Total 14 Others level Administrative / Clerical job vacancies in Elgin, IV30 1TY

Job Description

To provide efficient and effective administrative for the Children & Families and Justice Social Work service.

Responsibilities

Provide comprehensive administrative support for the Children & Families and Justice Social Work service.

Undertake tasks and processes to support the work of the Children & Families and Justice Social Work service.

Provide confidential administrative support to the Placement Services Team.

Participate in the Council’s employee review and development programme.

The Individual

• Significant experience in administrative work including figure work, data entry, word processing, composing letters, record keeping and filing.

• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, email, Intra/Internet

• 4 SQA National 5 grades or equivalent at level 3 or above including English and Maths/Arithmetic *

• Recognised qualification for word processing, e.g. ECDL or equivalent * Recognised qualification for spreadsheets, e.g. ECDL or equivalent *

• High level of accuracy in work

• Ability to prioritise own workload

• Ability to use initiative in day to day tasks

• Ability to participate as a team member

• Effective written and oral communication skills

• Ability to deliver a high level of customer care

• Effective organisational and time management skills Self confident and self motivated

• Possession of excellent analytical, evaluative, creative and decision making skills

• Appreciation and acceptance of, and commitment to the importance of confidentiality

• Significant experience of operating software applications including Word, Excel and PowerPoint



• Ability to demonstrate good literacy and numeracy skills

• Ability to identify and suggest improvements

• Flexible and adaptable You may need to travel efficiently and effectively between various work locations within Moray to meet the operational requirements of the Service. Due to the rural nature of Moray this is normally undertaken by use of a car*

• Understanding of and ability to demonstrate key inter-personal skills on the telephone, by email and face to face

• Willingness to accept direction/delegation Ability to develop effective working relationships

• Ability to work in a shared/open plan office

• Flexibility to meet the needs and demands of the service


• Ability to work in different offices depending on the needs of the service


• Ability to work under pressure whilst meeting deadlines Capacity to deal with some emotionally difficult and sensitive situations

Closing date : 1 November 2024


£14.55 per hour
7.25 hours per week (Thursday or Friday)
For more information call Gil Nicol 07901850247

Proud member of the Disability Confident employer scheme

We are seeking to recruit a full-time Admin Assistant to assist with all aspects of our Administration Department.

Applicants must be computer literate, numerate and experience in the use of Microsoft Office would be an advantage. A current driving licence and use of a car would be essential.

Duties will include filing, photocopying, reception work, processing incoming and outgoing mail, typing, assisting with IT issues, tea/coffee making, shopping, running errands, assisting with all aspects of office housekeeping, office procurement and general office caretaking, as well as any other office duties required. There is also the opportunity to assist our accounts department with duties such as invoice processing and statement reconciliation. The successful applicant will be enthusiastic, willing to learn and may have previous office experience.

Hours of work will be Monday to Friday, 9.00 am to 5.15 pm, with 45 minutes lunch break. However, we will also consider applications from those looking to work less hours.

Salary will be negotiable, but we are committed to rewarding initiative and hard work.

Holiday entitlement is 30 days per annum (pro rata’d if part-time), including the usual statutory and local public holidays.

The firm operates a company pension scheme, a health scheme and additional holidays are given after five years continuous employment. The firm has also made a commitment to the ongoing training of staff via the Investors in People initiative and will be willing to discuss/organise training, where required.

Applications can be made by submitting a CV along with a covering letter to morgan@bowlts.com.

Job Description

To ensure the effective operation of the admin, clerical and word processing functions within the Administration Team supporting Building Standards and Development Management and provide support and advice to management and administrative staff in relation to the specific tasks detailed below.

Responsibilities

Ensure the effective supervision of the Administration Team.

In consultation with Administration Officer, develop, maintain and review administrative procedures and functions within the Administration Team.

Provide reports and advice on the running of the Administration Team as requested by the Administration Officer and Senior Management.

Transcribe and assemble papers and reports for Council and various Committee, as required.

Ensure that Health & Safety procedures are complied with.

Deputise for the Administration Officer in his/her absence.

Participate in the Council's Employee Review and Development Programme.

Contributing to the effectiveness of the Service.

