Total 5 job vacancies by NHS Jobs

To provide an effective and professional procurement service to meet departmental objectives in compliance with the Trusts Standing Financial Instructions and Standing Orders. Work with the Procurement Business Partners to assist in monitoring, measuring and recording the performance of the procurement and supply chain function against key result areas as outlined in the procurement strategy and work plans, and contribute to regular reports for trust committees and boards. The post holder will ensure that the service is sensitive, responsive, and flexible to the changing needs of the users balanced against the need to remain cost effective To work closely with partnership organisations to influence choice, prioritise change and deliver savings, process improvement and product standardisation, driving cost down and quality and service up. Work closely with colleagues across the Procurement function and Partner organisations to promote joint approaches to solving service issues. This a developmental post, the post-holder will be expected to undertake an Commercial Procurement and Supply Apprenticeship at Level 4. The Apprentice needs to remain up to date with their course studies as failure to keep on track may put the continuation of the short-term contract at risk. You will be enrolled onto the Apprenticeship in December 2022 and must be available to start on this date. Please refer to the attached Job description for more details. We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us. MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received. MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology. By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers. Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Job Summary: The Purchasing Coordinator is responsible for managing the purchasing processes for EACH, ensuring value for money, competitive pricing, and prompt service. This includes complex contract negotiations, supplier management, and ensuring that all purchasing activities align with EACHs strategic goals, including net-zero objectives. The role involves providing high-quality administrative support to the Head of Facilities and Director of Finance, supervising the Purchasing Assistant, and maintaining an effective filing and contract management system. Responsibilities Provide administrative support to the Head of Facilities and Director of Finance, including checking utility invoices, conducting data analysis, and drafting minutes and correspondence. Organise meetings with service providers to ensure strong and robust relationships. Implement and develop systems to maintain an effective filing system that meets the needs of EACH. Maintain a facilities contract register and proactively review contracts for cost performance and alignment with organisational objectives. Manage the purchasing process, ensuring that advice considers the best value for money with reference to quality, service, and price. Supervise the Purchasing Assistant, ensuring effective management of purchasing activities. Meet regularly with existing suppliers and seek meetings with potential new suppliers to secure optimal terms. Ensure that net-zero objectives are integrated into sourcing decisions and supplier selection. Oversee and ensure compliance with the approved contractor and supplier approval process. Integrate purchasing and supplier information into other systems, including the CMMS and SharePoint. Check all orders and invoices before processing, holding delegated authority over certain budget cost nominal codes. Negotiate and renegotiate complex contracts for services, including utilities, telecoms, and waste disposal. Maintain accurate databases and manage the approved supplier list process. Keep the purchasing procedure and policy up-to-date and relevant, suggesting and implementing KPIs for review by the Head of Facilities.

Notifications and On-holds Ensure that Notifications in respect of receipting and invoicing queries are resolved in a timely manner. To assist Internal Trust SBS users in resolving their notifications and invoicing queries in a timely manner. Purchase Orders Manage the close down of old Purchase orders to resolve GRNI issues in a timely manner. Admin Keep up-to date and maintain the supplier catalogues. To design and maintain appropriate purchasing electronic templates General To work with the Deputy Procurement Manager to identify and deliver changes to improve the efficiency and effectiveness of the procurement department To carry out any other duties as may be required from time to time to satisfy the requirements of the Trust and as specified by the Head of Procurement and the Deputy Head of Procurement commensurate with the grading of the post Please refer to Job Description for further details We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us. MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received. MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology. By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers. Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Work with line management and stakeholders to develop sourcing strategies for products and services within allocated division and ensure delivery of established savings targets within the portfolio. Collaborate with other government agencies and NHS Trusts in identifying and establishing joint procurement initiatives that will deliver enhanced value for money. Work with other NHS organisations and agencies, as directed to implement any changes within the supply chain in order to achieve cost effective supply solutions. Seek continuous improvement within the supply chain, identifying potential risks and barriers to improvement. Ensuring that contractual arrangements reflect a requirement for suppliers to demonstrate service and cost improvement. Promote and manage the rationalisation and optimisation of the vendor base, products and services, giving appropriate respect to risks and ensuring that specifications deliver standardisation. Identify, recommend and when agreed implement appropriate alternative sources of products and suppliers for the Trust. The Trust is required to act in accordance with The Public Contracts Regulations 2015. It is a requirement of this role to ensure the Trust is compliant with all legislative and regulated requirements relating to contracting and procurement within the sector. To provide advice and guidance on procurement issues to all staff, ensuring that appropriate procurement processes are adopted in all cases and that published tender documentation is compliant with law, is fair and transparent, and promotes fair competition. To ensure that the Trusts contracts register is managed and maintained in a timely manner, ensuring that data records are current and accurate. Ensure that all contracts entered into by the Trust are fair and balanced, ensuring that risks are appropriately mitigated and/or apportioned appropriately and that any limitation in suppliers liability does not expose the Trust to unreasonable levels of risk. Plan and undertake effective negotiations with suppliers within the allocated portfolio of product and services. Ensure best value is achieved by balancing cost and quality within contract terms. Delivery of procurement savings in line with agreed targets defined in annual work plans and in-line with identified time lines. Responsibility for ensuring that Trust staff comply with the Trusts processes, policies procedures and regulations. Develop and maintain excellent relationships with other departments through regular contact and pro-active support, ensuring timely and effective response to all enquiries and requests for support. Develop and maintain regular contact with key suppliers and stakeholders to ensure current market knowledge is exemplary, and able to inform sourcing decisions. Undertake analysis of portfolio spends to identify and forecast benefits available and to prioritise actions. Provide reports on progress and benefits delivered through action plans, comparing actual results to forecasted outcomes and adjusting plans accordingly. Provide support, and where appropriate leadership in the delivery of effective and efficient, customer focused procurement services. Assist in achieving the delivery of Cost Improvement Plans (CIP) within designated division, that maximise commercial benefits for the Trust. Please refer to the job description for further details.

Sourcing Work with line management and stakeholders to develop sourcing strategies for products and services within allocated division, and ensure delivery of established savings targets within the portfolio Collaborate with other government agencies and NHS Trusts in identifying and establishing joint procurement initiatives that will deliver enhanced value for money. Tendering The Trust is required to act in accordance with The Public Contracts Regulations 2015. It is a requirement of this role to ensure the Trust is compliant with all legislative and regulated requirements relating to contracting and procurement within the sector To provide advice and guidance on procurement issues to all staff, ensuring that appropriate procurement processes are adopted in all cases and that published tender documentation is compliant with law, is fair and transparent, and promotes fair competition. Contracts To ensure that the Trusts contracts register is managed and maintained in a timely manner, ensuring that data records are current and accurate Ensure that all contracts entered into by the Trust are fair and balanced, ensuring that risks are appropriately mitigated and/or apportioned appropriately and that any limitation in suppliers liability does not expose the Trust to unreasonable levels of risk. Financial Responsibility Delivery of procurement savings in line with agreed targets defined in annual work plans and in-line with identified time lines Responsibility for ensuring that Trust staff comply with the Trusts processes, policies procedures and regulations. Communications and Engagement Develop and maintain excellent relationships with other departments through regular contact and pro-active support, ensuring timely and effective response to all enquiries and requests for support Develop and maintain regular contact with key suppliers and stakeholders to ensure current market knowledge is exemplary, and able to inform sourcing decisions. Analytical and Judgement Undertake analysis of portfolio spends to identify and forecast benefits available and to prioritise actions Provide reports on progress and benefits delivered through action plans, comparing actual results to forecasted outcomes and adjusting plans accordingly. Staff Management and Development Provide support, and where appropriate leadership in the delivery of effective and efficient, customer focused procurement services. Assist in achieving the delivery of Cost Improvement Plans (CIP) within designated division, that maximise commercial benefits for the Trust To be pro-active in supporting and sharing experiences, knowledge and information within the procurement team, to enable to wider development of knowledge and skills within the team. Please refer to the attached Job Description for more details on the role and responsibilities.