Total 21 Junior Executive job vacancies in Belfast, County Antrim, BT1 2NQ

• Provide administrative and technical support for an organization.
• Develop routine plans or schedules using standard references and existing information.
• Implement the records management system for the office to ensure proper filing, accountability, storage and retrieval of files.
• Manage and prepare responses to a wide variety of internal and external correspondence for the office.
• Coordinate information and responses with appropriate staff and offices to ensure consistency and conformance with program policies, regulations, and formats.
• Provide assistance to staff to assure that routine responses to public inquiries on standard matters are appropriate and in compliance with executive preferences and policies.

Starting at $68,405 Per Year (GS 9)

The Role and Department

The Operations Directorate: Elevating the Student and Staff Experience

The Operations Directorate is integral to the Colleges and Student Experience Division, dedicated to providing a world-class experience for our diverse student and staff communities, which is essential to our students' learning journey. Our passionate team delivers services and facilities across 15 colleges, including catering, housekeeping, reception, security, and maintenance. These resources create a safe environment where our students can live, work, dine, socialise, and thrive together.

Residential Services Assistants (RSAs) cover multiple areas of a College and work in a supportive team carrying out legal compliance checks such as Legionella, security patrols to ensure the safety of buildings and residents. Responsibilities also include; setting up meeting rooms, undertaking minor repairs and maintenance tasks and ensuring larger scale maintenance issues are reported to Estates & Facilities. During out of hours, RSAs are the first point of contact for all welfare and buildings issues, and provide emergency response and reception cover, liaising with appropriate College/Duty Officers and staff.

Specific Role Information

Contracts are up to any 5 days from 7 which may include bank holidays, nights and weekends. All contracts are 35 hours a week, full time and permanent.

Who to contact for more information

If you would like to have a chat or ask any questions about the role or if you are struggling to complete the application process, the Operations Directorate Administration Team would be happy to speak to you: .

Proud member of the Disability Confident employer scheme

Major duties include but are not limited to:

• Performs the administrative and personnel management functions relative to staff supervised.
• Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system.
• Observes workers' performance; demonstrates and conducts work performance critiques.
• Provides informal feedback and periodically evaluates employee performance.
• Resolves informal complaints and grievances.
• Develops work improvement plans, recommending personnel actions as necessary.
• Provides advice and counsel to workers related to work and administrative matters.
• Effects disciplinary measures as appropriate to the authority delegated in this area.
• Reviews and approves or disapproves leave requests.
• Assures that subordinates are trained and fully comply with the provisions of the safety regulations and with VHA Scheduling Directives 1230, 1231, 1232
• Plans work to be accomplished by subordinates; set and adjust short-term priorities and prepare schedules for completion of work.
• Assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees.
• Receives and relays incoming and outgoing telephone and intercom messages.
• Receives and responds to unclear inquiries from patients concerning a variety of medical, personnel, and administrative matters.
• Receives and directs patients and visitors, answers routine inquiries and obtains necessary record information prior to patient's visit.
• Makes patient appointments and/or makes or assists in making the determination as to the patient's eligibility for benefits.
• Receives, schedules, and routes patients applying for care.
• Receives new and recurring applications for care.
• Procures data from official records, verifies information contained in the application.
• Enters no-show information for patients who fail to report for scheduled appointments, rescheduling patients as directed by the physician.
• Determines the nature of the patient's medical care needs, questions, or complaints and answers questions, provides information, gives guidance, and initiates action as appropriate.
• Maintains contact with medical and clerical staff in various clinics and wards to resolve delays and misunderstandings in the medical administrative aspect of providing medical care.
• Responds to technical questions regarding patient rights and responsibilities and medical eligibility for care.
• Serves as key member of the patient care team providing crucial administrative advice and guidance.

Work Schedule: 8:00a-4:30p Monday-Friday
Telework: Not available.
Virtual: This is not a virtual position.
Functional Statement #: 24328-F
Relocation/Recruitment Incentives: Not authorized.
Permanent Change of Station (PCS): Not authorized.

Starting at $63,782 Per Year (GS 8)

Job Title: Accounts Receivable Assistant

Location: Centenary House, Darlington
Role Type: Temporary, Full-time (37.5 hours per week)
Work Arrangement: Hybrid (average of 2 days onsite per week, with potential for additional onsite days during initial training)
Start Date: ASAP
End Date: 31/03/2025
Compensation: £13.13 per hour PAYE

Job Overview:
We are seeking a detail-oriented, communicative Accounts Receivable Assistant to temporarily support our AR team. You'll play a key role in managing and communicating collection activities, working cross-functionally across the business to provide essential support in our Accounts Receivable function.

This role requires a proactive approach and excellent customer service skills, with a preference for candidates who have 1-2 years of experience in a similar position. Spanish language skills are highly beneficial, as the role involves working with Spanish-speaking clients and partners.

Responsibilities:

• Customer Communication: Manage high volumes of interactions with both internal teams and external customers through telephone and email, using standardized customer collection processes.
• Reporting & Analysis: Prepare and maintain reports to track the progress and status of accounts, ensuring accurate and timely information.
• Cross-Department Collaboration: Work closely with Sales and other departments to address AR-related issues and foster open and productive partnerships.
• Problem Solving: Identify and troubleshoot potential issues, collaborating with various Business Units to provide effective solutions.
• Continuous Improvement: Actively participate in improvement projects related to AR processes to enhance efficiency and accuracy.
• Team Collaboration: Work as part of a dynamic, multi-skilled team to achieve common goals.

Qualifications:

• 1-2 years of experience in Accounts Receivable or a similar administrative role.
• Strong Excel skills, with the ability to manage and analyze data effectively.
• Excellent communication skills, both written and verbal.
• High attention to detail and accuracy.
• Spanish language skills are preferred to better support Spanish-speaking clients.

This is a fantastic opportunity for someone looking to gain experience in a collaborative, high-volume environment. Join us to make a meaningful impact in our Accounts Receivable processes!

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

We are seeking a Spanish Speaking Accounts Receivable Assistant to join our client in Darlington. This is a temporary role until end of March 2025. Based on the Darlington Site. This is a hybrid role, on average you will be in the office 2 days a week. During the training period this will be more.

Responsibilities:

• Interacting via telephone and e-mail with other departments across the business.
• General admin tasks
• To work with a high volume of internal and external customers over the telephone and via e-mail
• Prepare reports
• Work closely with teams as appropriate to resolve any Accounts Receivable issues and to build, open and honest partnerships.
• Work cross-functionally with multiple Business Units and customers to identify potential problems and also potential solutions.
• Fully participate in continual improvement projects related to Accounts Receivable processes.
• Work as a key part of a multi skilled team.

Required Skills/Qualifications

• 1 - 2 years of experience in a similar role is preferred.
• Knowledge of Spanish
• High attention to detail who are open and friendly communicators.
• 5 x GCSEs (A*-C grade including Maths and English) or NVQ Level 3 in Business Administration is preferred
• Experience of working in a client focused role using the telephone and e mail.
• Experience of MS Office including intermediate Excel skills.
• Strong communication skills (both verbal and written) to establish strong customer relationships
• Ability to prioritise work effectively
• Excellent organisational skills.
• To cover additional responsibilities within the team where needed.

This role is Monday to Friday and pays £13.13ph

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975.
Committed to diversity, equality and opportunity for all.
Twitter: @nagforjobs​

We are looking for someone with a real can-do attitude who is passionate about delivering excellent customer service and willing to go the extra mile for our customers.

We are 5/7 day operation, (check our website for specific opening times.)

We only recruit individuals who are aged 17 and over

Customers are at the heart of everything we do, our customers need to be back in their own business as quickly as possible having found what they need, we keep the shelves full, provide speed of service through the tills and wish them a fond farewell or maybe our customers need a delivery and we are accurately picking what they need.

A can do attitude

A Passion for customer service

Be willing to go the extra mile

Always be there, on time and properly presented.

Hours: 30 hours per weekShift Pattern: Must be able to work weekends and bank holidaysWe are currently looking to recruit an Assistant Cook to join our team.Within the role of Assistant Cook you will assist the cook to plan, prepare and cook meals and light refreshments, ensuring that a varied and balanced diet is provided for all service users and that provision is made for individuals medical, cultural or dietary requirements and personal preferences.You will assist the cook to ensure that the service is provided in a hygienic, efficient and economical manner as well as deputise for the cook in their absence where appropriate.Curious to know more? If you’re looking for an opportunity where you can make a real difference, with an organisation with a strong social purpose, take a look at the job profile attached.We’d love to meet you!What we’re looking forThe essential requirements for the role include:Experience of working in a kitchenBasic food hygieneWillingness to participate in trainingUnderstanding of different cleaning materials and their suitability to identified tasksAn understanding of varied differing diets, such as multi-cultural, diabetic, vegetarian and low fatThe benefitsAt Housing 21 we’re proud to be actively recognising the importance of our employees and rewarding them accordingly. You will receive:Holiday PayOccupational Sick PayOccupational Maternity PayHealth Cash Plan*Blue Light Card (offering discounts across retail, hospitality and leisure)Car Lease SchemeCycle to Work SchemeUniform providedEmployee Assistance ProgrammeTraining and development*Health Cash Plan funded for those working a minimum of 10 hours per week on a guaranteed hour contract.An offer of employment will be subject to the satisfactory completion of an enhanced disclosure check, satisfactory references, and induction training.Closing date for applications 27 November 2024Due to the nature of this role this advert may close earlier than the closing date listed and once sufficient applications have been received. Please apply early to avoid disappointment.

VA Healthcare System Serving Ohio, Indiana, and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Major Duties:

• Monitors and creates work assignments, provides input on performance, resolves daily workplace issues and maintains efficient workflow.
• Assures coverage of all areas of responsibility and conducts ongoing reviews to ensure quality of work.
• Certifies accurate and timely scheduling of appointments.
• Distributes and balances workload and creates and maintains employee work schedules.
• Assists with clinic access contingency plans by adjusting appointment times, location, or dates as well as shift patients to other healthcare providers as conflict with staffing and/or coverage occurs.
• Supports patient safety standards using the correct Veterans Affairs identification of all patients.
• Ensure that all necessary health/administrative information are integrated into Computerized
• Patient Record System (CPRS) by sending the documents to scanning.
• Assist in the Beneficiary Travel Program and Health Benefits Unit and other duties within the clinic.
• Participate in the daily teamlet huddles and weekly team meetings.
• Orients medical staff to basic administrative policies and procedures dealing with outpatient scheduling and other administrative topic.
• Provides administrative support to professional staff.
• Assists staff with a variety of clerical duties in one or more outpatient clinics that provide a variety of medical services.
• Performs other duties as assigned.

Work Schedule: Monday - Friday; 8:00am - 4:30pm
Telework: Ad-hoc telework may be available per agency policy
Virtual: This is not a virtual position.
Functional Statement #: 91694-A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Starting at $45,956 Per Year (GS 6)

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Job Title: Facilities Assistant
Hours: 40 hours per week Monday-Friday (Flexible between 7am-7:30pm)
Salary: RLW Employer
Reports to: Help Desk Supervisor


About SercoAt Serco, not only is the nature of the work we do important, everyone has a significant role to play, from caring for vulnerable people to managing complex public services.  We are a team of 50,000 people responsible for delivering essential public services around the world in areas including defence, transport, justice, immigration, healthcare and citizen services. We are innovators, committed to redesigning and improving public services for the benefit of everyone. 

Why SercoA place you can make an impact: The nature of our business means you will do interesting work that matters – delivering essential services that touch people’s lives.A place for you: You’ll become an integral member of a well-defined and supportive team, who believe passionately in the value of our work.
We’re looking for a Facilities Assistant (Temp) to join our fantastic team based in Belfast City Centre.

What you need to do the job:

To be considered for this role you must demonstrate Excellent Knowledge of Excel and Microsoft Office 365 Suite. The role requires excellent IT, written and verbal communication skills. It goes without saying that you must have excellent organisational skills and have the ability to work under pressure and flexibility within a busy team. It is essential that you have the ability to work to tight schedules and pressurised deadlines.

This role requires the commitment to quality of service. Additionally, you must have an enthusiastic approach within a target orientated environment.

Essential Criteria


- Intermediate MS office skills (IT)
- Previous experience in a customer facing role in a highly professional environment
- Excellent written and verbal communication
- Strong organisation and time management skills
- Ability to work effectively and supportively as a member of a team
- Ability to step into other roles as needed to backup and assist other teams
- Ability to work independently on assigned tasks as well as accept direction on given assignments
- Ability to act on own initiative, dealing with any unexpected problems that arise

Willingness to take personal responsibility for standard of work conducted

- Willingness to maintain confidentiality on all matters
- Always present a professional appearance within your team


Desirable Criteria

-

- Have worked in grade A office environment or familiar setting in a facilities role
- Advanced MS office skills (IT)
- A sound knowledge of operating IT systems and PC skills
- Previous experience in helpdesk, switchboard, and reprographic duties
- Previous security experience – opening and closing of buildings






Duties and Responsibilities
Below is a list of the typical duties that will be required of Facilities Assistants
- Help Desk. Procedures, checklists, and task lists will be formulated within the team to provide coverage in all areas of FM delivery. Other duties may be added upon direction of the Help Desk Supervisor/Contract Manager to deliver the changing services required by our client.
- o FM Helpdesk
- Switchboard/Telephone
- o Hospitality Bookings
- Porterage
- Reprographics/Stationery
- Post/ Couriers


Serco is a Disability Confident Employer committed to employing and retaining people with disabilities. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. For help with your application please contact 0345 010 4000.
We see people first and foremost for their performance and potential. We are committed to building a diverse and inclusive organisation that supports the needs of all. As such we will make reasonable adjustments at interview through to employment for our candidate.




About SercoAt Serco, not only is the nature of the work we do important, everyone has an important role to play, from caring for vulnerable people to managing complex public services. We are a team of 50,000 people responsible for delivering essential public services around the world in areas including defence, transport, justice, immigration, healthcare and citizen services. We are innovators, committed to redesigning and improving public services for the benefit of everyone.
By joining Serco you will have unlimited access to our Global Employee Networks – SercoInspire (Gender), SercoEmbrace (Multicultural), SercoUnlimited (Disability) and In@Serco (LGBT & Networks). Serco Employee Networks, led by colleagues who are passionate about diversity, inclusion and belonging.
ApplyPlease click on the apply button to complete your application. Occasionally we receive a large volume of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
At Serco, we see people first and foremost for their performance and potential. We are committed to building a diverse and inclusive organisation that supports the needs of all. As such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working. We operate a hybrid work structure in many of our business areas. We are proudly Disability Confident Leader employers and holder of the Gold Inclusive Employer Standard. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. For help with your application please contact 0345 010 4000.
At Serco we support fair access to employment for those with unspent criminal convictions through the ‘Ban the Box’ pledge (some may be exempt due to the nature of the role and the security clearance required). Please contact our recruitment team directly on 0345 010 4000 to discuss.

Proud member of the Disability Confident employer scheme

Are you a passionate and caring individual looking for a rewarding career with excellent training and opportunities for development? Join Care UK, a multi award winning care provider as a Care Assistant.

