Total 62 administrative clerical job vacancies in QLD - Brisbane & Gold Coast - Gold Coast

Job reference: # Brand: Lumus Imaging Location: Chermside Work type: Full Time (Permanent) About us Lumus Imaging is part of Healius Limited, one of Australia's leading healthcare companies, Healius is synonymous with quality, affordable and accessible healthcare for all Australians. It has an expansive network of pathology laboratories, collection centres and diagnostic imaging centres. Through this footprint and its 10,500 people, Healius provides specialty diagnostic services to consumers and their referring practitioners. Healius provides quality healthcare services that are easily accessible and cost efficient, while supporting the coordination and continuity of quality patient care. Do you have medical imaging administration experience?  Are you seeking a next step in your career or looking for a change? We have an opportunity in our administration leadership team for a Clerical in Charge to join our team based in our St. Vincents, Chermside clinic. This
... Click here to view more detail / apply for Clerical in Charge

15th November,
ONLINE APPLICANTS APPLY HERE Thank you for your interest in working with Snelling Staffing of Metro Detroit!  Our Open Jobs can change on a daily basis, but replying to this posting will ensure youre considered for all open positions.  This application link is for Administrative / Accounting / Customer Service candidates- including, but not limited to the following positions:

Receptionist
Data Entry
AP/AR Clerk
Payroll Clerk
Office Administrator/Manager
Customer Service Representative
Bookkeeper
Inside Sales
Administrative Assistant
Your completed application will be reviewed within 48 hours of submittal, and if your experience/qualifications fit one or more of our open positions, you will be contacted to schedule a personal interview. 
... Click here to view more detail / apply for Administrative / Accounting / Customer Service Applicants

Bytherules is a national award-winning law firm specialising in property conveyancing. With over 100 team members we operate in QLD & NSW . Our success is down to our people and our total commitment to be the best at client service in the industry.
About Us:
??  #1 in Australia for Property Settlements ??  Yearly Conference  ??  Industry Leaders with AI & Automation ??  Friendly team of 130 who are passionate about what they do ??  Bespoke Practice Management System  ?? Competitive salaries ?? Genuine work-life balance ?? Flexible working arrangements  ?? Regular ongoing online professional development, best practice and information sharing sessions.
We are currently seeking a Full-time Administrative Assistant to support our Conveyancing Paralegals and join our award-winning Conveyancing Practice.
The position is entirely work from home (remote).
Your duties will include:

Opening and closing files.
Responding to phone
... Click here to view more detail / apply for Administrative Assistant ? North QLD

Your new company
A leading and crucial state government organisation in Brisbane's CBD is seeking a Manager for the Legal Administrative Support team. This is a permanent role and is level A05, paying up to $109,698 plus super.
Your new role
Established many years ago to service the needs of Queenslanders all throughout the state, whilst being headquartered in Brisbane, this crucial government organisation helps all those who call Queensland home.
As the Manager of Legal Administrative Support, your role will involve leading and coordinating the Legal Administrative Support team. You will provide direction and leadership to ensure the team meets both current and future legal secretarial and administrative support needs. This will enable the business area to effectively handle service demands and challenges.
What you'll need to succeed
For this role you will need experience across the following:

Experience in a similar role
Stakeholder engagement
People management skills
Clear communication skills (written and oral)
Full Australian working rights What you need to do now

If you are interested in this role, click 'apply now' or email an up-to-date resume to kate.finnie@hays.com.au.
If this role isn't quite right for you, but you are looking for a new position, please do not hesitate to get in touch.
Please click here to apply.

