Total 67 Administrative / Clerical job vacancies in Swindon, Wiltshire, SN5 8AT

Job responsibilities Scanning documents Processing access to medical records requests from patients and external agencies and photocopying patient notes Secretarial cover for leave/sickness Childhood immunisations administration Summarising patient record Read coding from correspondence Updating website and social media Input data into patient healthcare records as necessary Manage all administrative queries Carry out system searches as requested Support all staff with general administrative tasks as requested To make use of information technology and to be involved in changing technology as it becomes available Take part in external and internal training courses and meetings as required

Elective Admissions Booking Clerk - Band 3
Full Time 37.5 hours per week

**Previous applicants need not apply**

We are looking for an enthusiastic Elective Admissions Clerk to join our team here at the Great Western Hospital.

You will provide a patient- focused, accurate and efficient surgical admissions service for elective patients, in line with Trust values and in accordance with the Elective Access, Booking and Choice of Date policy, working together with colleagues in other departments to provide the best service for patients, fully utilising all available pre-op and theatre sessions.

To deliver a specialty surgical booking service in accordance with key national and Trust-wide performance indicators, such as Referral To Treatment targets.
1. Communicate and negotiate with patients and relatives, on the telephone, in person and in writing, to make certain the surgery date is booked with patient agreement. Ensure patients and relatives understand information conveyed regarding surgical admission.
2. Meet weekly with Speciality Consultants to ensure cases and patients are booked to appropriate lists, whilst adhering to the Trust policy on Elective Access, Booking and Choice of Date and other guidelines and targets.
3. Understand and interpret Trust waiting list information, and utilise this to ensure that speciality operating lists are booked appropriately and in target timescales.
4. Monitor and update speciality wait list information as work progresses, and provide feedback to responsible manager.
5. Understand and utilise a good working knowledge of national Referral To Treatment (RTT) rules and Cancer waiting times. Maintain knowledge of local and regional variations, including Interventions Not Normally Funded (INNF) and Independent Sector outsourcing/transfer guidelines

Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.
• Service We will put our patients first
• Teamwork We will work together
• Ambition We will aspire to provide the best service
• Respect We will act with integrity
• Ensure that theatre lists are booked to full capacity two to six weeks ahead, maximising theatre time efficiency. Analyse and report any shortfalls to the responsible manager before problems escalate.
• Manage Theatre cancellations

Please find attached a full job description and person specification


This advert closes on Thursday 14 Nov 2024

Proud member of the Disability Confident employer scheme

HR Administrative AssistantThe Park Academies Trust is looking to appoint an HR Administrative Assistant to join our central team, supporting all the schools within our Trust. This is an exciting opportunity to develop your career by joining a Trust which truly values its staff and provides a highly supportive environment.Details of role: Full time, permanent role working 37 hours per week (52 weeks)Salary: £26,651 gross per annum Closing date: 20th November 2024 Please see the attached Job Description for details of the role._____________________________________________________________________________________________________________________________________________________________________________________________________________________________Why choose us?The Park Academies Trust is a family of schools, both primary and secondary, that believes in ‘collaboration not competition’. Together we are stronger!Formed in 2016 with the vision to make a significant contribution to improving education, we are a growing Trust with a strong academic performance and are looking to enhance our team with dedicated and passionate teachers.Currently eight schools: Abbey Park School, Lydiard Park Academy, Highworth Warneford School, The Deanery CE Academy, Red Oaks Primary School, Orchid Vale Primary School, Bridlewood Primary School and Kingfisher CE Academy, the Trust offers a high-quality educational provision from nursery right up to Sixth Form, enabling staff and pupils alike to benefit from being part of a thriving multi-phase educational Trust.The positive and caring ethos at all our schools is combined with a clear mission to deliver the richest possible education experience which enables young people to leave our care as responsible citizens equipped to fulfil their personal goals and career aspirations.We are offering an exciting opportunity to develop your career by joining a Trust which truly values its staff and provides a highly supportive environment.What we offer:A positive and dynamic environment in a Trust which is growing in both size and successA strong pupil ethos centred on mutual respect and fulfilling potentialCompetitive salaryStaff benefits package, including salary sacrifice electric vehicle leasing, affordable technology, cycle to work scheme, shopping and holiday discountsStaff wellbeing: access to On Line Doctor, discounted gym membership, Employee Assistance ProgrammeAttractive pension scheme_______________________________________________________________________________________________________________________________________________________________________________________________________________________________

