Total 91 Administrative / Clerical job vacancies in Norfolk, Virginia

Serves as the U.S. Magistrate Court Liaison.
Processes Department of the Army Forms 3975 (Military Police Report).
Serves as the squadron Time Keeper or Alternate Time Keeper, Defense Travel System (DTS) representative and Absent Without Leave (AWOL) Apprehension Coordinator.
Performs other clerical and administrative work in support of the office/organization.

Under the Pathways Internship Program, you must meet the definition of a student during the duration of your internship as follows:

An individual accepted for enrollment or enrolled and seeking a qualifying degree or certificate from one of the following:

• High school; OR
• College/university; OR
• Professional, technical, vocational, or trade school; OR
• Advanced degree program; OR
• Certificate in a qualifying and accredited educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled), including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842.

• This position provides on the job training for administrative and clerical duties including but not limited to financial management, budget, business administration, and project management.
• Uses computer software to assist staff in writing business procedures, designing flow charts, creating and maintaining spreadsheets or databases, designing data analysis and charts, and or creating/editing reports or briefing materials related to financial management and budget.
• Applies understanding of software functions when identifying and correcting extraneous, erroneous, or mission structure and information.

• Complete at least 640 hours of work experience acquired through the Internship Program.
• Meet the qualification standards for the position to which the Intern will be converted.
• Have completed the degree program with at least a 2.0 GPA on a 4.0 scale throughout the entire internship appointment if enrolled as an undergraduate or at least a 3.0 GPA on a 4.0 scale throughout the entire internship appointment if enrolled in a Master's/Professional program.
• Perform their job successfully.
• Agencies may waive up to 320 of the required 640 hours of work for Interns who demonstrate high potential as evidenced by outstanding academic achievement and exceptional job performance.
• In addition, students working in agencies through third-party intern providers may count up to 320 of the hours they work toward the 640 hour requirement.
• Time spent under previous Internship Program appointments may count towards required work experience hours.

• You will serve as the principal advisor to senior managers on the development, implementation and, revision of financial management policies, plans, and programs.
• You will facilitate the effective, efficient, and timely application of financial resources to achieve the mission of the organization.
• You will perform or advise on work in any of the phases or systems of budget administration.
• You will formulation of budget and estimates to support plans, programs, and activities, including presenting and defending budget estimates before authorities.
• You will review and evaluate budget requests; control, and reporting of obligations and expenditures.
• You will generate, recommend, and implement new and revised financial managementconcepts, internal controls, methodologies, policies, and strategies in support of the organization’s programs.

• You will analyze trends and patterns regarding broad areas of investigative interests.
• You will lead the implementation of a program to collect, analyze, and publish crime statistics for DON leadership.
• You will assign daily tasks, direct work and set standards and priorities.
• You will assign daily tasks, direct work and set standards and priorities.
• You will prepare reports and maintain records of work accomplishments and administrative information as required.

• You will serve as a subject matter expert and consultant, ensuring the various HR functions and actions comply with legal and regulatory requirements and meet customer needs. Develops goals and objectives integrating organization objectives.
• You will provide functional and technical support to users of DoD/DON systems and tools that support talent management and performance management.
• You will develop, prepares and delivers position papers, reports, briefings, and congressional responses.
• You will respond to inquiries from various levels of the organization ensuring responses are persuasive and thorough.
• You will perform the following supervisory duties: Plans work to be accomplished by subordinates, sets and adjusts short term priorities, and prepares schedules for completion of work. Assigns work to subordinates based on priorities.

• Provides staffing advisory services as well as identifying the most effective and efficient staffing/recruiting and placement processes for Civilian Senior Executive (CSE) positions.
• Advises the Director, CSLMO and Division Chief on any new or proposed changes and provides recommending positions either orally or in writing.
• Processes and/or instructs the CSLMO serviced customers on preparation and submission of personnel actions.
• Advises management on recruitment strategies, sources, and special programs, recruitment, relocation, retention incentive programs, merit system principles, prohibited personnel practices, and the development and use of valid selection criteria.

Serves as a personal administrative assistant to the Captain and provides clerical services for the Lieutenants.

Receives all incoming telephone calls directed to the Correctional Services Department.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional services.

Establishes and maintains files for reports and statistical data, as well as other administrative material.

Composes routine correspondence for signature of the Captain and Lieutenants.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

• Provide guidance to leadership on Civilian and Military personnel requirements.
• Identify staffing issues.
• Recommend recruitment strategies.
• Process a variety of personnel actions.
• Analyze status reports to ensure accuracy.
• Provide guidance to employees on leave, schedule, pay and awards.
• Serve as program manager for a variety of military personnel programs.
• Monitor DoD Performance Management and Appraisal Program (DPMAP).

• Develops and maintains databases and spreadsheets to collect and track information. Responsible for administering and monitoring electronic records systems in order to compile reports, produce charts and graphs.
• Tracks office suspense dates, maintains government credit cards, manages correspondence, travel, training metrics, property accountability.
• Provides administrative support to Office of Chief Counsel in the development, implementation and maintenance of plans, programs, and procedures relating to functions of the organization.
• Develops a variety of correspondence that requires a technical understanding of work performed by the attorneys. Ensures the technical and grammatical correctness of all correspondence generated.
• Performs other duties as assigned.

• Coordinate and provide mail services for the command and branch medical clinics.
• Plan the day-to-day operations of mailroom.
• Make recommendations for changes in work to improve services rendered.
• Route incoming mail.
• Sort outgoing mail into a variety of specialized categories such as first class, registered, etc.
• Maintain an official serial log for retrieval and location of all outgoing correspondence.
• Operate a mail pickup truck to pick-up and distribute mail and mail matter of assorted size and weight between various buildings.

• • Uses knowledge of the theory and principles of management and organization, administrative practices and procedures, channels of communication, and organizational structure to assess and evaluate staffing requirements and assign staff.
• • Establishes, prioritizes, initiates, and monitors all agency administrative actions.
• • Incumbent reviews correspondence from SecDef, SecArmy, Army Staff, Congress and its staff and the general public. Primary point of contact with all external agencies.
• • Serves as the Mission Partner Identity, Credential and Access Manager (MP ICAM) for non-government employees.
• • Serves as the timekeeper for Time and Attendance of Army Test and Evaluation Office (ATEO).
• • Responsible for developing strategies for internal and external integration of day-to-day and long-range projects and activities.
• • Evaluates administrative practices and procedures to determine operational effectiveness and efficiency.
• • Analyzes problems of administrative matters and recommends solutions.
• • Uses expert knowledge of protocol at Secretariat level including correct channels for official communications as well as a thorough knowledge or proper preparation and handling of material in accordance with security requirements.
• • Provides oversight and administrative control over an array of protocol activities, to include dissemination of events and executive scheduling.
• • Incumbent carries out high priority and special assignments by developing critical background information, conducting coordination, assessing data and feedback, reconciling conflicts, and developing recommendations for action.

• • Uses knowledge of the theory and principles of management and organization, administrative practices and procedures, channels of communication, and organizational structure to assess and evaluate staffing requirements and assign staff.
• • Establishes, prioritizes, initiates, and monitors all agency administrative actions.
• • Incumbent reviews correspondence from SecDef, SecArmy, Army Staff, Congress and its staff and the general public. Primary point of contact with all external agencies.
• • Serves as the Mission Partner Identity, Credential and Access Manager (MP ICAM) for non-government employees.
• • Serves as the timekeeper for Time and Attendance of Army Test and Evaluation Office (ATEO).
• • Responsible for developing strategies for internal and external integration of day-to-day and long-range projects and activities.
• • Evaluates administrative practices and procedures to determine operational effectiveness and efficiency.
• • Analyzes problems of administrative matters and recommends solutions.
• • Uses expert knowledge of protocol at Secretariat level including correct channels for official communications as well as a thorough knowledge or proper preparation and handling of material in accordance with security requirements.
• • Provides oversight and administrative control over an array of protocol activities, to include dissemination of events and executive scheduling.
• • Incumbent carries out high priority and special assignments by developing critical background information, conducting coordination, assessing data and feedback, reconciling conflicts, and developing recommendations for action.

Receives all visitors and incoming calls to the Warden.

Screens calls and visitors to determine those requiring the Warden’s attention and referring others to the appropriate department.

Obtains and provides background information through the use of electronic communication or Bureau of Prisons policy to assist in handling those calls that require the Warden’s attention.

Resolves and/or assists in resolving a variety of concerns by staff and/or visitors.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• You will develop policies, ensure accreditation, manage security incidents, and facilitate the use of CAP information.
• You will develop CAP usage strategies, mentor and train personnel, integrate technology and cybersecurity measures, and engage with senior leadership.
• You will provide technical advice, analyze data, and identify intelligence gaps.
• You will maintain interagency relationships and represent NCIS at national and international meetings.