Total 263 Administrative / Clerical job vacancies in burton on trent staffordshire de14 1lx

Cross Office Support Role - (Secretarial/Office Administration/Reception)
£25K, Open to negotiation DOEStafford, Occasional request to cover reception in Rugeley office.Monday - Friday, 9am - 5pm
Main Tasks/ Responsibilities:

• Reception Duties: Cover reception, process calls, log messages, and handle visitors, especially new clients.
• Client Service: Be considerate towards client needs, providing timely and professional service.
• Post and Email Management: Monitor incoming post, list and receipt cash, and distribute general emails.
• Administrative Support: Undertake clerical duties, maintain reception area tidiness, and provide cover for Rugeley reception.
• Document Preparation: Prepare accurate correspondence and documents swiftly using audiotyping and word processing.
• Filing and Mail: Administer daily filing, manage client files, and prepare mail for dispatch.
• Meeting and Diary Management: Arrange meetings, maintain diaries, and prepare meeting rooms.
• Training and Development: Undertake training, promote self-development, and guide junior staff.
• Confidentiality and Efficiency: Maintain confidentiality, seek economies with office supplies, and adapt to changes in working practices.
• IT and Accounts Knowledge: Understand the firm's IT systems, request training if needed, and follow accounts procedures.

Skills / Attributes

• Accurate audio and copy typing with experience.
• Efficient keyboard skills.
• Proficient in Microsoft Word and Outlook.
• Strong organisational and diary management skills.
• Clear communication and pleasant telephone manner.
• Literate and numerate with neat handwriting.
• Adaptable and able to work in a team.
• Good knowledge of the firm's business and ability to learn new software.

Benefits

• 34 days holiday (This includes 8 days bank holiday, 4 contractual leave days during the Christmas period) Increasing by one day per year to up to 5 years of service.
• 5%, employer contribution, 3% of employee contribution, totalling a combined 8% contribution
• Career development opportunities
• Investments and Savings
• Financial advice/support
• Retail Discount Scheme - vouchers/discounts
• Childcare vouchers

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

To provide specialist secretarial/administration support and advice to the nominated Directors and Directorate teams. To manage the electronic diary for the Directors, including arranging and changing appointments, prioritising these as appropriate. To prepare agendas, collate relevant documentation and take minutes and distributing notes of formal meetings, including sub committees, operational groups, working groups and partnership forums, including typing-up of group discussions and interviews, as necessary. To organise and plan events as necessary and support the development and publication of information material, sourcing venues and ensuring that they come within a stated cost envelope. To undertake administrative duties such as photocopying, scanning and mail-out distributions. To ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner. To act as a point of contact for Directors and Directorate team, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.

To provide specialist secretarial/administration support and advice to the nominated Directors and Directorate teams. To manage the electronic diary for the Directors, including arranging and changing appointments, prioritising these as appropriate. To prepare agendas, collate relevant documentation and take minutes and distributing notes of formal meetings, including sub committees, operational groups, working groups and partnership forums, including typing-up of group discussions and interviews, as necessary. organise and plan events as necessary and support the development and publication of information material, sourcing venues and ensuring that they come within a stated cost envelope. To undertake administrative duties such as photocopying, scanning and mail-out distributions. To ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner. To act as a point of contact for Director/Deputy Director and/or Directorate team, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.

Are you interested in a career in the NHS? Do you have strong administrative and organisational skills with Personal Assistant (PA) experience? If yes, we would love to meet you! We are looking for a creative, dynamic individuals, who have significant previous experience of working at a senior Personal Assistant level and is able to bring knowledge, skills, and experience to support the, Director of Commissioning and Director of Planning and Performance and wider directorate team.

To be successful in this role, you will thrive on pressure and have the drive and courage to solve problems. You will have experience of working within an administrative Team and managing Committees or equivalent high-level strategy or governance meetings, with excellent organisational and prioritisation skills and be a good team player. You will be diplomatic, able to confidently manage confidential information and have highly developed communication skills and the ability to engage with a range of stakeholders.

NHS STW was established on 1 July 2022 as part of the Shropshire, Telford and Wrekin Integrated Care System (ICS) and is responsible for the strategic planning, commissioning, and monitoring of health and care services from a range of providers, to support local people.

For further information about the role please contact Cynthia Fearon (cynthia.fearon@nhs.net).

Closing Date: 23rdOctober 2024

Interview Date: 7thNovember 2024

· The postholder will be a highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services to a designated Director(s), including, for example, the preparation of agendas and minutes, taking appropriate follow-up action as required.

· The postholder will provide flexible support to the successful delivery of all aspects of the Director’s portfolio and to the needs of the service.

· The postholder will support the Directorate with the management of projects, gathering information and undertaking enquires as and when is necessary for the Directors or teams within the Directorate.

