Total 79 Administrative / Clerical job vacancies in Sheffield, S9 1EH

What skills and experience we're looking for

Position: ADMIN OFFICER (LEVEL 2, GRADE 4)

Scale: Grade 4 (Spine point 7 to Spine point 12)

Spine Point: £24,294 to £26,421 * 24/25 pay award pending

Hours: Monday to Friday 8.30am to 4.30 / 4pm (37 hours per week)

Weeks: Term-time plus 4 weeks (43 weeks plus paid holidays)

Actual Salary: £22,908.85 to £25,471.96 (pro-rata for 43 weeks)

Start Date: ASAP

We have an exciting opportunity for an enthusiastic and efficient Administration Officer to join our office team. We are looking for a proactive, confident candidate who will be able to work in close partnership with our School Business Manager and the other members of the office team. This role is ideally suited to an experienced school administrator, but candidates with strong transferrable skills from other sectors are also welcome to apply.

Excellent interpersonal skills will be essential as contact with a diverse range of stakeholders will be integral to the role. Previous knowledge of admissions, school management systems and IT packages (such as SIMs, FMS6 and ParentPay) will be an asset. The successful candidate will need to demonstrate the ability to build strong working relationships with staff, pupils and parents - teamwork and the community are at the heart of everything we do.

This role is essential to the quality of our day to day operations and how visitors and staff perceive the school, so we are looking for someone who can:-

• Process purchase orders and invoices, and undertake other finance tasks under the direction of the SBM
• Be responsible for the bookings and charges for the Nursery, Children’s Centre, After School Clubs and Holiday Club
• Deal with new pupil admissions into Reception, Nursery, the Children’s Centre and in year transfers into older year groups
• Assist with visitor management and the maintenance of the school’s Single Central Record

You need to be someone who:

• Keeps pupil achievement and well-being as your core priority
• Has the ability to deal sensitively and discreetly with a wide range of people
• Has an eye for detail, and is a problem-solver
• Has excellent ICT skills
• Can multi-task and deal with lots of interruptions
• Is motivated and driven to actively contribute to a high performing team
• Is committed, creative and astute
• Wants to make a difference to the lives of children and their families

What the school offers its staff

We offer:

• A vibrant, richly diverse school community
• A supportive and caring ethos where everyone is valued
• The opportunity to work in a supportive and collaborative environment
• A school at the heart of its community, with a Children’s Centre and Nursery on site
• A fabulous building with great facilities

Further details about the role

Closing date for applications: Tuesday 27th August 2024 @ 9am

Interviews held: w/c 2nd September 2024

Applications must be made using the Sheffield support staff application form, which can be downloaded from the school website, the DfE teaching vacancies website or the Council website. We are unable to accept CVs.

Completed applications must be returned to:

Evelyn Abram, Headteacher

Sharrow School

Sitwell Road

Sheffield, S7 1BE

Applications may also be submitted by email via jobs@sharrow.sheffield.sch.uk.

We are committed to safeguarding and promoting the welfare and safety of children and vulnerable adults and expect all staff to share this commitment. All successful candidates will be required to complete an Enhanced Disclosure and Barring Service Check.

We value our diverse workforce and aim to work together to make the most of our differences. We welcome applications from everyone. Under the Disability Confident Scheme, disabled applicants who meet the essential criteria of this job are guaranteed an interview.

Commitment to safeguarding

Sharrow School is committed to safeguarding and promoting the welfare of children and young people/vulnerable people and expect all staff and volunteers to share this commitment. It is an offence to apply for a role at Sharrow School if you are barred from engaging in regulated activity working with children. All positions are subject to an Enhanced Disclosure check in line with the Rehabilitation of Offenders Act 1974.

