Total 15 Administrative / Clerical job vacancies in Bishopbriggs, G64 2NQ

MONDAY - FRIDAY 0900-1700
36 hours per week

Brook Street (UK) Ltd are delighted to be working on behalf of one of the biggest Public Sector Organisation's located in Northern Ireland.

Our reputable client, he Education Authority NI, is seeking Senior Clerical Officer's to provide administration support within the Statutory Assessment and Review Service based in their Belfast City Centre Office.


As a Senior Clerical Officer you will provide administrative, clerical and secretarial support to Senior Officers on all matters relating to the organisation and work of the department and the service it provides, on behalf of the EA for pupils with Special Educational Needs.



MAIN DUTIES AND RESPONSIBILITIES

Statutory Assessment

• Ensure the appropriate and timely issuing of all documentation in relation to Statutory Assessment and Annual Reviews;
• Assist Administrative and SEN Link Officers with processes in relation to placement of pupils with statements of Special Educational Needs including liaison with parents, schools, other EA departments regarding transport, classroom assistant provision, equipment etc;
• Assist with the processing of the Annual Reviews, Transition Plans, Change of Placement and Cessation of Statements;
• Arrange meetings for Officers to discuss statements with parents, schools and professionals;
• Ensure accuracy of the computerised and manual records of all children with statements of special educational needs and those undergoing statutory assessment;
• Prepare information on children who move into or out of the EA ensuring pupil records are forwarded to the appropriate education authority;
• Check the receipt of advices, reports, information from parents and professionals in relation to Statutory Assessment and Annual Reviews;

General Administration and Secretarial Support

• Provide individual secretarial assistance for Officers within the Statutory Assessment & Review Service (SARS) which includes checking correspondence, screening and distribution of mail/telephone calls, making appointments, receiving visitors and maintaining officers' diaries;
• Arrange appointments, preparation of materials for meetings and general correspondence for Senior Officers;
• Attend meetings as required acting as Secretary, preparing minutes for circulation to all involved;

Maintain databases/spreadsheets;

• Ensure the appropriate and timely issuing of all documentation in relation to the SARS;
• Deal with telephone queries and engage in follow-up action, where appropriate;
• Provide a confidential and discreet service when dealing with information of a personal and sensitive nature having regard to GDPR legislation;
• Provide information and support to schools, parents, other professionals and EA Officers;
• Preparation and compiling of documentation as required.
• Any other duties commensurate with the grade of the post.

As the successful applicant you must:

• Hold Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• Hold at least 1 year`s suitable Clerical and/or administrative experience with sound knowledge of Microsoft Office Suite.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £ 12.52 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, email your CV via the `Apply` link.

Job Summary

Please note that this position is temporary. Salary will be pro-rated for term-time hours.

Based at Turnbull High, you will provide clerical support within the school.

Duties will include word processing, tasks associated with the maintenance of all school records in relation to pupils and staff, telephone, reception and reprographics duties, distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within a busy office environment and good IT skills are essential. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

Applicants must be customer focused with a can-do attitude interested in working within an exciting and busy department.

This post is subject to a PVG check.

For further information please contact:

Eileen McGhee
School Support Manager
0141 955 2393

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with

screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

East Dunbartonshire Council

Turnbull High School

Proud member of the Disability Confident employer scheme

Brook Street (UK) Ltd are recruiting Clerical Officer's for our leading Public Sector client

Education Authority Northern Ireland, Belfast.

This role will be starting immediately and is expected to last several months. Most roles across Northern Ireland with EANI have been extended beyond the original timeframe, some of our candidates have secured promotions within the organisation, and others have been successful in securing fixed-term contracts directly with our client.

The opportunities are endless with our leading Public Sector client.

As the Clerical Officer, you will provide advice and assistance to Education Authority officers, customers, the public and other professionals for agreed aspects of the service and as directed by the Programme Manager.

You will provide efficient administrative support for the daily functional and operational staff.

You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties:

Examples of work performed will include but not be restricted to:

• Collating and analysing information or data, submitting results in a written report
• Overseeing administrative procedures and processes
• Assisting with budget preparation and control, if required
• Acting as an administrative liaison with internal and / or external sources
• Preparing routine correspondence
• Supporting good customer service both face to face and via telephony.

Essential Criteria:

• Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• Ability to demonstrate clerical / administrative experience in an office environment.
• Good communication skills, both oral and written

YOU WILL BENEFIT FROM:

• Full training and induction
• Work with a leading Public Sector Organisation
• Competitive rates of pay
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• No weekend work (Typical shift pattern Mon-Fri 9am-5pm)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £11.91 per hour, the hours of work are 36hrs per week Monday to Friday.

If you would like to apply for this role, please email your CV via the `Apply` link.

Job Summary

Please note that salary will be pro-rated for part-time & term-time hours. This position is temporary.

Duties will include supervision of clerical staff and providing admin support to the SMT.

It is essential that you have experience across all role accountability areas and previous experience of working in a school office is desirable. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

East Dunbartonshire Council

www.thomasmuir.e-dunbarton.sch.uk

Proud member of the Disability Confident employer scheme

Have you always wanted to work with a Public Sector Organisation?


Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, to join their busy Accounts Payable Team based in Belfast.


Now is the time for you to take that leap!

This role will be starting immediately and is expected to last several months. Many of our temporary-ongoing roles with our client, The Education Authority, have been extended beyond the original time frame. Some of our candidates have secured promotions within the organisation, and others have been successful in securing fixed-term contracts directly with our client.

As the temporary Senior Clerical Officer, you will be responsible for the processing and payment of all school invoices, petty cash claims, Head Office Admin invoices, Sub-contractor invoices, Travel and Subsistence claims and invoices from Budget Holders for Earmarked Funding and Special Initiatives.


You will be responsible for:

• Ensuring all invoices are properly authorised
• Ensuring all invoices are properly coded
• Adding supplier codes/cost codes and batching all invoices
• Input of batches to Oracle via computer and authorisation of same
• Checking and amending any incorrect batches
• Maintenance of Supplier file such as preparing, creating and amending Supplier`s details
• Weekly filing and sorting/distributing office mail
• Any other duties as required by the Accounts Manager.

Essential Criteria:

• Ability to organise a busy workload to deliver effective results on time
• Flexibility to meet changing demands as required
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take e responsive and customer focused approach to work
• Excellent ICT skills including Excel

You should have:

• Five GCSEs at Grade C or above or equivalent
• Good knowledge of Microsoft Office 365
• Good communication skills, both oral and written

You will benefit from:

• Full training and induction
• Work with a leading Public Sector Organisation that promotes diversity and inclusion
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring

No weekend work (Shift pattern Mon-Fri 9am-5pm)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to contact us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, email your CV via the `Apply` link.

Job Summary

Salary will be pro-rated for term-time hours.

Please note this position is temporary.

Based in Bishopbriggs Academy, you will be part of the clerical team and provide clerical duties as detailed in the attached Role Profile.

You will deal with pupils, staff and visitors to the school and, in addition will undertake various clerical tasks as required by the School Support Manager.

You will also carry out various duties associated with the maintenance of all school records using SEEMIS Click & Go. You must have experience of working within a busy office environment and possess excellent IT skills. You must have good communication and interpersonal skills, be literate, numerate and you should be able to work as part of a team and apply yourself to a variety of tasks within your remit.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with
screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

www.eastdunbarton.gov.uk

www.bishopbriggs.e-dunbarton.sch.uk

Proud member of the Disability Confident employer scheme

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland.

(NORTHERN IRELAND APPLICANTS ONLY)

As a temporary Senior Clerical Officer in the Transport Administration Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.
You will provide administrative support for the daily functional and operational staff.

You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.

Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one`s own initiative.
• Excellent typing skills
• Diary Management
• Minute Taking skills
• Microsoft Office 365 including Access and Power BI

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.
• Attend monthly meetings with key stakeholders, prepare meeting minutes and distribute meeting minutes.
• Preparing dashboards and presentations via Power BI

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring

The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, please email your CV via the `Apply` link.

Job Summary

This post is only available to all permanent and temporary employees and agency workers currently on assignment within East Dunbartonshire Council.

Please note salary will be pro-rated for part-time and term-time hours.

This post is temporary.

Based at Torrance Primary School, you will provide Administrative support within the school.

Duties will include word processing, tasks associated with the maintenance of all school records in relation to pupils and staff, telephone, reception and reprographics duties, distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within an office environment and good IT skills are essential. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

PVG / Disclosure Scotland

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

East Dunbartonshire Council

Torrance Primary School

Proud member of the Disability Confident employer scheme

Job Summary

Please note this post is temporary secondment cover until March 2025 or until the current post holder returns.

Salary will be pro-rated for part-time and term-time hours.

Work Pattern: Monday - Friday 08:30 - 15:30 with a 30 minute unpaid break.

Based at St Helen’s Primary School, you will provide clerical support within the school.
Duties will include the use of MS office packages, tasks associated with the maintenance of all school records in relation to pupils and staff, telephone, reception and reprographics duties, distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within an office environment and good IT skills are essential. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

Applicants must be customer focused with a can-do attitude and interested in working within an exciting and busy department.

This post is subject to a PVG check.

Charter of Commitment

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

PVG / Disclosure Scotland

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Websites

East Dunbartonshire Council

St Helen's Primary School

Proud member of the Disability Confident employer scheme

Job Summary

Please note salary will be pro-rated for part-time hours.

Based at Torrance Early Years Centre, you will provide clerical support within the nursery. You will report directly to the Depute Head of Centre.

Duties will include word processing, tasks associated with the maintenance of all school records in relation to pupils and staff; telephone, reception and reprographics duties; distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within an office environment and good IT skills are essential. Experience of using Seemis Click & Go and the ability to use Word and Excel to an advanced level are desirable. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

Charter of Commitment

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

PVG / Disclosure Scotland

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Websites

East Dunbartonshire Council

Torrance Early Years Centre

Proud member of the Disability Confident employer scheme

Brook Street (UK) Ltd are recruiting a Personal Assistant for our leading Public Sector client
Education Authority Northern Ireland located in their Belfast Office.

You will be confident in Minute taking and the use of MS Packages such as Excel, Outlook, and Word. You will be proficient in daily use of spreadsheets and databases and will conduct typing and word-processing duties as necessary.

You will be responsible for the provision of diverse, confidential administrative support to the Assistant Director.

You will also be required to work flexibly and collaboratively with other administrative staff within the office, for example in order to provide cover for periods of annual leave or to support the effective management of peaks and troughs in workload.

Key duties and responsibilities are as follows:

• Providing a high quality, confidential administrative support service across a diverse range of areas.
• Diary management including organising and prioritising diary commitments.
• Organising meetings, including collating papers, briefing delegates, greeting and escorting visitors and making cost-effective travel arrangements.
• Minute taking as required, particularly at Programme Boards and other technical meetings.
• Answering and vetting all incoming calls, whenever possible responding to callers directly by providing information or redirecting to an appropriate member of staff.
• Logging, prioritising and tracking all correspondence from arrival - drafting responses where appropriate, redirecting to and following up on responses from other members of staff, updating the Assistant Director and bringing important issues and target dates to his/her attention.
• Typing, compiling and issuing emails, letters, acknowledgements, minutes, memos and reports. Circulating documents on the Assistant Director's behalf. Collating inputs from various sources into a coordinated response.
• Using sources such as the intranet/internet, Hansard or press articles to research information.
• Maintaining records, ensuring that information is recorded, stored, managed and disposed of appropriately and in line with relevant guidance.
• Supporting the Assistant Director in managing his/her relationships with education and business partners at a senior level.
• Any other duties, related to the role, which may arise from time to time.
• In addition to the above, the post-holder will, in accordance with Section 75 of the Northern Ireland Act (1998), be expected to promote Good Relations, Equality of Opportunity and always pay due regard for Equality Legislation .

Essential Criteria

You must have a minimum of five year's experience in a paid capacity of providing administrative support which must include the following:

• Using Microsoft Word for compiling letters and reports;
• Drafting correspondence;
• Diary management;
• Preparation and dissemination of papers for meetings; and
• Maintaining records.

and

(ii) hold a minimum of OCR level 2 Text Processing (with either the Word Processing,

Audio Transcription or Typewriting Intermediate unit) or RSA Stage II Word Processing/Typewriting (parts 1 & 2) or equivalent examination qualification.

• Flexible and adaptable approach to work;
• Ability to use own initiative;
• Ability to work as a member of a team;
• Tact and discretion for dealing with confidential information;
• Ability to manage conflicting deadlines;
• Ability to work under pressure.

You will benefit from

• Full training and induction
• Contribute positively to Education Authority NI`s values and mission statement
• Competitive rates of pay
• Brook Street (UK) Ltd back-office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £15.33 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, email your CV via the `Apply` link.

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Senior Clerical Officer in the Estate Management Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.
You will provide administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.

Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one's own initiative.

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• Answer telephone calls and queries from customers and clients and accurately record the call conversation, escalating to the correct department when necessary.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.


The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, email your CV via the `Apply` link.

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Senior Clerical Officer in the Free School Meals Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.

You will provide administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.

Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one's own initiative.

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• Answer telephone calls and queries from customers and clients and accurately record the call conversation, escalating to the correct department when necessary.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring

The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, please email your CV via the `Apply` link.

Brook Street (UK) Ltd are recruiting Clerical Officer's for our leading Public Sector client
Education Authority Northern Ireland, Belfast.

As the Clerical Officer, within the Free School Meals Dept, you will provide advice and assistance to Education Authority officers, customers, the public and other professionals for agreed aspects of the service and as directed by the Programme Manager.

You will provide efficient administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties:

Examples of work performed will include but not be restricted to:

• Collating and analysing information or data, submitting results in a written report
• Overseeing administrative procedures and processes
• Assisting with budget preparation and control, if required
• Acting as an administrative liaison with internal and / or external sources
• Preparing routine correspondence
• Supporting good customer service both face to face and via telephony.

Essential Criteria:

• Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• Ability to demonstrate clerical / administrative experience in an office environment.
• Good communication skills, both oral and written

You will benefit from:

• Full training and induction
• Pension Scheme
• Work with a leading Public Sector Organisation
• Competitive rates of pay
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• No weekend work (Typical shift pattern Mon-Fri 9am-5pm)

The rate of pay is £11.91 per hour, the hours of work are 36hrs per week Monday to Friday.

Job Summary

Please note that salary will be pro-rated for part-time hours.

An opportunity has arisen to fill a vacancy in the clerical team based at the Leisuredrome.

Based on reception, responsibilities include completing cash transactions and daily reconciliation, use of the leisure management system for bookings, sales and processing memberships. Customer service and complaints handling, helping with general enquiries, message taking and answering telephone calls.

The role is an average of 9 hours per week and working pattern can be viewed below. Role profile attached.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

CHARTER OF COMMITMENT

The commitment by East Dunbartonshire Council to job applicants is as follows:
• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with
screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.
www.eastdunbarton.gov.uk

The Individual

www.edlc.co.uk/

Proud member of the Disability Confident employer scheme