from the Deputy Technical Services Manager for Purchasing and/or Directorate Pharmacists to manage stock issues. 19. Communicate key medicine shortages effectively. 20. Participate in actions relating to medicine recalls of all classes when required. 21. Ensure relevant documentation relating to Unlicensed medicines is obtained from suppliers and retained in accordance with the Unlicensed medicines policy. 22. Participate in ensuring the pharmacy computer system is operated effectively, automatic reordering levels are acceptable and efficient and stock levels are correct. To liaise with the Pharmacy IM&T Manager / EPMA team when required. 23. Locate supplies of medicines in other hospitals, pharmaceutical manufacturers or wholesalers if required in an emergency. 24. When required, provide a service outside normal working hours for emergencies. 25. Undertake appropriate training courses and encourage other staff to undertake further training. 26. Work flexibly between sites, including acting as the onsite supervisor at the Pharmacy offsite store when required. Responsible for being a key-holder for the store and ensuringsecurity of the site and staff, as well as opening and locking up the store. 27. Participate and co-operate with weekend, bank holiday, statutory holiday, early morning and evening services as per departmental arrangements. 28. Support the Technical Services Managers across the trust with recruitment by participating in interview panels when required. 29. Support equality and promote diversity.

Alternative Futures Group is the North West’s largest Mental Health and Learning Disability charity.

With a strong track record over 30 years, we work locally in the community and through our Treatment and Recovery Centres to provide a wide range of innovative and bespoke care services.

We have a vision to create a world where people control their lives. Here at AFG, we pride ourselves on helping the people we support to design, develop and ‘own’ the support they receive by planning this with them; we support people to make informed choices and increase their own independence; and we support people to maintain their own health, wellbeing and living environment. These principles are really important to us.

As a ‘values based’ employer, the people that work for us genuinely care about the people they support, and we are seeking likeminded people to join our AFG family. If you are passionate about working in Health and Social Care and have a real desire to make a positive difference to the lives of the people we support then we would love to hear from you.

At AFG we also recognise the contribution and value that our staff make. We would not be able to provide the life changing support that we do without people like you!

In return for your contribution we will support you throughout your career and we provide a wide range of employee benefits, career development and lifestyle support services to ensure that you too feel supported, fulfilled and valued from day one of your employment with us.

Job Title: Procurement Lead

Reports to: Director of Finance, Procurement & Estates

Responsible for: One direct report although the size of the team may fluctuate depending on the corporate activity of the organisation

Job Purpose

Provide pro-active leadership to deliver quantifiable business benefits (both improved service delivery and financial performance) in relation to procurement for all products and services for use by the organisation.

Provide procurement advice and support to corporate and operational colleagues, the Senior Leadership and Executive teams. The role holder will also be required to provide support to the Director of Finance, Procurement & Estates (hereafter referred to as the Director of Finance) and the Chief Finance Officer on committee related matters.

Dimensions

• One direct report although the size of the team may fluctuate depending upon corporate activity of the organisation.
• Non-pay related spend of the Charity of circa. £10m - £11m per annum.

Principal Accountabilities

• Optimise supplier performance through improved service provision and financial performance, adopting a “value for money” mentality at all times.
• Under the guidance of the Director of Finance lead in the development of a supplier performance framework including frequency of review, operational and financial key performance indicators, and outcome-based metrics.
• Ensure all legal, regulatory, and internal policies relating to procurement are adhered to, including Anti-Bribery and Corruption and Fraud, Modern Slavery Act requirements and compliance with the Scheme of Reservation and Delegation.
• Lead in the maintenance of internal policies, ensuring policies are kept up to date and reflect all legal and regulatory requirements applicable to the organisation.
• Set the annual department budget in line with the strategic plan.
• Deliver against the annual budget.
• Support the Director of Finance and Chief Financial Officer in providing assurance from a procurement perspective regarding the appropriateness of arrangements being entered in to by the organisation.
• Under the guidance of the Director of Finance, lead the development and group wide day-to-day operation of the procurement function. Support the supply side tendering and contracting arrangements to deliver the organisation’s business objectives (reflecting industry recognised best practice).
• Lead the identification and development of new supply chains, including small/medium enterprises (SMEs), to create greater competition and align the business to category procurement strategies.
• Working with operational/corporate colleagues, develop and implement a business continuity plan for key and strategic supplies/suppliers.
• Project lead of any assigned projects. Contribute to multi-disciplinary projects as required to ensure delivery on-time and to cost and quality targets.
• Lead the procurement team, providing day to day leadership of the team and ensuring performance reviews are undertaken on a timely basis.
• Provide procurement leadership/knowledge through the iterations of any new ERP systems.

