Total 26 Purchasing / Procurement / Inventory job vacancies in Arlington, Virginia

• You will maintain the centralized property and acquisition databases.
• You will resolve material support problems to include reprioritizing acquisition workload data.
• You will serve as the Government Purchase Card accountable official with pecuniary liability for any erroneous purchase card reconciliations and payments.
• You will be the contact for the day-to-day condition of the facility and perform routine walk-throughs of building locations observing all facility issues.
• You will develop a preventive maintenance schedule to ensure major mechanical equipment is maintained appropriately and remains operational.
• You will coordinate the assignment and adjustment of the supply work performed by the military enlisted and civilian Supply Technician located in the Department.

What will I do in this position if hired?

In this Inventory Management Specialist position, you will manage and coordinate inventory systems and processes to support disaster operations for FEMA.

Typical assignments include:

• Advising leadership on matters relating to disaster property management and accountability.
• Training and reviewing activities of property personnel and automated personal property systems.
• Assessing disaster property programs and presenting findings to leadership.
• Performing the duties of an APO while maintaining, updating and managing data within the property accountability System of Record.

What else do I need to know?

At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

This announcement is for a position as a CORE (Cadre of On-Call Response/Recovery Employee). CORE employees are full-time employees hired to directly support the response and recovery efforts related to disasters. Employees are hired under the Robert T. Stafford Act and are excluded from the provisions of title 5, United States Code, governing jobs in the competitive service. They can be hired under a streamlined process instead of a competitive process. After three years of continuous service, Stafford Act employees may be granted competitive eligibility to apply for permanent full-time positions at FEMA.

This position will be hired into a temporary 2 -year, excepted service appointment. Appointments may be renewed based on workload, funding, and supervisory approval.

FEMA is committed to ensuring that its workforce reflects the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA's ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

• Maintaining adequate stock of resale items.
• Identifying any obvious spoilage, damage, and out-of-date merchandise.
• Receiving supplies, equipment, and resale items.
• Operating a computer system that calculates and marks prices and determines weights of merchandise.
• Transporting items to shelving and display areas.

Functions as a Warehouse Worker Foreman in the institution's Federal Prison Industries (FPI) warehouse operation at a Federal Bureau of Prisons' facility.

Supervises inmate workers who are responsible for receiving, storing, shipment, and issue of a wide variety of supplies, materials, equipment and commodities required in the operation of the FPI factory.

Responsible for inventory control of FPI's raw materials and finished goods.

Determines sequences for loading materials and organizing incoming shipments for maximum space utilization, safety considerations, and damage protection.

Orders, transports, ships and stocks a wide variety of specialized materials used in the warehouse and factory operations.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

• Provides expert guidance to senior officials, Small Business (SB) professionals, Contracting Officers, program managers, regarding SB targets and matters relative to SB Program development and expansion of SB participation in acquisition programs.
• Oversees the Department’s SB professionals; provides substantive input for contracting personnel on SB performance; and makes recommendations to ensure compatibility of policies & procedures to facilitate immediate and long-range SB goals.
• Monitors all small business and socio-economic program acquisition activity for regulatory and statutory compliance and resolves noncompliance issues.
• Plans, evaluates, reviews, and prioritizes SB program/project financial resources, and formulates, justifies, and reviews SB programs/projects.
• Leads/participates in interagency working groups under the OSDBU and SBPAC councils to contribute to the development of governmentwide policies, procedures, and rules relating to the implementation and execution of small business legislative issues.

• You will extract information from databases to respond to questions and provide inventory status.
• You will advise on ways to improve the efficiency of distribution and storage operations.
• You will develop functional guidance for systems revisions and special automation projects specific to inventory management and related systems.
• You will collaborate with supply sources to obtain status on supply transactions.
• You will use automated information systems to transfer data requirements.
• You will advise on alternative approaches for shipment of materials or components to solve customer issues.

