Total 8 Junior Executive level Administrative / Clerical job vacancies in Gloucester, GL1 1LY

Our client, a family run company who specialise in the sales of sofas and beds are looking for a competent and driven administrator to come in and manage the day to day administration of both the store and warehouse based in Gloucester.

Working closely alongside the Directors and Store Manager you will become a vital member of the team and will be responsible for all administrative duties ensuring you uphold the highest levels of customer service at all times.

Responsibilities:
-Handle incoming customer inquiries via phone, email, and in-person, advising on the products for their needs
-Resolve customer complaints and issues promptly and professionally
-Maintain accurate customer records and update information on the database
-Process orders, repairs, and exchanges efficiently
-Manage drivers delivery routes, communicating to all staff & customers to ensure smooth deliveries
-Opening & closing the store and office
-Production of regular social media content for the business
-Overseeing the loading & unloading vans for deliveries
-Handle the disposal of old furniture as well as cardboard & plastic, booking tip runs etc
-Ensure the shop is clean & tidy as well as fully stocked with everything priced up
-Manage stock levels and assist in inventory control processes
-Perform general administrative tasks such as data entry, filing, and document preparation

Candidate Attributes:
-Previous experience working in a retail setting
-Proven office skills with good IT skills and the use of Microsoft Office applications
-A strong desire to contribute to the company’s ongoing success
-Good work ethic and positive ‘can do’ attitude
-Exceptional customer service and people skills
-Full UK driving licence and own vehicle

Hours: Monday – Friday, 8:30am – 5pm

Salary: Up to £25k per annum

To summarise, this role will provide clerical support to the R&I Department Professional Services team including co-ordination of diaries, planning meetings, circulation of papers Provide support with procurement orders. Systematic filing of documentation within the Trust electronic shared drive and the EDGE platform Assist with maintaining good communication both with the Trust and externally. The post holder will be a self-motivated individual with the ability to work flexibly within a team and work on own initiative, adaptable to change, making decisions where appropriate, with the ability to prioritise and organise own workload with some supervision. Commitment to team working and to have respect and consideration for the skills of others. Must be self-motivated to undertake continuing professional development (CPD). Key result Areas are; Liaising with Sponsors and Trials Units Uploading and maintaining filing electronically. Arranging appointments as necessary, to keep diaries up to date. Receiving sorting and distribution of external and internal post. Key Relationships are; R&I Professional Services team R&I delivery teams GHNHSFT support departments Estates Department (GMS) Creditor Payments (Gloucestershire Shared Services) Procurement (Gloucestershire Shared Services) Members of staff within Trials Units Partners within Gloucestershire Integrated Care System

The medical typist / admin assistant is responsible for: - Providing a comprehensive audio typing and administrative service to the medical staff and their supporting team. - Undertaking routine office duties including electronic note tracking, photocopying, filing of correspondence and results and maintenance of records - Managing the mail for the unit. - Providing cover for colleagues in their absence to maintain service levels - Ensuring excellent communication is provided to patients, relatives, general practitioners and other hospital staff to ensure a proficient, high-quality service for patients and clinicians. - Regularly informing the secretarial supervisor about progress and flags up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc. - Supporting the achievement of Trust performance by ensuring administrative standards are met e.g., typing times, test results passed to clinician and any potential 52-week breaches are escalated to the clinician, secretarial supervisor or AGM/DGM to avoid breach.

The medical typist / admin assistant is responsible for: - Providing a comprehensive audio typing and administrative service to the medical staff and their supporting team. - Undertaking routine office duties including electronic note tracking, photocopying, filing of correspondence and results and maintenance of records - Managing the mail for the unit. - Providing cover for colleagues in their absence to maintain service levels - Ensuring excellent communication is provided to patients, relatives, general practitioners and other hospital staff to ensure a proficient, high-quality service for patients and clinicians. - Regularly informing the secretarial supervisor about progress and flags up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc. - Supporting the achievement of Trust performance by ensuring administrative standards are met e.g., typing times, test results passed to clinician and any potential 52-week breaches are escalated to the clinician, secretarial supervisor or AGM/DGM to avoid breach.

To summarise, this role will provide administrative support to the R&I Department Senior Managers; Head of R&I Professional Service, Research Matron and the Academic Services Manager including co-ordination of diaries, planning meetings, circulation of papers Provide clerical support to the R&I Department Professional Services team including co-ordination of diaries, planning meetings, circulation of papers Provide support with procurement orders. Systematic filing of documentation within the Trust electronic shared drive and the EDGE platform Assist with maintaining good communication both with the Trust and externally. The post holder will be a self-motivated individual with the ability to work flexibly within a team and work on own initiative, adaptable to change, making decisions where appropriate, with the ability to prioritise and organise own workload with some supervision. Commitment to team working and to have respect and consideration for the skills of others. Must be self-motivated to undertake continuing professional development (CPD). Key result Areas are; Liaising with Sponsors and Trials Units Uploading and maintaining filing electronically. Arranging appointments as necessary, to keep diaries up to date. Receiving sorting and distribution of external and internal post. Key Relationships are; R&I Professional Services team R&I delivery teams GHNHSFT support departments Estates Department (GMS) Creditor Payments (Gloucestershire Shared Services) Procurement (Gloucestershire Shared Services) Members of staff within Trials Units Partners within Gloucestershire Integrated Care System

