Total 7 administrative clerical job vacancies in Australia

Role Station Support Team Member - Administration Role

Hours Full time 37 hours per week. Part Time Considered

Salary - Up to £14.74 per hour

Location - Dungeness B Power Station

Roles & Responsibilities

• You will be working as an integral part of a multi-disciplined team, reporting to the Station Support Team Leader. The role involves learning one of the numerous disciplines within the team, be it Work Management, Document Management, Corrective Action Programme, or one of numerous others. Eventually, you may also have the opportunity to learn a second role, enhancing the flexibility that is central to the ethos of our team. Additionally, you will be carrying out general admin duties within the Station Support Team, supporting both the team and the wider station where necessary.

The Candidate

• You will be an exceptional communicator, possessing the influencing skills imperative to making this role a success. You will have the confidence to challenge others and raise concerns, and willingness to interact with employees at all levels of the organisation, including senior management. Your confidence will mean that you are able to work well on your own, as well as being able to work with your immediate peers and the wider Station Support Team. You will be engaged about administrative processes, and willing to continuously improve them through peer forums, in addition to displaying a keen attention to detail, imperative due to the nature of the business.

Key Tasks

• Entirely dependent on your given discipline/s, but could range from printing work order cards to compilation of monthly fuel stock reports, from checking and approval of document revisions to working with our Engineers to close out actions placed upon them. We have a really diverse range of responsibilities!
• Training to a high proficiency in company systems frequently used by our administrative teams: Asset Management System, Business Objects, etc.
• Working to defined procedures and policies; Departmental Instructions, Company Specifications and established templates and forms, to name a few.
• Responsibility for progressing and updating your own training plan, with the support of an experienced mentor in your given discipline/s.
• Eventual responsibility for updating and improving written instructions and procedures linked to your discipline/s.
• A range of other administration duties as directed by the Station Support Team Leader.

Key Skills

• GCSEs in Maths and English (Grade 9-4 / A-C), or equivalent.
• Intermediate-level skills in Microsoft Office suite of programs, especially Outlook, Word and Excel. Full training will be given on company systems (AMS, Business Objects, etc).
• Keen attention to detail.
• Communication skills, and the confidence to use them to challenge, prompt and coach where appropriate.
• Open, honest and trustworthy due to the sensitive nature of the business.
• Excellent organisational skills
• Ability to work both alone and as part of a team.

Manpower UK is acting as an Employment Business in relation to this vacancy.

Job Title: Administrative Assistant

Location: York

Job Type: Temporary

Salary: £11.48

Job Description:
We are seeking a detail-oriented Administrative Assistant to join our client team based in York.
The primary focus of this role will be to help clear our backlog of paperwork.
This is a crucial position that will help streamline our processes and improve service delivery to our clients.

Key Responsibilities:
1.Sort, organize, and prioritize backlogged paperwork.
2.Enter data from paper records into our digital systems accurately and efficiently
3.Assist in creating a more efficient filing system for both physical and digital records
4.Collaborate with team members to ensure all necessary information is captured and processed
5.Maintain confidentiality of sensitive client and operational information
6.Identify areas for process improvement in our administrative workflows

Requirements:
1.Excellent organizational and time management skills
2.Strong attention to detail and accuracy in data entry
3.Proficiency in Microsoft Office Suite, particularly Excel
5.Ability to work independently and as part of a team
6.Strong written and verbal communication skills

If you are passionate about improving healthcare delivery through technology and have a talent for organization and administration,
we encourage you to apply for this position.

To apply, please submit your resume and cover letter through our Indeed portal

Role Station Support Team Member - Administration Role

Hours Full time 37 hours per week. Part Time Considered

Salary - Up to £14.74 per hour

Location - Dungeness B Power Station

Roles & Responsibilities

• You will be working as an integral part of a multi-disciplined team, reporting to the Station Support Team Leader. The role involves learning one of the numerous disciplines within the team, be it Work Management, Document Management, Corrective Action Programme, or one of numerous others. Eventually, you may also have the opportunity to learn a second role, enhancing the flexibility that is central to the ethos of our team. Additionally, you will be carrying out general admin duties within the Station Support Team, supporting both the team and the wider station where necessary.