DUTIES:

• Initiation of orders for pharmaceutical and supply items through the Prime Vendor or other mandatory sources; assuring adherence to federal purchase contracts and compliance with federal regulations regarding open market purchases, assuring inventory control through perpetual evaluation and analysis, funds control, receiving shipments of goods, assuring compliance with storage requirements for pharmaceutical items, and liaison with company representatives and managerial staff
• The incumbent will also review or prepare documents and reports regarding financial status, procurement issues, or inventory; verify or abstract information contained in various documents and reports; maintain various procurement files; and resolve discrepancies in shipments, payments, or other documentation
• The position requires the ability to function independently and requires exceptional skill in oral and written modes of communication.
• Has operational responsibility for ongoing inventories of drug products and pharmaceutical supplies and their procurement. Cost-effective turnover must be consistently identified and maintained. As a result, he/she must possess a thorough knowledge and understanding of procurement sources (i.e., prime vendor, open market, government excess, posted stock, and local), VA manual and associate circular procedures, and hospital procurement policies and procedures. Display a thorough understanding of policies, procedures, basic accounting and budgetary skills, the incumbent assures that pharmaceuticals and supplies are procured and maintained in the most cost- effective manner
• Works closely with appropriate staff (administrators, information technologists, supervisory, pharmacists, and other procurement technicians) to ensure seamless operation of the Drug Accountability Program. Resolves issues relating to drug accountability; identifies problems and corrects or elevates them to the appropriate level.
• Has knowledge of specifications and characteristics of a wide variety of prosthetic and supply items which Pharmacy supplies to outpatients. These include, but are not limited to colostomy, ileostomy, and urostomy bags (and associated products), irrigation sets and bags, IV solutions/bags, internal and external urinary catheters, syringes, needles, and bandages.
• Determines, establishes, and modifies, as necessary, appropriate ordering intervals, inventory levels, most efficient/effective ordering quantities, sources of supply, etc., based on current financial conditions in pharmacy, seasonal variations in drug usage, changing patterns of medical practice, delivery time requirements, urgency of medical need, alternative sources of availability, etc. Maintains contact with vendors to get status of orders and expedite delivery
• Takes a lead role ln preparation, performance, reporting and analysis of periodic inventories of pharmaceutical and supply items as instructed by management with intent to maintain inventory turn performance that meets or exceeds VISN and National goals and expectations
• Processes outdated, unusable, and excess inventory for return to respective manufacturers or contracted waste company. This is accomplished on a regular, scheduled, basis, may involve numerous different manufacturers, and requires follow-up review to assure receipt of merchandise, credits, etc
• Performs related duties such as rotating stock when new orders arrive to minimize waste due to expiration and assisting in maintaining the orderliness and cleanliness of the Pharmacy.

DUTIES:

• Initiation of orders for pharmaceutical and supply items through the Prime Vendor or other mandatory sources; assuring adherence to federal purchase contracts and compliance with federal regulations regarding open market purchases, assuring inventory control through perpetual evaluation and analysis, funds control, receiving shipments of goods, assuring compliance with storage requirements for pharmaceutical items, and liaison with company representatives and managerial staff
• The incumbent will also review or prepare documents and reports regarding financial status, procurement issues, or inventory; verify or abstract information contained in various documents and reports; maintain various procurement files; and resolve discrepancies in shipments, payments, or other documentation
• The position requires the ability to function independently and requires exceptional skill in oral and written modes of communication.
• Has operational responsibility for ongoing inventories of drug products and pharmaceutical supplies and their procurement. Cost-effective turnover must be consistently identified and maintained. As a result, he/she must possess a thorough knowledge and understanding of procurement sources (i.e., prime vendor, open market, government excess, posted stock, and local), VA manual and associate circular procedures, and hospital procurement policies and procedures. Display a thorough understanding of policies, procedures, basic accounting and budgetary skills, the incumbent assures that pharmaceuticals and supplies are procured and maintained in the most cost- effective manner
• Works closely with appropriate staff (administrators, information technologists, supervisory, pharmacists, and other procurement technicians) to ensure seamless operation of the Drug Accountability Program. Resolves issues relating to drug accountability; identifies problems and corrects or elevates them to the appropriate level.
• Has knowledge of specifications and characteristics of a wide variety of prosthetic and supply items which Pharmacy supplies to outpatients. These include, but are not limited to colostomy, ileostomy, and urostomy bags (and associated products), irrigation sets and bags, IV solutions/bags, internal and external urinary catheters, syringes, needles, and bandages.
• Determines, establishes, and modifies, as necessary, appropriate ordering intervals, inventory levels, most efficient/effective ordering quantities, sources of supply, etc., based on current financial conditions in pharmacy, seasonal variations in drug usage, changing patterns of medical practice, delivery time requirements, urgency of medical need, alternative sources of availability, etc. Maintains contact with vendors to get status of orders and expedite delivery
• Takes a lead role ln preparation, performance, reporting and analysis of periodic inventories of pharmaceutical and supply items as instructed by management with intent to maintain inventory turn performance that meets or exceeds VISN and National goals and expectations
• Processes outdated, unusable, and excess inventory for return to respective manufacturers or contracted waste company. This is accomplished on a regular, scheduled, basis, may involve numerous different manufacturers, and requires follow-up review to assure receipt of merchandise, credits, etc
• Performs related duties such as rotating stock when new orders arrive to minimize waste due to expiration and assisting in maintaining the orderliness and cleanliness of the Pharmacy.

