Communications and Engagement Assistant
Full-time
Junior Executive
Manchester, M20 4BX, England
2 months ago
DUTIES AND RESPONSIBILITIES GENERAL ADMINISTRATION Develop good working knowledge and relationships with key contacts and stakeho.....
DUTIES AND RESPONSIBILITIES GENERAL ADMINISTRATION Develop good working knowledge and relationships with key contacts and stakeholders across the GM system who play a role in communications such as GP practices Monitor the Communications inbox Help with the distribution of posters, leaflets and other materials for key campaigns Create systems to monitor and report on progress across all our communications campaigns such as media coverage and social media reach and impressions Field all queries relevant to the Comms team, offering advice and directing queries to the relevant individuals as appropriate Provide secretarial support to the Comms team and support note taking at meetings when required COMMUNICATIONS To support the Communications Team to implement the public relations and external and internal communications strategies for Greater Manchester Cancer Alliance, who are hosted by The Christie NHS Foundation Trust. To help deliver both a proactive and reactive communications to raise the profile and understanding of the work of the Alliance, enhance their reputation and promote awareness of their aims and achievements in ways which are appropriate for their different audiences (including the general public, patients and carers, Alliance staff and partners, colleagues working in cancer services, both in the NHS and more widely.) To assist the Communications Team in proactively promoting Alliance initiatives via regional and social media, with support from the Communications and Engagement Manager and/or Communications and Engagement Officer. To take a leading role in supporting the Communications and Engagement Officer with gathering and uploading content to the Alliances website and social media channels, including supporting wider Alliance teams in updating their own content on the site appropriately. Create content for our social media channels, using graphic design software and linking in with bigger PR stories and events, such as national NHS England toolkits and identify opportunities for social media content which fits with Alliance objectives Monitor social media coverage relating to the Alliance and communicate to colleagues/key stakeholders as applicable. This will require populating and creating excel spreadsheets and using Power Point Work with the Communications Team to monitor and respond to social media comments using pre-signed off copy Work on specific projects in agreement with the Communications and Engagement Manager. Carry out a range of administration duties including, but not restricted to, managing image files and sending out copies of photos to key stakeholders Maintain confidentiality at all times and comply with the Data Protection Act and GDPR when handling sensitive and personal information e.g. through general enquiry emails. FINANCE Keep budgetary records on behalf of the Comms Team with the support of the Comms and Engagement Officer particularly in relation to Facebook advertising spend Raise purchase order requisitions, invoice external organisations, process personal payments, ensuring that processes comply with the Alliances Financial Instructions GENERAL Prioritise workload by assessing multiple and urgent work requests with varying deadlines to ensure personal deadlines and those of the team are met to a high standard. Attend exhibitions and events to network and raise the profile of the Cancer Alliance as appropriate Work flexibly around the Alliance needs, to include early mornings and evenings on an adhoc basis To undertake any other duties commensurate with the grade of the post Undertake all essential training relevant to the role Engage proactively in all personal appraisal, and work to improve all aspects of service delivery Any other duties as may be required from time to time, which are consistent with the grade of the post.
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