Total 14 administrative clerical job vacancies in Tinker AFB, Oklahoma

• Serves as Administrative Offiicer, Executive Advisor, and Program Evaluator within the Group. Uses knowledge and understanding of management principles, practices, methods and techniques and skill in integrating management services with the general management of a DoD organization.
• Performs Program Management. Applies knowledge of management principles and processes of the analytical and evaluate methods needed for execution in improving organization effectiveness and efficiency. Oversees 673 CEG Management Internal Control Toolset (MICT) and Inspector General Evaluation Management System (IGEMS) to ensure compliance of program objectives.
• Guides development of briefs and reports and provides oversight of task management. Guides development of various briefs (Mission Brief, Weekly Staff Meeting, etc.) tailoring content for target audience and objective and working independently to meet established deadlines.
• Serves as the focal point for all requirements coming into and out of the Civil Engineer Group advises the Civil Engineer Group Commander, Deputies and Squadron Leadership. Manages operation of suspense systems by screening, reviewing, analyzing and identifying CEG tasks daily, assigning suspense dates and delegating to the appropriate functional experts in the CEG or its subordinate squadrons.
• Represents (the organization) with a variety of installation and functional area organizations. Establishes, develops, and maintains effective working relationships with 673 MSG, 673 ABW, 3 WG, 176 AW, 4/25 IBCT,(ABN), US Army Alaska (USARAK), and 11 AF executive officers/administrative staff.

• Serves as the Executive Administrator for the Commander and, as such, as a liaison between the Commander's office and subordinate organizations regarding all administrative management functions.
• Plans, manages, and organizes the group's organizational arrangement and workflow for the military performance reports, military/civilian decorations and recognition programs.
• Accomplishes a variety of staff studies and reports concerning Group support effectiveness and efficiency to provide data required in current and future plans and operations and in response to requirements imposed by higher headquarters.
• Maintains the Group CC's, CDs' and SEM's daily calendar, making appointments and arranging meetings, based on a personal knowledge of the supervisor's schedule and current issues.

• Plans, organizes, and executes mission support activities for 13th Field Investigations Squadron. Serves as the consultant to the squadron commander on all administrative management activities.
• Performs systems, local area network (LAN), and computer system administration duties. Manages all Squadron communications process, computers, and information system programs in direct support of all squadron personnel in four geographically separated units.
• Serves as the AFOSI squadrons Financial Resource Advisor. Coordinates with the AFOSI Region Financial Manager with the status and availability of unit funds.
• Serves as the Squadron liaison for personnel, equipment/supply control, and vehicles. Maintain an accurate inventory of vehicles, mobility gear, and equipment used by Squadron personnel.

• Coordinate with the human resources office regarding personnel actions for the organization.
• Communicate with management and office staff regarding administrative matters concerning the office.
• Coordinate the preparation of the annual inventory for training requirements
• Communicate with management and office staff regarding administrative matters concerning the office.
• Review new circulars and directives affecting administrative procedures to determine required changes and/or actions.

• Directly assists the commander or senior ART in the management of all administrative support program functions.
• Serves as the resident subject matter expert for all mandated administrative support programs.
• Serves as a unit liaison to the offices of program managers.
• Performs other clerical and administrative work in support of the office/organization.

• Duty 1: Serves as the branch administrative support specialist for the assigned branch and section leader(s). Focuses on tasks, prepares a wide variety of recurring and nonrecurring correspondences, reports, and other documents from information obtained from the staff, files, and other sources.

• Duty 2: Serves as the unit administrative support specialist for all government related responsibilities. Serves as the ATAAPS Customer Service Representative (CSR), Timekeeper, Defense Civilian Payroll System (DCPS) and Forms & Account Management Service (FAMS) Monitor.

• Duty 3: Performs other administrative work in support of the office/organization including meeting support, special event planning, and program reviews. Independently creates meeting minutes and follows-up on action items/commitments made during meetings and conferences by Division leadership and staff members.

• Duty 4: Provides Administrative and Records Management. Develops, establishes, updates, and maintains office procedures and standard processes, including electronic records management and document libraries ensuring effective and efficient operation of the office.

• Duty 5: Serves as the primary unit Activity Distribution Office (ADO) and Defense Travel System (DTS) Representative. Reviews and processes incoming and outgoing mail, correspondence, publications, regulations and directives associated.

The primary purpose of this position is: As an Air Reserve Technician (ART) accomplishes a variety of work which determines the unit's readiness and capability to meet its wartime mission and provide training to assigned unit personnel in the accomplishment of contingency and humanitarian missions and worldwide deployment activities.

Duties:

1. Unit resource advisor (RA) and member of the Financial Working Group (FWGJ for budget formulation.
2. Oversees monthly preparation of Status of Resource and Training Systems (SORTS) report.
3. Evaluates and oversees the wartime AFSC enlisted specialty training requirements for assigned personnel.
4. Manages the squadrons Information Management/Information Technology (IM/IT) resource.
5. Manages the squadron's personnel and information security programs/Restricted Area Badge (RAB) Program.
6. Works closely with the recruiters to fill projected vacancies with qualified personnel. Functions as the subject matter specialist for stage management, crew management and Aeromedical Evacuation Operations Team (AEOT).

• Leads and/or conducts efforts to fulfill audit requests serving as liaison with partner agencies to obtain necessary contractual related data and information to ensure accuracy, completeness, and policy and legislative compliance.
• Manages the purchase card program and provides back-up support to other organizational units statewide as needed. The incumbent is the sole purchase card holder and serves as the purchase card subject matter expert;
• Initiates personnel actions as instructed by supervisor, including the preparation of the forms SF-52 and other associated documentation, for submission to the State Office and assists with coordination and distribution of awards;
• Prepares and/or provides second level review of contribution agreements, cooperative agreements, operational agreements, and other fund-obligating documents as needed.
• Serves as subject matter expert for travel policy and the electronic travel system; Assists travelers as needed with the preparation of travel authorizations and vouchers for submission to the National Finance Center;
• Serves as timekeeper and backup timekeeper as needed and is responsible for reviewing the time and attendance information that has been entered into the timekeeping system

• Receive, assess, and handle incoming and outgoing materials and written communication.
• Perform office automation duties, including preparing reports, forms, correspondence, and presentation materials.
• Compile, organize, and track program data and maintain required records and files in accordance with IHS Records Management Policy.
• Enters information into established databases and similar systems which track various administrative activities of the organization. Services of a qualified typist required.
• Performs a wide variety of administrative tasks associated with maintaining and supporting the work of the organization.

(1) Directs the overall management of medical support for the Air National Guard installation to include tenant unit(s) and GSU(s). Determines the impact and implements courses of action regarding projected Department of Defense (DoD), National Guard Bureau (NGB), Center for Disease Control (CDC), Office of Assistant Secretary of Defense (OASD), Occupational Safety and Health Administration (OSHA), Food and Drug Administration (FDA), Environmental Protection Agency (EPA), Air Force Occupational Safety and Health (AFOSH), Federal Emergency Management Agency (FEMA), and Military Support to Civil Authorities (MSCA) that affect Air National Guard plans, directives and missions. Ensures medical capabilities support the federal mission of expeditionary medical operations worldwide and state mission of medical response for homeland security and other state medical missions as directed by the Governor. Problem resolution extends beyond medical management and requires internal synchronization, the coordination of external offices at all base command levels, and the involvement of medical entities outside the base including both civilian and military agencies. Performs duties in accordance with established and evolving polices and procedures.

(2) Provides medical management and advisory services that contribute substantially to the plans, policies, decisions, and objectives of senior management. Directs Information Management activities within the Medical Group, formulating and interpreting medical policy based on regulatory requirements. Provides policy guidance and interpretation to senior management officials to ensure compliance with medical aspects for the worldwide deployability of Wing/Group personnel, geographically separated units (GSUs), and tenant unit(s). Comprehends the unique medical requirements of organizations subordinate to the Wing Commander, GSUs, and tenant unit(s) in order to guarantee the medical readiness of personnel for worldwide deployment. Represents the Medical Group at nationwide meetings, conferences, seminars and workshops to determine the impact of higher headquarters decisions on local programs.

(3) Directs work to be accomplished by the base medical and bioenvironmental programs, ensuring each is developed and implemented according to applicable regulations. Sets priorities and prepares schedules for completion of work. Reviews, accepts, amends or rejects work. Ensures compliance with all regulatory and legal requirements, medical readiness requirements, and the overall integrity of medical information and technology, force health management programs, and initiatives which operate to maintain and ensure a fit and ready force. Provides oversight for the implementation of a variety of federal, state, and local programs to ensure mission effectiveness, i.e. Resource Conservation and Reuse Act; Clean Air Act; Noise Abatement (FAA 150), and National Pollution Discharge Elimination System (NPDES).

(4) Ensures implementation and compliance with Occupational Health for dual and non-dual status personnel, the Occupational Health Program to include the Hearing Conservation Program, Immunization Program, and Fetal Protection Program and provides oversight for base environmental pollution monitoring, Respiratory Protection Program, Radiological Protection Program, Ionizing Radiation Program, Potable Water Quality Program, Hazard Communication (HAZCOM) Program, and Quantitative Fit Testing Program. Enforces diversity, equal employment opportunity, and the labor-management relations program.

(5) Analyzes, evaluates, monitors and reports Individual Medical Readiness (IMR) for Wing, tenant unit(s) and GSU personnel. Ensures the installation maintains a strong viable human weapons system force fit for worldwide deployability. Collaborates with the Wing Commander and other senior management officials in the planning and development of short-term and long-term strategies for implementation of the Wing Strategic Plan. Ensures compliance with and preparation for readiness of unit compliance inspections, evaluations, audits, and staff assistance visits including Operational Readiness Inspection (ORI), Health Services Inspection (HSI), Unit Compliance Inspection (UCI), and Environmental Safety and Occupational Health Compliance Assessment and Management Program (ESOHCAMP). Attends staff meetings, formal briefings, and spontaneous informal sessions chaired or called by operations, unit deployments, exercises, and readiness or compliance inspections levied by USAF MAJCOM Inspector General's offices and other auditing agencies. Directs the preparation of reports, directives, correspondence and memoranda pertaining to health services programs. Directs, plans, develops, publishes, and implements policies and procedures within the established controls of higher command echelons.