Person Specification Essential Requirements:

Experience:

• Experience in a procurement leadership capacity (minimum three-years) for a medium/large organisation - with a demonstrable record of effectively managing the supplier base and delivering financial savings, within a framework set by senior management.
• Experience of working in partnership with both internal and external stakeholders.
• Demonstrable supplier management experience.
• Experience of tendering contracts under EU or subsequent UK procurement law.
• Understanding of law and regulations relating to procurement and ability to translate into simple language.
• Experience of Budgeting and Reforecasting.
• Strong commercial and operational experience.

Skills and Knowledge:

• Leading multiple tasks and prioritise workload of self and others to achieve objectives.
• Practical problem solving and solving complex problems.
• Ability to work effectively under pressure and to meet tight deadlines.
• Ability to form and maintain good working relationships with a wide variety of people at all levels including external organisations
• Strong interpersonal skills combined with a supportive and visible leadership style.
• Business and report writing.
• Knowledge of UK and EU procurement legislation.
• Good understanding of contract structures, including legalities and interpreting legal statements.
• Knowledge of the procurement process within Health and Social Care sectors

Values and Attitudes:

• Strong financial acumen.
• Strong communication skills: verbal, written and in presentations. The ability to sell ideas or benefits and build persuasive arguments based on data, logic, and objective merits of situations.
• Project planning and ability to motivate team of specialist/key stakeholders to work towards a common goal.
• Able to influence and persuade others.
• Attention to detail.
• Personal leadership qualities including enthusiasm, tenacity, flexibility, patience, and a positive, solution-focused outlook.
• Prioritise tasks.
• Ability to work under pressure and effective at working to tight deadlines – highly motivated.

Qualifications & Training:

• CIPS qualification/membership.
• Committed to demonstrating Continuous Professional Development (CPD).
• Strong I.T. skills including Microsoft word, excel and power-point. Ability to utilise technology to assist the tendering and procurement team

This role is home based and involves travel within the north west of England - a driver with the use of a vehicle is therefore required.

This role is Band II as per our structure.

Proud member of the Disability Confident employer scheme

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What you need to do now
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Job Purpose:

To be responsible, as a member of the Finance & Procurement Department Senior Leadership Team, for the management of the Force Procurement Function. To provide advice - as the most senior qualified procurement professional - to the Head of Finance & Procurement, Director of Resources and the wider Force. To be instrumental in developing & implementing Force procurement strategies and associated procedures & initiatives in-line with the direction provided by the Head of Finance & Procurement

Knowledge & Experience:

Must hold a CIPS Level 6 Professional Diploma and significant post-equivalent work experience in procurement

Demonstrably meaningful history of managing a procurement team of a large & complex organisation - capable of ensuring team development and motivation to deliver optimal results

Extensive track record of leading on high-level / complex procurement projects of significant value

Markedly demonstrable commercial & financial acumen - able to present this and associated information in a concise, professional manner

Thorough understanding of commercial practices, including: manufacturing processes; costing methods; logistics

Senior level management skills, with notable evidence of challenging the status quo and adapting to change

Clear grasp of the complex nature of operational demands and how to develop strategies & procedures to assist devolved managers to harness their resources, achieving demands in effective, cost-efficient manners - measurable against relevant performance indicators