Aboriginal Identified Opportunity Administrative Support Officer
Package includes salary $79,032 - $86,539 plus employer's contribution to superannuation
Temporary full-time role up to 30 June
Location negotiable

Do you want to support the delivery of outcomes for Aboriginal communities in NSW and work to protect the states environment and Aboriginal heritage?
About the Role  
National Parks and Wildlife Service has a great opportunity for an Administrative Support Officer to work as part of the team, supporting our work with Aboriginal communities to contribute to the conservation of the natural environment and Aboriginal heritage across the North Coast region.
This is an Aboriginal Identified role where Aboriginal identity, cultural knowledge or connections are a genuine aspect of the role. Positions are specifically noted under the provisions of the NSW Anti-discrimination Act ).
This crucial role provides a wide range of
... Click here to view more detail / apply for [NPWS]Administrative Support Officer Identified All of NSW, Byron Bay 4 Nov 2024

25th September,
ONLINE APPLICANTS APPLY HERE Thank you for your interest in working with Snelling Staffing of Metro Detroit!  Our Open Jobs can change on a daily basis, but replying to this posting will ensure youre considered for all open positions.  This application link is for Administrative / Accounting / Customer Service candidates- including, but not limited to the following positions:

Receptionist
Data Entry
AP/AR Clerk
Payroll Clerk
Office Administrator/Manager
Customer Service Representative
Bookkeeper
Inside Sales
Administrative Assistant
Your completed application will be reviewed within 48 hours of submittal, and if your experience/qualifications fit one or more of our open positions, you will be contacted to schedule a personal interview. 
... Click here to view more detail / apply for Administrative / Accounting / Customer Service Applicants

Location: Burleigh Heads, QLD
Position: Full-Time
Are you an organized, proactive, and dedicated professional looking to take the next step in your career? Join our leading migration agency in Burleigh Heads as a judicial and legal assistant and become a vital part of our dynamic team!
What We Offer:
• Great Benefits: Enjoy a supportive work environment with opportunities for professional growth, wellness perks, and team-building activities.
• Competitive Remuneration: $74000-76000
Key Duties and Responsibilities:
Legal Document Preparation and Review
• Draft, review, and prepare visa applications and supporting documents.
• Assist with lodging immigration-related applications (e.g., visas, sponsorships, citizenship).
• Ensure compliance with migration laws and regulations.
Case Management and Client Support
• Monitor client files and keep clients updated on case progress.
• Liaise with clients to collect required documentation and information.
• Maintain accurate case notes and manage deadlines for submissions.
Communication with Authorities and Institutions
• Correspond with the Department of Home Affairs and other relevant authorities on behalf of clients.
• Follow up on applications and appeals where required.
• Prepare briefs for migration agents or lawyers for complex cases.
Legal Research and Compliance
• Stay updated on changes to immigration laws, visa subclasses, and regulations.
• Assist with research and analysis for legal advice provided by registered migration agents.
• Ensure all activities comply with the Migration Act, Code of Conduct, and agency policies.
Administrative and Support Tasks
• Maintain organized client records and filing systems, both digital and physical.
• Prepare templates, forms, and checklists to streamline processes.
• Manage appointments and coordinate meetings between clients and migration agents.
Client Relationship Management
• Provide exceptional service and empathetic support to clients navigating the migration process.
• Handle sensitive information with discretion and confidentiality.
• Guide clients through legal processes and requirements, ensuring clarity at every stage.
Support to Registered Migration Agents and Lawyers
• Assist with appeals and complex cases, such as Administrative Appeals Tribunal (AAT) matters.
• Help with the preparation of legal submissions and statements.
• Attend meetings with clients and agents to take notes and provide follow-up actions.
These responsibilities ensure the agency operates efficiently, provides accurate and compliant migration services, and supports clients throughout the visa process.
Qualifications:
• Proven experience as a legal assistant in a migration agency.
• Other legal admin and judicial assistance as well as office management experience will be a plus
• Excellent organizational and time-management skills.
• Strong communication abilities, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team.
If you're ready to take on a challenging and rewarding role with a company that values its employees, we'd love to hear from you!
How to Apply:
Please send your resume and a cover letter detailing your experience and why you're the perfect fit for this position to marlene0851989@gmail.com. Applications close within 30 days.
Join us in making a difference in the lives of those seeking new opportunities in Australia!

Administration Assistant:


Attractive hourly rate of $35 per hour
Temporary ongoing full-time work
Position based in Artarmon, Sydney.
Overview of the roles:
Wow recruitment is looking for a personal and approachable administration assistant who can be the first point of contact for our client.
This role is looking for someone who will make the role their own and use their initiative to get things done.  As this is an admin role, the successful candidate will have previous administration experience and has the natural ability to build genuine relationships. 
 
Key Responsibilities:


Phone and email management.
Ability to be the director?s first point of contact in regard to admin work.
Invoice Management through Xero.
Build and maintain strong relationships with internal and external stakeholders.
Liaise with couriers and mail management
General upkeep of the front office space
... Click here to view more detail / apply for Administrative Support

The position reports to the Secretary-General. The Finance and Administrative Manager shall define and implement the financial strategy of IRSG. He or she shall prepare budget statements and carry out financial and accounting management for the IRSG and prepare annual reports on the situation of the IRSG's activities. In addition, he or she shall supervise the annual budget preparation for IRSG and implement the same.

(B) SUMMARY OF KEY FUNCTIONS/ACCOUNTABILITIES:
Within the limits of delegated authority, the Finance and Administrative Manager is responsible for the following duties:
▪ Manage all accounting and financial operations, including procurement, payments, accounts payable, the general ledger, revenue recognition, and outsourced payroll.
▪ Prepare and publish timely monthly financial statements and flux analysis for balance sheet and income statements to ensure all entries are properly recorded and fully analyzed.
▪ Lead and support IRSG month-end and year-end close processes in line with strict corporate deadlines across all entities.
▪ Develop and maintain the IRSG accounting policies to ensure compliance with relevant accounting standards.
▪ Proactively monitor, review, research, and interpret IRSG and IFRS standards and analyze emerging accounting pronouncements for financial statements and operational impact to the IRSG.
▪ Lead the effort in the development and implementation of internal control procedures and the identification of risks and inefficiencies.
▪ Act as the primary interface with IRSG external auditors and coordinate the planning and execution of all required statutory audits.

(C) ACCOUNTABILITIES:
Ensures the implementation of operational and financial management strategies, focusing on the achievement of the following results:
▪ Advice to senior management on strategic financial resource management
▪ Authoritative interpretation of requirements for handling transactions, advice, and guidance concerning IRSG financial practices and rules
▪ Operational efficiency of the managerial or accounting aspects of the areas managed
▪ Continuous analysis and monitoring of the financial situation, presentation of forecasts for projects
▪ Full compliance of financial activities, the financial recording and reporting system, and audit follow-up with IRSG rules, regulations, policies, strategies, and IPSAS standards
▪ Implementation of effective internal control and the proper design and functioning of the financial resources management system.
▪ Proper planning, expenditure tracking, and audit of financial resources, including extra-budgetary income, in accordance with IRSG rules and regulations
▪ Financial resources management involves the planning, guiding, and controlling of the resources in accordance with IRSG rules and regulations.
▪ Contributing to the preparation and monitoring of budgets
▪ Establishment of the budget preparation and modification monitoring system, control of budgetary status versus authorized spending limits (ASL), and budget delivery levels
▪ Elaboration of the internal expenditures’ control system, which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in the Enterprise system; Payrolls are duly prepared; travel claims and other entitlements are duly processed; receipting of goods and services and establishment of accruals are properly done.

(D) ADMINISTRATION AND MANAGEMENT
As technical manager, accountable for the correct and consistent application of policies and procedures in the management of administrative and Finance functions through the provision of technical leadership, guidance, and support to the country office and sub-offices where applicable.

Contributes to strategic planning and policy changes/formulation on administrative matters as necessary. Provides technical input to the establishment of administrative and Finance guidelines. As an Advisor to the Secretary-General, the incumbent updates staff on administrative and Finance policies, procedures, rules, and regulations, providing authoritative advice and administrative support. Decides on the appropriate application and interpretation of administrative rules, regulations, policies, and procedures.

