Total 516 Administrative / Clerical job vacancies in new york ny usa

• Ensures proper documentation are in place. Such as filing, sorting, archiving.
• Perform data entry and ensure the accuracy and confidentiality of information is capture in the system.
• Generate report from system every month/week.
• Ad-hoc tasks assigned.

Administrative Assistant

We are looking for a proactive and detail-oriented Administrative Assistant/Office Clerk to join our team. This role involves handling daily administrative tasks, assisting in managing office affairs, executing file management, and coordinating meetings. Ideal candidates should possess excellent organizational and communication skills, proficiency in office software, and adeptness at handling office tasks.

Responsibilities:

- Answer customer calls and place orders according to customer requirements

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

Requirements:

-Can work night shifts, weekends and public holidays

-Diploma

- Excellent communication and coordination skills

- Proficient in office software such as Microsoft Office Suite

- Detail-oriented, patient, and strong sense of responsibility

- Relevant work experience is a plu

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

Job Highlights

• Good career advancement pathway
• Good work life balance
• Positive working culture

Job Description

Responsibilities:

• Assist with HRM and administrative functions
• Assist to manage the asset database in ERP system
• Handle monthly payroll
• Support on employee relation issues
• Support on mobile and time attendance management system for employees in office and at sites
• Maintain HR administration, record filing and preparing reports
• Undertake any other ad-hoc HR or admin duties as assigned by Supervisor/Manager

Requirements:

• Min. Diploma in Business Studies or HRM related courses
• Min. 1 years of relevant experience in HR or payroll related functions
• Knowledge on Times Software preferred
• Good command of English preferred
• Positive and dynamic team player
• Meticulous with good initiative
• 5 days work week
• Transport pickup at Jurong East/Clementi/Choa Chu Kang MRT Stations

Interested candidates, please send in your detailed resume stating current and expected remuneration, reasons for leaving previous employment and date of availability to commence work.

We regret that only shortlisted candidates will be notified.

We are looking for a full time Accounts and Admininistrative Assistant to assist in managing our Interior Design team.

Job Scope includes:

- Check and issue receipts of payment from clients

- Maintain bookkeeping/accounting records - Xero

- Data entry

- Assist in staff claims

- Assist in company adminstrative matters

- Assist in managing and coordinating suppliers

- Experience in construction/interior design firms is a plus point

Please submit your resume and expected salary to work@superfatdesigns.com.

Only shortlisted candidates will be responded to.

Company Description

Epsilon Education, the leading tuition centre in Singapore that goes beyond traditional tutoring. We are dedicated to cultivating academic excellence and fostering a love for learning.

Role Description

This is a full-time hybrid role for an Executive Assistant at Epsilon Education in Singapore, with flexibility for remote work. The Executive Assistant will be responsible for providing high-level administrative support, also involve assisting with various administrative tasks to ensure smooth operations.

• Oversee daily operations and miscellaneous tasks of the center.
• Manage student enrollment, registration processes and attendance records.
• Coordinate with teachers and tutors to schedule classes and handle any scheduling conflicts.
• Handle inquiries from parents and students via phone, email, or in-person.
• Assist in recruitment and onboarding of new staff.
• Perform general office duties such as filing, answering phones, and managing correspondence.
• Handle invoicing and billing of fees as required.

Qualifications

• Diploma/Bachelor's degree is preferred
• Fresh graduates are welcome
• Able to work flexible hours and on weekends
• Proficiency in using MS Office Suite and Google Workspace
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Discretion and confidentiality in handling sensitive information
• Previous experience in the education sector is a plus

Job Responsibilities

• Provide administrative support.
• Keep proper documentation & filing system
• General administrative duties

Job Requirements

• Min secondary education
• Able to work independently
• Knowledge of Microsoft Words and Excel application

4 Days Work

Reqponsibilities :

• Maintenance of invoices i.e. scanning, updating and posting of invoices in system
• Processing of payments to vendors and perform bank reconciliation
• Liaison with vendors for missing invoices/payment status
• Attach daily bank advice in accounting system
• To perform ad-hoc duties as per assigned

Requirements

• O Levels/ LCCI / Certificate / Diploma in Accountancy or equivalent
• Computer skills and Microsoft Office
• Minimum 1 year of related experience

Job Overview: Centre Stage School of the Arts is looking for a person to fill an important role in our centre. This person is a key member of our team and the first person our parents meet when they walk through the door – The first impression families receive. A bright, helpful, positive, friendly person, with excellent interpersonal skills, a caring attitude and attentive customer service. Able to provide administrative support to teachers, and parents. A reliable team member with a strong work ethic. A passion for the arts, and child education, is also an advantage.

Key Responsibilities:

Reception: Meet & Greet: Welcome students, parents & visitors to our Centre and help out with front of house duties for occasional productions, shows and events.

Customer Care: To engage with new and current families, helping them find the right course & pathway for their child. Understand all our classes/courses to be able to confidently explain and to assist in marketing and sales to increase student enrolment

Communication: To handle in-person inquiries & phone calls. Respond to and write emails, ( good spoken and written English is important)

Administrative Tasks: Manage student registration process, attendance records, payment processing, perform basic admin and basic book keeping duties, liaising with accounts dept .

Scheduling: To help coordinate individual teaching sessions, schedules and appointments for teachers, staff, and students,

Reception/Office Areas: Provide organisation & logistics support. Help keep the reception area neat, tidy, organized, and welcoming. Work together with the team to help maintain general levels of tidiness, in the communal areas, manage and maintain orders and supplies: stationary, photocopy ink, uniforms etc

Team Support: Provide the teaching team with administrative support.

Working at Centre Stage:

Centre Stage aims to foster a family friendly, hardworking, and supportive environment. A culture of working together as a team towards the same goals. We look for passionate, skilled individuals, with stamina and an excellent work ethic, to join the team. We aim to create and provide a respectful, caring, work place, where personal development, individual and team ideas and contributions are encouraged and valued.

What we are looking for:
The ideal person should possess the following attributes:

Be kind, friendly and work hard

Have excellent communication skills

Good spoken and written English ( fluent in other languages is also very helpful)

Have excellent interpersonal skills and an ability to be welcoming, respectful and connect with families from the many different, countries, cultures and backgrounds.

Be self motivated, responsible and take initiative – Have the ability to work independently and as part of a team

The ability to work quickly, carefully and efficiently at all times especially in the fast paced periods – Beginnings and ends of terms, during events and performance periods

Have a positive attitude and desire to learn – be able to accept feedback

Be organised, consistent, diligent, methodical with a systematic approach

Be confident and skilled in computer, office management systems and software listed below

Proficiency in using Google products – Drive, docs, forms, sheets, calender etc and Microsoft Office

Preferably have at least 2 years experience within customer care, administration and/or reception duties and/or relevant areas of work

Benefits

Annual Leave 20 days

Competitive salary with performance-based incentives

Personal development

Career pathways

Medical benefits

Unique and friendly work culture

Working Hours:

Monday to Friday: 9 am – 6:30 pm

Some flexibility required on Saturdays and Sundays (for events) by request and mutual agreement

Start Date:

Job starting in January, ideally with a handover period in November/December

We have several openings for the role of Assistant Admin Executive across multiple departments. Below are the job descriptions for each department:

Purchasing Department

• Responsible to create Purchase Requisition
• Task to distribute the created Purchase Orders to vendors / supplies via fax or email
• To ensure timely creation and accuracy of data
• Maintain the proper filling and document control for all processes
• Ensure safety practices and housekeeping is to maintained to the highest standard
• To perform ad-hoc duties as per assigned

Requirements

• Certificate / Diploma in Logistics / Supply Chain Management or equivalent
• Computer skills and Microsoft Office

Accounts Department

• Maintenance of invoices i.e. scanning, updating and posting of invoices in system
• Processing of payments to vendors and perform bank reconciliation
• Liaison with vendors for missing invoices/payment status
• Attach daily bank advice in accounting system
• To perform ad-hoc duties as per assigned

Requirements

• O Levels/ LCCI / Certificate / Diploma in Accountancy or equivalent
• Computer skills and Microsoft Office
• Minimum 1 year of related experience

Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports the engineering department in day-to-day work with a start to finish approach encompassing project creation, document administration and project billing. The role will also involve both internal and external client interactions.

Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

What You Will Do:

• Be part of a team of Administrators under the direction of an Engineering Coordinator.
• Helps administer incoming work through project creation and client communication.
• Responsible for assisting with the administration of client emails and submissions, whilst taking the initiative to speak to clients by phone whenever possible to streamline communication.
• Work with an in-house system and gain an understanding of internal processes required to maintain a timely workflow and educate clients in system functionality.
• Utilizes various systems for tasks such as accounts receivable tracking, billing, and record keeping.
• Ensures proper billing actions are taken and processes followed to support the Engineering Coordinator.
• Performs clerical duties such as word processing, mail distribution, filing, record keeping, and faxing.
• May assist in the planning of events and seminars.
• Supports colleagues with surplus work when required.
• This will be a one-year contract (renewable) position.

What You Will Need:

Education and Experience

• High School diploma or equivalent
• 0‒2 years of previous related experience

Knowledge, Skills, and Abilities

• Ability to identify, analyze and propose solutions to problems.
• Good command of the English language.
• Ability to communicate orally and in writing.
• Strong MS Office experience, such as word processing and spreadsheet creation
• Proficient clerical skills such as file maintenance, record keeping, and office equipment use.
• Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations.
• Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System

Responsibilities:

Corporate Secretary

• Manage all local corporate secretarial work for a portfolio of about +25 entities incorporated in various Asia countries (ie. Singapore, Indonesia, Thailand, Malaysia, Vietnam, Philippines, etc.) in compliance with all relevant local laws and regulations.
• Liaise with & give instructions to corporate secretarial agents & other relevant government authorities
• Monitor deadline for statutory filings (eg. annual returns, etc.) and generally compliance with relevant Companies Act
• Co-ordinate/Liaise with other in-house departments (ie tax, finance, treasury, etc.) to ensure smooth running of the day-to-day administrative and corporate secretarial related matters
• Maintain and timely update the secretarial database (eg. registration certificate, business license certificate, etc.)
• Prepare & Circulate resolutions, board meeting of directors and shareholders and ensure timely signing
• Update from time to time any movements and/or changes in the organization (eg. change of name, registered address, change of directors, etc.)
• Prepare & implement automatic resignations in respect of all directors in all entities in South East Asia and Taiwan
• Check the invoices for the services rendered by the corporate secretarial agents
• Develop efficient and effective system for the management of corporate secretarial procedures
• Consolidate corporate secretary information for all Asia entities (about 60 entities in total)
• Provide regular updated corporate secretary reports & legal structure chart to the French headquarters
• Handle notarization of legal documents upon request
• Support the Legal counsel in charge of the legal restructuring works

Compliance & Governance

The Jobholder will also be a key player in the implementation of the Ethics & Compliance standards of Thales Group and, as such, will contribute to the evolution of its organization as well as its way of working in order to take into consideration the evolutions of its environment, new laws & regulations, and the best ethical and governance practices.

Therefore, the Jobholder will be responsible to actively contribute to the implementation of Thales Group ethics & compliance standards in the Regions and as such, will be in charge, in particular, of the following:

• Perform, analyze, implement and update the screening and due diligence files of any Third Party with whom Thales wishes to enter into a contractual relationship, in close coordination with the competent Compliance Officer as well as all the other relevant stakeholders (i.e. business capture leaders, country directors, and all relevant local functions and concerned Thales business units) in accordance with the applicable Third Party Integrity Assessment Instruction;
• Actively contribute and participate to the deployment throughout the Regions of the anti-corruption, ethics & compliance program and training plan, i.e. code of conduct, gifts and hospitality instruction, community investment, sponsorship, corporate membership instruction, compliance tools and platforms deployment, etc.
• With the support of the Compliance Officer and of the Correspondents, assist in the deployment and implementation of the other Group compliance pillars’ programs (Trade Compliance, Anti-trust and Competition laws, Personal Data Protection) in the Regions;
• Follow-up the companies of her portfolio business evolution to ensure delegation of authorities are up to date and consistent with the current activities,
• Report to the Compliance Officer any identified situations of non-compliance which would require the definition of a corrective action plan and/or a reporting to Chief Compliance Officer and VP Legal & Contract of TNSEA
• Support the Compliance Officer in addressing the internal control requirements, the audit reviews, corporate law, governance and compliance aspects for all the entities falling with the Regions scope

Requirements:

• At least a Master’s degree in Law and, eventually, ICSA or equivalent qualifications
• More than 10 years professional experience in corporate secretarial function and compliance matters, in house legal department or law firm
• Good command of English language, verbal and written
• Experienced user of Microsoft Office Applications
• Strong oft skills: rigorous, precise, organized, pro-active, research-oriented strong team player, solutions oriented, and logic, ability to work independently
• Ability to navigate in a global complex structure
• Good and effective communication skills as well as good inter-personal and inter-cultural awareness and interest to work in diverse teams

Job Description:

• Prepare invoices for monthly billing, monitor payment and update records
• Prepare quarterly GST submission
• Assist with quotations and followup on sales enquiries
• Handle payroll such as computation of salary and CPF submission
• Assist in Human Resource matters such as recruitment and work permit application
• Responsible for general administrative duties such as filing, purchase of office stationeries, scheduling vehicle servicing etc.
• Other ad-hoc duties as assigned

Requirements:

• Minimum 1 - 2 years of related working experience in finance/ accounting field. Non experience can be considered as training will be provided.
• Proficient in Microsoft Office especially word and excel
• Able to start work in a short notice period
• Candidate must be comfortable working alone in the air-conditioned office and able to work independently with minimum supervision.

6-months contract (Oct 2024 till Mar 2025)

• Should have experience in raising reports / invoices
• Able to liaise with various departments
• Should be good in computers
• Willing to work additional hours when required
• Should be a person of high integrity
• Knowledge in MS Office and basic computer skills
• Organised, detail oriented and ability to multitask
• Good attitude, willing to learn
• Fast learner

The position will report to the CEO.

The roles & responsibilities of the position include but not limited to the following:-

· Organise meetings and ensure the CEO is well prepared for those meetings, preparing agenda, pre-meeting briefing and meeting paper

· Manage CEO’s work schedule, assessing priority of appointment and reallocation as necessary

· Manage travel arrangement for CEO including hotel & air ticket booking, meeting venue arrangement

· Coordinate business-related meeting/visit arrangement and handle meeting minutes taking as needed

· Draft official correspondence to business partners, local authority on behalf of CEO office

· Other ad-hoc duties assigned by the CEO from time to time

Requirements:

· At least 3 to 5 years’ experience in similar position is preferred

· Excellent attention to detail, with the ability to maintain a high level of accuracy

· Positive working attitude, presentable, organized and able to multi-task

· Willing to travel as needed

· Good communication, both written and verbal in English & Chinese

· Experienced & familiar with China business environment will be an added advantage

Guidelines for Applicants:

You may apply thru Mycareers Future or email to hr@mi-technovation.com