Abbey Park School is seeking an enthusiastic and committed Admin Support Assistant to join our school admin team. We are looking for a competent administrator to provide additional administration support, starting as soon as possible. This is a permanent, term time only position. Start date: ASAPSalary range: Trust Scale 5/6 (£23,102 - £23,442 pro rata)Hours: 37 hours per week
Abbey Park SchoolAbbey Park School is a successful and popular school providing education for 1200 students in the North of Swindon. Having been judged as ‘Good’ in all categories in January 2023 the school continues to build on a culture of high expectation and success for all students. At the centre of everything we do is ‘Abbey Park Proud’, to ensure that students learn, achieve and turn their ‘Potential into Performance.’ Successful candidates will be forward thinking and capable of inspiring students through their passion for… We encourage all staff to be committed to their professional development, supported through our programme of professional learning that supports everyone to develop their practice and leadership skills. Our facilities are excellent and we learn in a clean, modern and stimulating environment. Our sports facilities are second to none in the area, we have extensive ICT provision and our buildings and grounds are maintained to a high level. This safe and stimulating environment enables young people to enjoy their school experience and make the most of their unique talents. Located near the natural beauty of the Wiltshire Downs and the Cotswolds, we are also within easy reach of the university towns of Bath, Bristol and Oxford and just under an hour by train from London. Our ideal location means that our students benefit from a wide range of curriculum-enhancing opportunities. The Park Academies Trust The Park Academies Trust was formed in 2016 with the vision to make a significant contribution to improving education in Swindon and surrounds. A family of eight schools; Abbey Park School, Lydiard Park Academy, Orchid Vale Primary School, Red Oaks Primary School, The Deanery CE Academy, Kingfisher CE Academy and Bridlewood Primary School; the Trust offers a high quality all through educational provision from nursery right up to our Sixth Form based at Lydiard Park Academy, enabling staff and pupils alike to benefit from being part of a thriving multi-phase educational Trust. We offer: • Doctor Care Anywhere • Cycle to work scheme • Employee assistance programme • Let’s Connect – Salary sacrifice Technology • Love Electric – Electric Car Salary Sacrifice Scheme • My Gym Discounts

Wiltshire College & University Centre have an exciting opportunity for a Personal, Social Development & Employability (PSD) Tutor our team.

Location: Salisbury, Wiltshire

Salary: £24,755 per annum (Professional Services Grade 5)

Job Type: Permanent, Full Time (37hours per week/52 weeks per year)

Closing Date: 23rd October 2024

Personal, Social Development & Employability Tutor - The Role:

Wiltshire College & University Centre invites applications for the position of Personal, Social Development & Employability Tutor at our vibrant Lackham campus. This role offers an exciting opportunity to join a dynamic team committed to fostering personal growth, development, and employability skills among our diverse student body.

Personal, Social Development & Employability Tutor - Key Responsibilities:

* Engagement and Delivery: Design and deliver interactive sessions aimed at promoting personal development and growth among students.

* Tailored Support: Customise sessions to address the unique needs of student groups, covering topics such as online safety, sexual violence prevention, and British Values.

* Cross-College Coordination: Organise and lead themed weeks focusing on careers, health, wellbeing, and enrichment activities to enrich the student experience.

* Holistic Student Development: Implement student-centered programs emphasising softer outcomes to facilitate positive progression into adulthood.

* Employability Focus: Enhance students' work readiness through targeted initiatives and support.