Capacious knowledge of Contract Law, including the relevant public procurement regulations, and familiarity with PCC Standing Orders & Financial Regulations, together with Force Financial Instructions

Proactive approach to addressing problem issues, ensuring Chief Officers and other stakeholders are kept appropriately updated

Excellent interpersonal communication skills - able to develop strong relationships with senior officers and other key stakeholders, instilling confidence about the professionalism of the procurement department

Strong leadership to act as the senior negotiator for the Force

Communication Answer queries of a complex technical nature in relation to drug availability, formulation and supply. Provide specialist technical advice on the procurement of medicines for the Trust. Communicate with a wide range of healthcare professionals, pharmacy staff, wholesalers and the public on a wide range of issues in relation to medicines. This may include advice, guidance, and requirements, Plan and organise regular meetings to update senior staff on EPACT FP10 (HP) expenditure and usage in the absence of the Pharmacy Purchasing and IT Systems Manager Help maintain an effective working relationship with other key departments within the Trust to ensure efficient service provision by the procurement team. Help liaise with the key IT leads within the Trust (including the Electronic Prescribing and Medicines Administration team) and the Head of Pharmacy to help develop and support the IT strategy for the pharmacy department. Actively participate in Pharmacy Team Leaders meetings if needed Provide effective feedback to purchasing staff from management meetings on behalf of the Pharmacy Purchasing and IT Systems Manager as appropriate. Attend the pharmacy computer system user group at regional and national level as required. To liaise with relevant pharmacy Trust staff and external bodies where necessary on IT issues. To provide technical advice to pharmacy staff in the sourcing, procurement and supply of unlicensed Medicines in line with National Guidance To help network with other Trust pharmacy departments to share best practice To contribute pro-actively to regular weekly team meetings to encourage staff ideas, service improvements and patient safety. Analytical Skills Help ensure statistical information and or financial information around contracts and invoices are supplied as required To support the Procurement Pharmacist in sourcing unlicensed drugs; ensuring regional guidelines in relation to quarantining and QC record storage are adhered to. Support the Procurement Pharmacist and Senior Technician for Pharmacy Procurement and IT Systems in the preparation of Technical Purchasing Specifications for unlicensed medicines. To help ensure the maintenance and development of Electronic Data Interchange (EDI) and E-Commerce for the automated purchasing of goods, their receipt and invoicing, respectively. Responsible for investigation of any unusual drug issues on a monthly basis if anomalies are found and report to the Head of Pharmacy/Chief Pharmacist as appropriate, when required. To assist with reporting on any current and future (horizon scanning) changes in prescribing practice and report on how this change in practice may affect the drug budget. Help ensure the recording of any drug defects (and sending relevant samples and information to the regional Quality Control department) and follow up these defects through to outcomes ensuring appropriate action to ensure patient safety and quality of medicines supplied. To help participate in new drug risk assessments within the pharmacy to assist in the reduction of pharmacy errors. To help ensure that the integrity of the pharmacy drug file is maintained in all relevant pharmacy and Trust IT systems. To help ensure new drugs and cost centres are added to the pharmacy computer system ensuring information is accurate and relevant. To help liaise with the Trust Information team in response to any Freedom of Information requests that require analysing of information from Pharmacy Systems Planning and organising skills To help plan and organise the development of the Trust pharmacy procurement service To liaise with the Trust IT team and external support help desks to help resolve any issues incurred by pharmacy users with any associated IT systems. To successfully implement any IT projects including, for example, system upgrades, implementation of new IT systems and processes. To work with the Head of Pharmacy to ensure IT Business Continuity Plans (BCPs) and IT disaster recovery protocols are in place. Ensure that these plans are followed where necessary so that no relevant data is lost and so that the department can function in the event of an IT failure. All relevant end of month and end of year processes and associated reports to be completed in a timely manner Maintain Crystal Reports Distributor for monthly scheduled reports: ensure current reports are kept up to date and add new reports as required. Manage and maintain IT aspects of automated dispensing systems for pharmacy systems and To support the Pharmacy Purchasing and IT Systems Manager in with the Homecare service, ensuring KPIs are completed and monitored, SLAs are