Total 40 Administrative / Clerical job vacancies in northamptonshire nn16 8td

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the Shortlisting Criteria section of the document.

Undertake clinic typing as and when instructed by the team or relevant Medical Secretary. To help oversee and manage the unappointed/ forward look report ensuring Trust targets are adhered to. Ensure all typing is completed in line with the Medical Secretarial benchmarks and in the interests of patient care. Undertake other clerical duties as delegated by the team as and when required. Support the Medical Secretary in handling patient, GP and other general enquiries as instructed. Ensure all patient notes and reports are organised to enable prompt return to the filing section. Assist in meeting administrative targets for the Clinical Administrative Team and the Trust as a whole.

Admin

Do you like making a difference? Do you have a keen eye for detail? Do you enjoy communicating with a wide range of people and dealing with complex cases? If you answered 'Yes,' we would love to hear from you.

The Role:

We are recruiting for an exciting Administrator position (Temp), part of the Her Majesty's Courts and Tribunals Service admin team. This is an excellent opportunity to work within the Public Sector and provide an essential service that has a diverse organisation with a wide variety.

You will deliver a wide range of admin work; you'll be contributing towards helping create a more effective, less costly and more responsive justice system for everyone. This includes supporting administration, supporting our independent judiciary and driving improvements across several courts and tribunals in Northampton.

Please Note: You will be working 37 hours per week, Monday - Friday, with a pay rate of £11.88. These are long-term contracts initially however they do look to extend.

What will be your primary responsibilities?

You will provide essential administrative support to the various court locations in Northampton. The role will involve, but not be limited to, you performing the following:

• Deal with written and verbal communications, including telephone, email, and letter enquiries.
• Complete administrative duties on an ad hoc basis and other grade-appropriate work, contributing to the whole team's work, involving collecting and delivering files and bundles
• Completing filing and post-room duties
• Operating office equipment
• Resulting, checking accuracy and completeness against guidelines or a proforma, e.g.
• Providing support to colleagues
• Creating and maintaining databases, lists, manuals
• Completing documents, including standard letters, forms, applications, orders, records, registers, statistics etc

To apply for this post, you will have:

• Competent in working in an administrative capacity
• Excellent written and speaking English communication to enable telephone and email communication.
• Ability to organise a busy workload to deliver effective results on time and meet changing and complex demands as required
• Experience doing a previous admin role is advantageous but not essential.
• Ability to work with very confidential and sensitive information
• Good IT skills - Demonstrable experience in using Outlook, Excel, and Word in an office environment
• Ability to work calmly and professionally under pressure.
• Strong work ethic and resilience

Benefits

In return for your demanding work and commitment, working for this organisation can offer you some fantastic benefits: -

• The opportunity to join and work in the public sector
• Learning and development opportunities to grow your career
• Competitive salary of £11.88 per hour (Paid weekly)
• Up 28 days per year (pro-rata) - You will also accrue holiday as you work.
• Wide variety of flexible benefits and working options to suit your lifestyle.
• Full training and induction

About Us

We recruit on behalf of some of the country's best-known organisations for roles across all industry sectors. We are located across 50+ high street locations, making hiring and job searching more personal. Our nationwide reach means we can engage with job seekers and employers in person, allowing us to tailor our approach to their unique requirements perfectly.

Apply

By applying today, you can kickstart our fantastic onboarding process, as well as the ability to develop professionally and gain experience with this incredible government organisation.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. 

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.  

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently.

The Role:
We are recruiting for an exciting Administrator position (Temp), part of the Her Majesty`s Courts and Tribunals Service admin team. This is an excellent opportunity to work within the Public Sector and provide an essential service that has a diverse organisation with a wide variety.

You will deliver a wide range of admin work; you`ll be contributing towards helping create a more effective, less costly and more responsive justice system for everyone. This includes supporting administration, supporting our independent judiciary and driving improvements across several courts and tribunals in Northampton.

Please Note: You will be working 37 hours per week, Monday - Friday, with a pay rate of £11.88.

These are temporary contracts with a possibility of an extension.

