Total 11 Administrative / Clerical job vacancies in Dartford, DA2 7WG

1.1 Answer phone calls and face to face queries from hospital staff. 1.2 Reply to emails regarding getting Health Records sent out or scanned on to the system, which may often be urgently required. 1.3 Prepare Health Records for scanning, identifying documents which are unsuitable for scanning 1.4 Dispose of leftover material from Health Records (spines, folders, plastics and cardboards) in relevant confidential waste/recycling bins. 1.5 Use scanning software to create traceable batches to scan documents into. 1.6 Perform scheduled cleaning and upkeep on the scanners 1.7 Track ownership of activities performed during the prepping and scanning processes for each batch of Health Records. 1.8 Using the Patient Administration SysTem (PAS), find, distribute and track Health Records required for Emergency and booked patient admissions 1.9 Communicate with Reception, Clinic and Ward staff; to keep updated about requests for Health Records 1.10 Pull Health Records from file for clinics and run clinic reports 1.11 Ensure the tracking is correct on the Health Records once received back to the department. 1.12 Destroy hard copies of scanned records in accordance with SOPs and required retention periods 1.13 Deal with the day to day management of the Health Records being received in to Health Records department 1.14 Escalate issues surrounding equipment malfunction to the appropriate supervisor/manager. 1.15 Responsible for monitoring the scheduled deliveries of Health Records from clinical locations to Health records. 1.16 Assist in extensive searches of internal locations, and library searches for misfiles following set procedures to locate missing notes, 1.17 Perform QA checks at different points of the digitisation process to ensure quality remains consistently high.

Office Admin needed in Dartford!

Are you looking for a full-time administration role in transport?

Rota - 4 days on, 4 days off rolling

12 hour shifts

7am-7pm

On site in Dartford

Requirements:

• Must have experience in logistics
• Good administration skills/computer literate
• Experience in customer facing roles
• Must be available to work weekends

Duties include:

• Ensure all transport-related documentation is completed correctly.
• Produce daily, weekly and monthly reports as requested in a timely manner.
• To undertake any other ad hoc duties as and when required by management.
• Driver's daily/ weekly debrief sheet.
• Sundries ordering, driver/porter uniforms and office supplements.
• Speaking with customers.
• Update daily reports for the reports and log any issues.
• Operational administration as required.
• Recording of PCN and appealing PCN where possible.

Apply today to avoid missing out.

Challenge-trg Recruitment Ltd is acting as an employment business in relation to this vacancy

We provide equal employment opportunities (EEO) in all our employment practices to all employees, temporary workers, and applicants for employment without regard to age, gender reassignment, married or civil partnership, pregnancy or maternity leave, disability, race including colour, nationality, ethnic or national origin, religion or belief, sex and sexual orientation.