• Serves as a Senior Procurement Process Analyst within the Procurement Process Support Directorate, providing expert advice for the development and implementation of enterprise-wide policies...
• ...for the procurement functional process and associated business systems.
• Plans and leads studies to determine whether proposed changes to Enterprise Business System applications meet Procurement functional user requirements.
• Reviews the largest, most complex, and highest dollar value innovative and/or special interest procurement programs.
• Recommends procurement process improvements to the Process Owner; coordinates efforts with enterprise-wide functional Business Process Analysts.
• Provides advice and guidance to associates regarding contract reviews and manages Internal Management Control Review activities, particularly related to large procurement's.
• Evaluates Internal Control Reviews (ICRs) in accordance with OSD requirements, to include in-depth analysis and documentation of the review.
• Collects, analyzes, and reports contract data relative to the health of the acquisition metrics and procurement programs.
• Provides Management and oversight of various federal contracting reporting systems (FPDS, EDA, SAM, CPARS, etc.)
• The positions will be filled under organization code: BPS-SB
• Analyzes, develops, documents and evaluates complex functional system requirements for the Procurement functional area.

• Maintaining adequate stock of resale items.
• Identifying any obvious spoilage, damage, and out-of-date merchandise.
• Receiving supplies, equipment and resale items.
• Operating a computer system that calculates and marks prices, and determines weights of merchandise.
• Transporting items to shelving and display areas.

• Duties and Qualifications
• How to Apply (including a preview of the assessment questionnaire, if applicable)
• How You Will be Evaluated

This position involves a multi-grade career ladder. The major duties listed below represent the performance level of GS-6. At the GS-5 grade level, the employee performs assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-6. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.

Duties to include, but not limited to:
Performs direct medical supply Purchasing to the administrative and clinical services of the VA to initiate the obligation for all related requirements necessary to provide prosthetic and sensory aids services, to include durable medical equipment and supplies directly to Veterans. This is a direct patient care position and the incumbent must work directly with the Veteran, his/her family, surgeon or clinical provider. Initiates procurement of all outpatient medical requirements to include; direct individual purchases to the Veteran, stock purchases for immediate availability, all medical surgical implants used during surgery, and/or rental requirements associated with continual outpatient medical equipment and supplies. Read, understand, and adhere to VA Provider Prescriptions/Consult to determine eligibility and entitlement of a Veteran's status for prescribed equipment and understand and follow acquisition regulations per VHA Directives and Handbooks, VISN policies and station memorandums, the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations (VAAR). Account for all expenditures and inventory working between two separate programs, the purchase card and the prosthetics program; which require the use and knowledge of unique 2237 or 1358 obligation methods. Balance expenditures against obligations between the programs and document all inventory and purchasing actions in the Veteran's medical record and make medical notes to update the clinical provider, PSAS staff, Veteran and his/her family.

