Total 128 Administrative / Clerical job vacancies in sefton liverpool

Maintenance of a high standard in all aspects of work. Ability to prioritise and organise own workload. Registering patient details on computer To full and partially book appointments for all modalities (for inpatients and outpatients). Retrieval of request forms leading to ensure timely vetting and prioritisation of requests. Issuing of appointment letters and relevant preparation. Working to department protocol regarding the delivery and advice of preparation and appropriate medicines For further details please see full job description and personal specification.

See Job Description for further details. Maintain a high standard in all aspects of work To rotate to all areas of the Radiology department, including Main X-ray, CT/MR, Ultrasound, A+E X-ray. Nuclear Medicine To input and extract data onto the patient administration system (PAS) and the departmental RIS system (Computerised Radiology Information System, CRIS) and to search the patient database for existing records, ensuring all records are accurate and up to date. Reception duties for all areas of the Radiology department, including enquiries from medical staff, other hospitals, GPs and members of the public. Dealing with telephone and direct communication enquiries from the public and other health professions. Sending and retrieval of faxes on a daily basis. Co-operation with and provision of assistance where necessary to all medical, nursing and other hospital staff.

We are hiring for the position of Administrative Officer !

Location: Liverpool

Salary: £12.84 per hour

Contract: Temporary, 6 months with view to extension

Working Days: Full time, Monday to Friday

Hours: 37 hours per week, 9 am to 5 pm

Our client, the Home Office has a fantastic opportunity to join their Liverpool office as an Administrative Officer, working within one of the four teams in the Interpreter & Language Service Unit (ILSU). The unit consists of the Booking Team, Finance Team, Interpreter Management Team, and the Language Service Team.

Booking Team

You will work closely with business-wide regional teams to book interpreters for Asylum and Screening interviews.

You will use platforms such as Microsoft Excel and an Interpreter Access Database. You need excellent communication skills as you will be in regular contact with external interpreters.

Key responsibilities may include:

• Booking interpreters via telephone and the ILSU database for assignments
• Working on the Booking team inboxes
• Following processes to cancel/rebook interpreters
• Working with regions/teams across the Home Office
• Manning phones lines

Finance Team

You will pay interpreters for completed assignments for Asylum and Screening interviews.

You will use platforms such as Microsoft Excel, Interpreter Access Database and Home Office accounts system. You need excellent communication skills as you will be in regular contact with external interpreters.

Key responsibilities may include:

• Calculating payments for external/freelance Home Office interpreters
• Triage of the Finance team inboxes
• Accurate data input (numbers and calculations) on to the Home Office payroll system
• Dealing with financial queries from interpreters
• Working within Home Office service level agreements
• Communicating with internal/external stakeholders via telephone/email
• Working with regions/teams across the Home Office to verify claims

Interpreter Management Team (IMT)

You will manage the Home Office database of freelance interpreters, recruitment to the panel, security clearances, monitoring forms and act as point of contact for interpreters.

You will use platforms such as Microsoft Excel, Access Database, inhouse security systems. You will require good communication skills as you will be in regular contact with external interpreters.

Key responsibilities may include:

• Triage of the Interpreter Management team inboxes
• Accurate data input to the Home Office security system
• Organisation of interpreter digital files/monitoring forms
• Dealing with general queries from interpreters
• Working within Home Office service level agreements
• Communicating with internal/external stakeholders via telephone/email

Language Service Team (LST)

You will engage with internal and external stakeholders regarding language services across the Home Office.

You will use platforms such as Microsoft Excel, Access Database, WORD, PowerPoint. You will require good communication skills as you will be in regular contact with stakeholders.

