Total 11 Senior Executive level Administrative / Clerical job vacancies in Doncaster, South Yorkshire, DN4 5PD

• To manage, coordinate and maintain correspondence, reports documentations, meeting and appointment.
• Arrange, schedule meetings and appointment, jot down on calendars.
• Responsible for carrying out a variety of administrative tasks.
• Make travel and hotel arrangements for director
• Assist in monitoring and following up on operational issues across various businesses.
• Required to assist on ad-hoc task when necessary.

Requirements

• Minimum 2 years of relevant working experience, preferably supported Head of IT.
• Sensitive to numbers with knowledge of basic bookkeeping to manage financial reports accurately. 
• Strong ability to take initiative, set priorities, and work independently with minimal supervision.
• Good computer literacy and organizational skills.
• Strong memory retention and interpersonal skills.
• Exceptional time management skills, to handle variety of responsibilities while maintaining high levels of productivity. 
• High level of integrity, able to handle sensitive and confidential information with care. 

Perks & Benefits

• Flexible working hours
• 15% EPF Employer Contribution
• Performance Bonus

The Oncology department is looking to recruit an experienced Senior Medical Secretary to join our busy department at Ipswich, full time 37.5 hours per week, Monday – Friday.

You will join a busy department that supports diagnosed patients through their cancer journey. You must be sympathetic and compassionate as well as being aware of the need for discretion and confidentiality at all times.In this role you will be required to provide a lead role in the smooth organisation and an advanced secretarial/administration service to the consultants and medical teams.

We are looking for you to have secretarial/personal assistant experience, ideally with an Oncology/medical background. You should have audio typing experience and excellent word processing skills. You will be required to take part in a Typing test as part of the interview process.

You should also have excellent organisational skills, be able to manage diaries and work to deadlines, with an ability to prioritise within an extremely busy working environment.

Your main responsibilities in this post will be to act as the central point of contact for Consultants, patients and the wider multi-disciplinary team. Other duties include:
• Audio typing of variety of clinical documentation the digital dictation system (BigHand) and reports using Microsoft Word within agreed timescale.
• Opening and processing incoming mail, ensuring that all results are passed to the Consultant or Nurse Specialist.
• Undertaking all necessary administration following receipt of results and following procedure for booking follow up appointments in conjunction with reception team
• Dealing with incoming telephone calls from patients/relatives/GP surgeries/other departments within the Hospital/outside organisations, independently dealing with or passing on queries/messages to the Consultant and other staff.
• Review the various validation reports ensuring that patients are progressed through their pathways.
• Manage patients on the Access plans undertake administration of patients on the waiting list as and when required adhering to cancer wait time standards. Validate Patient Access Policy in relation to 18 weeks RTT, patient’s stages of treatment and cancer pathways.



We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes


We are one of the largest NHS organisations in England, employing more than 12,000 staff


We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options


Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services


Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients


We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bringwhat’swidely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients


If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you


Find out about living and working here -www.youtube.com/watch?v=GkPu7HphU8A


For full details of the responsibilities and duties of this role please see the attached job description.


This advert closes on Wednesday 20 Nov 2024

For full details of the responsibilities and duties of this role please see the attached job description.

For full details of the responsibilities and duties of this role please see the attached job description.

MATERNITY COVER

Previous people management and warehouse admin experience essential.

Reporting into the Stock and Admin Manager you will ensure that the day to day functions of the administration department are completed, in support of the operation.

Rotating shifts:

Week 1 - Sunday, 4am to 12pm, then Monday to Thursday, 6am to 2pm

Week 2 - Monday to Thursday, 2pm to 10pm, then Friday, 10am to 6pm

You will assist the administration department through daily pinch points, cover sickness/holidays as required, manage time sheets for each shift, authorising holidays allowing adequate cover to maintain performance, monitor and investigate Customer Service queries.

Participate in stock take set up and compliance and liaise with the Transport Team Managers with regards to supporting them with operations clerks.

Control the efficiency of order capture processes ensuring late picks are handled in a timely manner.

Ensure that store invoices are released as per agreed timescales.

Supervise and manage your direct reports.

Develop your direct reports, holding annual appraisals and dealing with disciplinary/grievance matters as they arise in line with agreed policies.

Oversee and manage the health and safety operations ensuring that the workplace is a safe environment to work in.

GCSE Maths and English-grade C or above.

Previous administrative experience as well as experience of Warehouse Management Systems.

PC Literate (particularly Excel)

Ability to work as part of a team, ability to analyse verbal and numerical data, working on own initiative and under pressure.

Good time management and communication skills.

Reporting into the Operations Support Manager you will ensure that the day to day functions of the administration department are completed, in support of the operation.

You will assist the administration department through daily pinch points, cover sickness/holidays as required, manage time sheets for each shift, authorising holidays allowing adequate cover to maintain performance, monitor and investigate Customer Service queries.

Participate in stock take set up and compliance and liaise with the Transport Team Managers with regards to supporting them with operations clerks.

Control the efficiency of order capture processes ensuring late picks are handled in a timely manner.

Ensure that store invoices are released as per agreed timescales.

Supervise and manage your direct reports.

Develop your direct reports, holding annual appraisals and dealing with disciplinary/grievance matters as they arise in line with agreed policies.

Oversee and manage the health and safety operations ensuring that the workplace is a safe environment to work in.

GCSE Maths and English-grade C or above.

Previous administrative experience as well as experience of Warehouse Management Systems.

PC Literate (particularly Excel)

Ability to work as part of a team, ability to analyse verbal and numerical data, working on own initiative and under pressure.

Good time management and communication skills.

Job Purpose

This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.

Primary Responsibilities

 

Administrative and coordination

• Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings

• Screen/handle telephone calls, appointments, mails and emails and take action accordingly

• Take minutes at the Executive Committee Meeting

• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager

• Prepare and manage correspondences with internal and external parties for General Manager’s signature

• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly

• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager

• Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly

• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.

• Maintain systematic up-to-date filing and tracing systems

• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office

• Maintain and update Executive Committee and Department Heads’ leave record

• Maintain and update ‘Manager-On-Duty’ schedule

• Prepare monthly financial data reports

• Maintain confidentiality of sensitive matters/issues

• Manage and upkeep the functionality and cleanliness of the office

• Ensure adequate stock of office stationery

• Maintain a high level of professionalism and project a positive image of the organization.

 

Other Responsibilities

 

• Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features

 

• Be fully conversant with hotel fire & life safety/emergency procedures

 

• Attend all briefings, meetings and trainings as assigned by management

 

• Maintain a high standard of personal appearance and hygiene at all times

 

• Perform other reasonable duties assigned by the assigned by the Management

For full details of the responsibilities and duties of this role please see the attached job description.

Job Summary: To manage the administrative processes of the team which will include the supervision of administrative staff. The temp will be expected to work without immediate direction to provide a comprehensive support service; including the implementation of organisational procedures and systems, contact with the public or internal colleagues and effective use of IT.


Candidate Profile

• Experience of undertaking a variety of administrative duties in a structured environment to support the delivery of services.
• Good working knowledge of Microsoft products.
• Knowledge of equalities & diversity issues.
• Experience of organising and directing the work of others.
• Strong organisational skills.
• Numerate.
• Customer focused.
• Able to meet deadlines and work under pressure.
• Good written/verbal communication skills.
• Strong interpersonal skills.
• Can make decisions in a timely manner.

Please view the attached job description and person specification to view the full details about the role

Activate Interactive Pte Ltd (“Activate”) is a leading technology consultancy headquartered in Singapore with a presence in Malaysia and Indonesia. Our clients are empowered with quality, cost-effective, and impactful end-to-end application development, like mobile and web applications, and cloud technology that remove technology roadblocks and increase their business efficiency.

We believe in positively impacting the lives of people around us and the environment we live in through the use of technology. Hence, we are committed to providing a conducive environment for all employees to realise their full potential, who in turn have the opportunity to continuously drive innovation.

We are searching for our next team members to join our growing team.

If you love the idea of being part of a growing company with exciting prospects in mobile and web technologies that create positive impact on people’s lives, then we would love to hear from you.

We are searching for Admin Executive

This is a contract role (maternity cover)

What will you do?

• Oversee Office Daily Operation – Reception: collecting office letters & arrange courier service, answering phone calls, making purchases for office groceries: drinking water, stationeries.
• Office Maintenance & Renovation: liaise with management and suppliers on office maintenance, helping with company office renovation.
• Credit card Collaboration: Tally the Company Credit cards and collect all related supporting documents.
• Grab & Gojek: Manage the company business account. Download monthly reports and cre-ate a new user.
• Travel Arrangement: Arrange the Flight and Hotel booking, Travel Insurance and invitation letter.
• Company Events: Helping the Communications team and Company events

What are we looking for?

• Detail-oriented
• Organizing
• Independent
• Excellent communication skills

What do we offer?

• Great learning opportunity
• Fun working environment
• Does it sound like something you are interested in exploring further? Please be in touch with our team for an initial chat at phyupwint.khine@activate.sg

Activate Interactive Singapore is an equal opportunity employer. Employment decisions will be based on merit, qualifications and abilities. Activate Interactive Pte Ltd does not discriminate in employment opportunities or practices on the basis of race, colour, religion, sex, sexuality, national origin, age, disability, marital status or any other characteristics protected by law.

Protecting your privacy and the security of your data are longstanding top priorities for Activate Interactive Pte Ltd.

Your personal data will be processed for the purposes of managing Activate Interactive Pte Ltd.’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results, and as is otherwise needed in the recruitment and hiring processes.

Please consult our Privacy Notice (https://www.activate.sg/privacy-policy) to know more about how we collect, use, and transfer the personal data of our candidates. Here you can find how you can request for access, correction and/or withdrawal of your Personal Data.