Proud member of the Disability Confident employer scheme

Deal with telephone call enquiries effectively, exercising judgement when dealing with staff and the public. Respond to emails and MS Teams messages appropriately. Record voice mail messages and take appropriate action. Maintain the DOMs and their Deputys diary. Plan and organise Departmental, Multidisciplinary Team (MDT) and external agency meetings as directed by the Director of Midwifery and Gynaecology and their Deputy. Arrange cancellation/reduction of meetings in accordance with the Director of Midwifery and Gynaecologys and the Deputy Head of Midwiferys commitments. Ensure that relevant documentation is prepared and available for meetings. Make travel arrangements when required. Act as prompt to the DOM and their Deputy regarding reports and responses requested at Trust Board level or from other agencies such as NHSE, NHS Public Health, CCG or LMNS. Produce suitable information materials to assist with the smooth running of the Department for example ensuring up to date organisational and governance charts are available. Assist with project work if required including preparation of presentation materials. Escalate appropriately any queries sent to the maternity department via the secretarys office; this includes complaints and requests for personal health records and freedom of information requests. Deal sensitively with communication where staff of patients may be distressed. Ensure that all secretarial work, including the management of appointments is completed within the appropriate timeframe including internal and external letters, emails, minutes and other documents. Liaise with external agencies and support the completion of the required paperwork within the admin team e.g. social services correspondence for adoption cases. Update staff personnel files ensuring that accurate information is available for the DOM, Deputy Head of Midwifery and the senior Midwifery Leadership team. File all correspondence appropriately. Screen emails and respond to arrange meetings and bring urgent correspondence to the attention of the Director of Midwifery and their Deputy. Work closely with Procurement to ensure costs are kept to a minimum when securing assets for the maternity department. Oversee the budget across the department for all stationary and non-clinical consumables. Use Integra to purchase all necessary clinical and non-clinical equipment. Ensure continuous review for value for money, and identify cost saving opportunities. Oversee the secretarial teams working policies and systems suggesting and implementing changes as required Ensure the timely submission of reports for Divisional and Trust meetings and Committees. Support secretarial team to use the Integra finance system across the department. Ensure external income received directly by the maternity services is tracked and accounted for appropriately. The PA will receive and provide a range of information which may be complex and/or sensitive. Clinical responsibilities: The postholder has no clinical responsibilities however they will be required to work closely with the Director of Midwifery & Gynaecology (DOM) and their Deputy and senior Teams to ensure continued patient care. Education and development responsibilities:All budget holders will undertake on the job training in all matters financial and will be responsible for ensuring they are setup in the finance/procurement/HR systems with the appropriate authorisation levels. Undertake annual review and statutory and mandatory training Participate in or undertake training needs analysis Support more junior secretarial staff to develop their own skills and seek out new ways of working.

To provide a comprehensive PA role to the Consultants and members of his / her team, including organising and maintaining Consultant Diaries, co-ordinating all appointments, meetings, procedures, investigations etc. Working closely with your job share partner around annual leave cover and informing others as appropriate of annual leave and cover arrangements. Accurate checking and typing of clinic letters from audio dictation and general correspondence. Typing of clinics is to be within a specified timeframe, ensuring clinics are processed and letters filed in an acceptable timeframe. Understanding of procedures, investigations and terminology used within the Department. Prioritise and deal with incoming correspondence as appropriate. Arrange cancellation / reduction of clinics in accordance with the Consultants commitments / requests. Ensure investigations and appointments are arranged as per medical staff instruction in a timely and meticulous manner including liaising with all relevant professional staff / departments and families as required. Answer and deal with as appropriate telephone enquiries both internally and externally to patients, their families and health professionals in a confident, courteous and professional way, providing non-clinical information and ensuring any messages are communicated promptly and accurately, acting as a first line of reference for problems. Updating and maintaining appropriate electronic or paper records to ensure that each set of medical notes are organised correctly and that results and correspondence are filed accurately once seen by the consultant/member of medical team. Ensure all clinic letters are accurately typed, prepared and arranged for Clinics prior to the Patient being seen. Typing of reports as and when required for presentations. Provide assistance with presentation materials for Departmental audits alongside Consultant and Medical Team. Assist and work closely with other Medical Secretaries and colleagues to ensure continuation of work, forming a team approach. Making of internal appointments with other Medical teams / Units and external agencies. Ensure diaries are up-to-date and correct. Booking transport for patients if required. Check that patients have been added to the appropriate waiting lists. Check all investigations, bringing abnormal results to the attention of the Consultant or his/her team. To offer flexible support to each member of the team during the hours allocated outside of your consultant responsibilities. To liaise with Medical Records, the Appointments Office and Outpatient department to ensure the smooth running of clinics for the consultant, as well as ensuring any referrals received in the department are sent to the Appointment Office or dealt with appropriately. Ensure investigations, results are obtained and available for clinic Jointly manage the Advice and Guidance system for the Urology service, ensuring responses are given within set timeframes. Jointly monitor and respond to the generic email account, ensuring that responses are given in a timely manner. Distribute and collate Incoming and outgoing post Please see attached job description for further information.

Assist with admin tasks for the team Answer telephone calls for DGS HTT and RR service in a professional and empathetic manner. To provide a strong level of customer service and patient care when assisting with queries. Please see the job description for more information.

We are looking for a motivated and enthusiastic Admin Assistant who has a strong sense of initiative and excellent team working ability.