Procurement and Purchasing Support

• Performs procurements within the simplified acquisition threshold through competitive open-market procedures or by placement of an order or blanket purchase agreement under a GSA Federal Supply Schedule (PSS) contract.
• Makes purchases of equipment, commodities and services using standard methods. Determines any additional information needed to support or complete purchase requests. Coordinates with requesting offices to obtain additional information determined necessary to support or complete purchase requests.
• Performs technical level purchasing support adhering to the FAR, VAAR, VHA, and Prosthetics Directives and Handbooks, VISN policy and station memorandums to acquire patient specific medical equipment, supplies and services. To include; rentals to meet the outpatient medical needs of the services, which include all outpatient durable medical equipment and supplies, rehabilitation equipment, mobility and daily living aids, neuro-sensory, home oxygen, inpatient surgical implants and supplies.
• Determines if requests or portions thereof can be met from Government sources. Determines appropriate commercial sources. Determines extent of competition required. Determines methods of solicitation. Prepares synopses for Commerce Business Daily.
• Develops Requests for Quotation. Identifies situations warranting vendor on-site orientations or conferences for prospective vendors prior to submissions of quotations.
• Solicits competitive offers. Actively seeks new sources and potential vendors. Evaluates responses to bids and requests for proposal.
• Documents all recommendations and actions. Compiles statistics and prepares reports on purchasing
  activities. Prepares purchase award documentation.
• Performs other similar duties as assigned.

• Performs a variety of duties in connection with receiving, storing, issuing, shipping, etc. within a warehouse area. Receives and unloads incoming merchandise deliveries. Opens, inspects, counts, marks, unpacks, segregates, and/or tags items. Verifies items against appropriate documentation to ensure correct items and quantities have been received; checks cost and retails prices; reports shortages, overages, damaged items, or any other discrepancy noted to the supervisor. May sign for merchandise received.
• Warehouses stock according to specified locations. Periodically checks labels or bins for location accuracy; corrects or notifies supervisor of problems. May be assigned specific area for the performance of this function. Pulls merchandise in accordance with established procedures for shipment, transfers or customer orders as directed by system or supervisor. Verifies information shown on respective documents against information on merchandise or labels.
• May provide assistance in the Trouble Freight area performing limited tasks in connection with receipt, storing, and shipping of over shipped, not on PO and/or damaged merchandise. Assists in preparing vendor credits/surveys and return to vendor (RTV) and processing same following established procedures.
• Performs periodic inventories as required, and assists supervisor with inventory preparation.  Performs basic housekeeping duties to maintain stock areas clean and orderly. 
• May occasionally operate material handling equipment (MHE).  Performs other related duties as assigned.

• Serves as Assistant Acquisition Manager, responsible for assisting the Senior Acquisition Manager.
• Overseeing and managing all functions of contracting management and acquisition planning functions.
• Performs a variety of staff management functions in relation to planning, recommending, managing, and advising on functions involving complex programs.
• Plans and develops guidance material for technical and contracting personnel.
• Exercises independent judgment in planning, organizing, and directing the contractual aspects of assigned programs within these constraints.
• Serves as a representative on procurement task forces.
• Supports the full range of acquisition planning and management functions required to support a project with a mission of development, acquisition, testing, integration, production and fielding of management information systems.

• Serves as Assistant Acquisition Manager, responsible for assisting the Senior Acquisition Manager.
• Overseeing and managing all functions of contracting management and acquisition planning functions.
• Performs a variety of staff management functions in relation to planning, recommending, managing, and advising on functions involving complex programs.
• Plans and develops guidance material for technical and contracting personnel.
• Exercises independent judgment in planning, organizing, and directing the contractual aspects of assigned programs within these constraints.
• Serves as a representative on procurement task forces.
• Supports the full range of acquisition planning and management functions required to support a project with a mission of development, acquisition, testing, integration, production and fielding of management information systems.

• Serves as Assistant Acquisition Manager, responsible for assisting the Senior Acquisition Manager.
• Overseeing and managing all functions of contracting management and acquisition planning functions.
• Performs a variety of staff management functions in relation to planning, recommending, managing, and advising on functions involving complex programs.
• Plans and develops guidance material for technical and contracting personnel.
• Exercises independent judgment in planning, organizing, and directing the contractual aspects of assigned programs within these constraints.
• Serves as a representative on procurement task forces.
• Supports the full range of acquisition planning and management functions required to support a project with a mission of development, acquisition, testing, integration, production and fielding of management information systems.