- Undertaking typing tasks as requested by the secretary supervisor or secretaries. - Filing clinic letters and reports into patient medical notes within the department (or this may be required to be done directly at Health Records in Gloucester or Cheltenham). - Managing the mail for the unit by opening and sorting incoming post, stuffing envelopes and sending out correspondence both internally and externally - Request and return notes on behalf of the department, including using the electronic tracer system - Taking/collecting urgent notes or requests to relevant departments in order to minimise delays - Clerical tasks as required i.e. faxing, photocopying, filing, answering the telephone, etc to support team members. - Comprehensive use of in-house patient administration system to check information on patients, outpatient appointments and results etc. - Responsible for chasing queries where patient contact details are incorrect - Undertaking collation tasks when required, such as photocopying and distributing meeting paperwork, making up clinical packs, etc - Undertake work when requested by the line manager or secretaries as well as prioritising workload appropriately - Communicate inter-departmentally with all levels of staff, MDT functions, GPs, patients and their relatives. - On the request from the lead coordinator you may be required to cover colleagues during absences/annual/sick leave etc. You may also be required to undertake job rotation for cross cover as well as for development and training purposes. - Undertake any other appropriate duties, commensurate with the role as required at the request of your line manager.

Our client, one of the UK's leading energy providers, is looking for a personal assistant in Gloucester.

PA to the Structural Integrity Function Branch Managers - Structural Integrity Function, Nuclear Services

Structural Integrity Function is one of the Functions within the Nuclear Services Organisations, supporting Nuclear Operations, Hinkley Point C and Sizewell C (circa. 110 staff). The Function comprises of 3 Branches, Structural Assessment, Materials, Welding & Chemistry and Inspection. A Personal Assistant is needed to support the three Branch Managers who run these Branches; the person for this role would need to be well organised, able to react to a fast moving and changing environment, and comfortable in dealing with all levels within the company, including major Stakeholders such as the Senior Management Team and the external Regulators.

The individual must be able to work effectively alone, but also part of a wider team, when required

The individual must be able to use the company IT packages to a competent level. These include Outlook, Word, Excel, PowerPoint, MyHR, Concur, Travel Planet and Power BI, although training can be given.

Main Responsibilities would cover

• Acting as a first point of contact for the 3 Branch Managers:
• Managing each manager's inbox, diaries and organising meetings and appointments.
• Reminding the manager of important tasks and deadlines.
• Booking and arranging travel, transport and accommodation
• Organising events and large meetings
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.

May also need to include:

CAP Evaluator role - processing CRs and ARs in AMS, running reports.

MyLearningHub - role compliance, SQEP records, Safety Case Management roles

MyHR - Creating and updating Contractor records (If system allows)

Key Benefits working with Manpower:

• 36 days holiday accrual (pro-rata) including bank holidays
• Company pension scheme
• Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses
• Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme
• Dedicated Manpower Account Specialist to provide support during your assignment

If successful, you will be employed by Manpower working on a temporary assignment at our client's site and will need to undergo vetting checks as well as a drug & alcohol test.

Unfortunately, due to the number of CVs received we are unable to contact everyone in person. If you have not heard from Manpower within 15 business days of submitting your application, unfortunately, your application has not been shortlisted on this occasion.

Our client, one of the UK's leading energy providers is looking to recruit an Administrative Assistant/PA for their team based in Gloucester Business Park, Gloucester. The exciting opportunity will be within the Information Security team and report directly to the Chief Information Security Officer. (CISO)

Role Summary:

To support the CISO in the day-to-day organisation and management of the team. To help prepare for visitors to site and key meetings with our regulator with an ability to look ahead and plan for such events, helping the team submit their input in advance. Implementing a newly created governance for risk management within the team, this role will help embed this process and mindset across all team members. Further opportunities present themselves by way of involvement with the Supply Chain Assurance team to help set up a new process within a newly procured software system.

Key Tasks and Responsibilities:

• Diary management for the CISO
• Organising meetings, booking in visitors, meeting rooms, and coordinating diaries
• Minute taking and write up
• Organising slide packs for presentations
• Maintain risk and issues log for the team and coordinate review meetings and escalations
• Liaise with internal department members on the Corrective Action Programme and for Risk Management
• Maintain and coordinate document review and sign off for the team
• Assist the Project Manager and Security team leaders in the production and maintenance of project plans.
• Develop and maintain the project library, filing, recording and reporting systems.
• Coordinate the production of all reporting and produce regular summary reports, tailored for different audiences throughout the business and wider organisations such as Regulators.
• Set up and maintain systems for recording project costs.
• Develop and support communication mechanisms between the team members.
• Support the Supply Chain Assurance function in maintaining supplier contact details and providing administrative support where necessary
• This role requires somebody who is highly organised, dynamic, and above all a strong team player.

Competencies:

• Experience of working as part of a team and in actively contributing to overall team deliverables
• A strong communicator and team player
• Organised, diligent with high attention to detail
• Experience in Information Security and related technologies
• A high degree of computer literacy including MS Office and Project and/or a willingness to learn new software applications quickly
• Project planning ability
• Ability to analyse, tailor, and present information
• Foresight to look ahead, plan and take initiative
• Excellent multi-tasker

Please note; if successful you will be employed by Manpower working on a temporary ongoing basis with our client, the duration of the role is until the end of December 2024 with scope of extending for the right candidate. You will be expected to undertake a drugs and alcohol test as well as be security checked to BPSS and SC levels.

Key Benefits working with Manpower:

• 36 days holiday accrual (pro-rata) including bank holidays
• Company pension scheme
• Access to client facilities onsite
• Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses
• Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme
• Dedicated Manpower Account Specialist to provide support during your assignment

This role is managed by our Manpower on-site team and not related to the Bristol office - PLEASE DO NOT CALL BRISTOL OFFICE REGARDING THIS ROLE - if you have not heard from Manpower within 15 business days of submitting your application then unfortunately your application has not been shortlisted at this time.