We are looking to appoint a highly motivated and enthusiastic Admin Assistant to work within a school office who also has the ability to work within class as a teaching assistant as and when required.

Hours: 8.30am-4pm
Days: Monday to Friday
Previous school admin experience is preferred but not necessary - just a willing, hard-working and flexible attitude is expected for this role.

If your form of contact is a hotmail email account, please check your junk or spam mail for a response from us.

Candidates should demonstrate:

-Fast learning of school systems and databases.
-Good organisational skills.
-Ability to file documents correctly and thoroughly.
-Very good I.T skills.

Other Skills:
-Develop and inspire young people in their learning.
-Help the class teacher as much as possible with general classroom duties when required.
-Excellent time-management with good punctuality.
-Able to handle challenging behaviour to a high standard.
- Excellent written and spoken English.


Requirements:

-Prepared to complete a DBS check (if you do not own a current one that is registered to the update service).

-Able to provide referee details from 2x previous employers within the last 3 years.

-Have necessary work documentation such as a valid passport and proof of address.

We are looking to appoint a highly motivated and enthusiastic Admin Assistant to work within a school office who also has the ability to work within class as a teaching assistant as and when required.

Hours: 8.30am-4pm
Days: Monday to Friday
Previous school admin experience is preferred but not necessary - just a willing, hard-working and flexible attitude is expected for this role.

If your form of contact is a hotmail email account, please check your junk or spam mail for a response from us.

Candidates should demonstrate:

-Fast learning of school systems and databases.
-Good organisational skills.
-Ability to file documents correctly and thoroughly.
-Very good I.T skills.

Other Skills:
-Develop and inspire young people in their learning.
-Help the class teacher as much as possible with general classroom duties when required.
-Excellent time-management with good punctuality.
-Able to handle challenging behaviour to a high standard.
- Excellent written and spoken English.


Requirements:

-Prepared to complete a DBS check (if you do not own a current one that is registered to the update service).

-Able to provide referee details from 2x previous employers within the last 3 years.

-Have necessary work documentation such as a valid passport and proof of address.

We are looking to appoint a highly motivated and enthusiastic Admin Assistant to work within a school office who also has the ability to work within class as a teaching assistant as and when required.

Hours: 8.30am-4pm
Days: Monday to Friday
Previous school admin experience is preferred but not necessary - just a willing, hard-working and flexible attitude is expected for this role.

If your form of contact is a hotmail email account, please check your junk or spam mail for a response from us.

Candidates should demonstrate:

-Fast learning of school systems and databases.
-Good organisational skills.
-Ability to file documents correctly and thoroughly.
-Very good I.T skills.

Other Skills:
-Develop and inspire young people in their learning.
-Help the class teacher as much as possible with general classroom duties when required.
-Excellent time-management with good punctuality.
-Able to handle challenging behaviour to a high standard.
- Excellent written and spoken English.


Requirements:

-Prepared to complete a DBS check (if you do not own a current one that is registered to the update service).

-Able to provide referee details from 2x previous employers within the last 3 years.

-Have necessary work documentation such as a valid passport and proof of address.

Admin Officer
Contract: March 2025
Salary: £13.98 per hour
Location: Stratford, London
5 days' work setting

This is a temporary contract role for an Admin officer's role with an immediate start date (Compliance dependant) for a 6 month duration with a possible extension offering a 5 day in office work setting and a London location. (Stratford)

Job Description:
This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client. Administrative Officer responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. This an admin role working within the new bailiffs hub.

Administration

o Preparing papers and files for court, tribunals, hearings and meetings.
o Producing court/tribunal documents.
o General photocopying and filing.
o Creating and updating records on in-house computer system and data input.
o Post opening and dispatch.
o Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
o Preparing meeting agenda, joining instructions, handouts etc. Drafting
o Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.
o To maintain accurate and concise notes on the appropriate operating systems following enquiries or case related actions.

Operations

o Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date
o Assisting court users, supporting listing and rota management, checking files
o Contacting relevant parties, scheduling, serving court documents
o Handling counter (face to face) enquiries, and a broad spectrum of written and telephone enquiries.
o To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive
o To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects

Processing casework
o Including standard documentation and information, court orders, claims
o To work to workload targets in terms of throughput and accuracy


Please be informed if you are successful, we will need to run a compliance prior to starting, and communication needs to be consistent with the compliance team including DBS checks and references.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Job Summary:

The PA to the Chief Financial Officer (CFO) will provide comprehensive administrative and organizational support to the CFO of a leading residential development company. The PA will ensure the efficient management of the CFO's office, handle sensitive and confidential information with discretion, and act as the primary point of contact for internal and external communications.