* Pastoral Support: Provide personalized pastoral tutorials, guiding students to relevant internal and external resources as needed.

* Student Engagement: Actively support initiatives promoting student engagement and voice within the college community.

* Team Collaboration: Assist Student Services teams with safeguarding, work experience, and careers guidance.

Personal, Social Development & Employability Tutor - You:

* Educational Experience: Demonstrated experience managing student groups in an educational setting, with a proven ability to engage and support diverse student populations.

* Skills Expertise: Background in delivering support across health, wellbeing, study skills, Equality, Diversity and Inclusion, and employability domains.

* Administrative Proficiency: Strong record-keeping abilities, adept at data inputting, and capable of delivering timely and accurate reports.

If you are passionate about nurturing the personal and professional growth of students within a supportive and forward-thinking environment, we encourage you to apply.

Personal, Social Development & Employability Tutor - Benefits:

* Competitive salary
* 30 days annual leave for Professional Service Staff, including bank holidays and additional closure days over the Christmas period
* Automatic enrolment into the Local Government Pension Scheme
* Free onsite car parking

To submit your application for this exciting Personal, Social Development & Employability Tutor opportunity, please click 'Apply' now.

Wiltshire College & University Centre have an exciting opportunity for a Personal, Social Development & Employability (PSD) Tutor our team.

Location: Salisbury, Wiltshire

Salary: £24,755 per annum (Professional Services Grade 5)

Job Type: Permanent, Full Time (37hours per week/52 weeks per year)

Closing Date: 23rd October 2024

Personal, Social Development & Employability Tutor - The Role:

Wiltshire College & University Centre invites applications for the position of Personal, Social Development & Employability Tutor at our vibrant Lackham campus. This role offers an exciting opportunity to join a dynamic team committed to fostering personal growth, development, and employability skills among our diverse student body.

Personal, Social Development & Employability Tutor - Key Responsibilities:

• Engagement and Delivery: Design and deliver interactive sessions aimed at promoting personal development and growth among students.

• Tailored Support: Customise sessions to address the unique needs of student groups, covering topics such as online safety, sexual violence prevention, and British Values.

• Cross-College Coordination: Organise and lead themed weeks focusing on careers, health, wellbeing, and enrichment activities to enrich the student experience.

• Holistic Student Development: Implement student-centered programs emphasising softer outcomes to facilitate positive progression into adulthood.

• Employability Focus: Enhance students' work readiness through targeted initiatives and support.

• Pastoral Support: Provide personalized pastoral tutorials, guiding students to relevant internal and external resources as needed.

• Student Engagement: Actively support initiatives promoting student engagement and voice within the college community.

• Team Collaboration: Assist Student Services teams with safeguarding, work experience, and careers guidance.

Personal, Social Development & Employability Tutor - You:

• Educational Experience: Demonstrated experience managing student groups in an educational setting, with a proven ability to engage and support diverse student populations.

• Skills Expertise: Background in delivering support across health, wellbeing, study skills, Equality, Diversity and Inclusion, and employability domains.

• Administrative Proficiency: Strong record-keeping abilities, adept at data inputting, and capable of delivering timely and accurate reports.

If you are passionate about nurturing the personal and professional growth of students within a supportive and forward-thinking environment, we encourage you to apply.

Personal, Social Development & Employability Tutor - Benefits:

• Competitive salary


• 30 days annual leave for Professional Service Staff, including bank holidays and additional closure days over the Christmas period


• Automatic enrolment into the Local Government Pension Scheme


• Free onsite car parking

To submit your application for this exciting Personal, Social Development & Employability Tutor opportunity, please click 'Apply' now.

Personal Trainer

Nuffield Health Swindon FWC | Fitness | Permanent contract |

From £27,264.64 up to £34,116.16 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Swindon Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, Personal best programmes, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

• Have the opportunity for further training from the in house Personal Best program, upskilling to Les Mills instructor and group cycle, plus additional CPD opportunities.

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £34,116.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Your new company
Education Institution based in Central Wiltshire with on-site free parking
Your new role
Accounts Payable/Purchase ledger Clerk offered on a permanent contract.
This role is full-time, office-based and 35 hours per week with flexible working within the hours of 08:30 - 17:30 Monday to Friday.
What you'll need to succeed
Candidates will be familiar with working within a busy finance department and if that experience is with previous public sector/educational businesses then this will be of distinct benefit.
Knowledge of Sage 200 would be advantageous along with the ability/willingness to learn new systems.
General bookkeeping skills, invoice processing, reports for auditing, weekly BACS runs, reconciling of supplier statements, database management, petty cash and cash management.
Any VAT and/or partial exemption experience.
A bookkeeping or accountancy qualification would be of benefit, but not essential if proven, relevant experience within a similar environment has been gained.
What you'll get in return
A salary of up to £29,907pa is on offer along with excellent benefits and pension scheme.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

What skills and experience we're looking for

The successful candidate will have the chance to further shape our strong pastoral support. You will work with the Vice Principal (Care) to ensure effective strategies for behaviour, attendance, safeguarding and all other aspects of our pastoral work which support and develop our students into positive and effective young adults. You will join an energetic and forward-looking senior leadership team, and line manage a dedicated team of three Heads of House. The pastoral team also comprises Heads of year 7 and 11, and six further staff whose roles focus on pastoral needs but who work closely with academic leaders to make a strong, single team focusing on giving students the very best educational experience.

What the school offers its staff

Additional benefits of working at GWA include:

• Average class sizes of 26 in years 7 to 11

• Flexible working opportunities

• Excellent CPD opportunities

• State of the art facilities

• Leading edge ICT, including a laptop provided for all staff

• Free Health and Wellbeing Support Service

• Cycle to work scheme through Cyclescheme

• Access to EV charging on site. Electric Vehicle Salary Sacrifice scheme

• Easy access to the A419, and free parking

Commitment to safeguarding

Great Western Academy is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and we expect all staff to share this commitment and undergo appropriate checks. All posts within the Trust are therefore subject to an Enhanced DBS and barred list check.

Please see attached job descriptions and person specification for both roles. This job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances, in discussion with the post holder. This role profile is intended to provide a broad outline of the main responsibilities only. The post holder will need to be flexible in developing the role with initial and on-going discussions with the designated manager.

9. Request appointments, cancellations, expedite appointments as necessary. 10. Ensure Clinicians commitments are cancelled in their absence. Request clinic templates as required. 11. Arrange meetings, book rooms and equipment as requested. Co-ordinate diaries. Take minutes and prepare agenda items. 12. Update and maintain a working knowledge of hospital systems so that enquiries can be dealt with efficiently. 13. Distribute all incoming correspondence and ensure outgoing mail is ready for daily collection. 14. Participate in meetings and be actively involved in generating ideas for service improvement. 15. Promote a positive image of the Trust at all times. 16. Other duties and responsibilities of the post will be flexible and will be reviewed by the Team Leader.

Please see attached job descriptions and person specification for both roles. This job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances, in discussion with the post holder. This role profile is intended to provide a broad outline of the main responsibilities only. The post holder will need to be flexible in developing the role with initial and on-going discussions with the designated manager.

Support Services Lead Admin – (Student placement)
UK Defence Academy, Swindon, SN6 8LA
£23,570 per annum plus benefits
12 month FTC Year in industry placement

Are you currently studying at University and looking for a placement? Here at the Defence Academy we are looking for a student to take part in a year in industry as a Support Services Lead Administrator (12 months FTC). You will provide general administrative support to the department and Team Leaders and gain exposure to different areas of the business.