What will be your primary responsibilities?

" Preparing papers and files for court, tribunals, hearings and meetings.
" Producing court/tribunal documents.
" General photocopying and filing.
" Creating and updating records on in-house computer system and data input.
" Post opening and dispatch.
" Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
" Preparing meeting agenda, joining instructions, handouts etc.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.?
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.??
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently.

Full Time, 37 hours per week 08:30am - 5:30pm

This a short term temporary position until 31/03/2025 (with a possibility of extension) but one in which you would be able to gain valuable exposure/experience working within the Public Sector.

Pay rate : £11.44 per hour

We are currently recruiting Court Ushers within Northampton City centre.

What will be your primary responsibilities?

-You will balance usher and administrate duties, allowing you to work where needed.
-You will be an essential first point of contact for all the court users.
-There will be regular contact with the judiciary and assisting the administrative staff.
-You will meet members of the public, which may include vulnerable witnesses, and their legal representatives; prepare court /hearing rooms.

-Complete documentation, as well as ensuring the court runs efficiently.
-You will also carry out some general clerical work as required to support the work of HMCTS. Ushers work within a team with regular management support and are responsible for their own time.

Your skills and experience:

" Friendly and approachable manner with excellent customer service skills.
" Ability to multitask whilst working in a fast-paced environment.
" Good written and verbal communication skills.
" IT proficient with the ability to learn and adapt to different technologies and software packages.
" Excellent Organisational and time-keeping skills

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Booking of follow up outpatient appointments, including cancellations and reschedules. To assist in the compilation of any patient, clinic or admission lists, liaising with waiting list /appointment staff where necessary, giving concise instructions regarding preparation and administration of waiting list issues and procedures and appointment requests, cancellations and rescheduling. To provide clerical support for the coordination of interventional procedure admissions To deal with telephone enquiries from key contacts including GPs, liaise with internal and external sources to resolve any problems, queries or complaints, which may be from distressed patients/relatives and may include dealing with delicate situations, using own judgement. Deal with patients, relatives, medical representatives and other professionals that attend the office to resolve any problems, queries, complaints or requests for appointments. Ensure confidentiality at all times. Manage own workload and work independently within service need. Maintain diaries, assist in scheduling the consultants workload, and liaise with other relevant parties concerning the planning and re-scheduling of work as necessary. Compile and review office protocols, modifying working practices where necessary, ensuring that protocols are up to date and contain all relevant procedures within individual offices to support any medical secretarial cover, clerical staff and new staff who may be required to support the office. Open post and prioritise for consultant team, dealing with any matters, within remit not requiring their attention. Ensure all known abnormal or urgent results are brought to the attention of the consultant, or an appropriate member of the team; ensuring urgent action is taken as appropriate. Ensure systems are in place to ensure that accurate copies of correspondence, pathology and other investigative reports are accurately filed in medical records case notes, following laid down guidelines. Ensure word processing of all documents relevant to consultants work, clinical and non-clinical, including the transcription on Bighand, prioritising workload effectively. Ensure that correspondence is despatched in line with the Medical Secretarial Benchmarks and in the interests of patient care. Ensure a general administrative service is provided for the Plastic Surgery team including photocopying, filing and distribution. Ensure prompt dispatch of case notes from the office. Take minutes and arrange meetings. To use the computerised Integrated Clinical Information System regarding identification of patient, in-patient, out-patient and waiting list data. Process information through established Trust systems and procedures. Participate in audits as required. Provide support with training any new staff where required, demonstrating duties to new starters. Ensure up to date personal awareness and knowledge of Trust wide issues and directives, applying the knowledge in the workplace, including attending appropriate directorate briefings and meetings

Do you like making a difference? Do you have a keen eye for detail? Do you enjoy communicating with a wide range of people and dealing with complex cases? If you answered 'Yes,' we would love to hear from you.
The Role:
We are recruiting for an exciting Administrator position (Temp), part of the Her Majesty's Courts and Tribunals Service admin team. This is an excellent opportunity to work within the Public Sector and provide an essential service that has a diverse organisation with a wide variety.
You will deliver a wide range of admin work; you'll be contributing towards helping create a more effective, less costly and more responsive justice system for everyone. This includes supporting administration, supporting our independent judiciary and driving improvements across several courts and tribunals in Northampton.