The postholder will be required to establish constructive relationships with the following:

Internal:

· Chief Executive and Chair

· Executive Directors/Directors

· Appointed Members of the Board

· Senior Managers

· Directorate team



External:

Senior managers and clinicians from -

· NHS Trusts & NHS Foundation Trusts

· NHS England/ Improvement

· Relevant national policy leads

· Local Government

· Sustainability and Transformation/ Integrated Care System partners

· Patients and their representatives and the wider public where appropriate

· To provide specialist secretarial/administration support and advice to the nominated Directors and Directorate teams.

· To manage the electronic diary for the Directors, including arranging and changing appointments, prioritising these as appropriate.

· To prepare agendas, collate relevant documentation and take minutes and distributing notes of formal meetings, including sub committees, operational groups, working groups and partnership forums, including typing-up of group discussions and interviews, as necessary.

· To organise and plan events as necessary and support the development and publication of information material, sourcing venues and ensuring that they come within a stated cost envelope.

· To undertake administrative duties such as photocopying, scanning and mail-out distributions.

· To ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.

· To act as a point of contact for Directors and Directorate team, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.


This advert closes on Wednesday 23 Oct 2024

The post holder will also be responsible for handling telephone and other communications with sensitivity and confidentiality using personal judgement and acquired knowledge to assess each situation and to deal with accordingly. The post holder will need to ensure that systems are in place to deliver a high standard of communication to build and maintain good working relationships. There is a requirement to exchange information with patients and carers, requiring tact and diplomacy. There is also a requirement to communicate complicated information to other departments and external contacts. The post holder will plan and organise own time. The job will involve job prioritisation of work for others which will involve resolving conflicting diary appointments and schedules. The post holder will be responsible for ensuring the appropriate utilisation of theatre lists within their specialty area and ensure effective management of waiting lists, including compliance with the Patient Access Policy to ensure waiting time standards are achieved, taking into account application of national RTT rules. The post holder will liaise with the medical team and appointments department to arrange, cancel or alter clinical commitments to contribute to the smooth running of the department ensuring that patients notes are requested and provided in a timely manner. pt holder is required to provide comprehensive secretarial, waiting list management and administrative support to medical and nursing staff within a specialty team. The post holder will assist medical and nursing colleagues in the organisation of the specialty team workload, communicating appointment and admission related information to patcarers, ensuring compliance with the Patient Access Policy and Divisional requirements in terms of inpatient waiting list management and typing correspondence and/or transcribing and typing up of minutes as appropriate. The post holder will supervise the specialty secretarial team in terms of day to day personal issues e.g. annual leave requirements, teams PDRs and also keeping accurate records. The post holder will coordinate the day to day workload of the specialty team within the department, addressing any issues when they arise. To be the first point of contact for any queries relating to the specialty team, delegating as appropriate.

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account. Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipImpacts of the changes to the UK immigration policy | NHS Employers

This is an opportunity for dedicated staff to join our Patient Access Centre Teams at Queens Hospital Burton. Here you will be part of a team committed to delivering the best possible customer care.

Some of our services operate 6 days a week which will require a flexible approach to days/hours and allocation of duties (Saturday working and a variation of start and finish times may be required).

You will operate as part of the Trust’s Patient Access Team that has the responsibility for the delivery of high quality and responsive outpatient, health records and referral-to-treatment education and validation services. This brings huge benefits in terms of shared learning to improve our services for patients and superb opportunities for staff personal and professional development and career advancement.

Post will be based at Queen's Hospital Burton

Days of work: Monday to Friday

The role is busy and varied and includes extensive PC use, it is therefore essential that candidates have excellent keyboard skills with a knowledge of Microsoft word or similar.

There may also a requirement for light physical work in the movement of case notes.

You should be well motivated, organised and have the ability to cope under pressure whilst being flexible to the changing environment.

You should be an effective team player who is capable of working well within the team or autonomously

First class communication skills, recent customer service experience, and prior administration experience is also essential to this role.

Closing date of applications: 22 October 2024

Interview date: 06 November 2024

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:
• Development opportunities, including both professional and leadership development
• On-going support through every step of the way from recruitment to when you join our team and beyond.
• A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts about our Trust:
• We see on average 4810 OP appointments per day.
• We are the 4thbusiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers


This advert closes on Tuesday 22 Oct 2024

Job Title: Warehouse Admin

We are seeking a Warehouse Administrator to play a vital role in coordinating our daily warehouse and distribution requirements.

Salary: £11.68 per hour

Working Hours:

• 5 out of 6 days Mon - Sat
• 8:00 - 16:00

Location: Stafford, Acton Gate

Duration: Ongoing

Responsibilities:

• Produce daily progress reports for the customer.
• Provide operational support to ensure efficient day-to-day warehouse operations.
• Liaise with the customer to meet their requests and ensure satisfaction.
• Maintain accurate records within the warehouse WMS to facilitate smooth operations.
• Generate order picks and putaway documents for warehouse staff.