Coordinates the Administration and Finance of the organisation to support policy reform in administrative and financial management; advises on the applicability of new policy directives. Makes substantive recommendations on the improvement of systems and internal controls, planning, restructuring, and resolution of sensitive issues. Keeps the Secretary-General abreast of potential problem areas and identifies and recommends solutions. Prepares reports on administrative matters.

Work in close cooperation with the Secretary-General to promote a culture of the highest ethical standards and behaviour in management. Contribute to initiatives for management improvement by capturing, institutionalizing, and sharing best practices and lessons learned. Implement and/or recommend management improvements to enhance productivity and performance including the implementation of cost-saving strategies.

Oversees administrative support and services of the organisation including preparation of service contracts, preparations of requisitions for all administrative supplies and guidance on administrative procedures. Manages oversight on the activities of Financial Service Providers to ensure efficient transfer of funds to programme and project sites.

(E) PERFORMS ANY OTHER DUTIES AND RESPONSIBILITIES ASSIGNED AS REQUIRED
Performing additional duties and responsibilities assigned by the Chief of Staff in conformance with the policy, standards, rules, and regulations of IRSG

(F) EDUCATION AND PROFESSIONAL EXPERIENCE
An advanced university degree (minimum of a Master’s degree and preferably a PhD) in Finance, Accounting, or equivalent certificate from a recognized University is mandatory. Qualified Accountant (Chartered Accountant or equivalent) and Membership of a professional body such as the ACCA, ACA, etc. are mandatory.

A minimum of seven years of progressively responsible experience in the area of finance, financial risk management, or any other comparable experience in a Big 4 (or equivalent) Accounting firm and in industry, preferably with multinational companies, is desirable. Proficiency in the use of the following types of accounting software (general accounting software, payroll software, inventory management software, and invoicing software), with specific competence in two or more of the following accounting software: NetSuite, QuickBooks Online, Desktop Pro,Sage Intacct, FreshBooks, QB Enterprise, Xero, SAP Business One, Blackline, and Acumatica, among others is mandatory.

(G) OTHER MANDATORY AND DESIRABLE REQUIREMENTS
Ability to work in a multicultural environment is a must. Work experience in the United Nations, an international organization, an intergovernmental organization and/or government agency is desirable. For the position advertised, fluency in English is required. Knowledge of French or another official United Nations language is an advantage.

HOW TO APPLY
Interested candidates from IRSG Member Countries (European Union, Singapore, India, Sri Lanka, Russia, Cote D'Ivoire, Nigeria, and Cameroon) should submit their resume by email to the address below with a motivation letter stating why they are suitable for the position, along with certified copies of degrees, diplomas and certificates including names and contact details (organization, phone number and e-mail address) of three referees not later than 17 October, 2024.

Please, note that incomplete applications will not be considered.
E-mail: admin.assistant@rubberstudy.org
Copy: secgen@rubberstudy.org

SALARY CAP: Total Net Salary of SG$73,309 Per Annum (excluding benefits)

GRADE: G-7 Step 2, General Service Category, United Nations Salary Scale for Singapore.

We are looking for a dynamic individual to join our team as an Administrative Assistant.

Responsibilities

· Provide Administrative support to our office (Quotations of Products, responding to queries emails, etc)

· Typing of product labels and relaying of orders from Business Clients to Kitchen.

· Preparation of ISO/HACCP and Halal Certification documents

· Purchasing of inventory/ Ingredients from suppliers

· Receiving of Goods and directing delivery man for storage of goods

· Process Delivery order/ Invoices (If needed)

Requirements

· Good Organization skills and Attention to detail

· Independent Team player

· Able to commit to a 5 Days work week (9 am to 6 pm)

· Experienced/Non-experienced applicants are welcomed

· Proficient in Microsoft Office and Excel

· Excellent Verbal and Written communication skills (English)

Please send a complete resume to info@thecakefactory.com.sg including:

· Personal details and contact information

· All relevant and past work experience with references.

· Last drawn salary or expected salary.

· Date of availability.

Only shortlisted candidates will be notified.

About the Role:

• Management and engagement of residents and public queries, feedback and complaints
• Manage press queries and print/social media
• Coordinate community events and provide event management support to property teams
• Organize events (involving 1,000 to 2,000 participants) and private events involving 100 to 200 participants
• Liaison with various stakeholders including Residents’ Committees, Grassroots Organizations, Government Agencies and Contractors to ensure corporate and client’s image are improved
• Attend all relevant site meetings
• Produce print/online media and collaterals for public engagement
• Perform Public Relations/Customer Service support to property teams and to assist CSO if required
• Assist the Public Relations Manager on special projects as required by Town Council

About You:

• Minimum 1 year of experience in administrative role
• Pleasant personality and able to interact with all walks of life
• Team player, with confidence and creativity

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

25th September,
ONLINE APPLICANTS APPLY HERE Thank you for your interest in working with Snelling Staffing of Metro Detroit!  Our Open Jobs can change on a daily basis, but replying to this posting will ensure youre considered for all open positions.  This application link is for Administrative / Accounting / Customer Service candidates- including, but not limited to the following positions:

Receptionist
Data Entry
AP/AR Clerk
Payroll Clerk
Office Administrator/Manager
Customer Service Representative
Bookkeeper
Inside Sales
Administrative Assistant
Your completed application will be reviewed within 48 hours of submittal, and if your experience/qualifications fit one or more of our open positions, you will be contacted to schedule a personal interview. 
... Click here to view more detail / apply for Administrative / Accounting / Customer Service Applicants

School of Health and Rehabilitation Sciences
Part-time (40% FTE), fixed-term position through to 31 December
The full-time base salary will range from $73,072 - $77,476 17% Superannuation (HEW Level 4)
Based at our St Lucia campus

About This Opportunity?  
We are seeking an organised, motivated and energetic Administrative Assistant to join our world-class School of Health and Rehabilitation Sciences.
You will be involved in a range of administrative support activities for placements (work integrated learning) and student and academic administration. Your job will contribute directly to a high quality student experience. You will provide superior customer service through the delivery of friendly, helpful, accurate, and informative advice and services to students, professional and academic staff.
Key responsibilities will include:

Working within a team to support record management for the student lifecycle.
Activities such as exam
... Click here to view more detail / apply for Administrative Assistant ? Health & Rehabilitation Sciences

Administration Assistant:


Attractive hourly rate of $35 per hour
Temporary ongoing full-time work
Position based in Artarmon, Sydney.
Overview of the roles:
Wow recruitment is looking for a personal and approachable administration assistant who can be the first point of contact for our client.
This role is looking for someone who will make the role their own and use their initiative to get things done.  As this is an admin role, the successful candidate will have previous administration experience and has the natural ability to build genuine relationships. 
 
Key Responsibilities:


Phone and email management.
Ability to be the director?s first point of contact in regard to admin work.
Invoice Management through Xero.
Build and maintain strong relationships with internal and external stakeholders.
Liaise with couriers and mail management
General upkeep of the front office space
... Click here to view more detail / apply for Administrative Support

20th August,
ONLINE APPLICANTS APPLY HERE Thank you for your interest in working with Snelling Staffing of Metro Detroit!  Our Open Jobs can change on a daily basis, but replying to this posting will ensure youre considered for all open positions.  This application link is for Administrative / Accounting / Customer Service candidates- including, but not limited to the following positions:

Receptionist
Data Entry
AP/AR Clerk
Payroll Clerk
Office Administrator/Manager
Customer Service Representative
Bookkeeper
Inside Sales
Administrative Assistant
Your completed application will be reviewed within 48 hours of submittal, and if your experience/qualifications fit one or more of our open positions, you will be contacted to schedule a personal interview. 
... Click here to view more detail / apply for Administrative / Accounting / Customer Service Applicants