Please Note: You will be working 37 hours per week, Monday - Friday, with a pay rate of £11.88. These are long-term contracts initially however they do look to extend.

What will be your primary responsibilities?
You will provide essential administrative support to the various court locations in Northampton. The role will involve, but not be limited to, you performing the following:

• Deal with written and verbal communications, including telephone, email, and letter enquiries.
• Complete administrative duties on an ad hoc basis and other grade-appropriate work, contributing to the whole team's work, involving collecting and delivering files and bundles
• Completing filing and post-room duties
• Operating office equipment
• Resulting, checking accuracy and completeness against guidelines or a proforma, e.g.
• Providing support to colleagues
• Creating and maintaining databases, lists, manuals
• Completing documents, including standard letters, forms, applications, orders, records, registers, statistics etc

To apply for this post, you will have:

• Competent in working in an administrative capacity
• Excellent written and speaking English communication to enable telephone and email communication.
• Ability to organise a busy workload to deliver effective results on time and meet changing and complex demands as required
• Experience doing a previous admin role is advantageous but not essential.
• Ability to work with very confidential and sensitive information
• Good IT skills - Demonstrable experience in using Outlook, Excel, and Word in an office environment
• Ability to work calmly and professionally under pressure.
• Strong work ethic and resilience

Benefits
In return for your demanding work and commitment, working for this organisation can offer you some fantastic benefits: -

• The opportunity to join and work in the public sector
• Learning and development opportunities to grow your career
• Competitive salary of £11.88 per hour (Paid weekly)
• Up 28 days per year (pro-rata) - You will also accrue holiday as you work.
• Wide variety of flexible benefits and working options to suit your lifestyle.
• Full training and induction

About Us
We recruit on behalf of some of the country's best-known organisations for roles across all industry sectors. We are located across 50+ high street locations, making hiring and job searching more personal. Our nationwide reach means we can engage with job seekers and employers in person, allowing us to tailor our approach to their unique requirements perfectly.
Apply
By applying today, you can kickstart our fantastic onboarding process, as well as the ability to develop professionally and gain experience with this incredible government organisation.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.?
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.??
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Undertaking clerical duties as allocated by your line manager providing effective and efficient service in a polite and courteous manner. Assist in meeting administrative targets for the team, including supporting meetings and transcribing minutes. Use computers, office equipment and telephones to undertake the duties of the post. Participate in staff training and monthly meetings Ensure maximum data accuracy of data at all times. Adhere to security and data protection policies of the Trust in respect of access and use of patient data, equipment security etc Maintain ECT patient register on an Excel spreadsheet. Recording all auditing data for the data presentation. Maintain up to date ECT staff records electronically Making arrangements for staff training and team meeting Manage and maintain e-rostering including the daily staff allocation to different wards according to the requirement. Keep a tracking on staff 1:1 records and appraisals Maintain staff mandatory training records Maintain confidentiality at all times

To deal with telephone enquiries from key contacts including GPs, liaise with internal and external sources to resolve any problems, queries or complaints, which may be from distressed patients/relatives and may include dealing with delicate situations, using own judgement. Deal with patients, relatives, medical representatives and other professionals that attend the office to resolve any problems, queries, complaints or requests for appointments. Ensure confidentiality at all times. Manage own workload and work independently within service need. Maintain diaries, assist in scheduling Consultant and Nurse Specialists workload, and liaise with other relevant parties concerning the planning and re-scheduling of work as necessary. Supporting the Specialist Nursing Team with day to day office duties, booking of clinics, typing of clinic letters and contacting patients Advise junior medical staff to attend clinical commitments as necessary. Allocate and organise junior medical staff administrative workload, ensuring timely response in the interest of patient care. Organise medical students, clinical attachments and work experience students attached to the Consultant, liaising with various departments to arrange the placements, arrange teaching sessions and attendance at clinical sessions as necessary. Compile and review office protocols, modifying working practices where necessary, ensuring that protocols are up to date and contain all relevant procedures within individual offices to support any relief medical secretaries, clerical staff and new staff who may be required to support the office. Open post and prioritise for Consultant, dealing with any matters not requiring the Consultants attention. Ensure all investigations and test results are checked by the Consultant, or an appropriate member of his/her team. Ensure all known abnormal or urgent results are brought to the attention of the Consultant, or an appropriate member of his/her team, ensuring urgent action is taken as appropriate. Ensure systems are in place to ensure that accurate copies of correspondence, X-rays, pathology and other investigative reports are accurately filed in medical records case notes, following guidelines and protocol. Ensure word processing of all documents relevant to Consultants work, clinical and non-clinical, including transcription of tapes and prioritise workload effectively. Follow the Trusts protocols for typing from the Trusts internal transcribing system Big Hand and dispatching communications to GPs electronically. Ensure that correspondence is dispatched in line with the Medical Secretarial Benchmarks and in the interest of patient care. Ensure a general administrative service is provided for the Consultant and his/her team including photocopying, filing, faxing and distribution. To assist in the compilation of any patient, clinic or admission lists, liaising with waiting list/appointment staff where necessary, giving concise instructions regarding preparation and administration of waiting list issues and procedures and appointment requests, cancellations and rescheduling. Liaise with other departments concerning case notes for appointments and admissions, ensuring timely availability of patient X-rays, the results of tests and investigations. Ensure prompt dispatch of case notes from the office. Undertake ordering of stationery for the office/area you are responsible for to the designated staff member responsible for ordering supplies. Take minutes and arrange meetings. Assist in the preparation of teaching materials including presentations/slides, organising teaching sessions and speakers. To use the computerised Integrated Clinical Information System regarding identification of patient, in-patient, out-patient and waiting list data. Process information through established Trust systems and procedures. Participate in audits as required. Provide support with training to any new staff where required, demonstrating duties to new starters. Ensure up to date personal awareness and knowledge of Trust wide issues and directives, applying the knowledge in the workplace, including attending appropriate directorate briefing and meetings.

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the Shortlisting Criteria section of the document.

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. We are supply chain experts. We live and breathe logistics every day. Above all, we believe that this is a people business. That’s why we are building a global culture of teamwork and respect. We encourage initiative, and we engage and empower our diverse workforce to grow their careers within CEVA.

CEVA Logistics offers a broad range of end-to-end, customized solutions in both Contract Logistics and Freight Management thanks to our approximately 98,000 employees at more than 1,000 facilities in 160 countries worldwide. With the recent acquisition of the former Ingram Micro Commerce & Lifecycle Services business, we are building one of the world’s leading end-to-end eCommerce service offerings through the dedication and passion of our people—the heartbeat of our organization. As we continue growing at a fast pace, will you “Dare to Grow” with us?



YOUR ROLE


Our Daventry team is on the lookout for a proactive, dynamic, and super-organized Customer Service Clerk to join us! You'll play a key role in keeping our operations running smoothly while helping us deliver top-notch service to our amazing customers.



WHAT ARE YOU GOING TO DO?



Reporting into Operations Supervisor, you will be focused on building and maintaining strong customer relationships, and work in partnership with the customer services and warehouse team to ensure successful operational performance and that customer service excellence, efficiency and quality targets are met.

As a part of your role, you will produce reports on behalf of CEVA for the customer. You will ensure that the delivery slots are booked at instructed times by keeping in contact with the customer on daily basis and report status of the deliveries. You will identify key trends and opportunities to improve all service levels in line with contract SLA’s

You will make sure that transport efficiency is achieved by consolidating the orders.

The working hours for that role are Monday to Friday 08:00 to 16:30.



WHAT ARE WE LOOKING FOR?



To be successful in this role you will be a committed and dedicated customer centric individual with a passion and flare for customer service ideally within a transport environment. You will be an exceptional communicator with the ability to build relationships with people at all levels. You will enjoy working as part of a team but also working alone on your own initiative.



