Zenith Infotech (S) is a Tech Recruitment firm with 27 years of history in Singapore. We do placement of ICT Consultants to various government agencies and corporate client of ours.

Our client, a government agency is looking for a project manager. Interested candidates, please email your resume to justin@zenithinfotech.com.sg or click apply here.

Job Scope

• Daily monitoring of system operations through application and external emails. Download interface reports to track and monitor all interface runs, and escalate to L2 developers on interface failures for follow up. Email to respective external systems POC for follow up and recovery, if required.
• POC fronting email for external communications. Assist in sending and monitoring of emails to interface agencies, and feedback / escalate to L2 developers on consolidated replies.
• Track requests for business unit setup inputs from AGD and coordinate setup in system with L2 developers
• Office Administration, including transfer of information between environments for correspondence between L1 helpdesk, L2 developers, and external agencies

Requirements

• Proficient with MS Office like Word, Excel, Powerpoint.
• Able to carry out simple reporting and data analytics,
• Able to accommodate the odd office operating hours.
• Enjoy meeting people and is a team player
• Has a strong sense of purpose to bring an enjoyable and positive work environment experience to the office premises.

Summary of Job Role

The Executive/Administrative Assistant to support our Chief Legal Officer & Company Secretary include ensuring timely service delivery, conducting research, drafting letters, typing and proofreading contracts and documents, preparing Excel lists, assisting in the preparation of Board and committee meetings, drafting minutes, managing the filing system, and ensuring the successful execution of meetings.

Key Responsibilities

1. Assist to check through non-Disclosure agreements and other documents to ensure that they have been properly executed.
2. Draft Board resolutions.
3. Assist in preparation of Board, Board Committee meetings, General meetings and their respective papers.
4. Take and prepare minutes of meetings (if requested)
5. Do research
6. Prepare PowerPoint presentations.
7. Prepare and maintain proper records of the department, the Company and its subsidiaries.
8. Make lodgements with the authorities.
9. Provide administrative, filing, and secretarial support to the department.
10. Arrange meetings and liaise with third parties.
11. Maintain confidentiality on all matters.
12. Such other duties as may be required from time to time.

Job Requirement

1. GCE “O” Levels and above
2. Preferred 2 years or more of working experience
3. Experience at law firms or listed companies or similar secretarial experience is advantageous.
4. Proficient in Microsoft Word, Excel and PowerPoint.

Responsibilities:

• Perform general administrative duties (Invoice entry, scanning, printing, mailing, filing)
• Attend to emails and phone calls
• Perform other office duties as assigned.

Requirements:

• Candidate must possess at least Primary/Secondary School/"O" Level in any field.
• Hardworking, meticulous and able to work independently
• Have some experience in handling Accounts receivables/General Ledger/Others
• Possess good interpersonal and communication skills
• MS Office proficient (Word,Excel).
• Bilingual in English & Mandarin is an added advantage to communicate with Chinese-speaking associates

Other Information:

· Job location: Trio Mall (Near Farrer Park MRT)

· Part time: minimum 4 hours daily (11 am onwards)/ Monday-Thursday

$12/hr

· Job Type: Part time

Job Responsibilities:

• Assist sales team such as preparation of quotation, ensure smooth delivery and invoicing
• Support bookkeeping, preparation of SOA and follow with up with AR Collections
• Manage company expenses or purchases, monitor AP and liaise with suppliers
• Track and replace office supplies when necessary
• Ad-hoc duties as assigned by Accounts Manager

Job Requirements:

• Familiarity with invoicing, accounts receivable, and accounts payable processes
• LCCI qualification in Accounting or relevant working experience in a similar administrative/finance role is advantageous
• Knowledge of Microsoft Excel and XERO Software will be preferred
• Ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Fresh graduates are welcome to apply

Roles & Responsibilities

Job Description

· Perform accounts receivable functions, include daily checking as well as reconciliation of invoices, credit notes and payment before importing data into accouting system.

· Perform accounts payable functions, include prepare monthly payment to supplier.

· Monitor and follow up on disbursement and reconciliation.

· Follow up with supplier & customers’ correspondence emails on accounts related matters.

· Follow up on customers’ collections and perform reconciliation on customers’ outstanding balance.

· Manage office documentation, filing systems, and do record-keeping.

· Engage in month-end closing of accounts, reconciliation of accounts and preparation of management accounts and ensure accurate and timely closing of accounts.

· To prepare and submit quarterly GST return.

· Other Ad-hoc duties assigned.

· Handling and prepare monthly salaries calculation and CPF submission.

Requirements:

. Preferably 3 years of relevant work experience in a similar capacity.

· Basic understanding of accounting principles and practices.

· Highly organised and detailed-oriented.

· Excelient interpersonal and communication skills, both verbal and written.

· Proficiency in using accounting software and spreadsheets.

We are excited to represent our client in the manufacturing industry. They are seeking for a highly organised and detail-oriented HR and Admin Executive to join their dynamic team. The HR and Admin Executive will be responsible for managing all administrative tasks and providing support to the relevant department in various areas. The successful candidate will have exceptional problem-solving skills, excellent interpersonal communication abilities, and a strong attention to detail.

Responsibilities

• Assist in the recruitment and selection process, including creating job postings, shortlisting candidates, and conducting interviews.
• Manage and update employee records, ensuring accuracy and confidentiality.
• Administer various HR policies and procedures, including employee onboarding, leave management, and performance evaluations.
• Coordinate training and development programs, including identifying training needs and organising training sessions,
• Provide administrative support to the HR department, including maintaining HR files, preparing HR reports, and handling HR-related correspondence.
• Assist in managing employee relations, such as handling complaints and conducting employee surveys.
• Coordinate employee benefits and compensation packages, including processing payroll and managing employee benefits.

Requirements

• Diploma in Human Resources or a related field.
• Excellent written and verbal communication skills.
• Exceptional problem-solving and decision-making skills.
• Strong organisational and time management abilities.
• Ability to work independently and handle sensitive information with confidentiality.

Interested applicants, please click "APPLY NOW" or send your resume to cheebeng@careerstory.com.sg

We regret to inform you that only shortlisted candidates will be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Tan Chee Beng | EA Reg No: R24121894

The organisation is looking to recruit a personal driver for its senior management. Duties include but are not limited to;

1. Drive and transport family members to their respective activities.
2. Clean all vehicles on a regular basis and ensure upkeep of the cars, including cash card and petrol etc.
3. Ensure that the vehicles are well maintained and meet all safety requirements; ensure safe driving at all times.
4. Run errands for the family and the household.
5. Perform any other duties as required, such as dispatch duties.

Requirements:

• Has relevant experience performing similar duties preferred.
• Possess a valid class 3 driving license.
• Good driving record, and health conditions.
• At least 2 to 3 years of relevant working experience.
• Good work ethic - honest, responsible, and punctual.
• Flexible in work hours as activation might be required.

Working Schedule:

• Mondays to Fridays - 8.30am – 6.00pm (may be adjusted on a needs basis, to be mutually agreed by both sides)
• Overtime claim is applicable

Job Description & Requirements

Responsibility :

Prepare memo for admin related matters.

Arrange and coordinate company’s driver schedule

Make travel arrangements for company approved business travel

Handling of company official document for postage or courierSource for suppliers and purchase stationeries

Assist in the organizing of Company events

meet your targets and those of the team as a whole

smooth running of the of administrative function and of the team

Office Administration:

• Manage leave record for overseas staff

• Handle all office matters relating to telephone, faxes, mails

• Review the office equipment contract such as photocopier, franking machine and courier services

• Order of pantry and stationery items as well as to maintain the stock

• Handle the company’s corporate, staff gift and hampers

• Undertake any ad-hoc projects related to the office admin

Administrative Job Responsibilities:

• Office Management: Ensure the office runs efficiently by managing supplies, equipment, and facilities.
• Communication: Handle correspondence, phone calls, and emails.
• Scheduling: Coordinate meetings, appointments, and travel arrangements.
• Record Keeping: Maintain records, databases, and filing systems.
• Documentation: Prepare reports, presentations, and other documents as needed.
• Support: Assist other staff members and departments as required.
• Customer Service: Handle inquiries and provide information to clients or customers.
• Financial Tasks: Assist with invoicing, billing, and basic bookkeeping.
• Compliance: Ensure company policies and procedures are followed.

Job Requirements:

1. Education: High school diploma or equivalent; some positions may require an associate’s or bachelor’s degree.

2. Experience: Previous experience in an administrative role is often preferred, especially in a similar industry.

3. Computer Skills: Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace), email, and possibly industry-specific software.

4. Organizational Skills: Ability to prioritize tasks and manage time effectively.

5. Communication Skills: Strong written and verbal communication skills are essential for interacting with colleagues and clients.

6. Attention to Detail: Accuracy in record-keeping and data entry.

7. Problem-Solving Skills: Ability to identify issues and propose solutions.

8. Team Player: Willingness to collaborate with others and provide support across different functions

9. Discretion: Handle confidential information with integrity.

Skill Requirements:

1. Time Management: Ability to prioritize tasks and manage deadlines effectively.

2. Adaptability: Willingness to learn new tasks and adapt to changing priorities.

3. Multitasking: Capability to handle multiple tasks simultaneously.

4. Interpersonal Skills: Ability to work well with colleagues and external contacts.

5. Technology Proficiency: Comfort with using various office equipment and software tools.

1. General admistrative work
2. Simple accounting works
3. HR Matters.
4. Proficiency in Microsoft Office Words and Excel
5. Excellent organiational and interpersonal skills.
6. 5 days work week
7. Applicants must be bilingual (Tamil and English)

4-Day Workweek! 8AM-4PM (incl Sat) Accounts and Admin Officer at Chinese Buddhist Temple.

Handle the Temple's daily receipts, payments, petty cash etc. Main job responsibilities are: collection and issuance of receipts, preparing payments/cheques and payment vouchers, handling and recording petty cash, handling of donation box monies, banking cash into bank on a regular basis, and ensuring that all the books and documents are properly kept and filed neatly.

The applicant should be able to speak, read and write in Chinese as a number of our devotees only speak, read and write in Chinese and most of our documents are in Chinese. No prior experience is necessary. Fresh grads, poly grads can also apply as this is part-time flexible working time.

Working hrs: 8am-4pm 4 days per week, incl Sat & 1-hr lunch break. Candidate is expected to work on Sat due to the nature of the Temple's operations as weekends are more busy.

Applicant can start immediately.

Interested applicants, please send your resume to lsbt.hr22@gmail.com.

Description

• Administrative support in areas of proposals, tender, correspondences, filing and etc;
• Prepare monthly reports and consolidating support documents;
• Maintain office equipment record
• Exam / Course Registration
• Provide admin support in organizing company events, etc.
• Travel Arrangement;
• Manage office contract agreements, including sourcing for and negotiating with vendors / suppliers
• Manage and place orders for office supplies
• Perform any ad hoc administrative duties as assigned
• Assist with reception work such as answer and screen phone calls, attends to walk-in visitors and guests, postage, coordinate of courier service and etc

Requirements

• Minimum O Level or candidate with equivalent experience will also be considered
• At least 2 year(s) of working experience in the related field
• Excellent communication skills
• Pleasant personality, customer-oriented and resourceful
• Good time management skills
• Computer literate with good proficiency in MS Office
• Strong multi-tasking and organizational skills
• With experience in using online meeting tools will be an added advantage

Job Responsibilities:

• Assist sales team such as preparation of quotation, ensure smooth delivery and invoicing
• Support bookkeeping, preparation of SOA and follow with up with AR Collections
• Manage company expenses or purchases, monitor AP and liaise with suppliers
• Track and replace office supplies when necessary
• Ad-hoc duties as assigned by Accounts Manager

Job Requirements:

• Familiarity with invoicing, accounts receivable, and accounts payable processes
• LCCI qualification in Accounting or relevant working experience in a similar administrative/finance role is advantageous
• Knowledge of Microsoft Excel and XERO Software will be preferred
• Ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Fresh graduates are welcome to apply

Roles & Responsibilities

Position title : Administrative staff

Location: Rangoon Road

Working Days: 5.5 days alternate

Working hours : 9am - 6pm ; 9am-1pm (after probation can work from home on Sat)

Salary : $2000 - $2500

Job Scope

· Handle bookkeeping

· Update system, emails & phone calls

· Data entries and financial records

· Provide company administrative support and tasks as assigned

Requirement

• Minimum Diploma holder
• Preferably min 3-year relevant experience ; bookkeeping knowledge and good at administrative work
• Experience with the QuickBook system preferred.
• Basic Accounting knowledge preferred.
• Basic accounting knowledge required
• Very good organizational and multi-tasking abilities
• Familiar with Microsoft Office or related software.
• Proven experience as office clerk or other clerical position

WAREHOUSE ADMIN

Reporting to: Warehouse Manager

Place of work:

Your normal place of work will be at 10 TOH GUAN ROAD, #06-05, Singapore – 608838

Probation:

You will be required to serve a probationary period of up to three months from the date of joining the Company. The probationary period is solely to enable the company to determine whether you are suitable for permanent employment.

Bonus:

You will be entitled to one month bonus after one year of continuous service, from confirmation. If your service is less than one year, bonus will be pro-rated.

Duties & responsibilities:

1) Sales Orders and shipment

processing:

a. generating of picking slips based on FIFO,

b. assigning picker

c. monitoring picking and preparation of goods to fulfil Sales Orders

d. preparing packing list for shipment

e. closing the shipment in the system after delivery or collection

f. transferring relevant images and videos to server

2) Import processing:

a. Creating packing list and pallet labels of incoming shipment

b. Liaising with shipper and subcontractor to unload cargoes

c. Verifying and reporting the correctness of import packing list against worksheet prepared during physical checks

d. Checking and updating new/additional information, such as

batch number and EAN of products received.

e. Updating relevant data, including images and videos to

server

3) Housekeeping:

a. Verifying weekly reports of stocks stored in 3PL warehouse

b. Arranging transfer of stocks from 3PL warehouse

c. Processing the stocks being transferred, similar to import processing

d. Tracking the stock levels of warehouse consumables and

order to top up when required.

e. Supervising consolidation of stocks within warehouse and

update ERP with the latest and correct information.

3) Stock Checking/Stocktaking:

a. Preparing worksheets for stocktaking

b. Reconciling and investigating discrepancies

c. Updating reconciled data into ERP

Normal working Hours:

Monday to Friday 9.00 am to 6.00pm and on Saturday from 9.00 am to 1.00 pm. We need your complete commitment to complete the job on a day-to-day basis.

Annual leave:

If you are confirmed permanent, you will be entitled to fourteen (14) days paid annual leave on completion of the first twelve (12) months continuous service. If your continuous service is less than 12 months the leave will be pro-rated. Normally, leave application is required two weeks in advance. This benefit is available only after confirmation.

Medical leave & benefits:

You shall be entitled to 14 days medical leave per year after 3 months of service.

It is advised to inform the office over the phone on the day of medical leave. Only medical certificates issued by government clinics or recognized general practitioners are to be produced to support medical leave. Any medical leave taken whether during probation or after confirmation shall be supported by medical certificate to ensure that the leave is taken as such.

If you are hospitalized on a doctor’s written order, you may get up to forty-six (46) additional days of paid sick leave per calendar year.