The Candidate

• You will be an exceptional communicator, possessing the influencing skills imperative to making this role a success. You will have the confidence to challenge others and raise concerns, and willingness to interact with employees at all levels of the organisation, including senior management. Your confidence will mean that you are able to work well on your own, as well as being able to work with your immediate peers and the wider Station Support Team. You will be engaged about administrative processes, and willing to continuously improve them through peer forums, in addition to displaying a keen attention to detail, imperative due to the nature of the business.

Key Tasks

• Entirely dependent on your given discipline/s, but could range from printing work order cards to compilation of monthly fuel stock reports, from checking and approval of document revisions to working with our Engineers to close out actions placed upon them. We have a really diverse range of responsibilities!
• Training to a high proficiency in company systems frequently used by our administrative teams: Asset Management System, Business Objects, etc.
• Working to defined procedures and policies; Departmental Instructions, Company Specifications and established templates and forms, to name a few.
• Responsibility for progressing and updating your own training plan, with the support of an experienced mentor in your given discipline/s.
• Eventual responsibility for updating and improving written instructions and procedures linked to your discipline/s.
• A range of other administration duties as directed by the Station Support Team Leader.

Key Skills

• GCSEs in Maths and English (Grade 9-4 / A-C), or equivalent.
• Intermediate-level skills in Microsoft Office suite of programs, especially Outlook, Word and Excel. Full training will be given on company systems (AMS, Business Objects, etc).
• Keen attention to detail.
• Communication skills, and the confidence to use them to challenge, prompt and coach where appropriate.
• Open, honest and trustworthy due to the sensitive nature of the business.
• Excellent organisational skills
• Ability to work both alone and as part of a team.

Manpower UK is acting as an Employment Business in relation to this vacancy.

MAIN FUNCTIONS
Provides administrative support to a department or individual. Duties may
include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or
sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analysing information. Must be able to
multi-task and prioritise. Strong communication skills and organisational skills are required. Proficiency with MS Office required. Minimal work direction
needed, highly skilled and knowledgeable to the position. This position would typically include a professional Administrative Assistant. Expert in the
field, possibly professional certification holder.

SKILLS AND QUALIFICATIONS
Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience SAP knowledge preferable (training provided) Excel
Share point Multi tasking.

Numerate - able to compute figures for upload to various systems Quick learner Adaptable - able to customise where necessary.

Scope of Work
Working with business team to produce Excel spreadsheets / SharePoint Surveys / SAP / internal systems / mail merge / excellent customer service.

Role: Administrative Assistant

Location: Yeovil

Salary: £11 - £14.30per hour (Depending on Experience)

Working hours: Monday - Thursday 8am-5pm, Friday 8am - 1pm

About the role

You would perform a variety of administrative functions such as scanning of multi medica data source, utilising scanners and the MS officer tools. You would create indexing of data and loading into our clients Product data management system. Requires a high school diploma with related experience and able to show proven capabilities in the field or in a related area. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude is required. Typically reports to a supervisor or manager.

Experience

• Organisation skills
• Proficient in Microsoft packages.
• Administrative experience
• Good communication skills - both verbal and written.

MANDATORY REQUIREMENTS: Full BPSS* Screening (*Baseline Personnel Security Standard), including proof of Legal Right to Work, Criminal Records Check, i.e. UK DBS and Drugs Screening.

Manpower UK is acting as an Employment Business in relation to this vacancy.

An exciting opportunity has arisen for an Operations and Administrative Coordinator to join our client, a leading global FMCG company with Brands such as Dove, Rexona, TRESemme, Clear & Axe.

The role is based at their global HQ in Blackfriars, London (will involve a mix of working from home and working from the office) This is a full-time temporary role to start ASAP for 12 months, working a 36.25-hour week. This role is paying between £35,200 - £42,000 per annum, pro rata, depending on experience.

The role will require you to support the Procurement - Strategy & Insights Team in the day-to-day operations involving the evaluation, processing, and optimization of resources to enhance broader market intelligence and data strategy & services. You will also take charge of coordinating team activities and providing support for the team leader's calendar.

Key Responsibilities

Purchase Orders and Invoice Management:

• Coordinate and finalize subscription agreements, ensuring compliance with UL ways of working.
• Raise purchase orders for external vendors on Coupa and address vendor queries related to outstanding payments for the Strategy & Insights Team.
• Oversee Supplier Operations and Procurement Finance colleagues in collecting commodity price indices data for wider Procurement use on a monthly basis.

Budget Oversight:

• Update and track the budget for Strategy & Insights subscriptions.
• Assist in centralizing all annual subscriptions managed by Supplier Operations across various Procurement portfolios.

Subscription Management:

• Track and update UL License Users with relevant subscription companies.
• Track all purchase order and invoice statuses, proactively managing data and providing regular updates to stakeholders.
• Engage with Procurement S&I Subscriptions Squad members to provide updates on subscription renewals, purchase order creations, and budget tracking.
• Implement triage support for internal subscription-related queries from Procurement Buyers.
• Collaborate with Procurement S&I to enhance subscription capabilities across incumbent and new suppliers through ad-hoc Request for Information (RFI) initiatives.
• Continuously improve ways of working and optimize the subscriptions management process. Cascade best practices guidance to Procurement Buyers and external subscription companies.

Coordination

• Facilitate the coordination of team activities and agendas.
• Manage and optimize the team leader's calendar and schedule.

Key Requirements

• Proven experience in procurement, administration or a related field.
• Experience in contract, purchase order, invoice management and procurement processes.
• Experience with Coupa or similar procurement tools.
• Previous involvement in budget tracking and optimization or other data analyzing and consolidation with Excel.
• Proactive, detail-oriented, and capable of driving efficiency improvements within the subscriptions management process.
• Strong communication skills and the ability to collaborate with cross-functional teams are essential for success in this role.
• Strong data sense and logical to deal with the operation issues between external suppliers and internal stakeholders.
• Good Microsoft Office skills (particularly Excel and Word)
• Team activities and agenda coordination experience.

Our client, one of the UK's leading energy providers is looking to recruit an Administrative Assistant/PA for their team based in Gloucester Business Park, Gloucester. The exciting opportunity will be within the Information Security team and report directly to the Chief Information Security Officer. (CISO)

Role Summary:

To support the CISO in the day-to-day organisation and management of the team. To help prepare for visitors to site and key meetings with our regulator with an ability to look ahead and plan for such events, helping the team submit their input in advance. Implementing a newly created governance for risk management within the team, this role will help embed this process and mindset across all team members. Further opportunities present themselves by way of involvement with the Supply Chain Assurance team to help set up a new process within a newly procured software system.

Key Tasks and Responsibilities:

• Diary management for the CISO
• Organising meetings, booking in visitors, meeting rooms, and coordinating diaries
• Minute taking and write up
• Organising slide packs for presentations
• Maintain risk and issues log for the team and coordinate review meetings and escalations
• Liaise with internal department members on the Corrective Action Programme and for Risk Management
• Maintain and coordinate document review and sign off for the team
• Assist the Project Manager and Security team leaders in the production and maintenance of project plans.
• Develop and maintain the project library, filing, recording and reporting systems.
• Coordinate the production of all reporting and produce regular summary reports, tailored for different audiences throughout the business and wider organisations such as Regulators.
• Set up and maintain systems for recording project costs.
• Develop and support communication mechanisms between the team members.
• Support the Supply Chain Assurance function in maintaining supplier contact details and providing administrative support where necessary
• This role requires somebody who is highly organised, dynamic, and above all a strong team player.

Competencies:

• Experience of working as part of a team and in actively contributing to overall team deliverables
• A strong communicator and team player
• Organised, diligent with high attention to detail
• Experience in Information Security and related technologies
• A high degree of computer literacy including MS Office and Project and/or a willingness to learn new software applications quickly
• Project planning ability
• Ability to analyse, tailor, and present information
• Foresight to look ahead, plan and take initiative
• Excellent multi-tasker

Please note; if successful you will be employed by Manpower working on a temporary ongoing basis with our client, the duration of the role is until the end of December 2024 with scope of extending for the right candidate. You will be expected to undertake a drugs and alcohol test as well as be security checked to BPSS and SC levels.

Key Benefits working with Manpower:

• 36 days holiday accrual (pro-rata) including bank holidays
• Company pension scheme
• Access to client facilities onsite
• Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses
• Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme
• Dedicated Manpower Account Specialist to provide support during your assignment

This role is managed by our Manpower on-site team and not related to the Bristol office - PLEASE DO NOT CALL BRISTOL OFFICE REGARDING THIS ROLE - if you have not heard from Manpower within 15 business days of submitting your application then unfortunately your application has not been shortlisted at this time.