WHAT DO WE HAVE TO OFFER?



With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement with a fantastic holiday buy scheme, pension and life assurance along with access to an employee benefits platform that offers discounts on gym memberships and money off vouchers for a diverse range of retail, travel and hospitality brands. There’s no doubt that you will be compensated for your hard work and commitment so if you’d like to work for one of the top Logistics providers in the world then please do get in touch to find your next role.



ABOUT TOMORROW



We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.

To deal with telephone enquiries from key contacts including GPs, liaise with internal and external sources to resolve any problems, queries or complaints, which may be from distressed patients/relatives and may include dealing with delicate situations, using own judgement. Deal with patients, relatives, medical representatives and other professionals that attend the office to resolve any problems, queries, complaints or requests for appointments. Ensure confidentiality at all times. Manage own workload and work independently within service need. Maintain diaries, assist in scheduling Consultant workload, and liaise with other relevant parties concerning the planning and re-scheduling of work as necessary. Advise junior medical staff to attend clinical commitments as necessary. Allocate and organise junior medical staff administrative workload, ensuring timely response in the interest of patient care. Organise medical students, clinical attachments and work experience students attached to the Consultant, liaising with various departments to arrange the placements, arrange teaching sessions and attendance at clinical sessions as necessary. Compile and review office protocols, modifying working practices where necessary, ensuring that protocols are up to date and contain all relevant procedures within individual offices to support any relief medical secretaries, clerical staff and new staff who may be required to support the office. Open post and prioritise for Consultant, dealing with any matters not requiring the Consultants attention. Ensure all investigations and test results are checked by the Consultant, or an appropriate member of his/her team. Ensure all known abnormal or urgent results are brought to the attention of the Consultant, or an appropriate member of his/her team, ensuring urgent action is taken as appropriate. Ensure systems are in place to ensure that accurate copies of correspondence, X-rays, pathology and other investigative reports are accurately filed in medical records case notes, following guidelines and protocol. Ensure word processing of all documents relevant to Consultants work, clinical and non-clinical, including transcription of tapes and prioritise workload effectively. Follow the Trusts protocols for typing from the Trusts internal transcribing system Big Hand and dispatching communications to GPs electronically. Ensure that correspondence is despatched in line with the Medical Secretarial Benchmarks and in the interest of patient care. Ensure a general administrative service is provided for the Consultant and his/her team including photocopying, filing, faxing and distribution. To assist in the compilation of any patient, clinic or admission lists, liaising with waiting list/appointment staff where necessary, giving concise instructions regarding preparation and administration of waiting list issues and procedures and appointment requests, cancellations and rescheduling. Liaise with other departments concerning case notes for appointments and admissions, ensuring timely availability of patient X-rays, the results of tests and investigations. Ensure prompt dispatch of case notes from the office. Undertake ordering of stationery for the office/area you are responsible for to the designated staff member responsible for ordering supplies. Take minutes and arrange meetings. Assist in the preparation of teaching materials including presentations/slides, organising teaching sessions and speakers. To use the computerised Integrated Clinical Information System regarding identification of patient, in-patient, out-patient and waiting list data. Process information through established Trust systems and procedures. Participate in audits as required. Provide support with training to any new staff where required, demonstrating duties to new starters. Ensure up to date personal awareness and knowledge of Trust wide issues and directives, applying the knowledge in the workplace, including attending appropriate directorate briefing and meetings.

In addition to the above summary, you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.

Personal Assistant
Temp on going
Monday to Friday
£17.86per hour

An experienced PA with local government experience. Working in the office at least three days a week.

• Provide a responsive, high quality, professional and timely executive support to allocated divisional directors as directed to provide an efficient and effective Executive Support Service.
• Contribute to the development and maintenance of efficient, cost-effective systems and processes for Executive Support, meeting the requirements of service level agreements in all areas of the post-holder's responsibility.
• Assist the Senior Executive Support Officer and Executive Support Team Leader in resolving issues/ enquiries/ complaints in areas of the post-holder's responsibility.

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading along with the full person specification.