Key responsibilities may include:

• Triage of the Language Service team inboxes
• Dealing with internal queries
• Contacting external partners to secure interpreters for assignments across the business
• Accurate data input.
• Working within Home Office service level agreements
• Communicating with internal/external stakeholders via telephone/email

Essential Skills:

• Computer/IT skills - must be Excel proficient
• Teamwork
• Excellent communication skills - computer & telephone based

Training provided:

• No holidays during the 4-week training period
• Training on the job, tailored to each team allocated to

** You will be required to undertake security clearance for these roles, and it is imperative that you hold a valid passport and be able to provide two proofs of current address and a proof of national insurance document. **

Start dates will be confirmed once we have had clearance back.

Due to the volume of applications we receive, if you do not hear back within 7 days, please assume that you have been unsuccessful.

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

Provide comprehensive administrative support to Clinical teams. Use information systems with specific responsibility to ensure a high standard of information recording is maintained. Produce standardised computer generated reports and/or statistical information as requested by line manager. Type all correspondence relating to the team. Undertake general office duties, including ordering supplies and managing stock levels. Answer the telephone, clear answer-phone, record messages and respond to queries in a timely manner ensuring effective communication in line with local policies for non-clinical information only. Transfer relevant information to all health and social care providers as requested by line manager. Input accurate and timely information required for audit purposes. Provide reception support as and when required, including receiving clients to the service and assisting with enquiries. Take responsibility for keeping the Office/Reception/Waiting area, clean and tidy. Be responsible for the opening and closing of buildings, if required. Co-operate with risk assessments and ensure that risks are identified and reported as they arise in the workplace. Requirement to work from other bases within the organisation and to undertake any other duties that may be required appropriate to the post holders grade, experience and competence. The post holder shall as necessary provide cover for and undertake duties of absent colleagues. Assist with the training of new clerks within the service. * The post holder shall as necessary provide cover for and undertake duties of absent colleagues. * The post holder shall follow all the policies and procedures of the organisation.

espect confidential information obtained in the course of daily duties and refrain from disclosing such information. (When required by Senior Manager, information may be given when required by Law). Breach of confidentiality will result in disciplinary action. Be aware and follow Trust and Directorate Policies. Adhere to Trust and Local Risk Management Strategy. Take part in the Trust PDR programme, continuing own personal development including Trust and departmental objectives. Adhere to the Trust annual mandatory training programme Be aware and follow hospital fire / fire evacuation procedure. Help in the promotion of Health Education by good example, e.g., no smoking, healthy eating, exercise and other methods of keeping in good health. Be aware and follow Hospital No Smoking Policy. Must adhere to Trust Uniform Policy.

Responsibilities will include: Validating data recorded on the Patient Administration Systems and other IT systems used across the organisations, ensuring the quality and timeliness of recorded information is appropriate and in line with standards identified by local and national initiatives, data definitions and data standards. Management of daily, weekly, and monthly validations produced by the Information Quality Analyst Team, which identify issues with patient demographics and care activity recorded on the PAS. Investigating and resolving calls logged to the department from the wider Trust via email, telephone, and the IT Service Desk. Actively promoting the sharing of good practice and raising awareness of the need for accurate data collection, audit of data and continuous monitoring. This will include running reports from multiple systems on a regular basis. Providing support and training to staff where necessary, to promote recording data correctly at source. Creating and maintaining Standard Operating Procedures (SOPs) for various processes within Information Quality. Supporting the testing and development of system software, including updates to the Trust PAS. Maintaining an in-depth knowledge of relevant functionality of the Trusts Patient Administration System (PAS) and other digital systems within the organisation. Maintaining a knowledge of the administrative processes of the departments involved during patient journeys through the Trust, across all aspects of patient care. Communicating internally and externally to achieve a detailed understanding of information requirements, requests, information produced and information management definitions. Working as part of a team to cover sickness and holidays for other team members. Attending relevant training/workshops both internally and externally in accordance with the systems used in the organisation as required.