Contracts Admin
Sheffield
£25,000 - £28,000
Repairs and Maintenance

Looking for someone to start immediately

The Contracts Admin are responsible for keeping office documents organised and they perform a range of tasks to support the staff they work with. Their duties will include:

• Dealing with incoming and outgoing correspondence
• Data entry, retrieval and database maintenance
• Filing and archiving
• Creating and managing documents, spreadsheets and presentations
• Compiling reports
• Managing diaries for team members
• Scheduling meetings, taking minutes and arranging conferences and events
• Speaking to customers and clients to answer queries and resolve issues

Desirable

• Previous experience working as Admin within a customer service / call centre environment
• Excellent written, verbal, questioning & interpersonal skills.
• Analytic skills.
• Strong customer experience ethos

Please send CV's through to be considered

Your new company
Working for a global company who are innovative leaders in their field. They are looking for a Purchase Ledger who is able to work at pace to a high standard. They are strong believers in empowering their people through training, development and opportunities. This position is based in Sheffield and will require travel to the site 3 days per week at minimum.
Your new role
Reporting to the Finance Manager as Purchase Ledger Clerk, your day-to-day role will be to support the efficient and effective delivery of services within the Finance Department. This includes:

• Purchase Invoice processing - ensure all is matched between Purchase Order, Goods Received note and Purchase Invoice.
• Investigating mis-matches and working with the team to resolve discrepancies.
• Maintaining the purchase ledger - running monthly purchase ledger report.
• Maintainstrong internal control over the Purchase Ledger function, ensuring properprocedures for purchase orders and invoices.
• Making sure purchase invoices are processed and closed at the end of the period to prevent manual accruals as part of the month-end preparation and closure procedures.
• Monitoring and identifying costs to the business.
• Perform supplier statement reconciliations and keep track of them for audit support.
• Supportthe Finance Manager in the preparation and execution of the annual audit.

What you'll need to succeed

• Proven experience in a similar role working with a high volume at pace.
• Strong customer service ability to build effective relationships.
• Ability to support annual audits and their preparation.
• Excellent organisational and time management skills.
• Proficiency in financial software and Microsoft Office Suite.
• Experience with Microsoft Dynamics is desirable but not essential.

What you'll get in

• Learning and career development opportunities.
• Salary up to £30,000 plus incentives.
• Options to buy/sell holidays
• A flexible benefit portal.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We have an exciting opportunity for two Personal Assistants to join the diverse academic Schools of Computer Science and Electrical & Electronic Engineering. We are looking for candidates who are experienced in providing secretarial/clerical/personal assistant support.

In this varied and dynamic role, you will be responsible for providing personal assistant support to the School Directors of Research & Innovation, Education and One University (the School Executive Team), providing effective diary management to the School Directors. In addition to supporting and drafting responses for email, you will use your experience of providing committee servicing to plan and support school meetings including preparing data packs to support committee decision making. You will also maintain the School webpages for committee members and academic administration responsibilities and support the schools finance and HR processes.

This role requires excellent communication and organisation skills and the ability to work with a high degree of accuracy and attention to detail. You should be able to work independently and prioritise your workload. This role provides an excellent opportunity to develop your skills in providing high level personal assistant support, events organisation and acting as an e-recruiter for the school, as well as assisting the Executive Assistant to the Head of School with school processes.

We’re one of the best not-for-profit organisations to work for in the UK. The University’s Total Reward Package includes a competitive salary, a generous Pension Scheme and annual leave entitlement, as well as access to a range of learning and development courses to support your personal and professional development.

We build teams of people from different heritages and lifestyles from across the world, whose talent and contributions complement each other to greatest effect. We believe diversity in all its forms delivers greater impact through research, teaching and student experience.

To find out what makes the University of Sheffield a remarkable place to work, watch this short film: www.youtube.com/watch?v=7LblLk18zmo, and follow @sheffielduni and @UniOfSheffJobs on Twitter for more information.

