Total 170 Administrative / Clerical job vacancies in Coventry, CV6 4AD

What skills and experience we're looking for

• GCSE’s grade C or above in English and Maths or equivalent
• Experience of using all Microsoft Office applications, in particular Outlook, Word and Excel
• Minimum of 2 years’ experience in a busy administrative environment, dealing with sensitive and confidential matters.
• Produce documentation to a high standard with meticulous attention to detail
• Excellent interpersonal skills to be able to communicate effectively with a range of people both verbally and in writing
• Work with minimum supervision
• Respect confidentiality and the sensitive nature within a school environment
• Flexible and well organised approach to work and able to prioritise workload
• To work with frequent interruptions
• Work calmly under pressure and to tight deadlines
• Work using own initiative and also as part of a team
• Able to work flexibly and to attend meetings and INSET days, as required

• Experience of working in a school environment
• Experience of working in reception
• Experience of Google Docs

• Proactive approach to training and development
• Able to record, interpret and present data in formats such as Word and Excel
• Mentoring new team members

What the school offers its staff

Lyng Hall is committed to the personal development of all of their staff and can offer:

§ Outstanding professional development

§ Supportive staff and a strong team ethos

§ Supportive leadership

§ Progression opportunities

§ Opportunities to teach children aged 11 – 18 yrs

§ Superb facilities

Commitment to safeguarding

Lyng Hall and Finham Park Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will have to undertake an enhanced DBS check.

An extremely exciting opportunity has arisen for an Admin support to support the new and transformational One Coventry Integrated Team (OCIT) service. The trust along with Coventry City Council and Coventry and Warwickshire Partnership Trust have designed and developed 3 Local Integrated Teams (LITs) across the city of Coventry which are supported by mutli-professional teams offering a holistic and integrated approach to urgent community needs for the residents of Coventry.

Local integrated care is one of the Trust’s fundamental purposes, as set out in our refreshed strategy for 2022-2030; ‘More than a hospital’. The Trust has an ambition to deliver improvements in the health and wellbeing of our local populations through collaboration with partners across the health and social care system. The Patient Flow Coordinator role is key to the successful delivery of this exciting and transformational service aimed to improve the health and wellbeing of the Coventry population.

The Admin support will work autonomously within the LIT demonstrating effective time management, organising a varied caseload whilst supporting the LITs with the booking of appointments and supporting in MDT's. The successful candidate will have effective communication skills, a high level of administrative skills, an eye for detail and be able to multitask.
• Provide an administrative service across all services in the building including word-processing, drafting, producing and proof reading for example meeting notes, reports, letters and business documents from either audio, digital dictation or copy sources.
• Be responsible for booking all appointments for the clinicians.
• Attend MDT's and update trackers.
• Undertake general office duties as required including filing, photocopying, collating, and distributing information, receipt, and distribution of incoming and outgoing mail.
• Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff.
• Maintain spread sheets and databases including the production of regular information reports.
• Be responsible for organising and servicing meetings / events as required, including room bookings, taking accurate notes, transcription, and circulation as appropriate.
• Use own initiative to meet tight deadlines.
• Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence®designated organisation – please click the link for further details about this prestigious award.Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
• Work effectively as a team member.
• Provide an administrative service across all services in the building including word-processing, drafting, producing and proof reading for example meeting notes, reports, letters and business documents from either audio, digital dictation or copy sources.
• Undertake general office duties as required including filing, photocopying, collating, and distributing information, receipt, and distribution of incoming and outgoing mail.
• Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff.
• Maintain spread sheets and databases including the production of regular information reports.
• Be responsible for organising and servicing meetings / events as required, including room bookings, taking accurate notes, transcription, and circulation as appropriate.
• Procurement - order stationery, clinical supplies, and equipment stock
• Use own initiative to meet tight deadlines.
• Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.
• Support in attending MDTs and update trackers.
• Be responsible for booking all appointments for clinicans.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

For further details please see the attached job description.


This advert closes on Friday 18 Oct 2024

Work effectively as a team member. Provide an administrative service across all services in the building including word-processing, drafting, producing and proof reading for example meeting notes, reports, letters and business documents from either audio, digital dictation or copy sources. Undertake general office duties as required including filing, photocopying, collating, and distributing information, receipt, and distribution of incoming and outgoing mail. Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff. Maintain spread sheets and databases including the production of regular information reports. Be responsible for organising and servicing meetings / events as required, including room bookings, taking accurate notes, transcription, and circulation as appropriate. Procurement - order stationery, clinical supplies, and equipment stock Use own initiative to meet tight deadlines. Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements. Support in attending MDTs and update trackers. Be responsible for booking all appointments for clinicans. Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. For further details please see the attached job description.

What skills and experience we're looking for

• GCSE’s grade C or above in English and Maths or equivalent
• Experience of using all Microsoft Office applications, in particular Outlook, Word and Excel
• Minimum of 2 years’ experience in a busy administrative environment, dealing with sensitive and confidential matters.
• Produce documentation to a high standard with meticulous attention to detail
• Excellent interpersonal skills to be able to communicate effectively with a range of people both verbally and in writing
• Work with minimum supervision
• Respect confidentiality and the sensitive nature of working in HR within a school environment
• Flexible and well organised approach to work and able to prioritise workload
• To work with frequent interruptions
• Work calmly under pressure and to tight deadlines
• Work using own initiative and also as part of a team
• Able to work flexibly and to attend meetings and INSET days, as required
• First Aid qualification
• Experience of working in a school environment
• Experience of working in reception
• Experience of SIMS
• Proactive approach to training and development
• Able to record, interpret and present data in formats such as Word and Excel
• Mentoring new team members

What the school offers its staff

We will offer you:

• A supportive, collaborative and friendly staff environment in a supportive school setting where you will have the chance to make a real and positive impact on the lives of Finham Park School students.
• A world-class professional development programme with the school being the strategic lead for The Lion Alliance which offers a range of ITT, early careers, middle and senior leader development programmes through the National College, SSAT and the Chartered College of Teaching. There is a passion for teaching and learning evident and recent speakers have included Tom Sherrington, Dylan Wiliam, and Harry Fletcher-Wood.
• A range of health and wellbeing services through the MAT and external services.
• Free, on-site car parking.
• Staff fitness suite.
• School social events.
• A commitment to staff well-being.

Commitment to safeguarding

Finham Park is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All successful applicants will be request to undertake an Enhanced Disclosure and Barring Service Check.

Handling all aspects of patient appointments Maintaining an shared inbox Working to tight deadlines To communicate effectively Inputting data in a timely and efficient manner Confidentiality of patient information Scanning and uploading documents

Responsible for booking appointments Input E-Referrals and ASIs are managed appropriately Admit and Discharge clinics Provide administrative support as required, eg typing, data inputting, filing, scanning/copying in line with Trust Policies and Procedures. Answer/deal with complex face-to-face/ telephone and email enquiries from patients and other service users. Support with ongoing training programs. Deal with incoming and outgoing post For further details of the role please see the attached job description

To maintain an efficient office management system/procedures to enable the consultant and his/her team to optimise their patient care services. This will require: effective management of the consultants time, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel, arranging meetings/events, composing and transcribing minutes proactively ensuring action points are raised and completed, preparation of correspondence and reports; effective management of the consultants office by establishing and maintaining efficient manual and electronic correspondence and documentation management systems; ensuring office equipment and stationery levels are maintained, processing orders as required and tracking patients through their pathway from initial referral to discharge. To support team members. This will require: demonstrating and explaining Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times; providing cross-cover on a reciprocal basis in the absence of colleagues and providing day to day supervision where required. Provide oversight to the Support Secretaries for associated administrative activities, such as patient bookings, appropriate documentation and typing, with local training. For further details please see the attached job description.

In addition to the above, the Post holder will have experience of working as a personal assistant. Combining high standards and commitment with experience and excellent communication both written and verbal alongside having exceptional organisational skills are essential for this post. Experience ofdiary management, co-ordinating internal and external meetings and preparation of agendas and associated documentation.

Research and Development Undertake surveys or audits (e.g., reception volume / traffic) as necessary. Ensure other admin staff undertake this as required. Complete staff surveys Physical Effort Frequent sitting or standing in a restricted position Word-processing and inputting data. Repetitive movements as required for data input Work will be predominantly office based although travel to support services taking place at other Trust locations may be required Mental Effort Predictable concentration (e.g. for transcribing) Ability to check own work Ability to pay attention to detail where there are unpredictable interruptions to the work pattern Typing complicated documents Ability to work under pressure and deal with stressful situations Support the team handling appropriate customer complaints in relation to the service, escalating formal complaints to a Band 5 Senior Admin Lead if appropriate and liaising with other relevant departments and agencies For more information on this role please see attached Job description and person specification. This will give you a better overview of the job role and requirements. If you have any questions, please contact Dominic Woods / dominic.woods@uhcw.nhs.uk Please see attached Job description and person specification for full details of roles and responsibilities.

For more information on this role please see attached Job description and person specification. This will give you a better overview of the job role and requirements. If you have any questions, please contact Helen Harrison / Helen.Harrison@uhcw.nhs.uk Please see attached Job description and person specification for full details of roles and responsibilities.

Collate, input and monitor department documentation and information to assist with the production of monthly reports for the department. Responsible for the dissemination of all relevant information to departments, external and internal users (e.g. dissemination of minutes, memos). Assist with training new team members in Trust operational systems and department procedures. Responsible for ordering stationery and other equipment whilst monitoring and maintaining stock levels using Integra system. Responsible for the receipt and distribution of incoming/outgoing post and action accordingly. Prioritise daily tasks to achieve timescales set. Act as first point of contact for complaints within the department, dealing with them accordingly and in line with Trust policy and values and departmental standards. Provide appropriate cover in the absence of other members of the team. Continually contribute to patient and business improvement Agendas. Share ideas for potential service improvement. For further details please see the attached job description.

1. To act as the first point of contact to a named consultant or named consultants dealing with their day to day correspondence and their clinical typing. a. This will require: ensuring all enquiries are effectively managed and successfully resolved within a prompt timescale ensuring all relevant personnel are informed as necessary and an appropriate record is maintained. Liaising and effectively communicating at all levels using written, oral and electronic methods. Using tact and sensitivity to deal with difficult issues as required. 2. To ensure, wherever possible, that all documentation is up to date, in an orderly fashion and available whenever decisions are being made, reporting exceptional circumstances where necessary. a. This will require: effective collaboration with all relevant personnel to maintain an efficient administrative system; building good working relationships with appropriate internal and external Departments, planning and monitoring activity levels to ensure optimum use of staff resources, reporting related issues to the Administration Manager; manipulation and distribution of appropriate correspondence. To continually contribute to patient and business improvement agendas. b. This will require: undertaking any project work as directed, including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets utilising relevant Trust IT systems, as determined by the role, ensuring all relevant patient data is collected and input accurately in line with Trust guidelines. These systems include EPR, Diamond and MModal. Share ideas for potential service improvement. For further details of the role please see the attached job description.

For more information on this role please see attached Job description and person specification. This will give you a better overview of the job role and requirements. If you have any questions, please contact: Helen Harrison on Helen.harrison@UHCW.nhs.uk Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Personal Development and Wellbeing Coach Hours: 37 hours per weekSalary: CC BS Scale 6 £26,850 - £28,492 FTE (Please note this role is Term Time Only at 38 weeks - £22,730.69 - £24,120.37 - Dependant on experience and qualifications)Coventry College is seeking to appoint a Personal Development & Wellbeing Coach to offer a range of holistic support for learners and to act as mentor to students who find it difficult to sustain regular attendance and fall below the agreed College attendance levels. You will enable and support learners to overcome barriers to progress and succeed.
As a Personal Development & Wellbeing Coach you should have: • Minimum of a Level 2 qualification in English and Maths. • Level 3 qualification or equivalent. • Experience of working with people within an educational organization or youth work environment. You should also be able to demonstrate: • Ability to monitor student performance achievement and attendance and to take appropriate action to improve the chances of success. • An in-depth knowledge of the full range of opportunities and progression routes within Further and Higher Education. • Ability to demonstrate knowledge of the statutory guidance around safeguarding and the Prevent Duty and the ability to translate this into practice. As a Personal Development and Wellbeing Coach you will benefit from: • Free on-site parking • An excellent pension scheme with defined benefits • Generous holiday allowance • Discounted hair/barbering/beauty treatments at our on-site Salon • On-site refectory • Annual staff recognition awards • Employee Assistance Programme • Generous Employee Benefits discount scheme • Free will writing service Candidates with a disability will be guaranteed an interview, providing they meet all the essential requirements of the post. You will be required to apply for a enhanced DBS check if you are successful. (Please note that CVs will not be accepted) Applications Close: Tuesday 8th September 2024 23:59 We are actively committed to safeguarding and promoting the welfare of children, young people and any vulnerable groups within the College community. We value our diverse College community and are actively committed to promoting equality and diversity in all areas of College life. Applications are welcomed from all sections of the community. We expect all our staff and volunteers to share these commitments. The successful applicant will be required to complete an enhanced DBS check.

Research and Development Undertake surveys or audits (e.g., reception volume / traffic) as necessary. Ensure other admin staff undertake this as required. Complete staff surveys Physical Effort Frequent sitting or standing in a restricted position Word-processing and inputting data. Repetitive movements as required for data input Work will be predominantly office based although travel to support services taking place at other Trust locations may be required Mental Effort Predictable concentration (e.g. for transcribing) Ability to check own work Ability to pay attention to detail where there are unpredictable interruptions to the work pattern Typing complicated documents Ability to work under pressure and deal with stressful situations Support the team handling appropriate customer complaints in relation to the service, escalating formal complaints to a Band 5 Senior Admin Lead if appropriate and liaising with other relevant departments and agencies For more information on this role please see attached Job description and person specification. This will give you a better overview of the job role and requirements. If you have any questions, please contact Dominic Woods / dominic.woods@uhcw.nhs.uk Please see attached Job description and person specification for full details of roles and responsibilities.