Total 70 Administrative / Clerical job vacancies in Remote Phoenix AZ

MAJOR DUTIES AND RESPONSIBILITIES

• Performs and monitors established administrative management requirements for an organization with few subdivisions or functions, an organization with well-established administrative requirements, or for an organization with more dynamic administrative requirements.
• Drafts correspondence, recommendations, reports, and memoranda related to management ad administrative programs and issues.
• Determines pertinent issues and collects relevant information from a variety of sources.
• Coordinates the administrative aspects of office moves, office construction, and other facility improvements including furniture, equipment, telephones, and short-term storage.
• Set up and maintains systems to control purchasing and the use of supplies.
• Identifies and performs routine liaison tasks to support the organizational planning process.
• Assists in analyzing program, budgetary, and fiscal data.
• Assists in providing guidance on routine aspects of tasks to support the administration of established quality and productivity programs for the organization.
• Other duties as assigned.

• Applies knowledge of management principles, common business practices, administrative regulations, guidelines, and analysis of multiple programs for PM&RS
• The incumbent plays a critical support role in maintaining and coordinating internal review systems and records management to assure both clinical and administrative activities follow agency and accrediting and regulatory requirements.
• Responsible for ensuring compliance with Departmental guidelines involving outside professional activities for remuneration.
• Monitors PM&RS for compliance with the standards of external bodies and accrediting agencies and responds to internal actions for noncompliance with VHA Directive or Medical Center Policy.
• Provides service level reports, completes requests for operational data, and recommends remedial actions as necessary.
• Writes, reviews, and revises policies, as appropriate, coordinates timely responses as required for written formal and informal correspondence on behalf to the PM&RS service line, to include PATSR, VISN Suspense, Congressional and White House Hotline inquiries.
• Provides fund control oversight and budgetary data support duties that require the analytical ability, judgment, discretion, and knowledge of a vast array of programs in the PM&RS Service.
• Provides direct supervision to subordinate administrative personnel within the PMR&RS Service Line.
• Responsible for assuring accurate HR recruitment and on-boarding, labor mapping, supply and equipment procurements, timekeeping, and regularly recurring service line internal cost accounting data is accurate and responses timely.
• Coordinates management of a variety of electronic request platform systems to ensure optimized operational efficiency to include but not limited to: MSS, HR Smart, AIS, OIT, PIV, Work Life Balance, Telework, BioMed, Travel, Education, and Interior Design.
• Broad knowledge of the organizational principles, and practices which govern the way a VA Health Care System conducts business.
• Knowledge of the policies, precedents, goals, objectives, regulations, and
• guidelines of financial management, budget administration, accounts management.
• Knowledge of organizational structure, human resources staffing and utilization, position management, work methods, and related requirements to analyze and advise on managerial approaches and problems.
• Ability to oversee effective utilization of human resources, financial, and logistical resources.
• Serves as the primary Contracting Officer Representative (COR) for VISN 22 and PVAHCS contracts.
• Oversees all acquisition processes within the Service, inclusive of the establishment and administration of contracts and procurement of supplies and equipment.

The major duties of the Administrative Officer position include, but are not limited to, the following:

• Supervise a team to ensure administrative services of the business office is successful.
• Responsible for keeping the organization's revenues and spending in balance.
• Oversee the successful formulation, implementation, tracking and close-out of all interagency agreements, contracts, and task agreements.
• Participate on the management team and ensures all administrative services to managers and program staff are implemented.
• Facilitate studies to explore solutions to operations challenges. Develop and manage standard operating procedures and ensure compliance.

• Assist the Director and Senior Staff in coordinating, scheduling, and prioritizing meetings, visits, appointments, agendas, and travel requirements.
• Support planning and coordination of Directorate events, seminars, workshops, retreats; provide site coordination, including audio/visual equipment support, hybrid/virtual arrangements, documentation, and meeting announcements and communications.
• Coordinate with other administrative assistants within the Directorate to ensure timely, accurate, and consistent support for the Director and Senior Staff.
• Serve as the Directorate lead for records management. Identify, update, maintain, and catalog records for management systems. Provide retention schedules for records.
• Lead the implementation of administrative management policies. Interpret and provide advice to employees and managers on policies and regulations pertaining to administrative matters, including travel.
• Support Diversity, Equity, Inclusion, and Accessibility (DEIA) initiatives in the Directorate and facilitate DEIA topic discussions with the Senior Staff.
• Manage Center access for foreign nationals, as required.
• Manage budget and purchasing of Directorate supplies and materials, maintain financial records.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

This is a non-bargaining unit position. The initial cut-off number for this job announcement is 100 applications. The first 100 applications will receive first consideration. Applications received after the initial cut-off number (100 applications) will not receive consideration unless otherwise requested by management.



VA offers a comprehensive total rewards package: VA Total Rewards
Work Schedule: Monday - Friday, 8:00 am - 4:30 pm
Compressed/Flexible Schedule: Available
Telework: Not applicable; this is a remote position.
Duty Location Status: Will work remotely from home.
Position Description Title/PD#: Supervisory Auditor/ PD17261A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not Required
Physical Demands: This work is principally sedentary but may require the employee to carry light loads or drive a motor vehicle. No special physical effort or ability is required to conduct this work. You may be expected to travel up to 5%.

Applicants selected for this position may be required to serve a one-year supervisory probationary period. Failure to successfully complete the supervisory probationary period will result in the employee being reassigned to a position in the agency of no lower grade and pay than the one the employee left to accept the supervisory or managerial position.

Major Duties:

• Responsible for planning, conducting, developing, assessing, managing and executing audits and risk assessments.
• Responsible for managing and directing audit staff through engagements and performing supervisory functions.
• Conduct broad financial and performance audit assignments requiring integrated analysis of different accounting systems as well as management programs, systems, and operations.
• Prepare and conduct audit surveys and program evaluations, which focus on specific objectives.
• Conduct survey of audit entities prior to conducting the audit. Assigns segments of the audit to team members.
• Develop audit findings that include condition, cause, effect; ensures current and adequate criteria is included to support reported conditions; and makes recommendations to address the condition root cause.

The Assistant Coach is responsible for planning, programming, coordinating, supervising, managing, directing and/or reviewing all activities for their assigned area of responsibility. Responsible for advising the Coach on the daily operation of their team to include reporting daily operational problems and needs to achieve goals and objectives of the Veterans Contact Center (VCC) VBA benefits programs as they relate to the VCC.

Under the supervision of the Coach, the incumbent leads individuals in performing the work of the Legal Administrative Specialist/Public Contact Representation (LAS/PCR) position. Exercises supervisory authorities and responsibilities, as delegated, involving work assignment and review, as well as the administrative and personnel management functions relative to the staff supervised. Duties include but are not limited to:

• Performs the administrative and personnel management functions relative to staff supervised.
• Observes workers' performance; demonstrates and conducts work performance critiques.
• Develops work improvement plans for the team, recommending personnel actions as necessary.
• Provides advice and counsel to employees related to work and administrative matters.
• Reviews and approves or disapproves leave requests to maintain appropriate staffing levels for the division.
• The incumbent ensures performance plans for all assigned employees are properly created and utilized.
• Utilizes the division's employee recognition and award program.
• Mentors team employees, addresses individual learning needs and effectively offers feedback to identify and correct deficient areas. Provides or arranges technical training necessary for the accomplishment of individual and team tasks.
• Resolves personnel complaints or disciplinary problems with assistance from the Coach and/or call center manager.
• Responds to calls transferred to the supervisory escalation queue or the Legal Administrative Specialist (Contact Representative) needs assistance in providing a response.
• Resolves calls received at this level by either answering the call immediately or by taking responsibility for "call back." But referring calls of greater difficulty/not easily resolved to the Coach.
• Inspires, motivates, and guides others toward goal accomplishment, coaches, mentors, and challenges subordinates.

• Serves as an Administrative Officer for the US Army Corps of Engineers, in a Contingency Organization, performing a variety of duties relating to management of administrative and personnel services programs.
• Serves as the principal advisor to the Commander and subordinates in the areas of office support services, administration, personnel management, document control, logistics, and a variety of other administrative matters.
• Provides guidance and advice to all District staff administrative personnel, on the full range of administrative support services.
• Prepares and submits administrative reports and updates to Commander.
• Oversees the overall supply needs, services, material movement, real property, and budget for the District.
• Establishes and maintains manpower and financial records/controls necessary to monitor resource execution.

• Serves as an Administrative Officer for the US Army Corps of Engineers, in a Contingency Organization, performing a variety of duties relating to management of administrative and personnel services programs.
• Serves as the principal advisor to the Commander and subordinates in the areas of office support services, administration, personnel management, document control, logistics, and a variety of other administrative matters.
• Provides guidance and advice to all District staff administrative personnel, on the full range of administrative support services.
• Prepares and submits administrative reports and updates to Commander.
• Oversees the overall supply needs, services, material movement, real property, and budget for the District.
• Establishes and maintains manpower and financial records/controls necessary to monitor resource execution.

This position is located in the Office of Chief Counsel. As a Attorney-Advisor (General Administrative Law), GS-0905-13/14, your typical work assignments may include:

• Providing legal counsel on all activities and matters involving immediate and long-term Homeland Security (DHS) initiatives, operations, programs, and policies.
• Advising and serving as liaison to DHS and FLETC staff, as appropriate. Is recognized as the FLETC legal expert in the subject matters of real property, environmental law, tort claims, and standards of conduct law (ethics).
• Serving as legal consultant to the highest levels of FLETC management, including the Chief Counsel, recommending approaches to legal issues where precedents and prior interpretations must be innovatively adapted.
• Developing, or overseeing the development of, legal positions, legislative proposals, regulatory documents, policies and operations that involve significantly broadening or restricting agency activities affecting the agency's security posture and the public interest, and recommending legal approaches regarding novel issues for which the importance of the legal action/position as precedent is highly significant.
• Advising clients at the Assistant Director (AD) level and is responsible for responding directly to the ADs/Deputy Assistant Directors (DADs) and their staffs with immediate assistance. Recognizes issues with national and/or international importance and is
  responsible for providing relevant information directly to the Chief Counsel, Deputy Chief Counsel, the ADs and/or other senior staff.
• Providing written and oral counsel, legal reviews, opinions, regulations or decisions in the application of the U.S. Constitution, federal laws, legislation, or policies to programs conducted or assisted by DHS components, and to DHS policies.
• Serving as an attorney on the staff of the Deputy Chief Counsel to provide legal advice concerning the statutory and regulatory basis for environmental compliance, real property transactions, standards of conduct (ethics), tort claims and internal agency regulations and policies.
• Providing assistance to Department of Justice attorneys representing the agency in tort, environmental, and real property legal actions.
• Serving as the agency subject matter expert in the Federal Tort Claims Act, and the Military Personnel and Civilian Employee Claims Act.
• Providing legal review and advice concerning employee compliance with federal standards of conduct (5 C.F.R. part 2635). Responsible for the administration of the agency's training of federal employees on the federal standards of conduct and providing such training to agency employees. Such training includes oral and written presentations, and use of electronic media.
• Providing advice on all environmental and occupational health issues and statutes such as the Resource Conservation and Recovery Act, National Environmental Policy Act, the Clean Water Act, the Endangered Species Act, National Historic Preservation Act, Toxic Substance Control Act, the Occupational Safety and Health Act, and state and local statutes and regulations implementing the federal programs.
• Managing the agency's tort claims act process to ensure proper research, analysis, and advice is presented to the agency decision authority. Remains proficient in the principles of tort law.
• Providing legal review and advice to the agency's Training Accident Investigation Team to ensure reports thoroughly analyze the incident, accurately convey the cause of accident, and present realistic, future preventive measures, all in the context of a report which may not be privileged from public disclosure. Serves as the legal advisor to the accident investigation team.
• Developing legally sound approaches regarding sensitive matters, such as privacy and civil rights and liberties of the staff, and delicate personnel and other matters. May be assigned other legal actions in the Office of Chief Counsel practice area to include labor and employment law, Freedom of Information Act and Privacy Act matters, or any other legal issue arising from the FLETC's operations.
• Representing OCC in conferences and meetings with representatives of other FLETC Directorates and offices, and federal, state, and local governmental entities, regarding legal matters of interest.
• Serving as the subject matter expert to the FLETC client organizations within his/her subject matter area. May provide technical legal and administrative supervision to various working groups.

APPLICATION LIMIT: This vacancy announcement will close at 11:59PM Eastern Time on the listed closing date.  

We encourage you to read this entire vacancy announcement prior to submitting your application.

As a Mangement and Program Analyst, GS-0343-14, you will be responsible for:

• Serving as the technical expert on performance management, this role is pivotal in translating data and findings into actionable information. You will be the key communicator of independent and evidence-based conclusions and recommendations to leadership, shaping policy, strategies, and new initiatives. Understanding of core principles and capacity development related to OMB Circular A-11, Part 6; The Foundations for Evidence-based Policymaking Act of 2018 (Evidence Act); Government Performance Results Act Modernization Act of 2010 (GPRAMA); and the Program Management Improvement Accountability Act (PMIAA) Interfacing with the top Principal Operating Component (POC) program and staff officials to ensure that assigned projects receive the necessary review and coordination to meet Departmental objectives and are ready for action and endorsement.
• Directing and developing procedures and systems for collecting objective and supplemental data sources. These will be used for the quarterly Strategic Planning Progress Review (SPPR) cycle and deliberations, demonstrating your involvement in the strategic planning process. You will work closely with colleagues and contacts in various content-provider offices and grant-making organizations, showcasing your ability to collaborate with diverse stakeholders and how integral this is to the organization's success. Creating a set of supplemental sources and recommending comparative analyses for SPPR. Conducting the analyses and developing materials based on them for use in the SPPR meetings.
• Supporting multiple projects and as the technical expert and staff advisor to ensure transparency and alignment with the Department's strategic planning and prioritizing efforts. Applying professional performance management techniques and scientific methods to developing and evaluating the risks to achieving the goals and objectives of the Department and utilizing metrics, targets, and actual outcomes in tracking the progress and estimating the potential success of integrated plans involving programs and their associated people, process, and technology. Collaborating with other performance contacts and goal leaders to inform and socialize the proposals for maximum buy-in and concurrence. 
• Evaluating and advising the Performance Improvement Officer and Deputy Performance Improvement Officer on decision-quality information to inform strategic planning decisions based on sound business/industry best practices, assessing projects, programs, or initiatives for their fiscal/resource impact on the organization, and identifying opportunities and risks along with alternatives for improving efficiency and effectiveness. Analysis may include technical and program evaluations to determine whether objectives are achievable, organizational change management and adaptability to change, and the impact of budget considerations on achieving desired outcomes.
• Performs other related duties as assigned.

• Serves as the principal advisor to the Associate DDFO regarding the implementation of administrative efforts, with a focus on compliance, thoroughness, accuracy, completion, and consistency with other units, with responsibility for communicating, implementing, and streamlining logistics, any actions or information related to correspondence control, travel, office management, project management, automation, and other functions.
• Plans, develops, and executes administrative management functions for the Associate DDFO. Works closely with the Field Admin Manager and Office of Field Administration (OFAS) staff, as well as with supervisory staff subordinate to the Associate DDFO. Manages a variety of administrative and other functions on behalf of their supervisor, to include incoming and outgoing correspondence, records management, documentation and forms management, standard operating procedures, internal controls, and paper and electronic files management. Maintains comprehensive databases, to include SharePoint, to store, organize, and search information used to make decisions and prepare reports, and then communicate work products as relevant. Assures that internal systems and procedures for carrying out administrative functions meet the requirements of balancing costs, benefits, productivity, and effectiveness.
• Conducts studies, surveys, and interviews to gather information necessary to formulate policies, procedures, and strategies on behalf of the Associate DDFO. Explores solutions to problems and recommends action based on the results of studies, surveys, and individual interviews which impact the administrative operations of the agency. Defines administrative and functional responsibilities and reporting consistent with operational policies.
• Provides administrative planning and oversight for various special and continuing or day-to-day programs, including the maintenance and use of calendars and scheduling.
• Maintains continuous liaison and communication functions with other managers and senior leaders to ensure that assigned tasks are handled within prescribed timeframes and that responses conform to procedural and substantive requirements. Consolidates data and reviews to ensure that goals and objectives, timeframes, and acceptability are met. Aligns communications from the Associate DDFO to national priorities and procedures consistent with guidance from the DDFO, OFAS, and HQ.
• Reviews and evaluates tasks on behalf of the Associate DDFO including memos, reports, studies, fact sheets, job aids, information papers, and other files, for overall quality, appropriate levels of coordination, consistency, logic, soundness of any recommendations, grammar, and compliance with policy. Must be capable of articulating the reasons for changes to managers and other senior staff in order to facilitate timely and accurate revisions. Requires a thorough understanding of FMCS mission, vision, values, and goals, in addition to regulations, guidance, policies, directives, and precedent related to the program area in order to establish and maintain standards.
• Performs a variety of administrative functions in support of FMCS service delivery. The incumbent works with the Office of Human Resources (OHR) and field leadership to ensure that recruitment actions and vacancy announcements are coordinated and tracked appropriately. Ensures the proper onboarding of new employees and offboarding of departing employees with OHR and the OFAS.
• Keeps the Associate DDFO informed of any new or revised administrative policies, regulations, directives, and procedures that affect the organization. Maintains office-specific SharePoint sites and associated file structures to organize and communicate relevant information, documents, and decisions.
• Analyzes and reviews documentation procedures and controls, files, directives, forms, records control and disposal procedures and office automation and performs equivalent management information studies of limited scope and impact on the agency.
• Completes special projects assigned by the Associate DDFO to evaluate and recommend ways to improve work operations and programs. Develops supplemental reports, studies, investigations, or additional data to ensure that appropriate facts are presented to their supervisor for future evaluation and necessary management action. Develops and recommends changes in program objectives, operations, emphasis, and resource utilization. Remains apprised of new developments of management techniques, methods and procedures used to investigate, analyze, and evaluate information concerning the management process. Recommends solutions to specific problems of development and implementation of policies/procedures to facilitate accomplishment of objectives and to prevent duplication of effort.

• Supervises a team performing audit functions involving varied and complex issues associated with identifying and preventing/recovering fraud, waste, and abuse.
• Develops new audit approaches where no precedents exist, develops creative solutions to controversial problems, and resolves issues where governing laws and regulations are highly interpretive or where procedures are nonexistent, obscure, or conflicting.
• Plans work to be accomplished by subordinates, including setting goals, deadlines, and priorities as needed to ensure completion of the mission. Observes worker performance, provides feedback, and makes adjustments to ensure successful completion of projects and development of staff.
• Uses and introduces advanced technology to perform and enhance audits.
• Develops and modifies methods and techniques to resolve a variety of complex auditing problems vital to the agency.

Incumbent actively engages in assisting IPRO management with administrative and technical support for the annual Office of Inspector General audit of VA's compliance with the Payment Integrity Information Act of 2019, VA's annual reporting to paymentaccuracy.gov of its payment integrity activities, and any required annual reporting to VA's Congressional committees for noncompliance with legislation. The Management Analyst performs as a Contracting Officer's Representative for VA's Payment Oversight Program (POP) services contract. Incumbent also assists with administrative functions within OBO, IPRO, and FSICO. Incumbent works closely with management analysts and OBO Managers on the Director's staff and other administrative personnel to ensure efficiency in operations and maintain a consistent approach to the overall management of the Office of Business Oversight. Incumbent works in administrative support of the entire organization on budget, reporting, and functional activities.

Duties include:

• Complete all phases of program/projects to include conception, planning, research, development, evaluation, and maintenance and/or distribution. Gather, analyze, develop, and evaluate information relating to program and project operations.
• Prepare and/or present original presentations on special projects and organization-specific topics to management officials.
• Analyze specific management and productivity improvement initiatives, monitors the implementation of approved management initiatives, and recommends changes, when necessary, based on follow up evaluation(s).
• Provide support for coordinated and complete end of year reporting on VA's payment integrity activities to paymentaccuracy.gov. Supports the development of reporting templates and coordinates with points of contact in affected VA Administrations and Staff Offices and concurrences to ensure legislatively required reporting to VA Congressional committees occurs timely and includes all required information and data.
• Act as the COR on VA's Payment Oversight Program and services contracts utilized by OBO, and VA Administrations, which includes ensuring deliverables are reviewed by Subject Matter Experts for quality and accepted timely, invoices are paid accurately, and is fully responsive to questions from the Contracting Officer and other CORs.
• Track, analyze, and provide oversight of a variety of administratively related special projects, which may be specifically requested by management or self-initiated.
• Maintain confidentiality as an advisor to senior management on staff disciplinary actions and subsequent agency policy requirements.
• Analyze and evaluate the effectiveness of administrative functions and operations in meeting established goals and objectives.
• Coordinate and prepare administrative staff reports, briefings, etc., as requested by staff personnel for Directors and Associate Directors.
• Provides advice and recommendations on the pros and cons of proposed office strategies, develops, and recommends changes in program objectives, methods of operation and emphasis.
• Adjust resource utilization to correct deficiency situations, extend merit situations, and provide the necessary balance in the overall efficiency of the office operation.
• Coordinate ad hoc team efforts in conducting comprehensive studies or projects dealing with significant changes in workforce distribution, positions, or related organizational structures.
• Conduct studies of employee/organizational efficiency and productivity, and recommending changes or improvements in organization, staffing, work methods and procedures.
• Participate in the formulation, presentation, execution, and analysis of the organizations' budget. Participates in developing the annual budget formulation and/or execution process. Evaluates financial trends and determines compliance with agency guidance.
• Review and control costs of Departmental operations and reviews and evaluates justifications for major expenditures for improving operations including personnel and equipment in close liaison with the OBO budget officer and senior leadership.
• Ensure travel, training, and contract costs are included in budget proposals and are monitored to ensure fiscal management.
• Administer a Records Management Program for the IPRO and FISCO organizations, a single mission program consisting of related functions. Develop tools promoting effective coordination of a Records Management Program.