The Individual

Previous experience in a busy office environment in a clerical/administrative role using relevant technology e.g. photocopier, E-mail, Intra/Internet

Experience in Microsoft Office

Educated to HNC level or equivalent *

Ability to use initiative when required

Proven ability to communicate effectively, both verbally and in written form

Strong customer care skills and focus

Self-confidence

Self motivated

Ability to motivate and develop staff

Ability to develop and implement procedures

Ability to monitor team performance & take correctives actions, where necessary

Demonstrate ability in relation to accuracy and attention to detail

Effective organisational skills including time management

Ability to prioritise workload

Ability to communicate with a wide range of people both internally and externally who have different levels of understanding about the service provided

Understanding of and ability to demonstrate key interpersonal skills, both on the telephone and face to face

Approachability and willingness to help

Discreet and approachable

Ability to relate well with all levels of staff

Willingness to accept direction/delegation

Understanding of importance of effective team working

Appreciation, acceptance of and a commitment to the importance of confidentiality

Ability to work in an Open Plan office

Flexibility to meet the needs and demands of the service

Ability to work in different offices dependent upon service requirements

Closing Date: 6 September 2024

Starting Salary: £24,429.60

£12.96 per hour

36.25 hours per week

Proposed Interview date: TBC

For further information contact: Joanne Milne, joanne.Milne2@moray.gov.uk

Proud member of the Disability Confident employer scheme

Job Description

To provide a secretarial, clerical and word processing service for specific sections within Economic Growth and Development, these sections being Building Standards, Development Management, Environmental Health, Strategic Planning and Delivery, Economic Growth and Regeneration and Trading Standards. This post will particularly provide support to Development Management and Building Standards

Requirements

Provide clerical support services to specific sections within Economic Growth and Development.

Provide a word processing and typing service to specific sections within Economic Growth and Development.

Organise incoming and outgoing mail for specific sections within Economic Growth and Development.

Provide a reception service for specific sections within Economic Growth and Development.

Maintain a comprehensive filing system for specific sections within Economic Growth and Development.

Provide cover for the other Clerical Assistants/WPOs within Economic Growth and Development.

Provide a secretarial support service to specific sections within Economic Growth and Development.

The Individual

Previous experience in a busy office environment in a clerical/administrative role using relevant technology e.g. photocopier, E-mail, Intra/Internet

Experience in Microsoft Office

4 SQA Standard Grades or equivalent at level 3 or above including English and Secretarial Studies (or equivalent) *

Ability to use initiative when required

Proven ability to communicate effectively, both verbally and in written form

Strong customer care skills and focus

Self-confidence

Self motivated

Demonstrate ability in relation to accuracy and attention to detail

Effective organisational skills including time management

Ability to prioritise workload

Ability to relate well with all levels of staff

Willingness to accept direction/delegation

Understanding of importance of effective team working

Appreciation, acceptance of and a commitment to the importance of confidentiality

Ability to work in an open plan office

Flexibility to meet the needs and demands of the service

Ability to work in different offices dependent upon service requirements

Maternity Cover Post - temp for 9 months - 1 year

Closing Date: 09 August 2024

Starting Salary: £23,732.15

£12.59 per hour

36.25 hours per week

For further information contact: Joanne Milne, Email: Joanne.Milne2@moray.gov.uk

Proud member of the Disability Confident employer scheme

Care Support Worker (Personal Assistant)

Location: Elgin, IV30 1TY.
Salary: £12.00 per hour.
Contract: 16 or 24 hours / week.
Shift pattern: 3pm - 10pm Monday to Friday. 9am - 10pm Saturday and Sunday.

Are you interested in working for an award-winning social care charity?

Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can guarantee is that you will be supporting someone with a learning disability to achieve their goals and outcomes - whatever they may be!

Each person we support has different support needs, so your role as Support Worker may include assisting them with various aspects of personal care, moving and handling or positive behavioural support whilst expanding their social networks and connections.

Enable creates a bespoke team around every individual we support, and our team of Personal Assistants work collaboratively to ensure the safety, wellbeing and aspirations of the people we support are met.

The Best in You Brings Out the Best in Me

The people we support have many varied interests and hobbies and have many of the same dreams and aspirations as we do; they just too often do not get the opportunity to experience these same opportunities. A career with Enable is as rewarding as it is diverse, Personal Assistants at their best have the potential to truly bring out the best in the people we support.

Let us introduce you to Wendy:

Wendy loves being outdoors, spending time with her family and friends, attending the local discos and funfair and having fun with her team. In her downtime, Wendy loves a good game of frustration and watching Mr Bean on the television. Wendy receives support 7 days a week usually between the hours of 3pm and 10pm Monday to Friday and 9am - 10pm at the weekends. Sadly, it's not always possible for Wendy to enjoy what many people would consider these 'simple pleasures' without proper, dedicated support.