The main duties will involve, answering telephone calls, and responding to internal and external queries from different services, service users, carers, and other departments, including signposting to appropriate services, or individuals within the organisation. Avariety of tasks includingdata inputting, copying, scanning, filing, ordering of supplies, checking and coding of invoices, assisting senior management team in minute taking and being a flexible resource of support to the team to meet admin demands.

Here are some clips of our KMPT staff, speaking about their role and why they enjoy working for us.

Working at KMPT (youtube.com)

Dartford site tour (youtube.com)

JOB PURPOSE:
• To provide admin services
• Answer telephone calls for DGS HTT and RR service in a professional and empathetic manner.
• To provide a strong level of customer service and patient care when assisting with queries.
• Provide admin support to the clinicians within the HTT.
• Admin audits to support appointment schedules, daily caseload lists.
• Supporting Roster management under supervision, checking staffing ratios, bookings.
• Minuting Meetings
• Room bookings, recruitment admin tasks
• Ordering of Stationary and other items as required via SBS (training provided)
• Using the patient record system Rio (training provided)

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people across the county.

The Trust (rated Good overall by the CQC and Outstanding for care) has 3,283 staff working in 66 buildings across 33 locations, covering an area of 1,450 square miles.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.

What is High Cost Area Allowance?

The High-Cost Area (HCA) allowance, also referred to as London Weighting is a payment made to employees who work in London and the surrounding areas.

As this post is based in Dartford, Gravesham or Swanley, the successful applicant will receive an additional payment each month.

5% of basic salary, subject to a minimum payment of £1,192 per year and a maximum payment of £2,011 per year (the agreed annual amount will be divided into 12 equal amounts and paid monthly)
• Assist with admin tasks for the team
• Answer telephone calls for DGS HTT and RR service in a professional and empathetic manner.
• To provide a strong level of customer service and patient care when assisting with queries.

Please see the job description for more information.


This advert closes on Tuesday 13 Aug 2024

Proud member of the Disability Confident employer scheme

Office Admin needed in Dartford!

Are you looking for a full-time administration role in transport?

£13.17 per hour

Rota - 4 days on, 4 days off rolling

12 hour shifts

7am-7pm

On site in Dartford

Requirements:

• Must have experience in logistics
• Good administration skills/computer literate
• Experience in customer facing roles
• Must be available to work weekends

Duties include:

• Ensure all transport-related documentation is completed correctly.
• Produce daily, weekly and monthly reports as requested in a timely manner.
• To undertake any other ad hoc duties as and when required by management.
• Driver's daily/ weekly debrief sheet.
• Sundries ordering, driver/porter uniforms and office supplements.
• Speaking with customers.
• Update daily reports for the reports and log any issues.
• Operational administration as required.
• Recording of PCN and appealing PCN where possible.

Apply today to avoid missing out.

Challenge-trg Recruitment Ltd is acting as an employment business in relation to this vacancy

We provide equal employment opportunities (EEO) in all our employment practices to all employees, temporary workers, and applicants for employment without regard to age, gender reassignment, married or civil partnership, pregnancy or maternity leave, disability, race including colour, nationality, ethnic or national origin, religion or belief, sex and sexual orientation.

Proud member of the Disability Confident employer scheme

The post holder will provide day-to-day support to the Executive Assistant to the Chief Medical Officer and Deputy Chief Medical Officers. This role will provide full support to the above and work closely with and support the Deputy Chief Medical Officer for the Workforce. Support to the Chief Medical Officer and Deputy Chief Medical Officer for Quality and Safety will be as and when required.

To provide administrative support, to ensure the efficient running of the duties for the Deputy Chief Medical Officer for the Workforce, and to work closely with the Executive Assistant to deliver a high-quality service to the medical directorate and work in close partnership with the other admin support within the support services.

To provide full administrative support to the Executive Assistant to the Chief Medical Officer and Deputy Chief Medical Officers on a daily basis.

To provide diary management andfull administrative service for meetings, preparing agenda papers, taking minutes and actions, and following up actions.

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability, and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.

Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.

We are proud to employ over 3,800 people from 66 nationalities and to serve an increasingly diverse range of communities across rural and urban areas.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman is recognized as playing a vital role in providing an exemplary service.