Key Accountabilities:

As part of this role you will work in the Support Services department to gain an overall knowledge of some of the following areas that Support Services are responsible for:


- Finance and Payroll
- Travel
- PA support
- Purchasing
- Welfare support
- Medical Centre support
- MOD administration support
- Events, Protocol and Defence Engagement
- 3rd Party Income Generation Events
- Security and Vetting
- Serco uniforms and staff induction
- To provide administrative support to the Leadership team and assist with special projects
- To provide cover for other Lead Administrators during periods of increased workload or absence.
- Continuously examine processes and make recommendations for improvements.
- Be proactive within the department and assist your colleagues and customers to achieve a high level of service




What you’ll need to do the role:


- Good attention to detail
- Ability to work under pressure
- Student looking for a year in industry placement



The Defence Academy sits within a beautiful and secure site which hosts 2 lakes and is surrounded by acres of scenic woodland. The Academy trains the future commanders and staff officers of all three UK Armed Services and those from many countries around the world. Other benefits of working on this site include:


- Free, secure onsite parking.
- Opportunity to join many sports and activity clubs (heavily subsidised subscription costs).
- Fully equipped riding stables, with the opportunity for lessons.
- Other sporting facilities include tennis courts, Astro-turf football pitches and much more.



What we offer:


- 25 days annual leave plus bank holidays and the chance to purchase additional days.
- Serco discounts which include cinema, entertainment and online shopping discounts, discounts on mobile phone plans and leisure centre memberships.
- We are constantly challenging ourselves and each other to deliver brilliantly, and you will too, working in a company passionate about diversity and inclusion.
- A wealth of career development training to suit your future aspirations. These range from role specific training, leadership coaching, formal study and much more to support you to build your career with Serco.





To discover more about our careers in Defence, meet our team, and to find out more about what we offer, please follow this Link. We’re also a signatory of the UK Governments Women in Defence Charter, to find out more please click here.

Please click on the apply button to complete your application. Occasionally we receive a large volume of applications for our roles and when that happens, we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

At Serco, we see people first and foremost for their performance and potential. We are committed to building a diverse and inclusive organisation that supports the needs of all. As such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working. As a proud Disability Confident Leader and holder of the Gold Inclusive Employer Standard, disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
#defencejobs

Proud member of the Disability Confident employer scheme

Personal Trainer

Nuffield Health Swindon FWC | Fitness | Permanent contract |

From £27,264.64 up to £34,116.16 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Swindon Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, Personal best programmes, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

• Have the opportunity for further training from the in house Personal Best program, upskilling to Les Mills instructor and group cycle, plus additional CPD opportunities.

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £34,116.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Act as the main contact point for your consultants and other clinical staff related to your specialist clinical area, fielding enquiries in a professional and efficient manner. Type (audio/copy) clinics letters, medico-legal letters, and general reports and memos for consultants and junior medical staff. Ensuring work is of the highest quality in terms of presentation and layout and dispatch is within agreed timescales. Open, sort and action post on a daily basis. Retrieve, log and return case notes/medical records, keeping these in accordance with Trust policy (Case note tracking and Filing in Case notes) File correspondence, investigatory reports and maintain paper and electronic filing system in the office. Respond and/or action enquiries (face to face/telephone/email/written) from staff, patients and third parties in a professional and pro-active manner, including liaising with police, solicitors, and social services. Ensure referral letters are collected and assessed daily and that the patient referral letters are moved quickly through the registration system to the booking team. Ensure all investigatory results are seen promptly by the consultant, or agreed member of team during periods of leave, and processed accordingly. Work with other team members to cover for and support departmental secretaries including local induction for new starters. Ensure the consultants diary is up to date, and agree a system for diary management with the consultant. Facilitate medical staff leave through diary management and communicating with the relevant personnel responsible for processing leave requests. To take and produce minutes for occasional meetings when required. To review/audit and establish where appropriate, revised systems to maximise the efficient running of the department. This job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances, in discussion with the post holder. This role profile is intended to provide a broad outline of the main responsibilities only. The post holder will need to be flexible in developing the role with initial and on-going discussions with the designated manager.