DUTIES CONTINUED UNDER EDUCATION

As a Lead Administrative Program Specialist at the GS-0301-13 some of your typical work assignments may include:

• Lead the team in identifying, distributing, and balancing workload and tasks among employees in accordance with established workflow, skill level and/or occupational specialization.
• Manage one or a number of operations-wide administrative support programs.
• Analyze and evaluate administrative procedures for the effective use of personnel and materials.
• Serves as the DSCU CATMS manager.
• Develop and communicate DSCU operations division budget requirements to the DSCU budget office and consolidates inputs for review by the DSCU CoS, Provost, and President.
• Provide guidance, assistance, and training to faculty and staff on the application of DSCU policies and procedures and how they apply to DoD, and DSCA policies and procedures for implementation.
• Conduct special projects and studies of internal organizations and management systems or issues that may directly impact senior leader's organizational structures and/or workflow.
• Ensure all DSCU Records Management, to include Share Drive and Share Point, and maintenance of files and records management system(s) are in accordance with DoD regulations.

To serve as the Administrative Assistant performing various administrative and clerical duties in support of the 72d Force Support
Squadron, reporting directly to the 72d FSS/FSR Resource Management Flight Chief. Performs office automation duties such as
word processing in support of the administrative and clerical work. The position is located in a multi-layered organization with
subordinate groups which differ from each other in terms of subject matter, function, relationships with other organizations and
administrative requirements. There is a system of formal internal procedures and administrative controls, formal coordination among
subordinate units and a formal progress reporting system which is sufficiently complex to require continuous attention on the part of
the administrative assistant. Prepares a wide variety of recurring and non-recurring correspondence, reports and other documents and
reviews and finalizes correspondence and documents prepared by others, handwritten or electronic drafts. Reviews and processes
incoming and outgoing correspondence, materials, publications, regulations and directives. Receives telephone calls, greets visitors
and ascertains the name of the caller or visitor. Performs other administrative and clerical work in support of the office/organization.
Uses varied and advanced functions of word processing software to create, format, modify, edit and print a variety of letters, reports,
memos and other textural documents. Requisitions office supplies, printing support and related materials and services. Makes travel
arrangements, such as scheduling transportation and making reservations. Uses advanced functions to generate table of contents,
import graphs or databases, create glossaries and align multiple columns. Independently carries out familiar assignments in
accordance with previous instructions, standard procedures for creating documents or entering/retrieving data and established use of
software packages. Receives and transmits electronic mail. Gathers monitors and maintains data to complete reports. Responds to
inquiries and assists others. Actively participates in the organization substantive programs. Receives requests for information,
responsible for the accuracy of staff summary sheets, advises when the information can be furnished and provides it personally from
files and records or follows up with staff to see it is provided. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12597861

• Pathways Internship positions provide for development and training. Assignments become more responsible as incumbent increases knowledge and skills through work experience and academic training. At the full-performance level, you will be expected to:
• Use various types of office automation equipment and software to prepare correspondence, documents, and reports.
• Use database programs to input data and perform computations for administrative reports.
• Respond to or directs visitor/caller inquiries concerning a variety of substantive administrative and/or technical issues.
• Assist with the gathering, consolidating and/or summarizing of factual data for reports, studies and presentations.
• Perform routine administrative functions, such as, requisitioning and receiving of supplies, equipment, maintenance, etc.

• Applies administrative knowledge of all range systems and ground support capabilities to resolve difficult and complex problems by providing advice and direction to the Operations Group during the planning and operation of Range mission support.
• Approves emergency leave, as required. Informs the supervisor of team and individual performance, management issues and problems, and recommends corrective actions.
• Coordinates and deconflicts range system availability with other associated ranges to insure efficient and timely support of flight research projects. Maintain close contact with the Air Force Test Center and advises key management of any issues.
• In the absence of the supervisor, has full authority and responsibility to coordinate, monitor and direct the activities of all administrative support elements during a real-time mission.
• Leads the team in identifying, distributing, and balancing workload among employees; arranging for team member training; monitors and reports on the status and progress of work to supervisor, including individual and team training needs.
• Maintains administrative oversight role in range system development and testing and the transition of newly developed systems into the operational environment. Apply expert knowledge of range operations, systems and policies.
• Overcomes difficult and complex technical, project management, and organizational problems using innovative and original approaches. Participate in project technical briefs, crew briefs, and debriefs to ensure all support requirements are met.
• Responsible for ensuring the organization’s strategic plan, mission, vision and values are communicated and integrated into the team’s strategies, goals, objectives, and work.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.