renewed, reviewed and maintained and that any relevant audits are completed in a timely manner To help oversee the day to day workload, maintaining adequate staffing levels at any time Physical skills To train current staff on the current pharmacy systems and any new systems that are installed To be able to attend study days relevant to this position. To sign for receipt of controlled drugs in line with local policies and procedure Responsibility for patient/client care Provide specialist advice to meet the needs of the patient referring to a pharmacist where necessary To deal in handling any complaints in relation to all aspects of drug procurement, to include service provision, drug defects etc. To be responsible for the recording of drug defects and dissemination of information in relation to Medicines Control Agency Drug Alerts. To participate in responding to incidents; meet with staff to discuss, providing support with reflection tools and produce action plans where necessary. To pro-actively listen to and investigate any complaints received into the Purchasing team and provide information and findings to Head of Pharmacy, the PALs team, and the wider Trust as required Responsibility for policy/service development To support the Pharmacy Purchasing and IT Systems Manage in the preparation, maintenance and audit of all policies and procedures relating to the procurement of pharmaceuticals to include unlicensed medicines and to ensure that other Trust policies are implemented where appropriate. in preparation, maintenance and audit of all policies and procedures relating to the Pharmacy IT systems and processes. In having an oversight of the development of drug related services by external homecare providers In managing and developing IT systems within the pharmacy department (not including Meditech) in line with the overall IT strategy for the Trust in implementing the Trust Clinical Governance agenda within the department in relation to resource effectiveness, users views, professional development and Risk Management. Assists the Chief Pharmacist in the implementation of recommendations from audits or external peer reviews on IT issues. To support the technical team in managing the Trust temperature monitoring system and to escalate any issues as necessary. Responsibility for financial and physical resources To ensure that the purchase of pharmaceuticals within the Trust is efficient, cost effective and to be pro-active in identifying any Cost Improvement Programme opportunities (CIPs). To support the development and maintenance of a reporting mechanism for cost and volume information to the Trust and within the pharmacy service To be an authorised signatory for medicine orders up to a value of £5000. To help ensure the pharmacy asset register is kept up to date through an annual review To help co-ordinate and supervise the annual stock take of all medicines in Pharmacy Stores Responsibility for human resources Support the recruitment and management of pharmacy procurement and stores staff. This will include undertaking Personal Development Plans with staff, managing sickness absence and participating in disciplinary reviews with the Head of Pharmacy Support the management of the Pharmacy Purchasing support staff in the technical aspects of the Pharmacy Procurement Service. To help ensure that all staff in the purchasing department receive the appropriate training, induction and development, appropriate to their roles. To help ensure that all Health & Safety requirements for the Purchasing area are met in conjunction with the Clinical Services Manager and Head of Pharmacy. Help ensure that all risk assessments are actioned and completed by assessors in this area, referring to the Senior Management Team where necessary. To help ensure purchasing technical & support staff receive training as appropriate by outside bodies. To help ensure purchasing technical and support staff complete Trust mandatory training. To help resolve any issues that arise over adequate staffing levels/skill mix within the Procurement team To help support staff to ensure that their wellbeing is maintained, including referral to Occupational Health and the Alder Centre where necessary. To help review, authorise and monitor technical/support staff annual leave and flexitime, including appointment requests. To help review any flexible working requests and present to Senior Management Team for consideration/authorisation. To help support the development of extended roles for technical and support staff and to keep up to date with local and national NHS initiatives. Responsibility for information resources Help ensure appropriate medicines management data and accurate reports are provided to the Pharmacy team and colleagues within the Trust as required. Such reports may, for example relate to medicine usage, drug spend, contract costs Advise of any breaches in Security, Data protection or any Trust IT policies and deal with promptly. To help ensure Caldicott principles are followed with patient identifiable data Responsibility for research and development To be authorised to receive and confirm receipt of clinical trial medication following GCP guidance and ensure that relevant records/information is documented and stored .