Requirements:

• Computer literate
• Organised
• Admin experience
• Excellent communication skills
• Ability to work in a fast-paced environment

Benefits of working with us as a Warehouse Operative:

• 28 Holidays per year
• Weekly Pay
• Pension Scheme
• Mortgage references

This is an amazing opportunity if you are looking for Warehouse Admin jobs in Acton Gate, Stafford

Sign your contract with Job&Talent for some great working benefits and professional stability.

If you are interested in the above role please click apply and one of our team members will get in touch with you shortly!

If you are looking to contact our onsite team, please visit the site locator on our website.

Job&Talent do NOT charge any fees for our services.

Job&Talent acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Are you:
• Organised?
• Positive?
• Empathetic?
• Reliable?
• Solution focussed?
• IT literate
• Motivated to support the NHS?

Do you have:
• Customer service experience?
• A good work ethic?
• A “can do” attitude?
• Initiative?
• A passion to improve patient experience?
• A sense of accountability?

As a Clinical Secretary in the Respiratory Department you will play a vital role in supporting clinicians to achieve exemplary patient care. If you enjoy variety in a fast-paced environment wish to be part of a team striving to make a difference and have the ability to work under pressure at times and you can answer “yes” to the above then we want to hear from you. Due to the nature of the speciality this is a particularly fast paced role.

The successful candidate will need to deal with patients, clinicians & other staff members, ensuring high levels of customer service and attention to detail. You will have regular interaction with the secretarial management team & the departmental service manager. It is essential that you are able to demonstrate good interpersonal, verbal & written skills & have a "can do" attitude.

Previous applicants need not apply - thank you.

You will have a good level of IT literacy as you will be using multiple software packages. You will be empathetic, efficient, hardworking & resilient.

This role will keep you both challenged & busy as you work closely with colleagues to support the clinical team of Consultants, junior doctors & specialist nurses.

Potential applicants should ensure they evidence the skills listed above in their application.

In return we offer our employees:
• Training & development including paid apprenticeships leading to valuable qualifications
• Career progression opportunities
• 27 days paid annual leave plus bank holidays rising to 33 days with continued service
• Contributory pension scheme
• Flexible working patterns

The Trust is an equal opportunities employer & believes in treating everyone with dignity & respect. We encourage applications from all sectors of the community. We are committed to the health & wellbeing of our staff & we have a number of initiatives which promotes our supportive & inclusive approach to staff health & wellbeing, career development & benefits.

We are proud to provide ‘Outstanding’ care and be a great place to work.

At East Sussex Healthcare NHS Trust (ESHT) we provide safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex or visiting our local area. We are one of the largest organisations in East Sussex with an annual income of £476 million and we are the only integrated provider of acute and community care in Sussex. Our extensive health services are provided by over 7000 dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex and in people’s own homes.

In 2020 the Care Quality Commission (CQC), the health and care regulator, rated us as ‘Good’ overall, and ‘Outstanding’ for being caring and effective. Our acute hospital at Hastings and our Community Services are also rated ‘Outstanding’. Our acute hospital at Eastbourne is rated ‘Good’.

In the summer of 2020, the Trust launched its ambitious ‘Building for our Future’ (BFF) programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.


This advert closes on Wednesday 23 Oct 2024

Proud member of the Disability Confident employer scheme

Job Title: Warehouse Admin

We are seeking a Warehouse Administrator to play a vital role in coordinating our daily warehouse and distribution requirements.

Salary: £11.68 per hour

Working Hours:

• Monday to Friday, 6am to 2pm and rotating to 2pm to 10pm

Location: Stafford, Acton Gate

Duration: Ongoing

Responsibilities:

• Produce daily progress reports for the customer.
• Provide operational support to ensure efficient day-to-day warehouse operations.
• Liaise with the customer to meet their requests and ensure satisfaction.
• Maintain accurate records within the warehouse WMS to facilitate smooth operations.
• Generate order picks and putaway documents for warehouse staff.

Requirements:

• Computer literate
• Organised
• Admin experience
• Excellent communication skills
• Ability to work in a fast-paced environment

Benefits of working with us as a Warehouse Operative:

• 28 Holidays per year
• Weekly Pay
• Pension Scheme
• Mortgage references
• Ongoing training and the chance to gain valuable certifications

This is an amazing opportunity if you are looking for Warehouse Admin jobs in Stafford.

Sign your contract with Job&Talent for some great working benefits and professional stability.

If you are interested in the above role please click apply and one of our team members will get in touch with you shortly!

If you are looking to contact our onsite team, please visit the site locator on our website.

Job&Talent do NOT charge any fees for our services.

Job&Talent acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

What skills and experience we're looking for

This is an exceptional opportunity for a friendly, highly organised person to join

our dynamic and busy office team. The right candidate should be a qualified,

enthusiastic, positive, self-motivated and have the capacity for hard work and

a desire to support our skilled administrative team.

You will be required to complete a wide variety of clerical tasks, ranging from

answering the telephone to dealing with complex customer enquiries. You will

have a personable approach to students, staff and external stakeholders.

You will need to possess strong organisational and administrative skills together

with IT and communication skills. The duties of the post are varied so the ability

to prioritise workload, work under pressure and a high level of flexibility is

required. This is a permanent position, to commence as soon as possible,

term time only.

What the school offers its staff

• A Christian community with a caring, secure and

disciplined environment.

• A wide range of extra-curricular activities.
• High academic standards.
• A commitment to success for all.
• Ongoing CPD for all staff

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Please refer to the Job Description attached. If you have any questions about this position please do not hesitate to contact us.

What skills and experience we're looking for

We are seeking a full-time Receptionist/Administrative Support Assistant to start as soon as possible. The role will involve support for the school’s general administration including reception duties, and other key functions such as the parents’ evening booking system, or home-school communication. There are two busy receptions in school and we anticipate the postholder being based in our main visitor reception. This role will involve some first-aid duties and the successful candidate should be willing to undertake any necessary training.

The successful candidate will have excellent administrative skills, IT skills and be highly efficient and organised. Whilst experience in a school is not essential, we are looking for someone who is used to operating IT systems in a front of house setting. The post requires you to be able to deal sensitively with a variety of situations with students, staff, parents and external organisations. An ability to remain calm in stressful situations and a flexible approach with highly accurate written communication skills are essential.

What the school offers its staff

King Edward VI School is a popular 11-18 comprehensive school rated Good by OfSTED in 2022 with recognition of outstanding practice and high expectations. The school is well-regarded within the community and has a reputation for high quality teaching. Lichfield is a small, vibrant cathedral city which is easily accessible from the surrounding areas.

Further details about the role

This position is subject to a criminal records check from the Disclosure & Barring Service (Formerly CRB) which will require you to disclose all criminal convictions.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Join the team at Dunnock View as a Ward Clerk and enjoy a career where you will be valued and supported in everything you do.

Working alongside the multidisciplinary team, you will provide day-to-day administrative support for the wards, including updating service users information, managing the ward diary, updating service users timetables and minute taking.

As a Ward Clerk, you will be responsible for arranging meetings and typing up all correspondence and documentations.

At Elysium, we want the best for you. That’s why you will have continuous access to a range of training courses to enable you to reach your career goals. After all, a better you means better care. That’s what delivering great healthcare should feel like.

As a Ward Clerk you will be:

• Supporting the admin team with general administration and providing clerical and typing duties
• Using information technology to produce various documents and electronic information.
• Manage, organise, and update relevant data using database applications including electronic rostering system.
• Maintaining and updating filing and record-keeping systems
• Updating of information (primary nurse lists, ward posters etc.)
• Answering and directing calls as required
• Assisting wards as required, e.g. typing duties, stationery, recording of service user medical appointments, liaising with the Ward to ensure ward diary/Shared Calendar entries are updated/correspond etc.

To be successful in this role, you will have:

• Knowledge of Microsoft Office programmes
• Excellent organisational and communication skills
• The ability to respond to changes in service / adaptable / open to change.
• Excellent interpersonal skills
• Be able to organise and priorise own work within established procedures but refers more complex issues to the relevant manager.

Communications will be with service users, as well as with other staff, and will regularly require some judgement, as information will need to be gathered to facilitate correct administrative records. The nature of the role means that the role holder may very occasionally be faced with some challenging situations.

Where you will be working:

Location: Dunnock View, Tendring, Clacton-on-Sea, CO16 0BX

Be part of a new team at this 42-bed service, providing treatment for men and women who may have suffered trauma and are affected by mental health disorders.

A trauma-informed care model is used to focus on length of stay to make sure individuals are able to move as quickly and safely as possible from the service to the most appropriate and least restrictive environment for them.

Service users could be suffering from Acute mental illness, Psychosis, Schizophrenia, Bipolar, Personality Disorder, Dual diagnosis, Self-harm, Substance misuse issues.

What you will get:

• Annual salary of £23,692.50
• The equivalent of 33 days annual leave (inc Bank Holidays) – plus your birthday off!
• Free meals and parking
• Wellbeing support and activities to help you maintain a great work-life balance.
• Career development and training to help you achieve your career goals.
• Pension contribution to secure your future.
• Life Assurance for added peace of mind.
• Enhanced Maternity Package so you can truly enjoy this special time.

There is also a range of other benefits including retail discounts, special offers and much more.

About your next employer:

You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.