That is why Wendy needs you! Will you bring your best so that Wendy can live her best life?

About You

If you think you share the same interests and have the commitment, dedication, and above all, desire to support David to get the most out of life; then please apply now!

Enable needs you and your values to help us create an equal society for every person who has a learning disability.

You don't need experience in care to start your social care career with Enable. We recruit people based on their values and transferrable skills. Wherever your journey has taken you up until now, join us, and together we will forge a new path in what could potentially be the most rewarding role you have ever had!

About Us

Enable is a dynamic and vibrant organisation dedicated to improving the lives of people with learning disabilities and we are looking for motivated and driven individuals to join us in ensuring they have the same opportunities as everyone else.

We believe in developing all our staff and we provide an extensive learning programme together with in-house career development opportunities. These include, but are not limited to:

* Person Centred approaches, planning and thinking
* Introduction to autism
* Epilepsy awareness
* Moving and Handling
* Adult support and protection
* Child support and protection
* First Aid
* Positive Behaviour Support

We also have an excellent range of staff benefits on offer including but not limited to:

* Health cash plans providing a wide range of health benefits to help people cover the cost of their everyday health care.
* Employee Assistance Programme
* Cycle to Work Scheme*
* Season Ticket Loans*
* Blue Light Card

Starting a career with Enable is the first step towards making a real difference in our award-winning charity's mission to help create an equal society for every person who has a learning disability.

Enable is an equal opportunities employer and our recruitment, selection and assessment process is based entirely on values, skills and competencies required of the specific roles.

Note: The successful applicant will be required to register with the Scottish Social Services Council (SSSC) within 6 months of their start date.

*terms & conditions apply

Job Description

To provide clerical/administrative assistance in the provision of a Registration service within the Moray Registration Service.

Requirements

Provide support to the Registration Team within the Elgin Registration Office.

Undertake the appropriate administrative and clerical functions associated with the Registration and burial records processes.

Responsibilities

Experience in an administrative / clerical role.

Experience of using software package such as Mircosoft Word and Excel.

Experience of dealing with the public in a customer facing role.

Experience of cash handling.

4 SQA standard grades or equivalent at level 3 or above, including English and Maths.*

Must be able to deal with the public, in a professional and courteous manner.

Be able to work as part of a team.

Self motivated, diplomatic and able to plan and prioritise workload.

Excellent interpersonal skills, able to deal with particularly sensitive issues e.g. death registrations and be able to obtain the correct information from people in emotional circumstances.

Able to use own initiative and work unsupervised

Able to work with high accuracy and a keen eye for detail

Able to write clearly and accurately

Organised and methodical

Flexible approach to work and willingness to be involved in a variety of tasks

Ability to liaise with professionals and other business users of the registration service Adaptable to change

Welcoming, non-judgemental and reassuring approach to clients.

Be able to deal tactfully and discreetly with members of the public from a wide range of backgrounds and cultures.

Willingness to offer emotional support if required.

Be patient , helpful and show empathy.

Willingness to accept direction/delegation.

Ability to work in an open plan /shared office

Appreciation, acceptance and commitment to the importance of confidentiality.

Ability to work flexibly to meet the needs and demands of the service.

The Individual

Temporary until 31 March 2025

Closing Date: 21 June 2024

Starting Salary: £23,732.15

36.25 hours per week

£12.59 per hour

Proposed Interview Date: 3 July 2024

Proud member of the Disability Confident employer scheme

Morgan Hunt are currently seeking a Stores/Admin person to work for one of our clients based in Fort William. Our client is a well established business who offer Hybrid working and condensed hours. This is an ongoing role which could be long term for the right person.

This will be a varied role that may sometimes require you to carry out various tasks i.e stores, reception and admin tasks.

Your role will involve using Microsoft Word for correspondence of documents, reports, policies and procedures relating to our business. Ensuring accuracy of work and completion within agreed timescales. Maintain database for stores and admin related databases for Approved Contractors, assisting with authorisation to work processes and system management, reviewing periodically, and updating as required.

You will be given full training for the role and will be required to complete a Basic Disclosure Scotland for the role.

If you would like more information on this role, please call Sam Pirie on 01463 832230

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

Job Description

To work as part of a small team within the CMT Admin Hub assisting with provision of a confidential, personal secretarial service for the CMT Hub (Interim Chief Executive and Depute Chief Executives).

Requirements

Assist the Office Manager (Acting) and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.

Draft content and manage respective social media platforms for CMT Hub.

Liaison with Elected Members, Scottish Government and National Bodies.

In consultation with the Office Manager (Acting), develop, maintain and review administrative procedures and functions within the CMT Admin Hub.

Request and co-ordinate production/collation of papers and reports for the CMT Hub, as required.

Participate in the Council’s Employee Review and Development Programme.

Deputise for the Corporate Administrative Assistant in his/her absence.

Contributing to the effectiveness of the service.

Responsibilities

Assist the Office Manager (Acting) and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.

To undertake duties and generally act in the best interests of the Council.

Organising and prioritising workload in an efficient manner and completing tasks satisfactorily within prescribed time periods.

Acting properly, honestly and courteously and in the best interests of the CMT Hub and the Council at all times.

Adopting helpful, positive and friendly communication methods when dealing with all contacts (orally by telephone and in writing).

Carrying out all tasks in a competent satisfactory level and to strive continually to improve personal effectiveness by maintaining and enhancing a knowledge of the appropriate key elements of the post.

To take a positive approach to the professional and technical aspects of the job.

To comply with Departmental and Council personnel welfare and Health & Safety procedures.

The Individual

Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet.

Clerical/administration/typing experience.

Experience in WP packages including WORD, Excel and PowerPoint.

4 SQA Standard Grades or equivalent (at level 3 or above including English and Mathematics/Arithmetic).

Advanced keyboard qualifications (RSA ii in typing, audio typing, word processing)/ECDL/Clait* (or equivalent working knowledge of Microsoft software packages).

Excellent keyboard skills and attention to detail.

Effective communication skills – both oral and written.

Self confident and self motivated.

Ability to record information accurately.

Sound knowledge of software packages e.g. Microsoft Office 365.

Ability to demonstrate a high standard of numeracy, organisational and administrative skills.

Ability to be compassionate and demonstrate patience, tact and understanding.

Good organisational skills/time management with the ability to respond to conflicting and competing demands.

Ability to prioritise workload, in accordance with objectives and targets.

Ability to work as part of a team.

Ability to relate well with all levels of staff.

Willingness to accept direction/ delegation.

Appreciation, acceptance of and commitment to importance of confidentiality.

Where required, an ability to work using own initiative, while also being a team player.

Ability to work in a busy shared office.

Flexibility to meet the needs and demands of the service.

Ability to work in different offices dependent on the service.

Internal Candidate: a secondment will be considered.

Closing date: 14 June 2024

Starting salary: £24,429.60

36.25 hours

Contact for any enquiries: Alison McLaughlin (Acting) Office Manager

Proud member of the Disability Confident employer scheme

Job Description

To manage the Administrative Team within Legal and Democratic Services; to assist members of the LDS Teams to carry out their roles; to supervise associated staff within the Administrative Team and to provide a secretarial support service for the Head of Service as required

Responsibilities

• Management of the Administrative Team which provides administrative support for, legal, licensing, committee and elections functions.

• Administration, staffing, budgetary and supervisory duties in accordance with Moray Management Methods.

• Develop, maintain and review office procedures and systems.

• Provide organisational and meeting support to the Head of Service as required.

The Individual

Significant secretarial/clerical experience (including audio and minuting meetings)

Experience of using Microsoft Office software packages including creating databases, graphs, etc.

Local Government Experience

Experience of effectively managing staff

Recognised qualification for Secretarial Studies eg. RSAI, RSAII, SVQ3/HNC or demonstrable experience*

High level of accuracy in work.

Flexible approach to work and an ability to work under pressure whilst meeting deadlines

Ability to work on own initiative and take sensible and informed decisions

Ability to deliver a high level of customer care

Ability to communicate effectively, verbally and in writing at all levels

Ability to manage and prioritise own workload and that of others

Ability to use initiative in achieving solutions to problem solving situations.

Possession of excellent analytical, evaluative, creative and decision making skills

Ability to relate to chief officers, colleagues, staff, elected members and the public.

Ability to tackle issues with sensitivity, discretion and respect for confidentiality.

Approachable and helpful. Self confident and self motivated

Ability to work under pressure while meeting deadlines.

Appreciation, acceptance and commitment to the importance of confidentiality

Ability to adopt a hybrid working pattern in line with Council policy and the needs of the Service

Availability and willingness to work outside normal working hours on occasion to meet the demands of the service.

Secretarial/Clerical experience at senior level

Experience of dealing with Elected Members and members of the public

Knowledge of existing policies and procedures as well as how services operate.

Experience of effectively managing budgets Experience of Internet Research

Awareness of current issues affecting local government

Ability to motivate others and manage them to produce results

Closing date: 14 June 2024

Starting Salary: £32176.95

36.25 hours per week

Proud member of the Disability Confident employer scheme

Care Support Worker (Personal Assistant)

Location: Elgin, IV30 1TY.
Salary: £12.00 per hour.
Contract: 39 hours / week including every second weekend. Part time also considered. Hours of support are 8am - 10pm.

Are you interested in working for an award winning social care charity?

Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can guarantee is that you will be supporting someone with a learning disability to achieve their goals and outcomes - whatever they may be!

Each person we support has different support needs, so your role as Support Worker may include assisting them with various aspects of personal care, moving and handling or positive behavioural support whilst expanding their social networks and connections.

ENABLE Scotland creates a bespoke team around every individual we support, and our team of Personal Assistants work collaboratively to ensure the safety, wellbeing and aspirations of the people we support are met.

The Best in You Brings Out the Best in Me

The people we support have many varied interests and hobbies and have many of the same dreams and aspirations as we do; they just too often do not get the opportunity to experience these same opportunities. A career with Enable is as rewarding as it is diverse, Personal Assistants at their best have the potential to truly bring out the best in the people we support.

Let us introduce you to Ethan:

Ethan loves being outdoors, going for long walks (especially on those rare sunny days in Scotland) and just being as generally active as possible. A typical day could be going to the shops to ensure Ethan has all the essentials he needs, or even just to have a walk into town. In his downtime, Ethan enjoys watching movies, looking after his home and chatting with his friends. Ethan's interests include dinosaurs, trains, recycling and wildlife. Ethan receives support 7 days a week usually between the hours of 8am and 10pm. Sadly, it's not always possible for Ethan to enjoy what many people would consider these 'simple pleasures' without proper, dedicated support.

That is why Ethan needs you! Will you bring your best so that Ethan can live his best life?

About You

If you think you share the same interests and have the commitment, dedication, and above all, desire to support Ethan to get the most out of life; then please apply now!

Enable needs you and your values to help us create an equal society for every person who has a learning disability.

You don't need experience in care to start your social care career with Enable. We recruit people based on their values and transferrable skills. Wherever your journey has taken you up until now, join us, and together we will forge a new path in what could potentially be the most rewarding role you have ever had!

About Us

Enable is a dynamic and vibrant organisation dedicated to improving the lives of people with learning disabilities and we are looking for motivated and driven individuals to join us in ensuring they have the same opportunities as everyone else.

We believe in developing all our staff and we provide an extensive learning programme together with in-house career development opportunities. These include, but are not limited to:

* Person Centred approaches, planning and thinking
* Introduction to autism
* Epilepsy awareness
* Moving and Handling
* Adult support and protection
* Child support and protection
* First Aid
* Positive Behaviour Support

We also have an excellent range of staff benefits on offer including but not limited to:

* Health cash plans providing a wide range of health benefits to help people cover the cost of their everyday health care.
* Employee Assistance Programme
* Cycle to Work Scheme*
* Season Ticket Loans*
* Blue Light Card

Starting a career with Enable is the first step towards making a real difference in our award-winning charity's mission to help create an equal society for every person who has a learning disability.

Enable is an equal opportunities employer and our recruitment, selection and assessment process is based entirely on values, skills and competencies required of the specific roles.

Note: The successful applicant will be required to register with the Scottish Social Services Council (SSSC) within 6 months of their start date.

*terms & conditions apply

Job Description

To provide confidential secretarial and administrative support to the Commissioning Manager and Integrated LD Services Manager, undertake duties associated with monitoring, quality and evaluation of Commissioning Team and Integrated LD service provision.

Responsibilities

Provide confidential secretarial and administrative support to Commissioning Manager and Integrated LD Manager.
Organise, attend and minute various meetings as and when required.
Develop and maintain effective systems designed to meet the needs of the service.
Prepare and distribute reports and other documentation.
Administer financial processes and support budgetary monitoring functions within the Service.
Participate in the Council’s employee review and development programme.

The Individual

Significant experience in secretarial, administrative and minute taking work including figure work, data entry, word processing, composing letters, record keeping and filing. Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, email, Intra/Internet
Experience of using a range of computer packages including Microsoft Outlook, Work, Excel etc.
4 SQA National 5 grades or equivalent at level 3 or above including English and Maths/ Arithmetic*
Recognised qualification for word processing, e.g. ECDL or equivalent*
Recognised qualification for spreadsheets, e.g. ECDL or equivalent
Excellent keyboard skills Effective communication skills – both oral and written.
High level of accuracy in work
Ability to prioritise own workload Self-confident and self-motivated
Able to take initiative.
Flexible approach to new working practices and technology.
Ability to maintain monitoring systems
Capable of developing efficient office systems.
Ability to listen and accurately minute details of meetings
Appreciation and acceptance of, and commitment to the importance of confidentiality
Significant experience of operating software applications including Word, Excel and PowerPoint




Ability to demonstrate good literacy and numeracy skills
Ability to identify and suggest improvements
Flexible and adaptable
Demonstrate competence in personal organisational and time management skills
Ability to work as part of a team.
Willingness to accept direction/ delegation
Ability to form effective working relationships
Ability to work in a shared/open plan office
Flexibility to meet the needs and demands of the service
Ability to work in different offices depending on the needs of the service
Ability to work under pressure whilst meeting deadlines
Capacity to deal with some emotionally difficult and sensitive situations

This is a job share position, looking to cover hours Monday - Wednesday.

Closing Date: 14 May 2024

Starting Salary: £26,163.80 pro rata
£13.88 per hour
18 hours per week
Proposed Interview Date: TBC

For further information contact Marie Burnell 07827 308716

Proud member of the Disability Confident employer scheme

Your new company
Your new company is an esteemed organisation in the public sector, currently seeking a temporary administrative professional to support their outstanding team during a high-demand period.

What you'll need to succeed
What you'll need to succeed is the ability to provide secretarial and clerical support, process payroll records, be proficient in MS Office Excel, Word, Access and PowerPoint.

What you'll get in return
What you'll get in return is a competitive hourly pay of £12.59 plus holiday pay, 36.25 hours per week with the opportunity for flexibility within core hours. The position is temporary, expected to last approximately two months. There is also the potential for an extension beyond this initial period.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Description

To provide an efficient and effective reception and clerical support service within the school.

Responsibilities

• To provide a general reception service to members of the public and visitors to the school.
• General clerical duties.
• Typing/word processing.
• Book keeping as required.
• Other duties.

The Individual

• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
• Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
• Ability to use initiative when required
• Flexible in approach and open to different ways of working
• Self-confidence and self-motivated
• Effective communication skills: oral and written
• Excellent interpersonal skills
• Ability to record information accurately
• Strong customer care skills and focus
• Ability to work on own and as part of a team
• Sound knowledge of software packages e.g. Microsoft Office
• Ability to demonstrate a high standard of numeracy and literacy
• Effective organisational skills/time management with the ability to respond to conflicting and competing demands
• Ability to prioritise workload, in accordance with objectives and targets
• Ability to relate well with all levels of staff
• Willingness to accept direction/delegation
• Appreciation, acceptance of and commitment to importance of confidentiality
• Ability to work in a shared office
• Flexibility to meet the needs and demands of the service.
• Ability to work in different offices dependent on the service

Long term temporary for a period of up to 23 months

Closing Date: - 5 April 2024
Starting Salary: £23,732.15 (pro rata)
£12.59 per hour
31.25 hours per week - Monday to Friday 8.00am-3.15pm excl break (47 week contract, ie term time working plus balance of days to be worked during school holiday periods)

For further information contact: the Head Teacher, Seafield Primary School, tel 01343 547792, email admin.seafieldp@moray-gov.gov.uk

Proud member of the Disability Confident employer scheme

Your new company
Your new company is a public sector organisation that provides advice and guides to businesses and consumers. You will be joining their Administration Team to support them and other departments as required. The position is on a temporary basis, for a length of assignment of at least 3 months.
Your new role
Your new role will see you responsible for data entry into the system and Microsoft Excel spreadsheets, filling out pre-populated templates for letters, and taking minutes of meetings. You will also be undertaking general administrative tasks and assisting other departments as and when deemed necessary.
What you'll need to succeed
What you'll need to succeed is a positive attitude and motivation. Additionally, you should prioritise your tasks and organise your schedule to ensure that you are able to complete everything on time. You'll need to communicate with your team and different offices to guarantee that you carry out your responsibilities with proficiency and excellence.
What you'll get in return
This is an excellent chance to work with a major public sector institution in Elgin. What you'll get in return is a competitive hourly pay of £12.53 per hour and 28 days of holidays. You will be working 36.25 hours a week, flexible around core hours, with a minimum lunch break of 30 minutes and a maximum of 2 hours. Hybrid work will be offered following the initial period.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk