Total 14 Junior Executive level Administrative / Clerical job vacancies in Sheffield, s9 1ep

Administrative Assistant - SEN Team (Maternity Cover)

Salary: NJC 5-7 £19,469 - £20,123 (actual), £22,737-£23,500 (pro rata)
Benefits: Well-being cash plan, pension scheme (LGPS), and additional Schools benefits
Hours: 37 hours per week, 39 weeks per year (term time + 5 days)
Contract: Fixed-term maternity cover (until August 2025)
Start Date: November 2024

Are you looking to be part of a team that truly makes a difference?

We are seeking a reliable, well-organised, and experienced Administrative Assistant to join our supportive and dedicated Special Educational Needs (SEN) team at Firth Park Academy.
- As an Administrative Assistant within our SEN team, you will play a key role in supporting the day-to-day operations of the department.
- You will need to manage multiple priorities and use your initiative to plan and coordinate interventions, contributing directly to the educational outcomes of our students.

Responsibilities:
- Effectively manage and prioritise a varied workload in a fast-paced environment
- Use initiative to support and coordinate SEN interventions
- Maintain confidentiality in a sensitive working environment
- Support the SEN team with administrative tasks, including handling SEN-related processes and procedures

We're looking for someone who is organised, compassionate, and driven by a desire to make a real impact.

Ideal candidates will have:
- Experience in administration, particularly within an educational or SEN setting, or transferable skills
- An understanding of SEN processes (advantageous)
- A flexible, creative, and innovative approach to raising student expectations and achievements
- A compassionate approach and a commitment to helping young people succeed

Firth Park Academy is a vibrant and inclusive secondary school in Sheffield, with just under 1,200 students.

We are proud to serve our diverse community and are committed to providing a high-quality education that empowers every student to excel, both academically and socially.

We are a diverse and inclusive network of 57 schools with a shared mission: to provide an excellent education to every child, every day.

Our staff are supported by outstanding leadership and given the tools they need to succeed.

We value the efforts of every member of our team and are committed to offering them the support they need to thrive.

Benefits::
- Comprehensive training: Ongoing professional development to enhance your skills
- Generous benefits: Including pension plans, healthcare, and financial support
- Lifestyle perks: Discounts on gym memberships, travel, and electric vehicle incentives

If you are passionate about supporting young people and are looking for an opportunity to make a tangible impact, we encourage you to apply.

The role is due to start in November/Early December 2024.

Closing date: 7th November 2024.
Please note, we reserve the right to close this vacancy early if we receive a high volume of applications.

We are committed to safeguarding and promoting the welfare of our pupils. All applicants are subject to our fair and rigorous recruitment process, which includes safeguarding checks and an Enhanced DBS check, in line with the Keeping Children Safe in Education guidance.

We are proud to be a Disability Confident Employer and offer a guaranteed interview to candidates with disabilities who meet the minimum criteria for the role.

We are also recruiting for Teacher Training Placements.

Salary: NJC 3-5 £20,123 - £20,802 (actual), £22,737 - £23,500 (pro rata salary)+ well-being cash plan + pension scheme (LGPS) + additional Lift Schools benefits

Hours: 37 hours per week, 39 weeks per year (term time +5)
Contract: Permanent
Start date: November/early December 2024

Are you our new Admin Assistant?

We are seeking a reliable, well organised, administrative assistant to join our friendly and supportive school admin team.

You're somebody who will be able to:

• Be able to work at pace, multitask and prioritise effectively.
• Use your own initiative to plan interventions.
• Be creative, innovative, and flexible approach to raising expectations and achievement.

You're someone who has:

• IT literate - competent with email, spreadsheets and databases.
• Administration experience is advantageous or suitable transferable skills.
• A positive and enthusiastic attitude.

About our school:

Firth Park Academy is a vibrant and inclusive secondary school at the heart of the community we serve. With just under 1200 students, we are amongst the largest schools in Sheffield. At Firth Park Academy, we are clear about our vision; students are at the centre of everything we do. Through collaboration, every aspect of our work is of high quality.

We deliver an ambitious and inclusive curriculum that enables all students to excel academically and socially.

The role is due to commence in November / early December 2024

Closing date: 5th November

We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application.

Lift Schools are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our people and volunteers to share this commitment. We adopt a fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.

Lift Schools embraces diversity and promotes equality of opportunity. Job share, part-time and flexible working opportunities will be considered.

We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

Salary: NJC 5-7 £19,469 - £20,123 (actual), £22,737- £23,500 (pro rata salary) + well-being cash plan + pension scheme (LGPS) + additional Lift Schools benefits

Hours: 37 hours per week, 39 weeks per year (term time +5)

Contract: Fixed term Maternity cover (until August 2025)

Start date: November 2024

Do you want to be part of a team that really make a difference?

We are seeking a reliable, well organised, and experienced administrative assistant to join our friendly and supportive SEN team.

You're somebody who will be able to:

• Be able to work at pace, multitask and prioritise effectively.
• Use your own initiative to plan interventions.
• Be creative, innovative, and flexible approach to raising expectations and achievement.

You're someone who has:

• Understanding of confidentiality within sensitive environments.
• Knowledge of SEN processes and procedures in relation to administration tasks is advantageous.
• Compassion and dedication towards young people.
• Administration experience is advantageous or suitable transferable skills.

This is an opportunity to make a tangible impact on the lives of young people.

About our school:

Firth Park Academy is a vibrant and inclusive secondary school at the heart of the community we serve. With just under 1200 students, we are amongst the largest schools in Sheffield. At Firth Park Academy, we are clear about our vision; students are at the centre of everything we do. Through collaboration, every aspect of our work is of high quality. We deliver an ambitious and inclusive curriculum that enables all students to excel academically and socially.

Who is Lift Schools?

We're a diverse and inclusive network of schools with one clear mission; to provide an excellent education to every child - in every classroom, every day. And we do this across each of our 57 schools. As with our students, we want our team to be empowered to do their best work, supported by the best leadership they've ever had.

We acknowledge and appreciate the exceptional efforts of everyone here in making this an incredible organisation.

We offer you:

Comprehensive training: Access a wide range of developmental training to boost your career.
Generous benefits: From your pension plan to healthcare and financial support, we've got you covered.
Lifestyle perks: Enjoy discounted gym memberships, travel deals, and even electric vehicle incentives.

The role is due to commence; November/ early Dec 2024. This is a fixed term, maternity cover position.
Closing date: 7th November 2024

We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application.

Lift Schools are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our people and volunteers to share this commitment. We adopt a fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.

We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

Proud member of the Disability Confident employer scheme

Please refer to the job description and person specification for full details of the role Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure you clearly demonstrate how you meet the essential criteria.

Please find attached Job description and person specification. Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

Your new company
This is a fantastic opportunity to join a higher education provider in the heart of Sheffield and provide support on busy new project.
This is a long term temporary vacancy based in Sheffield city centre that will start in July 2025 and run until June 2025.
Key vacancy information
Office based with some hybrid work once trained
Salary guide £24,553
35 hours a week Monday - Friday 9am - 5pm
Based in Sheffield city centre

Your new role
This will be a busy role and will report to the Programme Manager leading the project. The main purpose of the role will be to provide admin support to the project. The successful applicant will ideally have held a similar role previously and be able to complete the duties of the role as outlined below
- Support the Programme Manager with all admin actions to drive the project
- Arrange project related meetings, type up agendas and follow up actions , liaise with all included teams and relevant stakeholders
- Take minutes in meetings
- Complete project administration tasks including , completing reports, updating action logs for the project
- Use JIRA software to manage tickets and updates
- Support the project team with ticket queries and updates in the project system
- Document handling and filing
- Maintaining test logs and reporting in Excel
- Intermediate/ Advanced Excel experience would be preferred

What you'll need to succeed
You will have excellent recent project admin experience and be able to start temporary work in Sheffield quickly.

What you'll get in return
Office based with some hybrid work once trainedSalary guide £24,553
35 hours a week Monday
- Friday 9am - 5pm
Based in Sheffield city centre

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Salary: NJC 3-5 (£22,737 - £23,500, FTE - Actual salary £19,469 - £20,123) + AET Wellbeing Cash Plan + Pension Scheme (LGPS) + Additional AET Benefits

Hours: 37 hours a week, 39 weeks a year

Start date: September 2024, Permanent

Firth Park Academy is more than just a school; it's a vibrant community. Our collective spirit, high expectations, and shared ambition have driven significant progress. We are a fully inclusive school, with a distinct ethos that values and respects every individual. Our aspirations for our students are high, and we extend the same to our staff, fostering a sense of belonging and appreciation.

We continue to work tirelessly to ensure our examination results continue to improve and that students continue to feel happy, safe and cared for; one of our key aims is that everybody deserves the chance to fly and that the students are challenged and developed academically by the stimulating and rewarding education they receive. We love to help our students learn and value the staff who help them do so, thanks to:

• A real ethos of family where we all value strong, positive relationships and support each other.
• An outstanding professional development programme for staff at all stages of their career.

The role:

We are currently hiring a Admin Assistant who will:

• Ensure the smooth running of the Academy's Reception and Admin Support Service , including the provision of reception, postal, switchboard and stationery as requested and adhere to the administrative procedures and processes.
• Provide effective reception cover and receive visitors to the Academy, when required, and to communicate with courtesy and clarity to all staff, students, parents, carers, visitors, outside agencies and the wider community, including answering general telephone and face to face enquiries.
• Undertake administrative work ensuring timely completion to deadlines by providing general clerical. reprographics and administrative support ensuring that all tasks are completed in line with Academy deadlines.
• Maintain and update all administrative and information systems and processes as required, including retrieving and collating information to ensure the delivery of a high level administrative service, and produce lists, information and data as required, for example, student data and to maintain and collate reports as required.

We would welcome application from candidate with the following:

• Experience of working in a busy office environment
• Strong administration skills including proficiencies with IT systems such as Office or Google.
• Proven experience in an office supervisor or equivalent role
• Ability to communicate effectively and sensitively with staff, students, professionals, parents/carers and outside agencies
• Ability to investigate, analyse and interpret a range of information and make objective recommendations

This is an exciting opportunity for someone passionate about administration and making a positive difference in the lives of young people. We would love to hear from you if you are passionate about administration and office management and possess the necessary administrative skills.

Visits:

We warmly welcome visits to the school so you can see your relevant department in action and meet staff with whom you could potentially work from September. Our facilities are outstanding across the school, so you would have all the tools available to you.

Informal enquiries are welcome - please contact

About Academies Enterprise Trust

AET was established in 2008 and is now a national network of 57 primary, secondary, and special schools. We are proud of our diverse and inclusive network which spans nearly every region in England. We want our people to be empowered to do their best work, supported by the best leadership they've ever had, so that we provide an excellent education to every child, in every classroom.

With excellent leadership and teaching in every school, we will help children go on to lead successful and happy lives. We acknowledge and appreciate the exceptional efforts of all our people.

AET Staff Benefits

Career development and training: AET offers a wide range of statutory and developmental training to help you succeed in your career.

• Great pension | Healthcare cashback and helpline | Employee assistance programme
• Free financial advice | Salary advances | Affordable loan scheme | Electric car and bike schemes
• Lifestyle savings | Discounted gym membership | Travel and leisure scheme

The role is due to commence: September 2024

Closing date: 9th Aug

Interviews are scheduled to take place on or as soon as possible after the closing date

We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application.

In line with our safeguarding practices we are unable to accept CV's.

Academies Enterprise Trust and all of our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our staff and volunteers to share this commitment. We adopt a robust, fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.

Academies Enterprise Trust embraces diversity and promotes equality of opportunity. Job share, part time and flexible working opportunities will be considered.

We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

Proud member of the Disability Confident employer scheme

Gen-C Ltd – Parts/Accounts Administrative Assistant

Background summary
Gen-C Ltd is an independent industrial gas engine specialist based in Dinnington, near Sheffield in South Yorkshire.

On 1st January 2013 Gen-C was made the sole UK distribution sales partner for Motortech, a global leader in industrial gas engine control systems, and Gen-C returned sales in that year of over £500,000 in Motortech products – significantly more that than the £375,000 target that Motortech had set.

In 2020, Gen-C sales from Motortech exceeded £1m for the first time and are also key UK sales partners for other companies whose products complement our scope of supply.

As well as supplying parts to gas engine customers across the UK and Ireland, the company also has a projects team who are market leaders in control panel upgrades – a business activity that works together with the parts business, using many of our sales components within its solutions.

The company also has two Sister businesses – LouwSon Energy, a gas engine solutions business which buys and sells gas engines and packages who Gen-C are a key supplier for, and Re-Power, a Dutch business based in Nijland, (Friesland, Holland) who offer a similar service as Gen-C within the Netherlands, and who regularly exchange stock and services in mutual support of each other.

Key Roles and responsibilities
• Sales/Finance/Office Administration
• Sale of Spare Parts; Identifying parts required for customers
• Liaising with suppliers regarding part availability
• Goods receiving, track part orders and follow up on any late deliveries
• Stock picking and shipment/package preparation correct to picking list for spares orders
• Stock Management; undertaking stock takes to ensure stock is recorded and allocated correctly
• Prepare shipping labels (in third party courier system) ensuring accuracy of information
• Liaise with Project Team to pick BOM and ad-hoc items
• Accounts payable & receivable
• Accurate and efficient data entry
• Attend training as required by the Company
• Maintain confidentiality regarding all company matters such as customers, suppliers, finances, manufacturing, products and designs.
• At all times present the professional image the company strives to maintain, ensuring you act as an ambassador for the Company.
• All duties to be carried out utilising safe working methods and appropriate PPE, with due regard to the Health and Safety, COSHH and other relevant legislation.
• Other relevant ad hoc duties

Key skills and qualities typical for the role
• Fluent in Microsoft Office
• Sage Line 50 experience preferred but not essential
• Admin/Customer Service experience required
• Flexible work hard / play hard mentality
• Meticulous attention to detail
• Team player and good integrator whilst still managing own domain
• Good Organisational Skills
• Be able to work to deadlines
• Adaptable to multiple roles dependant on business needs


Role summary

In its simplest form, this role is about getting our stock out to customers, however, it has many layers and the right person will need to have a full armoury of skills to be successful. Well over half of our company’s turnover comes from parts sales and we have a real commitment to give excellent service to both our suppliers and customers. The role is an integral part of our organisation with a varied workload to include all general administrative tasks, reporting directly to the Finance Manager.

This is a fulltime, permanent, office-based role.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure you clearly demonstrate how you meet the essential criteria.

Salary: NJC 7 £24,294 (Actual Salary - £20,804 Hours 37 hours a week, 39 week per year AET Wellbeing Cash Plan + Pension Scheme TPS + Additional AET Benefits

Start: May 2024

End: August 2025 (Maternity Cover)

Hours: 37 hours a week, 39 weeks a year - term time only

Firth Park Academy is a good school, with a strong team spirit, high expectations and driving ambition which have led to notable improvements. We are a fully inclusive school with a distinctively inclusive ethos and have the highest aspirations for and expectations of our students.

We continue to work tirelessly to ensure our examination results continue to improve, that students continue to feel happy, safe and cared for, one of our key aims is that everybody deserves the chance to fly; and that the students are challenged and developed academically by the stimulating and rewarding education they receive.

The role:
We are seeking a reliable, well organised, and experienced administrative assistant to join our friendly and supportive SEN team.The successful candidate will have excellent administrative skills, you will be highly organised with good numerical and literacy skills. You will be adaptable, flexible, caring, and enthusiastic, with a smile for all situations to join our lively and friendly team.

The successful candidate will:

• Have a comprehensive understanding of confidentiality issues within a school environment
• Be able to work at pace, multitask and prioritise effectively
• Have knowledge of SEN processes and procedures in relation to administration tasks
• Use your own initiative to plan interventions.
• Be creative, innovative, and flexible approach to raising expectations and achievement

Come and visit us; to meet the team of students and staff who are making Firth Park Academy one of the best schools in our city: Informal enquiries are welcome - please contact our SENCO Elouise Robinson at

The role is due to commence May/June 2024

Closing date: 19th May

Interviews are scheduled to take place on as soon as possible after the closing date

We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application.

In line with our safeguarding practices we are unable to accept CV's.

Academies Enterprise Trust and all of our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our staff and volunteers to share this commitment. We adopt a robust, fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.

Academies Enterprise Trust embraces diversity and promotes equality of opportunity. Job share, part time and flexible working opportunities will be considered.

We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

Proud member of the Disability Confident employer scheme

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Administrator / Administrative Assistant with excellent organisation, communication, administration and Microsoft Office skills is required to join a well-established health consultancy company.


SALARY: £20,572 per annum pro rata

LOCATION: Sheffield, South Yorkshire – Office Based position

JOB TYPE: Full-Time, 3 Month Fixed Term Contract

WORKING HOURS: Monday – Friday, 8am – 6pm, 37.5 hours per week


JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / Administrative Assistant with excellent organisation, communication, administration and Microsoft Office skills.

Working as the Administrator / Administrative Assistant you will be responsible for the scanning of clinical and historical documentation and saving via appropriate holding folders.

As the Administrator / Administrative Assistant you will maintain index of boxes that are accessed for scanning, as well as sort and scan hard copy files to electronic images, ensuring a quality outcome.


DUTIES

Your duties and responsibilities as the Administrator / Administrative Assistant are:

• To scan clinical and historical documents and save via appropriate holding folders

• To maintain index of boxes that are accessed for scanning

• Sort and scan hard copy files to electronic images, ensuring a quality outcome

• Follow procedures and complete internal documentation and tracking logs

• Always adhere to GDPR guidelines and maintain a clean work environment

• Scanning of all prepped documents, which may include document sorting, counting, and page separation, all assigned scanning is to be processed efficiently and accurately

• To be able to adapt to any changes and follow instructions provided by management


CANDIDATE REQUIREMENTS

• Offer flexibility in working pattern as required

• Basic Computer Knowledge to include Outlook, Word & Excel

• Proficiency in reading, writing, and communicating

• Communicate efficiently with co-workers and managers

• Able to work alone and manage own workload

• Good interpersonal skills

• Organisation skills

• Flexible in approach

• Able to make decisions

• Able to work as part of a team


NO AGENCIES PLEASE


HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-C11633

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Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.