The post-holder will be fully supportive of the vision, mission, aims and objectives of the Child Death Helpline (CDH) and within their role will support the CDH Volunteer Coordinator in maintaining, developing and promoting a modern, professional and evidence based national helpline service. In their absence, to cover for appropriate tasks related to the work of the CDH Volunteer Coordinator, including attending meetings where appropriate. Communication To organise and minute CDH related meetings. Planning and Organising Skills The organisation of training and other Centre activities. To contact conference organisers for the inclusion of Child Death Helpline information in delegate packs as agreed by the CDH Volunteer Coordinator. Where appropriate, to supply other materials and organise logistics as directed. To organise Child Death Helpline meetings, Quarterly Meetings, workshops and training sessions for volunteers and supervisors, and to provide administrative support for meetings as requested. Responsibility for Financial and Physical Resources To monitor and accurately maintain financial records as instructed by the CDH Volunteer Coordinator and Head of the Alder Centre Services. To assist in the general maintenance of the Helpline Rooms. Responsibility for Human Resources To assist the CDH Volunteer Coordinator in the recruitment of new volunteers and preparation of material for training sessions, linking with the National Open College Network or other associated body. Responsibility for Information Resources The generation of correspondence and reports, when appropriate. The provision of data reports on different aspects of the Child Death Helpline work, producing reports and statistics as appropriate, for presentation at Management meetings, and other meetings as required. The accurate logging of Child Death Helpline calls, preparing statistics based on this. To be responsible for contacting the relevant advertising publications to maintain regular volunteer vacancy advertising. To be responsible for updating and distribution of volunteer and supervisor lists, rotas and logs. To be responsible for responding to enquiries for information, sending out appropriate packs or referring to colleagues as required. To maintain accurate databases of all mail-outs, information recipients and other contacts as instructed and of all child death data as required. To be responsible for the Child Death Helpline website administration, working with colleagues to ensure this is regularly updated.

To provide a comprehensive and high quality secretarial and administrative service for the Radiology Department. To deal with telephone and face to face enquires on Radiology reception desk from all staff groups, clients, and parents/carers, taking messages for the Radiology Department and attending patients in an efficient and appropriate manner. To deal sensitively and confidentially with parents/carers/clients in face to face and telephone situations. To deal with incoming and outgoing post and input onto the patient records in line with the Trusts Information Governance policy. To ensure that communication with all patients and other professionals is conducted in a courteous and appropriate manner. To prioritise workload ensuring that all appointments, reports and clinical letters are sent out to patients and to other professionals respectively in a timely fashion. To process any GP or External referrals including registration onto Alder Care and making up of case notes, ensuring that the team have all necessary documentation i.e., reports, letters etc. prior to appointments. To ensure that the Office Diary is kept up to date with all appointments. To use Radiology CRIS, Alder Care systems and NHS Net to produce X-ray reports and other information to a high standard. To undertake photocopying and filing of paper and electronic filing. To report sickness and absence to line manager or designated deputy. Book CT/ MRI and IR patients into theatre on Alder Care and book beds if required. Print Patient Lists for X-ray, Fluoroscopy and Urodynamic appointments and MRI Theatre appointments. Liaise with Stoma Nurses. Deal with any emergency tube change requests Discharge all tube change patients on Alder Care. Send out all Radiology reports to requesting Clinicians. Close relevant Pathways and Referrals. To demonstrate administrative procedures to new starters as appropriate. To take an active part in Team staff meetings, contributing to and commenting on proposals relating to Administration and Clerical policies for work area. Print off weekly appointments list for CT/ MRI Highlight all general anaesthetic patients, print off all relevant paperwork, admit all GA patients into OR Theatre in Alder Care, create case notes for patients: Discharge patients from Theatre daily, check appointment list and print Wristbands Monitor Image Exchange Portal for all images coming into the hospital and going out to all other trusts. Match all images on PACS Database Admin and post process. All Second Opinions to be entered onto CRIS and Alder Care To attend relevant training and development and all mandatory training. To independently manage and prioritise own workload.