The Role


Helping residents to remain as active and independent as possible
Support residents with personal care and mealtimes
Helping identify residents’ unique goals and implement personalised care plans
Supporting residents to explore new interests and engage in physical activities in a motivating and homely environment


Some of our benefits by joining the Care UK family


Wagestream- access your wages at any-time
Bank Holiday Pay Enhancements
Career development, training and access to our approved apprenticeship scheme
Hundreds of online and in-store discounts
Annual purchase holiday scheme
Wellbeing support


New to Care?

We have our own Learning Academy to provide excellent training and induction programs for all new carers and support workers and we will give you all that’s needed to have a successful career as a carer with us. Our high quality, innovative training and coaching will support the development of your skills throughout your career with us.

We are looking for people to make a difference to residents’ lives every day. When you join Care UK you’ll be joining a team who all share the same values: caring, passionate and teamwork. You will have a strong desire to help people and put residents at the heart of everything you do.

We are committed to recruiting diverse, talented people, who share our passion for helping others. We see the potential in everyone, let us help fulfil yours.

• Serve as First Assistant Engineer Diesel on a self-propelled, sea-going, diesel powered, hopper dredge engaged in continuous 24 hours per day/7 days per week dredging activities.
• Supervises and/or performs routine repairs to operating machinery during assigned watch.
• Reviews work of junior engineers through visual inspection of engine room equipment ensuring proper operation and servicing of all equipment.
• Required to live aboard the Dredge WHEELER during tour of duty, which will be 14 days on duty/14 days off duty. Normal shift is 12 hour days with shift work and 12-hour days required when needed to stand watch.
• Due to the working schedule on the WHEELER, it is not a requirement to live locally, but it would be advantageous to the employee to avoid travel expenses as the Corps of Engineers does not pay transportation to and from the vessel.

Starting at $43.33 Per Hour (WJ 11)

• Serve as First Assistant Engineer Diesel on a self-propelled, sea-going, diesel powered, hopper dredge engaged in continuous 24 hours per day/7 days per week dredging activities.
• Supervises and/or performs routine repairs to operating machinery during assigned watch.
• Reviews work of junior engineers through visual inspection of engine room equipment ensuring proper operation and servicing of all equipment.
• Required to live aboard the Dredge WHEELER during tour of duty, which will be 14 days on duty/14 days off duty. Normal shift is 12 hour days with shift work and 12-hour days required when needed to stand watch.
• Due to the working schedule on the WHEELER, it is not a requirement to live locally, but it would be advantageous to the employee to avoid travel expenses as the Corps of Engineers does not pay transportation to and from the vessel.

Starting at $43.33 Per Hour (WJ 11)

Learning Support Assistant

Salary banding: £21,840

Location: Cardiff, CF24 0AB (Onsite)

Contract: Full-time, maternity cover (March 2025).

Hours of work: Monday to Friday 09:00am to 16:30pm

About Us

At Itec, we put our employees at the heart of everything we do. As an employee-owned organisation, every team member plays a crucial role in shaping the future of our business. We foster a culture where each voice is heard, and every contribution is valued. We take pride in empowering individuals and businesses to thrive. Join us and become part of a company that is dedicated to your growth, well-being, and success.

About the role

As a Learning Support Assistant, you will work closely with our learners to provide academic support, facilitate learning activities, and promote a positive and inclusive learning environment.

Jobs Growth Wales Plus (JGW+) is a Welsh Government initiative that provides work experience and training opportunities to young people and unemployed individuals, enhancing their employability and supporting job creation in various sectors.

Your impact

Support students as needed to help them complete assignments given by their tutors.
Aid in the implementation of different learning programs, ensuring that students remain engaged throughout.
Facilitate effective learning for students, both in group settings and on an individual basis.
What are we looking for?

Essential

Experience working with young people and/or being passionate about making a difference.
Engaging and inspirational training and delivery style
Willingness to undergo a DBS check (cost covered by the company) and EWC registration
What’s in it for you?

At Itec, our employees have access to several great benefits, including 30 days of annual leave (rising with length of service), a health care scheme, 35 hours of working week, discounts for retail and gym membership, a profit-sharing scheme, life insurance, employee of the month awards, length of service recognition, and much more.

Itec operates as an equal opportunity’s employer, we welcome applicants from all backgrounds and ensure equal opportunities inclusive of gender, ethnicity, disability, or other protected characteristics.

Apply early, as we may close the vacancy once we have enough suitable applicants. We encourage applicants to disclose any needs for reasonable adjustments during the recruitment process or in their role to help create an inclusive workplace.

Should you not hear from us 2 weeks after application, please assume that your application was not successful on this occasion.

If you're passionate about developing others and making a difference, we’d love to hear from you!

Proud member of the Disability Confident employer scheme

Accounts Payable and Accounts Receivable Assistant

DarlingtonFixed Term Contract - 16 months starting January 2025
Salary: £25,000 - £32,000 + 33 days holiday and flexible working

A leader in the manufacturing industry known for their innovative products and commitment to excellence. Seeking a dedicated and detail-oriented Accounts Payable and Accounts Receivable Assistant to join an extensive finance team on a fixed-term contract basis.

Key Responsibilities:

You will work reviewing and resolving ageing balances within the GRNI accounts; monitor, maintain and clear GRNI account balances and conduct monthly reconciliation of accounts payable/receivable ledgers to general ledger control accounts and review data for reasonableness and completeness, ensuring JSOX compliance.

• Review and resolve ageing balances within the GRNI Account
• Monitor, maintain and clear GRNI account balances
• Monthly reconciliation of Accounts Payable/Receivable ledgers to general ledger control accounts and review data for reasonableness and completeness ensuring JSOX compliance.
• Prepare regular detailed analysis and reconciliations for the Goods Received Not Invoiced (GRNI) Account.
• Support the daily activity of Accounts Payable/Receivable to ensure accurate and timely accounts payable processing including ongoing reconciliation of supplier accounts relating to vendor financing scheme
• Assisting in the improvement of internal controls related to inventory
• Analyse reasons for invoice queries and ageing balances and work to streamline the internal P2P process with interacting other departments.
• Verify accuracy of postings to supplier accounts GL accounts and cost centres
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

What you will need:

• Previous experience of AP with SAP/ERP system
• Experience with a manufacturing and/or project based company
• Detail oriented, professional attitude and reliable
• Possess strong organisational and time management skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures
• A thorough working knowledge of Microsoft Word, Outlook and Excel.
• Commitment to working as part of a team

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Upon request, the incumbent will assist patrons only to the extent of absolute knowledge with instructions or advice on repairing automotive vehicles.

The incumbent will insure that he/she does not convey any misleading, incorrect or unsafe information or practice. May supervise patrons using all tools and machines ensuring safety precautions are used. All patron service will be responsive, polite and delivered in a manner.

Check tools in and out using a custody receipt to ensure their return. Advises customer on safety instructions concerning tools and equipment in the shop and ensures protective equipment is used as required. Operates shop machinery as required, which may include valve grinding, wheel-balancing, timing lights and spark plug cleaning machines. Instructs customer in proper use of machinery as needed and oversees to ensure safe and appropriate use. Assists with the preventative maintenance, repair and record-keeping of all Mid-Atlantic owned vehicles.

Collects and records all fees and sales. Operates cash register, and performs all necessary cash recording in accordance with established regional policy. Displays stock and refills displays as necessary. Assists with shop inventory as requested.

Maintains facility in clean and orderly fashion to ensure high level of cleanliness at all times. Cleans and stocks restrooms. Upon closing, ensures the facility has been cleaned according to directives, checks internal and external lighting and holds fire and security checks to ensure facility is secured.Performs any other related duties as assigned.

Starting at $17.25 Per Hour (NF 2)