Total 3 job vacancies by Ai Nova Pte. Ltd.

Reports To: HR Manager

Department: Human Resources/Admin

Job Summary:

The HR cum Admin Assistant provides support for both human resources and administrative functions within the organization. This role involves assisting with HR-related tasks such as recruitment, employee records, and payroll, along with general office administration duties to ensure smooth day-to-day operations.

Key Responsibilities:

1. HR Support:

• Recruitment: Assist in the recruitment process by posting job ads, screening resumes, and scheduling interviews.
• Onboarding: Help with the onboarding process for new employees, including preparing documents, coordinating training, and facilitating introductions.
• Employee Records: Maintain accurate and up-to-date employee records (personal details, contracts, leave, performance, etc.).
• Payroll Support: Assist in payroll preparation by collecting attendance, overtime, and leave records.
• Benefits Administration: Help with managing employee benefits, such as insurance, leave, and other perks.
• Employee Relations: Support HR in addressing employee queries or concerns related to policies or procedures.
• Compliance: Assist in ensuring compliance with local labour laws and company policies.

2. Administrative Support:

• Office Management: Oversee daily office operations, including office supplies, equipment maintenance, and general office organization.
• Scheduling: Assist with scheduling meetings, appointments, and travel arrangements for team members.
• Correspondence: Handle incoming calls, emails, and postal mail, and redirect them as necessary.
• Document Management: Organize and maintain physical and digital files, ensuring records are up-to-date and easily accessible.
• Data Entry: Perform general data entry tasks related to both HR and admin functions.
• Report Preparation: Help prepare HR and administrative reports as required by management.

3. General Office Support:

• Support HR and Admin Projects: Assist in HR and administrative projects, such as employee surveys, office events, or performance reviews.
• Filing & Documentation: Ensure all employee files and company records are organized and securely stored.
• Support Training & Development: Help coordinate training sessions or workshops for employees.

Skills & Qualifications:

- Education: A degree or diploma in Human Resources, Business Administration, or a related field is preferred.

- Experience: Previous experience in HR or office administration is an advantage.

Skills:

• Proficient in MS Office (Word, Excel, PowerPoint) and HR software (e.g., HRIS, payroll systems).
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Good organizational and time-management skills.
• Attention to detail and problem-solving abilities.

Personal Attributes:

• Proactive and self-motivated.
• Strong team player with the ability to work independently.
• Flexible and adaptable to changing priorities.

Work Location:

Location: Orchard

Reports To: Finance Manager

Department: Accounts/Admin

Job Summary:

The Account cum Admin Assistant handles both accounting and administrative tasks to support the smooth operation of the office. This includes processing payments, maintaining financial records, and assisting with general office duties.

Key Responsibilities:

1. Accounting Support:

• Record Keeping: Maintain accurate records for accounts payable and receivable.
• Invoice Processing: Prepare and track customer invoices, follow up on overdue payments.
• Reconciliation: Help reconcile bank accounts and financial records.
• Payroll Support: Assist with employee payroll and leave records.
• Expense Reports: Review and process staff expense claims.

2. Payment Support:

• Vendor Payments: Process payments to suppliers and contractors on time.
• Payment Processing: Handle payments through various methods (bank transfer, checks, etc.).
• Documentation: Maintain records of all payments and receipts.

3. Administrative Support:

• Office Organization: Manage office supplies, filing, and equipment maintenance.
• Scheduling: Assist with scheduling meetings and appointments.
• Communication: Handle incoming calls, emails, and correspondence.
• Record Keeping: Maintain and update employee and financial records.

4. General Office Support:

• Assist with other office tasks as needed, including organizing company events and supporting HR functions.

Skills & Qualifications:

· Education: Diploma or degree in accounting, business, or a related field.

· Experience: Previous experience in accounting or administrative roles is a plus.

· Skills:

• Proficient in MS Office and accounting software (e.g., Xero).
• Strong attention to detail and organizational skills.
• Good communication skills.

· Personal Attributes:

• Reliable, proactive, and able to maintain confidentiality.

Work Location:

Orchard

Reports To: Finance Manager/Controller

Department: Finance/Accounting

Job Summary:

The Accountant is responsible for managing the company’s finances, ensuring accurate financial reporting, handling day-to-day accounting tasks, supporting audits, managing tax filings, and assisting with other financial projects as needed.

Key Responsibilities:

1. Accounting & Bookkeeping:

• Record daily financial transactions (accounts payable, accounts receivable, etc.).
• Prepare and post journal entries for month-end and year-end closing.
• Reconcile bank and financial accounts.

2. Financial Reporting:

• Prepare accurate financial statements (income statement, balance sheet, cash flow).
• Assist in generating management reports and financial analysis.
• Support budgeting and forecasting processes.

3. Tax & Compliance:

• Assist with corporate tax filings, GST, and other tax-related matters.
• Ensure compliance with relevant accounting and tax regulations.
• Support audit preparation and liaise with auditors.

4. Payroll Support:

• Help process payroll and manage employee benefits and deductions.

5. Cash Flow & Payments:

• Monitor cash flow and ensure timely payments to vendors and other liabilities.
• Assist with treasury management tasks.

6. Other Ad-Hoc Tasks:

• Assist with special projects, financial analysis, and process improvements.
• Support and provide accounting assistance for other tasks as needed.

Skills & Qualifications:

· Education: Degree in Accounting, Finance, or a related field (CPA/ACCA preferred).

· Experience: 3-5 years of accounting experience, preferably with audit experience and SGX reporting.

Skills:

• Knowledge of accounting software (e.g., SAP, Xero).
• Good understanding of financial statements, audits, and tax filings.
• Proficiency in Excel for financial reporting and analysis.

Personal Attributes:

• Detail-oriented and organized.
• Strong communication skills.
• Ability to meet deadlines and work independently.

Work Location:

Orchard

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