Key Responsibilities:

1. Administrative Support:

   • Manage and maintain the CFO's calendar, including scheduling meetings, appointments, and travel arrangements.
   • Prepare and organize meeting agendas, presentations, and materials for internal and external meetings.
   • Screen and prioritize emails, phone calls, and other forms of communication on behalf of the CFO.
   • Draft, proofread, and edit correspondence, reports, and other documents as required.

2. Project Coordination:

   • Assist the CFO with special projects, including data collection, analysis, and reporting.
   • Liaise with other departments to gather information and coordinate project activities.
   • Track progress of key initiatives and provide regular updates to the CFO.

3. Financial Administration:

   • Assist in the preparation of financial reports, budgets, and presentations for the board of directors and senior management.
   • Monitor expenses and assist with budget tracking and forecasting.
   • Coordinate with the finance team on accounts payable, receivables, and other financial matters.

4. Communication and Liaison:

   • Serve as a primary point of contact between the CFO and internal/external stakeholders, including investors, banks, and auditors.
   • Manage and coordinate communication and correspondence, ensuring timely and accurate responses.
   • Organize and maintain the CFO's filing system, both electronic and paper, ensuring the confidentiality of sensitive information.

5. Office Management:

   • Oversee the efficient operation of the CFO's office, including ordering supplies and managing office equipment.
   • Arrange and coordinate logistics for events, meetings, and conferences attended by the CFO.
   • Handle ad-hoc administrative tasks and support other executives as required.

6. Confidentiality and Discretion:

   • Maintain strict confidentiality regarding sensitive company information and discussions.
   • Handle confidential documents and information with the highest level of integrity and discretion.

Qualifications and Skills:

• Education: Bachelor's degree in Business Administration, Finance, or a related field is preferred.
• Experience: Minimum of 3-5 years of experience as a PA or Executive Assistant, ideally supporting senior management in a financial or real estate environment.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with financial management software.
• Communication Skills: Excellent written and verbal communication skills, with the ability to draft professional correspondence.
• Organizational Skills: Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Interpersonal Skills: Professional demeanor with strong interpersonal skills to interact effectively with all levels of the organization and external partners.
• Attention to Detail: High level of accuracy and attention to detail in all tasks.
• Problem-Solving: Proactive and able to anticipate needs, with strong problem-solving abilities.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and confidentiality.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

We are seeking motivated and enthusiastic people with a keen eye for detail to join our busy administration team.

The post holder should be proactive and have excellent communication, good IT skills, and prioritise workloads for themselves and others to accommodate changing demands within the team and service.

This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found athttps://www.nhsemployers.org/articles/pay-scales-202425

They will have key working relationships with all members of the administrative and clinical teams including nursing and medical staff, allied health professionals and support workers. They will act as the first point of contact (in phone and in person) in communication with patients, relatives and GPs and other external hospital staff / tertiary referrers.

This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.

Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.


We provide first-class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

• National Hospital for Neurology and Neurosurgery

• Royal National ENT and Eastman Dental Hospitals

• University College Hospital Grafton Way Building

• Royal London Hospital for Integrated Medicine

• University College Hospital Macmillan Cancer Centre

• The Hospital for Tropical Diseases

• University College Hospital at Westmoreland Street


We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological,gastrointestinaland oral disease. It has world class support services including critical care, imaging, nuclearmedicineand pathology.


We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.


For the full Person Specification and more informationregardingthe main responsibilities of this role, please refer to the attached Job Description.


Come and bea part of the best NHS trust in England to work for, according to our staff*


UCLH top trust to work at in England – for the second year running! : University College London Hospitals NHS Foundation Trust


*In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the second year in a row.


UCLH top trust to work at in England – for the second yearrunning!University College London Hospitals NHS Foundation Trust.


Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.



This advert closes on Wednesday 4 Sep 2024

Proud member of the Disability Confident employer scheme

Personal Assistant to Director of Maintenance
Temporary role
Hybrid
£20.00per hour

The essentials will be:

• PA experience
• Maintenance services PA only not supporting commercial this time
• Diary management and organisation skills
• Good written communication
• Someone resilient
• Customer focus
• IT proficiency
• Social housing experience would be a plus

Hybrid working 1/2 times a week in the office

Our client is looking for an experienced and highly organized Office Secretary to join their team. This role encompasses a wide range of secretarial and receptionist responsibilities, including document typing and transcription, managing office communications, and providing a welcoming experience for clients. The successful candidate will be detail-oriented, efficient, and adept at handling multiple tasks simultaneously.

Key Responsibilities:
Secretarial Support:
• Perform general secretarial tasks, including document typing and transcription.
• Ensure all files and records are accurately maintained and up-to-date.
• Draft and proofread correspondence as required.

Reception Duties:
• Welcome and assist clients, ensuring a professional and courteous interaction.
• Manage client identification processes and routine appointments.
• Answer and direct telephone calls professionally.
• Efficiently manage and respond to emails.

Office Management:
• Open and close the office each day.
• Handle incoming and outgoing mail, including sorting and franking.
• Maintain office supplies and ensure equipment is in good working order.
• Perform administrative tasks such as filing and organizing documents.

Client Relations:
• Assist clients during routine appointments, ensuring their needs are met.
• Provide direction and support to clients, addressing their inquiries promptly.

Candidate Requirements:
• Proven experience in a similar role as an Office Secretary, Receptionist, or related position.
• Strong typing and transcription skills with a keen eye for detail.
• Excellent organizational and time-management abilities.
• Strong communication skills, both written and verbal.
• Discretion in handling sensitive information.
• Proficiency in MS Office Suite or equivalent software.
• Previous experience is preferred, but not essential.

Additional Information:

The role may occasionally require flexibility in working hours.
Training will be provided to ensure a smooth transition into the role.

Personal Trainer

Nuffield Health Brondesbury FWC | Fitness | Permanent contract |

From £29,552.64 up to £43,268.16 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Brondesbury club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of sessions and consultations

• Carry out high-quality inductions, Personal best programmes, group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

• Have the opportunity for further training from the in house Personal Best program, upskilling to Les Mills instructor and group cycle, plus additional CPD opportunities

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £43,268.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Your new company
This company is an English luxury shoemaker that still utilises traditional shoemaking methods. They pride themselves on unique qualities that no machine matches.


Your new role
In this role, you'll be proactive in supporting two Managing Directors. You'll be a dedicated, reliable and proactive PA, as well as a member of a busy team!

• Proactively manage the Directors' diaries. Including booking meeting rooms and greeting internal and external clients where required
• Promote and help organise extracurricular activities
• Liaise with Office Management and other admin staff to contribute to the overall smooth running of the office.
• Adhoc projects as required by the Directors
• Creating and distributing agendas and meeting minutes before and after meetings.
• Draft emails, memos and any other company forms for review and subsequent distribution
• Where required, collate, format and bind presentation packs and reports
• Coordinate events/entertainment for the Directors and, in some cases, the wider team
• Maintain a well-structured filing system and assist others with implementing best practise
• Complete expenses, manage invoices and make payments using IFS systems.
• Attend and contribute to monthly Admin meetings, and subsequent action of any items raised

What you'll need to succeed

• Experience working in an administrative role
• Excellent organisation skills and the ability to proactively assist with others' organisation
• Intermediate IT skills, particularly with Word, Excel and PowerPoint
• Willingness to go to the office 5 days a week

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

An exciting new post has arisen within the Maternity administration team, as an Inpatient Ward Clerk.

You will be part of the Maternity administrative team, providing effective and efficient clerical and reception support. You will be working closely with the midwives team and expected to be well organised. The post holder will work within the several Inpatient Wards and Departments.

If you have the ability to multi-task in an administration role, with a flexible “can-do” attitude to work and can see yourself as part of a busy multidisciplinary team, then we would like to hear from you.

Due to the popularity of some positions, we reserve the right to close the vacancy early on receipt of sufficient applicants.

To provide effective and efficient clerical support to Maternity Pathway, ensuring that administration processes meet the needs of all service users. This may require the post-holder to work at a different site in the event of absence. This may require the post-holder to work at a different site in the event of absence.

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.





The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert


This advert closes on Monday 9 Sep 2024

The post holder will also be responsible for the day-to-day management and administration tasks for Paediatric Surgery Service. The post holder will lead on the tracking of pathways of patients. By working closely with a wide range of clinical and managerial staff, and providing high standard of administrative support, the post holder will ensure patients receive treatment as soon as possible and ensure national targets are met. For further information please refer to the job description

An exciting opportunity has arisen to come and join us in the Renal & Transplant services located at Hammersmith Hospital in the Renal Secretarial team. The kidney and transplant services is a regional centre and covers the whole of north west London. We provide comprehensive service through our outpatient clinics, inpatient centre and satellite dialysis centres across the region.

The post-holder will be responsible for monitoring the performance and wellbeing of the Renal secretarial team by planning and prioritising their administrative tasks. The post-holder will be responsible for managing workflows relating to production of patient clinic letters in accordance with Trust targets, auditing and pulling reports, assisting with sickness and performance meetings and contributing to the development of SOPs. We are looking for an enthusiastic and organized individual with good teamleading experience.

Other key responsibilities will include managing HR issues such as: recruitment, return to work meetings, completing occupational health referrals and setting SMART goals for colleagues. The post-holder will also be required to support with ongoing administrative projects. The post-holder will be required to operate under their own initiative and take responsibility for daily decision making and have an innovative approach to developing services.

• To supervise the Renal Medical Secretary team.

• To supervise administrative processes of the Renal Medical Secretary service day-to-day.

• To supervise the planning and prioritization of Medical Secretary administrative tasks.

• To supervise team members and manages workflows relating to Outpatient clinic letters, the Medical Secretary inbox, incoming correspondence and providing reception services for the Renal Directorate.

• To support and manage the implementation of new systems e.g. Digital Dictation software.

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us atinterview.

Pleaserefer to the job description document attached to this vacancy.


This advert closes on Tuesday 10 Sep 2024

Contracts Admin
North London
£30,000 - £35,000 per annum

Looking for someone who is immediately available!

Key Responsibilities:

Accurately scrutinise contractor invoice submissions, providing challenge as required.

• Assist the operational technical teams in co-ordination of multiple void and responsive repairs works.
• Assist with providing accurate update to our DMC case management system.
• Produce and interpret accurate reports from internal systems.
• Accurately update and maintain housing management systems relating to both empty homes and responsive repairs works.
• Provide regular progress updates on performance and key operating targets.
• Be a point of contact and liaison for contractors and consultants.
• Ensure commitment of the organisation's vision, mission and values influence every aspect of the business.
• Pursue excellence in all aspects of contract administration.
• Monitor customer complaints directed to the Property pod establishing trends and helping to implement lessons learnt.
• Monitoring site inspections completed and updated via our internal dynamics system.
• Have a great approach to customer service putting our customers at the heart of what you do.
• Participating in an out of hours rota system (usually one week in every nine) to provide ad hoc evening and weekend telephone support for contractors and tenants when emergency situations arise. This may also require occasional on-site attendance of emergency works e.g., major fires, floods etc. acting as our representative onsite.

What you will be responsible for:

• Assist with the day-to-day contract administration across the Repairs and Empty Homes team.
• Assist in reviewing and scrutinising invoices and variation requests submitted by contractors.
• Assist in updating and reporting on our damp, mould, and condensation case management progress.
• Assisting in agreeing for extensions of time requests submitted by contractors on both repair and empty property works.
• Assist with raising purchase orders and working closely with the finance team to make sure invoices are accurate and paid on time.
• Liaising regularly with colleagues from across the organisation, promoting the work of the pod and keeping others fully up to date on key areas.
• Supporting the wider aims of the Property pod and other teams where required, with general administrative tasks.
• Undertaking ad-hoc administrative functions in line with the role.

We are looking for an experienced Administrator who is a confident communicator, highly computer literate (Microsoft suite - Word, Excel etc) and extremely organised. The successful individual will ideally have worked in the construction and/or maintenance industry but this is not essential.

Clerk of Works

This role is one of real importance for my client, they are in need of someone with good experience as a Clerk of Works to come on board ASAP because they feel like there is this sort of skill shortage within the business.

About the role of Clerk of Works

A clerk of works inspects the workmanship, quality and safety of work on construction sites and reports back to senior managers and clients. As a clerk of work, you'd be conducting regular site inspections and checking that building plans are being followed correctly. Reporting to an on site Project Manager

Responsibilities for Clerk of Works

The main responsibilities will be:

• Reviewing project documentation
• Inspecting the quality and safety of work
• Monitoring the progress of construction
• Reporting to senior managers and client

Requirements for Clerk of Works

• CSCS
• Level 6 NVQ Diploma in Senior Site Inspections

The company are one of the most exciting to work for right now, they have over 15+ live projects across London and are looking to add 4 more before the turn of the year.

We are offering between £270-320 per day depending on experience.

If you want to hear more about this Clerk of Works role please apply with an up-to-date copy of your CV or contact Danny Ireland in our London office on 020 7288 0166.