Total 8 transportation logistics job vacancies in home office new york ny

OVERVIEW:
The Marine Document Control Specialist will be responsible for managing and organizing all documentation related to QHSE audits, inspections, certifications, and permits for vessel fleets. This role includes coordinating document control procedures, ensuring compliance with maritime standards, and supporting training efforts for new employees and crew members. This position is offered on a 6-month contract basis, with the possibility of renewal based on performance and business needs.

What You Will Be Doing:

Document Management & Control:

• Receive, register, classify, and archive all incoming and outgoing documents, such as bills of lading, packing lists, certificates, contracts, permits, and HSE reports.
• Maintain an organized electronic and/or physical filing system for easy document retrieval and tracking, including HSE records.
• Ensure document metadata is accurate and complete (e.g., document type, date, vessel name, voyage number).
• Implement version control procedures to track document changes and revisions.
• Develop, execute, and uphold comprehensive document control procedures in line with company policies, industry best practices, and HSE standards.
• Provide training and support to staff on document control processes and the use of document management systems.

HSE Responsibilities:

• Prepare and maintain HSE statistical tracking and trending data.
• Assist the Marine Manager in meeting client HSE requirements.
• Help develop QHSE Plans that align with company policies and local client needs.
• Provide feedback to the Marine Manager regarding QHSE performance.
• Contribute relevant data for monthly QHSE reports.
• Serve as the administrator and record keeper for QHSE audits, inspections, reports, certifications, and permits.
• Monitor Fleet Lagging and Leading Indicators.
• Conduct QHSE audits and inspections as needed.
• Deliver HSE presentations and training to employees, including HSE Induction sessions.

What We Are Looking For:

• At least a Diploma in a relevant field (e.g., shipping, logistics, business administration) or equivalent experience.
• A minimum of 2 years of proven experience in document control, preferably within the shipping or logistics sector.
• Proficiency in document management systems and Microsoft Office Suite.
• Strong organizational and time management abilities.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Capability to work independently as well as collaboratively within a team.
• Knowledge of shipping documentation and regulatory requirements is a plus.

OVERVIEW:

The Assistant Marine Superintendent plays a vital role in ensuring the safe, efficient, and compliant operation of our fleet. This position requires a minimum Certification of Competence (CoC) Class 3 and involves a diverse range of responsibilities, including managing safety systems, conducting investigations, optimizing costs, overseeing training programs, and providing marine expertise, all while ensuring regulatory compliance. Collaborating closely with various departments—such as safety, technical, crewing, and training—the Assistant Marine Superintendent is dedicated to maintaining the highest standards of safety, quality, and environmental protection.

KEY RESPONSIBILITIES:

Safety Management and Training:

• Assist in developing, implementing, and maintaining the company’s Safety and Environmental Management System (SEMS) to meet international and industry safety standards.
• Collaborate to create and deliver comprehensive training programs for crew on safety procedures, emergency response, and environmental protection.

Market Research and Investigations:

• Research market trends, regulatory updates, and technological advancements in the maritime sector to identify risks and opportunities.
• Investigate incidents or near-misses involving company vessels to determine causes and recommend corrective actions.

Cost Control and Efficiency:

• Analyze marine operations costs to identify potential savings and implement efficiency measures without compromising safety or performance.
• Monitor vessel operations to ensure compliance with company standards and identify any deviations affecting costs or efficiency.

Reporting and Continuous Improvement:

• Report deficiencies, incidents, and near-misses to relevant stakeholders, including senior management and regulatory authorities.
• Identify areas for improvement in operations, safety procedures, and training, and recommend changes for approval.

Safety and Accident Analysis:

• Work with relevant departments to collect and analyze safety-related data, including injuries and incidents.
• Ensure that appropriate corrective actions are taken to address identified risks.

Training Policies and Review:

• Monitor and review training policies for both shore-based and onboard personnel to ensure effectiveness.
• Collaborate with the training department to update materials and methodologies as needed.

Marine Advice and Vessel Performance:

• Provide expert marine advice to assigned vessels on navigational, communication, cargo handling, and ship handling issues.
• Monitor and provide feedback on the performance of Masters on assigned vessels.

Fleet Instructions and Vessel Vetting:

• Regularly review and update fleet instructions to ensure safe and efficient vessel operations.
• Ensure all vessels undergo thorough vetting to meet the requirements of major oil companies and other stakeholders.

QUALIFICATIONS:

• Valid Class 3 Certificate of Competency (CoC) issued by a recognized maritime authority.
• Bachelor’s degree in Marine Engineering, Naval Architecture, or a related field.
• Minimum of 5 years of seagoing experience as a senior officer, with command experience preferred.
• Strong knowledge of international maritime regulations (e.g., SOLAS, MARPOL, STCW, ISM Code).
• Excellent communication, creative thinking, and problem-solving skills.
• Strong leadership abilities and teamwork skills.
• Proficient in Microsoft Office Suite and relevant software applications.

Job Summary

We are seeking a highly motivated and experienced Marine Manager to oversee all aspects of our marine operations. The ideal candidate will possess a Class 1 Certificate of Competency (CoC), a strong command of maritime regulations, a proven track record in vessel management, and extensive experience working with oil majors.

Responsibilities

● Operational Excellence:

○ Plan, direct, and coordinate all marine operations, ensuring efficiency, safety, and compliance with industry best practices.

○ Optimize vessel schedules and deployments to maximize productivity and profitability.

○ Oversee cargo operations, bunkering, and port calls, ensuring smooth and timely execution.

● Compliance and Safety:

○ Ensure full compliance with all relevant local and international maritime regulations, including those of the Maritime and Port Authority of Singapore (MPA).

○ Implement and maintain a robust safety management system (SMS) in accordance with the International Safety Management (ISM) Code.

○ Conduct regular safety inspections and audits to identify and mitigate potential risks.

○ Oversee investigations into any incidents or accidents, implementing corrective actions to prevent recurrence.

○ Specifically ensure adherence to oil major safety protocols and best practices.

● Team Development:

○ Identify the training needs of the Marine Management team.

○ Identify and implement training programs to enhance skills, promote continuous improvement, and ensure staff are kept abreast of new regulations and industry initiatives.

Requirements

• Class 1 Certificate of Competency (CoC) is preferred.
• Minimum of 5 years of relevant experience in ship management, with at least 2 years in a managerial role.
• Experience working with oil majors is preferred.
• In-depth understanding of international maritime conventions and regulations, including SOLAS, MARPOL, and the ISM Code.
• Extensive experience working with oil majors, demonstrating a strong understanding of their specific safety and operational requirements.
• Must possess a relevant chemical tanker certification OR have substantial experience in the safe handling of chemical cargoes.
• Proven ability to lead and motivate teams, with excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities, with proficiency in data analysis and reporting.

We are seeking a highly organized and detail-oriented Crewing Assistant to join our dynamic ship management team. In this role, you will play a crucial part in ensuring the smooth and efficient operation of our vessels by providing comprehensive administrative and logistical support to our crew members.

Responsibilities:

Crew Changes and Shore Visits:

• Manage crew sign-on/sign-off procedures in strict adherence to the latest Maritime and Port Authority of Singapore (MPA) requirements.
• Prepare and submit necessary documentation for crews back from home leave.
• Coordinate with relevant authorities, agents, and internal departments to ensure seamless crew changes.

Crew Onboarding and Documentation:

• Liaise with new crew members to arrange their entry, travel, accommodation, medical check up and MOM WP registration.
• Consolidate and verify personal details, documentation, and certifications, including online authentication of certificates.
• Issue Personal Protective Equipment (PPE) to new and existing crew members, maintaining accurate stock records.
• Applying Flag state documents for crew.

Recruitment and Interview Coordination:

• Assist in the recruitment process by arranging interviews for ratings candidates.
• Coordinate with the Marine & Technical Managers to schedule officer / engineer interviews and ensure a smooth candidate experience.

Administrative Support:

• Perform essential administrative tasks such as filing, scanning, generating letters, recording crew details, and maintaining up-to-date records.
• Remind Technical/Marine Superintendents to deliver crew mail onboard vessels.
• Monitor crew members completing their 6-month probation period and report findings to the supervisor.
• Update ICA for crew details (New Passport No. / FIN no. expiry date)

Crew Welfare and Travel:

• Arrange transportation (sea/land) for crew members as required.
• Assist in monitoring crew personal documentation to ensure compliance with Flag State, Maritime Labour Convention (MLC), and MPA requirements.
• Report any crew issues or concerns to the supervisor promptly.
• Assist in travel arrangements for crew mobilization and demobilization, including booking air/ferry/land tickets, visa applications, and hotel accommodations.

Other Duties:

• Undertake any ad-hoc duties, projects, and activities as assigned by the supervisor.
• Ship visits for observation of crew work environment, performance, welfare and collect feedbacks on any crew personal issue.

What you should have:

• Diploma in Logistics, Supply Chain Management, Maritime Studies, or a related field.
• Strong understanding of crew management processes and relevant regulations (MPA, Flag State, MLC).
• 2+ years of experience in shipping operations or a similar role. Fresh graduates are welcome to apply.
• Proficient in Microsoft Office Suite and crew management systems.
• Strong communication and interpersonal skills. Able to communicate in Bahasa Indonesia or Bahasa Melayu will be an advantage.
• Meticulous attention to detail and accuracy

The Procurement Executive plays a crucial role in ensuring efficient and cost-effective procurement of equipment, services, and supplies for our fleet. This position involves close collaboration with the Purchasing Manager, vessel crew, and suppliers to meet the operational needs of our ships while adhering to company guidelines and industry regulations.

What you will be doing:

• Assist the Procurement Manager in daily procurement activities, handling ad-hoc tasks as required.
• Develop comprehensive plans for acquiring equipment, services, and supplies, considering factors such as cost, quality, availability, and lead times.
• Review existing administrative procedures and systems, identifying opportunities to streamline and improve efficiency in procurement processes.
• Ensure all procurement activities comply with the organization's purchasing guidelines, procedures, and relevant industry regulations.
• Track costs and expenses related to procurement, contributing to the preparation of accurate budgets.
• Arrange timely and cost-effective shipments of stores and spares via air, sea, and road freight to both local and international ports.
• Conduct occasional inventory and storeroom inspections on ships to understand crew needs, maintain positive relationships, and address procurement-related issues.

What we are looking for:

• Diploma in Business, Supply Chain Management, Logistics, Maritime Studies, or related field.
• 1 year of experience in shipping operations or a similar role. Fresh graduates are welcome to apply.
• Knowledge in technical shipping management is a plus.
• Proficient in Microsoft Office Suite and Ship Procurement System
• Good communication and interpersonal skills.
• Meticulous attention to detail and accuracy.
• Independent, resourceful, pro-active and team player.
• Sense of ownership and urgency.

The Operations Executive plays a crucial role in ensuring the smooth and efficient execution of our shipping operations, focusing on vessel scheduling, daily operations, conflict resolution, and customer relationship management. This position requires a detail-oriented and organized individual with strong communication and problem-solving skills. The Operations Executive will collaborate closely with various internal and external stakeholders to ensure timely deliveries, accurate documentation, and optimal resource utilization.

What you will be doing:

Data Management:

• Ensure all data is entered accurately and promptly into the company's systems.
• Maintain up-to-date records of shipments, deliveries, and inventory.

Shipping Coordination:

• Coordinate with shipping agents to obtain accurate vessel ETAs.
• Liaise between charterers and the shipping team to ensure smooth communication and alignment.
• Track shipments and address any issues that may arise.

Vessel Scheduling:

• Efficiently schedule vessels to meet delivery timelines and optimize resource utilization.
• Coordinate with port authorities, agents, and other stakeholders to ensure smooth vessel operations.

Daily Operations Management:

• Oversee daily operations, including loading, unloading, and vessel movements.
• Monitor vessel performance and address any operational challenges.
• Ensure compliance with safety regulations and company procedures.

Conflict Resolution:

• Effectively manage conflicts and disputes related to shipping operations.
• Negotiate and mediate with stakeholders to reach mutually agreeable solutions.
• Escalate issues to management as needed.

Customer Relationship Management:

• Build and maintain strong relationships with customers.
• Address customer inquiries and concerns promptly and professionally.
• Ensure customer satisfaction with our shipping services.

What we are looking for:

• Diploma in Logistics, Supply Chain Management, Maritime Studies, or a related field.
• 2+ years of experience in shipping operations or a similar role. Fresh graduates are welcome to apply.
• Strong knowledge of shipping procedures, documentation, and regulations.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and relevant shipping software.
• Ability to work independently and as part of a team.
• Strong problem-solving and decision-making skills.
• Experience in conflict resolution and customer relationship management.

The Operations Executive plays a crucial role in ensuring the smooth and efficient execution of our shipping operations, focusing on vessel scheduling, daily operations, conflict resolution, and customer relationship management. This position requires a detail-oriented and organized individual with strong communication and problem-solving skills. The Operations Executive will collaborate closely with various internal and external stakeholders to ensure timely deliveries, accurate documentation, and optimal resource utilization.

What you will be doing:

Data Management

• Ensure all data is entered accurately and promptly into the company's systems.
• Maintain up-to-date records of shipments, deliveries, and inventory.

Shipping Coordination

• Coordinate with shipping agents to obtain accurate vessel ETAs.
• Liaise between charterers and the shipping team to ensure smooth communication and alignment.
• Track shipments and address any issues that may arise.

Vessel Scheduling:

• Efficiently schedule vessels to meet delivery timelines and optimize resource utilization.
• Coordinate with port authorities, agents, and other stakeholders to ensure smooth vessel operations.

Daily Operations Management

• Oversee daily operations, including loading, unloading, and vessel movements.
• Monitor vessel performance and address any operational challenges.
• Ensure compliance with safety regulations and company procedures.

Conflict Resolution

• Effectively manage conflicts and disputes related to shipping operations.
• Negotiate and mediate with stakeholders to reach mutually agreeable solutions.
• Escalate issues to management as needed.

Customer Relationship Management

• Build and maintain strong relationships with customers.
• Address customer inquiries and concerns promptly and professionally.
• Ensure customer satisfaction with our shipping services.

What we are looking for

• Diploma in Logistics, Supply Chain Management, Maritime Studies, or a related field.
• 2+ years of experience in shipping operations or a similar role. Fresh graduates are welcome to apply.
• Strong knowledge of shipping procedures, documentation, and regulations.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and relevant shipping software.
• Ability to work independently and as part of a team.
• Strong problem-solving and decision-making skills.
• Experience in conflict resolution and customer relationship management.

Responsibilities:

• To manage all financial transactions, from fixed payments and variable expenses to bank deposits and budgets.
• Report and provide accurate quantitative information on financial position, liquidity and cash flows of the business.
• Prepare budget forecast and publish financial statements in time.
• Handle monthly, quarterly and annual closings.
• Reconcile accounts payable and receivable.
• Ensure timely payments.
• Compute taxes and prepare tax returns.
• Manage balance sheets and profit/loss statements.
• Audit financial transactions and documents.
• Coordinate and liaise with external parties like external auditors, tax agents, corporate secretarial agents, local tax and government authorities where required.
• Ensure compliance with all tax regulations, financial policies and other regulations
• Assist in new processes and system implementation as & when required.
• Any other adhoc task as assigned by immediate superior or Management.

Requirements:

• Process Diploma/Degree in Accounting or relevant professional certificates
• Experience in general ledger funcations and vessel accounting is mandatory.
• Minimum 3 years of related work experience preferably in ship management environment
• Excellent interpersonal skills
• Good team player with positive attitude
• Attention to detail and problem solving
• Proficient in Microsoft Office, advance MS Excel skills including Vlookups and pivot tables