Our strategy

Our mission is what we set out to do every day
We deliver brilliant care through brilliant people

Our vision is where we want to be in the future
To provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.

Planning, organising, and maintaining diaries – booking meetings and making appointments, dealing with any issues appropriately,and ensuring effective time management.

Compile meeting agendas, chase paperwork and circulate papers, and take minutes within agreed timescales and protocols.

To take minutes and/or notes of meetings where confidential information may be discussed judgment will need to be made in relation as to how minutes are recorded sensitively and accurately.


This advert closes on Tuesday 9 Jul 2024

Proud member of the Disability Confident employer scheme

Role: Repairs Planner
Location: Dartford, DA2
Salary: £26k - £27k
Type: Perm, full time office.
8am to 5pm, Monday to Friday

Description of role:
To manage the future schedule of appointments. Work with clients, customers, sub-contractors, suppliers and supervisors to schedule appointments and make promises that you know we can keep

Key Responsibilities:

• Take ownership and responsibility for identifying the customer’s needs and use appropriate questioning, listening and diagnosis skills to identify the issues and offer appropriate solutions.
• Take ownership of the forward schedule to ensure that future jobs are appointed in a way that will meet our contractual Service Level Agreements (SLAs)
• Take ownership for and manage unscheduled jobs.
• Effective use of the system to actively schedule available Operatives and Sub-Contractors to jobs.
• Deal with complex repairs, demanding customers and those who have suffered service failure, to contain issues and maintain customer satisfaction.
• Work with the Commercial team and Operatives to ensure materials are ordered and collected from suppliers
• Handling calls and emails from the client to log issues, deploy
• Ensure that the system is updated in a timely manner so that the client and the Operations are in receipt of the most up to date information.

Experience

• Social housing / repairs experience is essential
• Good working knowledge of the following IT packages: Microsoft Office, Word & Excel
• Excellent administration skills
• Excellent written and oral communication skills
• Excellent customer service skills
• Excellent organisation skills
• Good knowledge of repairs and maintenance sector or trade-based background

If you are interested, please apply today with your CV or call Leah Seber at Build Recruitment.

Build Recruitment Limited acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies. Build Recruitment is an equal opportunities employer.

Your new company
You will report to the Management Accountant and work as part of a 2-person Purchase Ledger team. This role demands skilled Purchase Ledger and MS Office experience, covering end-to-end function. This role is office based, and you ideally need to be able to drive and have access to a car due to location.

Your new role

• Checking, authorising and posting high volumes of invoices (GBP, Euro & USD).
• High volumes of invoices between October and May (up to 3500 invoices per month).
• Setting up payment runs every Friday (need experience in using online banking payment systems).
• Ensuring invoices are filed, approved and moved around the authorisation process in a PDF format.
• Sharing control of the Finance email mailbox regularly throughout the day and answering the company switchboard.

What you'll need to succeed

• Current and relevant purchase ledger experience of an all-round nature.
• Must have excellent MS Excel, Outlook, Adobe, and Teams knowledge.
• Able to apply a structured approach towards balancing multiple demands and priorities.

What you'll get in return

• £30,000 per annum

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
You will report to the Management Accountant and work as part of a 2-person Purchase Ledger team. This role demands skilled Purchase Ledger and MS Office experience, covering end-to-end function. This role is office based, and you ideally need to be able to drive and have access to a car due to location.

Your new role

• Checking, authorising and posting high volumes of invoices (GBP, Euro & USD).
• High volumes of invoices between October and May (up to 3500 invoices per month).
• Setting up payment runs every Friday (need experience in using online banking payment systems).
• Ensuring invoices are filed, approved and moved around the authorisation process in a PDF format.
• Sharing control of the Finance email mailbox regularly throughout the day and answering the company switchboard.

What you'll need to succeed

• Current and relevant purchase ledger experience of an all-round nature.
• Must have excellent MS Excel, Outlook, Adobe, and Teams knowledge.
• Able to apply a structured approach towards balancing multiple demands and priorities.

What you'll get in return

• £28,000 - £32,000 per annum

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk