Total 156 Administrative / Clerical job vacancies in Belfast, County Antrim, BT1 1AA

Exciting Administrative Opportunities in Royal Victoria Hospital in Belfast !

Are you an experienced Administrator/ Unit Clerk looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 2 and Band 3's on behalf of our esteemed client in East Belfast

Why join us?

o Excellent opportunities for long-term employment and career progression.

Requirements:

Minimum one year`s experience in Administration.

Fully trained in Encompass and comprehensive knowledge

Key Responsibilities:

• Input and extract patient information from information systems.
• Deal with general enquiries / provide advice which requires immediate action within definitive guidelines, protocols & policies.
• Select patients from the lists in clinical priority and chronological order and offer appointment date.
• Responsible for prioritising own workload, maintaining diaries, making appointments, receiving and processing incoming mail / email in an accurate and timely manner in accordance with agreed procedures within area of responsibility
• Develop and maintain strong communication with a range of staff including Clinical and Nursing Staff and administrative staff across multiple teams and Directorates.
• Provide assistance for other team members with tasks as and when required.

Working Hours:

o Band 3 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.67 per hour and will be paid on a weekly basis

o How to Apply: If you are ready to take on this exciting opportunity, please send your CV to Siobhan via the apply link.

Immediate Start: Our client is eager to onboard the successful candidate promptly, so don`t miss out-apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

Search Recruitment is pleased to be assisting in the recruitment of a Purchase Ledger Clerk for a full-time, permanent role based in Hull. Our client is seeking a highly organised and detail-focused individual to join their finance team. This is a great opportunity to develop your accounting skills in a supportive environment while managing key aspects of the purchase ledger function.

As a Purchase Ledger Clerk, you will be responsible for managing the accounts payable process. Your main duties will include processing supplier invoices, ensuring that they are accurately recorded and matched to purchase orders, and preparing payments for approval. You will also be responsible for reconciling supplier statements, resolving any discrepancies, and maintaining accurate financial records. In addition, you will assist with month-end procedures, supporting the preparation of management accounts, and liaising with suppliers to ensure smooth transactions and timely payments.

To be successful in this role, you should have a strong eye for detail, excellent organisational skills, and a solid understanding of purchase ledger procedures. Experience in using accounting software, such as Sage or similar systems, is essential, as is proficiency in Microsoft Excel. The ideal candidate will also be able to manage their time effectively, work to deadlines, and communicate confidently with both internal teams and external suppliers.

This position offers a competitive salary of £26000 per annum, a comprehensive benefits package, and the opportunity to work within a collaborative team environment where your professional growth is encouraged.
If you are looking for an opportunity to further develop your career in accounts payable and believe you have the skills to succeed in this role, we would love to hear from you. Please apply today.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Brook Street (UK) Ltd is looking for a Band 2 Clerical Officer for our client within the Health Care sector in Craigavon.

This role is Monday to Friday, 0900 to 1700 for a period of one month with the possibility of extension.

The rate of pay is £11.45 per hour paid on a weekly bases.

You will be providing administrative and clerical support including word processing/keyboard skill as required.

Job duties:
Maintenance of general filing systems
Operation of computerised information system
Recording and distribution of incoming mail/post
Answering telephone calls and responding appropriately
Faxing and photocopying duties
Ordering stationery and ensuring adequate supplies are maintained

To be successful for this role, you should have 5 GCSE's (Grades A-C) including English Language or equivalent or 2 years administrative/clerical experience.

If you would like to apply for this role, please call Katie Aldworth at Brook Street (UK) Ltd on 028 90 881100 or email your CV via the `apply` link.

Our client would like to get the successful candidate started immediately so please apply immediately.

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Band 2 Clerical Officer.

General Management Responsibilities
The post holder will promote and support effective team working, fostering a culture of openness and transparency. The post holder will ensure that they take all concerns raised with them seriously and act in accordance with 'Your right to raise a concern

MAIN RESPONSIBILITIES
 Maintenance of general filing systems
 Operation of computerised information system.
 Recording and distribution of incoming mail/post and dealing with routine correspondence and outgoing mail and distribution to relevant staff.
 Prioritise and organise work effectively.
 Answering telephone calls and responding appropriately.
 Faxing and photocopying duties.
 Type up minutes of meetings etc.
 Liaising within the team, and with other departments, agencies etc.
 Compliance with all relevant legislation relating and Trust policies relating to data protection and confidentiality of information.
 Ordering stationery and ensuring adequate supplies are maintained.
 Performance of all general administrative tasks as appropriate.

Criteria:

5 GCSE's (Grades A-C) including English Language or equivalent or higher educational standard*
OR
2 years administrative / clerical experience

To discuss the above role in more detail please reach out

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Band 3 Secretary based in Mallusk, Newtownabbey.

Main Duties:

• Word Processing
• Filing
• Taking and production of minutes from manuscript
• Data Input
• Organising meetings
• Photocopying
• Emailing/scanning
• Diary management
• Maintenance of spreadsheets/data bases
• Petty Cash
• Finance

Essential Criteria:

4 GCSEs to include English (Grade A*-C) or equivalent and 2 years clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages and minute taking experience
OR
3 years clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of
packages and GCSE English Grade A*- C and minute taking experience.

In addition to (a) or (b) applicants must possess Functional Skills ICT Level 2 or OCR Testing Processing (Business Professionals) Level 2 Award or RSA Stage II Typing/ Word Processing (both parts) or equivalent. Holder of RSA/ OCR examinations after September 1986 must have passed both parts.

If you are interested in this position please apply on the below or contact

Your new company
Join an esteemed law firm based in Chester city centre, that offers excellent benefits and work environment. The selected candidate will work as a Legal Secretary within the Wills & Trust department, providing secretarial and administrative support to the wider team.
Your new role
Are you an experienced Legal Secretary looking for a role where you can provide partners, solicitors and consultants a high level of support, by demonstrating excellent secretarial service in the production and processing of legal documents and correspondence.
You will be joining a team that specialises in protecting the assets and wealth of high-net-worth individuals through inheritance and capital gains tax planning, the creation and management of trusts and by the preparation of tax-efficient wills. Previous experience within this area is an asset but not a requirement.

What you'll need to succeed

• Previous experience in a Secretarial role or Legal environment (min)
• Exemplary communication skills, verbal and written
• Attention to detail and the ability to carry out general office tasks
• Skilled in diary management
• Good working knowledge of Microsoft Office, including Excel

What you'll get in return
Benefits include 25-day holidays, enhanced pension, healthcare scheme, death in service and subsidised central city parking
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Band 3 Administrator

Exciting Opportunity for a Band 3 Receptionist!

Brook Street (UK) Ltd is actively searching for a skilled Band 3 Receptionist to join our clients within the healthcare sector in South Belfast. This is a full-time role offering a fantastic opportunity for a 6-month period.

Working Hours: 0900 to 1700, Monday to Friday (37.5 hours per week).

Rate of Pay:
o £11.67 per hour, paid on a weekly basis.

Key Responsibilities:

Undertake a range of admin support duties, including
" Handle incoming and outgoing calls, providing excellent customer service and support. "Welcome patients and visitors, ensuring a friendly and professional environment. "Book and send appointments on behalf of the primary team, including room reservations. "Prepare and process clinic letters for GPs and other professionals, ensuring timely communication. " Log referrals, update the internal waiting list, and maintain information systems using Excel; perform electronic filing and other related administrative tasks.

Requirements:
o Proficiency in MS Excel, MS Outlook, and MS Word.
o Minimum of one year`s experience in Administration and five GCSEs including Maths and English at grade C and above.
o Previous experience in Healthcare would be advantageous.

How to Apply: If you're ready to take on this crucial role, please reach out to Katie Aldworth at Brook Street (UK) Ltd. You can either call Katie at 028 90 881100 or email her via the Apply link.

This is an excellent opportunity to contribute to the healthcare sector and enhance your career.

Don`t miss out - apply today!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

• You will serve as a Subject Matter Expert (SME) designing, developing, testing, and deploying automated workflows using low code or no code platforms
• You will collaborate with stakeholders to understand business processes, identifying automation opportunities, and implementing solutions to streamline business processes and improving efficiency.
• You will configure and customize automation workflows, data integrations, and business rules.
• You will develop custom scripts to enhance automation capabilities as needed and coordinate deployment of automation solutions into production environments.
• You will maintain accurate and up-to-date documentation of processes, configurations, and changes. Provides regular progress reports and status updates.
• You will collaborate with stakeholders and other team members to ensure successful project delivery and participate in meetings and discussions to gather requirements and provide technical expertise.
• You will identify how application modifications or new applications affect current applications; prepares cost analysis; establishes target completion dates; and prioritizes proposed changes or developments.
• You will develop, plans and schedules, estimating project and special assignment resource requirements, defining milestones and deliverables, monitoring activities, and evaluating and reporting on accomplishments.
• You will serve as a Subject Matter Expert (SME) designing and deploying SharePoint Online sites.

SENIOR CLERICAL OFFICER

PUBLIC SECTOR ORGANISATION

DUNDONALD

Brook Street (UK) Ltd are delighted to work on behalf of a public sector organisation to supply a Senior Clerical Officer for their Transport Administration department based in Dundonald on a temporary-ongoing basis.

As Senior Clerical Officer within Transport Administration, you will conduct duties including the following:

• General office administrative duties
• Answering calls from parents and guardians regarding status of applications for children's transport to school
• Provide administrative support
• Use the full range of IT equipment including typing, databases, spreadsheets, email, intranet, and internet facilities
• Provide advice and assistance to Education Authority officers, customers, the public and other professionals
• Assist in the collation of factual data and statistical information from various sources
• Prepare letters, minutes, notes, and other clerical support to officers as appropriate
• Providing customer service via telephone and on a face-to-face basis
  

The Senior Clerical Officer will benefit from:

• Full training and induction
• Competitive rates of pay
• Accruing holiday hours as you work

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

Candidate's must have one year's demonstrable administrative / clerical experience in an office environment and hold a minimum of five GCSE passes (grades A*-C) or equivalent.

The hours of work for this role are Monday - Friday 0900 - 1700 36 standard hours per week with the rate of pay of £12.52 per hour

If you would like to apply for this Public Sector job, please click on the 'Apply' link today

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Validation Clerk.

Main Duties

Validating patients on waiting lists. General administrative duties.

Main Qualifications/ Experience

Administrative/ Clerical experience. Dealing with general public face to face and on the telephone. English and mathematics qualifications.

Experience in a similar role is essential.

For full job details please apply below or contact

*Immediate Vacancy*

We are seeking a detail-oriented and customer-focused Clerical Officer to join the Unified Communications team at our clients premises in Coleraine. The successful candidate will play a crucial role in supporting the day-to-day operations of our communications systems under the guidance of the Unified Communications Manager.

The ideal candidate will have strong organisational skills, technical aptitude, and excellent communication abilities. Experience in a similar role or knowledge of unified communications systems is advantageous but not essential, as training will be provided.

The hours are 36.5 weekly (08:45 - 17:00 Monday to Thursday, 08:45 - 16:00 Friday). Our client requires support until 27th November 2024, however this may be extended in line with absence

Main Duties:

Act as a switchboard operator, efficiently handling incoming calls and directing them to appropriate departments or individuals.

Perform general office duties, including managing filing systems and responding to telephone queries.

Order and receipt unified communication devices and consumables.

Provide first-line support and technical advice to users of unified communication services, maintaining a positive and proactive approach.

Process and prioritise requests for new installations and modifications of existing unified communication services across voice networks, mobile networks, and associated systems.

Assist with technical deployment, configuration, and maintenance of communication services.

Record, identify, and rectify faults on voice networks, mobile networks, and associated systems.

Liaise with external contractors and maintainers to ensure timely resolution of faults.

Monitor fault reporting and supervise external contractors when on-site, ensuring the security and safety of unified communications infrastructure.

Please submit an up to date CV today via the "Apply" link today, or you can call the Branch on 02890881100 and ask to speak to Donna

Brook Street UK Ltd are an equal opportunities employer

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

Do you like impacting and making a difference in people's lives? Do you have a keen eye for detail? Do you enjoy communicating with a wide range of people? If you answered 'Yes,' we would love to hear from you!


We are recruiting for an exciting position with our well-established Government client based in Armagh. This is an excellent opportunity to work within the Public Sector and develop your career by providing advice and assistance to Education Authority officers, customers, the public and other professionals regarding agreed service aspects, utilising your practical administrative skills.


As the temporary Senior Clerical Officer, you will be responsible for the processing and payment of all school invoices, petty cash claims, HQ Admin invoices, Sub-contractor invoices, Travel and Subsistence claims and invoices from Budget Holders for Earmarked Funding and Special Initiatives.


You will be responsible for:

• Ensuring all invoices are properly authorised
• Ensuring all invoices are properly coded
• Adding supplier codes/cost codes and batching all invoices
• Input of batches to Oracle via computer and authorisation of same
• Checking and amending any incorrect batches
• Maintenance of Supplier file such as preparing, creating and amending Supplier's details
• Weekly filing and sorting/distributing office mail
• Any other duties as required by the Accounts Manager.

Essential Criteria:

• Ability to organise a busy workload to deliver effective results on time
• Flexibility to meet changing demands as required
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take e responsive and customer focused approach to work
• Excellent ICT skills including Excel
• Confidentiality

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring
• Ability to work across school admissions teams in all admissions regions across NI.
• No weekend work (Shift pattern Mon-Fri 9am-5pm)

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

The rate of pay is £12.52 per hour, the hours of work are 0900-1700 Monday to Friday.
If you would like to apply for this role, please call Melissa Grogan at Brook Street (UK) Ltd on 028 90 881100 or email your CV via the `Apply` link.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.
Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society, and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently.

Position: Full-Time Temporary Admin Officer
Contract: 3 months with the possibility of extending
Working Hours: Monday to Friday, Office Hours (37 hours per week)
Hourly Rate: £11.59 per hour

Job Description:
We are currently seeking an organised, motivated Admin Officer to support the admin team based at Blackburn Magistrates Court. There may be times where cover will also be needed at Burnley Magistrates Court. The role will include preparing papers and files for court, tribunals, hearings and meetings; creating and updating records, including collecting information; data input, communicating with the Judiciary and other court staff and handling face to face, telephone and email enquiries from court users. The role will also consist of CVP preparation and hosting. Training will be provided on internal systems. Excellent communication and IT skills are required for this post.

Requirements:

• Able to follow well established processes and detailed instructions.
• Strong administrative skills with proficiency in Microsoft Office packages
• Excellent communication skills, both written and verbal.

Benefits:

• Weekly pay, holiday and pension scheme
• Location accessible by car, train or bus

Application Process:

If you are interested in this position, please apply online with your CV in WORD format.

Important:

Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The Recruitment Co are currently working with a large Public Sector body in recruiting for a Farm Unit Admin Officer.

Main Duties / Purpose of Job / Function of Role

Admin duties and supporting the Farm Manager

Specific Experience / Qualifications required Admin experience

Knowledge of farming is beneficial

The recruitment Co are currently partnered with The Labour Relations Agency in recruiting for an AO.

key Purpose: We are seeking an Administrative Officer to support our business operations through essential administrative services. This role is vital in ensuring the smooth functioning of our operational and business functions.

Key Responsibilities: As an Administrative Officer, you will perform a range of duties aligned with the Northern Ireland Civil Service Administrative Officer Grade. Your responsibilities will include, but are not limited to:

• Maintaining the integrity of the Agency and ensuring the effective delivery of services.
• Keeping records updated, both manually and electronically.
• Preparing weekly, monthly, and quarterly reports using Microsoft Office (Word, Excel, and PowerPoint).
• Responding efficiently to inquiries from internal and external stakeholders via phone, in person, and electronically.
• Assisting with the administration of operational activities, workshops, and presentations.
• Compiling statistical data as required.
• Processing financial transactions accurately.
• Providing technical support for office equipment, including phones and printers.
• Assisting with procurement processes and managing stationery supplies.
• Contributing to and generating reports from various systems and databases, such as the Individual Conciliation Case Management System and Corporate Services systems (Finance, Personnel, etc.), Access, and Visio.
• Welcoming visitors at Reception and managing calls through the Agency's switchboard, along with providing WebChat support for stakeholders.
• Undertaking any other miscellaneous duties appropriate to the role.

This list provides a general overview of the main duties associated with the position. The focus of specific responsibilities may evolve over time based on business and operational needs.

We are seeking to attract suitably qualified candidates for the above vacancy in the Belfast Office. Flexible working opportunities are available - Full time / Part time / Job Share / Permanent / Temporary (hybrid working arrangements are in place).

Essential Criteria:

Education/ Qualifications

A minimum of 4 GCSEs which must include English and Maths at Grade C or above or
equivalent.

Applications through this route must demonstrate a minimum of one year's experience as at 1.3 below.

Application Form
and Certificates

Non-Academic Route - Applications through this route must demonstrate a
minimum of two year's as at 1.3 a) below.

Application Form

Experience 1.3 the relevant duration

Working with office systems, both manual and electronic, within an office environment.

AND;

Experience in data input and the preparation of letters, reports, tables, diagrams, numerical
analysis and presentations using Microsoft Office (Word, Outlook, Excel, PowerPoint).

AND

Experience in a public facing role requiring a high level of customer care skills.

The last date for applications is Friday 22nd November.

It is anticipated that interviews will take place week from 5th December 2024.

Applications will only be accepted through The Recruitment Co directly, no applications should be sent direct to LRA.