Main responsibilities To ensure post addressed to the consultant / clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust policies and standard operating procedures. Liaise with GPs, other hospitals, patients, internal medical/non-medical staff and medical/non-medical external staff by a variety of means i.e. face to face/phone/e-mail/letter on a daily basis. Ensure all duties are undertaken in line with standard operating procedures and to enable the achievement of Trust and service specific key performance indicators. Frequently receive and respond appropriately to telephone and personal enquiries from patients, relatives, GPs, other consultants and external bodies, referring enquiries to the consultants/clinical teams where necessary. This will require analysis of queries/issues, making judgements about how to deal with them and escalating as appropriate. Arrange investigations and follow up work and ensure that all results are presented to medical staff and subsequently filed into the patients medical record. Accurately record all paper/computerised patient records, updating and amending information in a timely manner and within standard operating procedures. Undertake routine or ad hoc data validation as required. Undertake typing of medical correspondence using copy, audio tapes and relevant IT systems to a high and accurate standard. This may include clinic letters, medico-legal reports and other administrative work. Process and action any direct instructions including checking appointments/review lists/investigations/diagnostic tests/interpreters have been booked as required. Keep appropriate statistical records/information as and when required for the clinical team for audit purposes. Provision of statistical returns required at regular intervals. This will involve entering statistical data onto databases. To be responsible for ensuring copies of correspondence are stored in the patients record in accordance with standard operating procedures. To attend meetings and committees to provide secretarial support by taking meetings and arranging meetings as and when required. This could include support to Consultants with research articles, preparation of teaching materials, etc. To be responsible for the preparation of discharge summaries in a timely manner in accordance with the locally agreed standards. Information and PAS Book reviews on to RMTL or TAU in a timely manner ensuring interpreters have been booked as required. Understand the 18- week RTT process and knowledge of the Trusts Patient access policy and adhere to these guidelines. Accurately informing patients / clinicians of outcomes and information to influence the effective service delivery for all patients. General To carry out general administration duties and provide clerical assistance as required. To support the induction and training of new staff within the secretarial service. To allocate work to support/relief staff. To order and take receipt of general office stationary and equipment and to organise equipment repairs. Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

Main responsibilities To ensure post addressed to the consultant / clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust policies and standard operating procedures. Liaise with GPs, other hospitals, patients, internal medical/non-medical staff and medical/non-medical external staff by a variety of means i.e. face to face/phone/e-mail/letter on a daily basis. Ensure all duties are undertaken in line with standard operating procedures and to enable the achievement of Trust and service specific key performance indicators. Frequently receive and respond appropriately to telephone and personal enquiries from patients, relatives, GPs, other consultants and external bodies, referring enquiries to the consultants/clinical teams where necessary. This will require analysis of queries/issues, making judgements about how to deal with them and escalating as appropriate. Arrange investigations and follow up work and ensure that all results are presented to medical staff and subsequently filed into the patients medical record. Accurately record all paper/computerised patient records, updating and amending information in a timely manner and within standard operating procedures. Undertake routine or ad hoc data validation as required. Undertake typing of medical correspondence using copy, audio tapes and relevant IT systems to a high and accurate standard. This may include clinic letters, medico-legal reports and other administrative work. Process and action any direct instructions including checking appointments/review lists/investigations/diagnostic tests/interpreters have been booked as required. Keep appropriate statistical records/information as and when required for the clinical team for audit purposes. Provision of statistical returns required at regular intervals. This will involve entering statistical data onto databases. To be responsible for ensuring copies of correspondence are stored in the patients record in accordance with standard operating procedures. To attend meetings and committees to provide secretarial support by taking meetings and arranging meetings as and when required. This could include support to Consultants with research articles, preparation of teaching materials, etc. To be responsible for the preparation of discharge summaries in a timely manner in accordance with the locally agreed standards. General To carry out general administration duties and provide clerical assistance as required. To support the induction and training of new staff within the secretarial service. To allocate work to support/relief staff. To order and take receipt of general office stationary and equipment and to organise equipment repairs. Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

OP Contact Centre Duties Receive and respond to telephone calls received via the Outpatient Appointment Line. Respond to email enquiries from a variety of sources including Patient Hub appointment rebooking. Booking of interpreters & transport as required. Booking of appointments including filling of vacant slots to maximise utilisation of clinic capacity. OP Hub/Staff Base Reception Duties all locations Greet visitors face-to-face and respond to requests for basic information as they present at the reception desk and assist accordingly in relation to directions and/or instructions specific to their request overcoming barriers of communication. Book in patients ensuring information is kept up to date. Receive, sign and inform relevant department of arrival of samples and packages as required. Daily reconciliation of all clinics based on information provided on electronic outcome forms. General Receipt and filing of all referrals including those received from Electronic Booking Service and nhs.net account. Scanning of referrals onto eDMS (when required). Comply with all Trust Policies and Procedures with particular regard to Data Quality, Information Governance and Freedom of Information. To uphold the Trust Values at all times. Comply with requirements of the Data Protection Act 1998 and the common law on confidentiality. Be helpful, kind and courteous to patients, visitors and each other. Person Specification Knowledge and Skills Essential Good keyboard or computer skills Ability to work under pressure. Ability to use own initiative and work as part of a team. For full details, please refer to the attached job description and person specification. Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

Please find attached Job description and person specification. Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

What skills and experience we're looking for

Position: ADMIN OFFICER (LEVEL 2, GRADE 4)

Scale: Grade 4 (Spine point 7 to Spine point 12)

Spine Point: £24,294 to £26,421 * 24/25 pay award pending

Hours: Monday to Friday 8.30am to 4.30 / 4pm (37 hours per week)

Weeks: Term-time plus 4 weeks (43 weeks plus paid holidays)

Actual Salary: £22,908.85 to £25,471.96 (pro-rata for 43 weeks)

Start Date: ASAP

We have an exciting opportunity for an enthusiastic and efficient Administration Officer to join our office team. We are looking for a proactive, confident candidate who will be able to work in close partnership with our School Business Manager and the other members of the office team. This role is ideally suited to an experienced school administrator, but candidates with strong transferrable skills from other sectors are also welcome to apply.

Excellent interpersonal skills will be essential as contact with a diverse range of stakeholders will be integral to the role. Previous knowledge of admissions, school management systems and IT packages (such as SIMs, FMS6 and ParentPay) will be an asset. The successful candidate will need to demonstrate the ability to build strong working relationships with staff, pupils and parents - teamwork and the community are at the heart of everything we do.

This role is essential to the quality of our day to day operations and how visitors and staff perceive the school, so we are looking for someone who can:-

• Process purchase orders and invoices, and undertake other finance tasks under the direction of the SBM
• Be responsible for the bookings and charges for the Nursery, Children’s Centre, After School Clubs and Holiday Club
• Deal with new pupil admissions into Reception, Nursery, the Children’s Centre and in year transfers into older year groups
• Assist with visitor management and the maintenance of the school’s Single Central Record

You need to be someone who:

• Keeps pupil achievement and well-being as your core priority
• Has the ability to deal sensitively and discreetly with a wide range of people
• Has an eye for detail, and is a problem-solver
• Has excellent ICT skills
• Can multi-task and deal with lots of interruptions
• Is motivated and driven to actively contribute to a high performing team
• Is committed, creative and astute
• Wants to make a difference to the lives of children and their families

What the school offers its staff

We offer:

• A vibrant, richly diverse school community
• A supportive and caring ethos where everyone is valued
• The opportunity to work in a supportive and collaborative environment
• A school at the heart of its community, with a Children’s Centre and Nursery on site
• A fabulous building with great facilities

Further details about the role

Closing date for applications: Tuesday 27th August 2024 @ 9am

Interviews held: w/c 2nd September 2024

Applications must be made using the Sheffield support staff application form, which can be downloaded from the school website, the DfE teaching vacancies website or the Council website. We are unable to accept CVs.

Completed applications must be returned to:

Evelyn Abram, Headteacher

Sharrow School

Sitwell Road

Sheffield, S7 1BE

Applications may also be submitted by email via jobs@sharrow.sheffield.sch.uk.

We are committed to safeguarding and promoting the welfare and safety of children and vulnerable adults and expect all staff to share this commitment. All successful candidates will be required to complete an Enhanced Disclosure and Barring Service Check.

We value our diverse workforce and aim to work together to make the most of our differences. We welcome applications from everyone. Under the Disability Confident Scheme, disabled applicants who meet the essential criteria of this job are guaranteed an interview.

Commitment to safeguarding

Sharrow School is committed to safeguarding and promoting the welfare of children and young people/vulnerable people and expect all staff and volunteers to share this commitment. It is an offence to apply for a role at Sharrow School if you are barred from engaging in regulated activity working with children. All positions are subject to an Enhanced Disclosure check in line with the Rehabilitation of Offenders Act 1974.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

What skills and experience we're looking for

Chaucer School is an ACE aware/trauma informed school that places our young people at the heart of everything that we do. All staff whether teaching or support staff have a desire to see our young people reach their potential and become successful, happy and confident young adults.

We are currently seeking a professional support staff to join our support services team. An overriding requirement for all staff coming to work at Chaucer is that they want to work with and alongside young people.

We are seeking an enthusiastic and committed professional to join our administrative services within school. Working to the Administrative Services Manager the post holder will be key in providing efficient and effective delivery of front of house services through our main office, servicing parents, students, staff and visitors. The effective delivery of these services, the quality of response and communication and the professional approach to all stakeholders will be key success criteria.

Do you have:

• Excellent interpersonal and communication skills
• Good organisational, time management and IT skills
• An ability to use your initiative
• Systematic and effective documentation and record-keeping
• The ability to deal sensitively and discreetly with a wide range of people
• An interest in whole school issues and a desire to work with young people
• A smile and a can do attitude
• A desire and ability to reflect on practice and constantly improve

Please see attached recruitment pack for further details

What the school offers its staff

Please see attached recruitment pack for further details

Commitment to safeguarding

Everybody at Chaucer school has a statutory duty to "safeguard and promote the welfare of children"

Join Our Team as a Warehouse Administrator!

Position: Warehouse Administrator
Location: Sheffield Tinsley, S9
Working Hours: Monday to Friday, 7:00 AM to 6:00 PM
Salary: £13 per hour

Key Responsibilities:

• Preparation and management of detailed reports on warehouse activities.
• Oversight of goods receipt and dispatch processes to maintain accurate inventory records.
• Creation and application of order labels to facilitate efficient picking and shipping operations.
• Monitoring and reporting on Key Performance Indicators (KPIs) to enhance operational efficiency.
• Regular monitoring and management of the warehouse email inbox to ensure timely communication and response.
• Collaborate with team members to optimize warehouse processes and maintain a high standard of operational performance.

How to Apply: Call us at 01302 965598 Or text "Warehouse Admin" to 07801 988272
Join our team and contribute to the seamless operation of our warehouse!

Your new company
This is a fantastic opportunity to join a higher education provider in the heart of Sheffield and provide support on busy new project.
This is a long term temporary vacancy based in Sheffield city centre that will start in July 2025 and run until June 2025.
Key vacancy information
Office based with some hybrid work once trained
Salary guide £24,553
35 hours a week Monday - Friday 9am - 5pm
Based in Sheffield city centre

Your new role
This will be a busy role and will report to the Programme Manager leading the project. The main purpose of the role will be to provide admin support to the project. The successful applicant will ideally have held a similar role previously and be able to complete the duties of the role as outlined below
- Support the Programme Manager with all admin actions to drive the project
- Arrange project related meetings, type up agendas and follow up actions , liaise with all included teams and relevant stakeholders
- Take minutes in meetings
- Complete project administration tasks including , completing reports, updating action logs for the project
- Use JIRA software to manage tickets and updates
- Support the project team with ticket queries and updates in the project system
- Document handling and filing
- Maintaining test logs and reporting in Excel
- Intermediate/ Advanced Excel experience would be preferred

What you'll need to succeed
You will have excellent recent project admin experience and be able to start temporary work in Sheffield quickly.

What you'll get in return
Office based with some hybrid work once trainedSalary guide £24,553
35 hours a week Monday
- Friday 9am - 5pm
Based in Sheffield city centre

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Salary: NJC 3-5 (£22,737 - £23,500, FTE - Actual salary £19,469 - £20,123) + AET Wellbeing Cash Plan + Pension Scheme (LGPS) + Additional AET Benefits

Hours: 37 hours a week, 39 weeks a year

Start date: September 2024, Permanent

Firth Park Academy is more than just a school; it's a vibrant community. Our collective spirit, high expectations, and shared ambition have driven significant progress. We are a fully inclusive school, with a distinct ethos that values and respects every individual. Our aspirations for our students are high, and we extend the same to our staff, fostering a sense of belonging and appreciation.

We continue to work tirelessly to ensure our examination results continue to improve and that students continue to feel happy, safe and cared for; one of our key aims is that everybody deserves the chance to fly and that the students are challenged and developed academically by the stimulating and rewarding education they receive. We love to help our students learn and value the staff who help them do so, thanks to:

• A real ethos of family where we all value strong, positive relationships and support each other.
• An outstanding professional development programme for staff at all stages of their career.

The role:

We are currently hiring a Admin Assistant who will:

• Ensure the smooth running of the Academy's Reception and Admin Support Service , including the provision of reception, postal, switchboard and stationery as requested and adhere to the administrative procedures and processes.
• Provide effective reception cover and receive visitors to the Academy, when required, and to communicate with courtesy and clarity to all staff, students, parents, carers, visitors, outside agencies and the wider community, including answering general telephone and face to face enquiries.
• Undertake administrative work ensuring timely completion to deadlines by providing general clerical. reprographics and administrative support ensuring that all tasks are completed in line with Academy deadlines.
• Maintain and update all administrative and information systems and processes as required, including retrieving and collating information to ensure the delivery of a high level administrative service, and produce lists, information and data as required, for example, student data and to maintain and collate reports as required.

We would welcome application from candidate with the following:

• Experience of working in a busy office environment
• Strong administration skills including proficiencies with IT systems such as Office or Google.
• Proven experience in an office supervisor or equivalent role
• Ability to communicate effectively and sensitively with staff, students, professionals, parents/carers and outside agencies
• Ability to investigate, analyse and interpret a range of information and make objective recommendations

This is an exciting opportunity for someone passionate about administration and making a positive difference in the lives of young people. We would love to hear from you if you are passionate about administration and office management and possess the necessary administrative skills.

Visits:

We warmly welcome visits to the school so you can see your relevant department in action and meet staff with whom you could potentially work from September. Our facilities are outstanding across the school, so you would have all the tools available to you.

Informal enquiries are welcome - please contact

About Academies Enterprise Trust

AET was established in 2008 and is now a national network of 57 primary, secondary, and special schools. We are proud of our diverse and inclusive network which spans nearly every region in England. We want our people to be empowered to do their best work, supported by the best leadership they've ever had, so that we provide an excellent education to every child, in every classroom.

With excellent leadership and teaching in every school, we will help children go on to lead successful and happy lives. We acknowledge and appreciate the exceptional efforts of all our people.

AET Staff Benefits

Career development and training: AET offers a wide range of statutory and developmental training to help you succeed in your career.

• Great pension | Healthcare cashback and helpline | Employee assistance programme
• Free financial advice | Salary advances | Affordable loan scheme | Electric car and bike schemes
• Lifestyle savings | Discounted gym membership | Travel and leisure scheme

The role is due to commence: September 2024

Closing date: 9th Aug

Interviews are scheduled to take place on or as soon as possible after the closing date

We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application.

In line with our safeguarding practices we are unable to accept CV's.

Academies Enterprise Trust and all of our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our staff and volunteers to share this commitment. We adopt a robust, fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.

Academies Enterprise Trust embraces diversity and promotes equality of opportunity. Job share, part time and flexible working opportunities will be considered.

We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

Proud member of the Disability Confident employer scheme

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.