Total 3 Manager level Others job vacancies in BB2 1AU

The postholder will be expected to: Co-ordinate the administration staff to fulfil the demands of service users Manage rotas to ensure that telephones, telecommunications, correspondence and workloads are covered during the required working hours. This may include the distribution of personnel across departments to maintain targets and timescales Provide first line management of the administration team with day to day supervision, appraisals, attendance management, annual leave authorisation and day to day HR enquiries Take appropriate action to resolve difficulties in working relationships within the team, and deal with any day to day difficulties arising amongst members of the team using persuasive skills Maintain confidentiality within the working environment Work flexibly with other administration colleagues to ensure that workload pressures and absences due to annual leave and sickness are dealt with appropriately by using available resources Ensure accurate and timely input of information into databases Work collaboratively with peers to ensure the administration function fulfils legal requirements and the expectations of the Trust Work without supervision, escalating issues where appropriate Process a variety of administration and financial information Contribute to the recruitment process Assess and manage administration requests according to the appropriate agenda for change banding within the team, some of which could be governed by time constraints Commensurate to the band, assist in providing full administrative support to all Estates and Facilities Managers, to include production of letters, notes and minutes, and other routine correspondence, working to defined service level agreements. Assist in the implementation of any database including, inputting and extracting data in line with departmental procedures Assist in the set up and maintenance of generic working practices COMMUNICATION Communicate effectively with other team members and service users Liaise with internal departments and outside agencies ensuring that all enquiries and urgent matters are dealt with politely, efficiently and in accordance with the Data Protection Act Communicate and liaise effectively with other internal Trust departments and individuals through a range of interpersonal and IT media Deliver regular team updates including team brief, team engagement and ensure good two-way communication systems are in place Arrange, undertake and document regular 121 meetings with staff in line with the service communication strategy Assess and manage HR issues, some of which could be of a sensitive nature including performance and resolution.

An exciting opportunity has arisen for the post of Assistant to the Deputy General Administration Manager in the Estates and Facilities Division.

The post holder will be responsible for the staff management and the co-ordination of a generic team to provide a professional front line service as well as ensuring confidential, accurate and efficient administration support. This will be achieved through the post holder ensuring high quality effective systems are in place to meet the demands of service users.

The successful applicant will work 37.5 hours per week, Monday to Friday from 8.30am to 4.30pm, with a half hour lunch break.

The post holder will need to have exceptional organisational skills and have a flexible approach as well as being confident and innovative. The successful applicant will be a dynamic individual who is adaptable and can deal with the unpredictability that the service may bring.

Excellent communication skills are essential for this role as are excellent IT skills.







As a first line-manager, the post holder will be part of a small team who co-ordinates the General Administration functions, providing confidential, accurate, timely and efficient managerial and administration support with a focus on driving quality forward at all times.

This post is fundamental in helping to support the service going forward.

This role offers an excellent opportunity to someone who is looking for a new challenge and is willing to develop themselves and gain a full understanding of the service as a whole.

The successful applicant will be required to work across sites and work collaboratively with the other Assistants to the Deputy General Administration Manager.



This role offers an excellent opportunity to someone who is looking for a new challenge and is willing to develop themselves and gain a full understanding of the service as a whole across the facets of Staff Accommodation Administration, General Offices, Telecoms, General Administration and Overseas Visitors.

We are looking for someone who is flexible, enjoys a variety of administration work and wants to participate in the development of the Estates and Facilities General Administration Service.

This post is fundamental in helping to support the service going forward.

The Team is made up of professional and reliable staff who work together to deliver a high quality, effective service.

The postholder will be expected to:
• Co-ordinate the administration staff to fulfil the demands of service users
• Manage rotas to ensure that telephones, telecommunications, correspondence and workloads are covered during the required working hours. This may include the distribution of personnel across departments to maintain targets and timescales
• Provide first line management of the administration team with day to day supervision, appraisals, attendance management, annual leave authorisation and day to day HR enquiries
• Take appropriate action to resolve difficulties in working relationships within the team, and deal with any day to day difficulties arising amongst members of the team using persuasive skills
• Maintain confidentiality within the working environment
• Work flexibly with other administration colleagues to ensure that workload pressures and absences due to annual leave and sickness are dealt with appropriately by using available resources
• Ensure accurate and timely input of information into databases
• Work collaboratively with peers to ensure the administration function fulfils legal requirements and the expectations of the Trust
• Work without supervision, escalating issues where appropriate
• Process a variety of administration and financial information
• Contribute to the recruitment process
• Assess and manage administration requests according to the appropriate agenda for change banding within the team, some of which could be governed by time constraints
• Commensurate to the band, assist in providing full administrative support to all Estates and Facilities Managers, to include production of letters, notes and minutes, and other routine correspondence, working to defined service level agreements.
• Assist in the implementation of any database including, inputting and extracting data in line with departmental procedures
• Assist in the set up and maintenance of generic working practices

COMMUNICATION
• Communicate effectively with other team members and service users
• Liaise with internal departments and outside agencies ensuring that all enquiries and urgent matters are dealt with politely, efficiently and in accordance with the Data Protection Act
• Communicate and liaise effectively with other internal Trust departments and individuals through a range of interpersonal and IT media
• Deliver regular team updates including team brief, team engagement and ensure good two-way communication systems are in place
• Arrange, undertake and document regular 121 meetings with staff in line with the service communication strategy
• Assess and manage HR issues, some of which could be of a sensitive nature including performance and resolution.


This advert closes on Wednesday 31 Jul 2024

We are hiring for Service Support Manager- 30K per year

We are looking for a Retail Service Support Cleaning Manager to build relationships and rapport with contract clients, complete audit inspections and review performance of delivery against the Service Level Agreement and Cleaning Specification. You will manage and implement employee wages daily, alongside deliver adequate Health & Safety compliance, following the clients statutory Fire and Safety regulations to mitigate potential risks.

You should be capable of effectively managing and ensuring excellent service delivery to various client contracts over an agreed geographical area within an agreed compliance and company policy & procedures in relation to HR, QHSE, RTW, Vetting, and Contract Compliance.

You should have excellent management skills including strong organisation and time management abilities, paired alongside great customer service skills to liaise with clients effectively. You should have a flexible and adaptable approach to workload, ensuring client expectations are met.

The ideal candidate will have a full UK clean drivers license - a company car is provided in this role - and previous management experience in managing soft services/cleaning within facilities management. Excellent customer service with good communication skills and a good understanding of written and verbal English. IT literacy in Microsoft packages but especially Microsoft Office. A Health and Safety IOSH qualification is also desirable.