Total 66 Administrative / Clerical job vacancies in Oxford , Oxfordshire, OX9 2AH

Manpower is currently recruiting for a Despatch Clerk on a permanent basis within a leading UK manufacturer of essential clay and concrete building products based in Abingdon, Oxfordshire. The successful Despatch Clerk will be responsible for operating an efficient site front office.

Main duties will include:

• Plan, co-ordinate and manage all Office & Despatch activities in a safe, efficient and effective manner
• Assist site management in the implementation of H&S, Environmental, Quality aspects of the operation to meet and/or exceed legislative requirements and Company standards.
• Actively support the development and improvements in the Sustainability performance of sites.
• Assist management in generating information that needs to be reported to business as required, weekly/monthly
• Within Despatch & administration duties ensure the control of finished stocks, packaging, raw materials etc
• Ensure that Company Purchasing procedures are followed at all times.
• Liaise regularly with other parts of the business to ensure we maximise site performance. This to include commercial, supply chain, logistics etc
• Undertake any relevant training as requested

Ideally, I am looking for a flexible self-starter, with good literacy, numeracy & computer skills, experience in despatch or administration in a fast-moving building materials office environment would be ideal, but not essential. The role requires a high level of contact with internal/external departments and key customers therefore the job holder needs to have excellent communication skills and be able to develop good working relationships

Requirements for the role:

• Office & administration experience.
• Good Computer skills in Excel & Word.
• Knowledge building products business
• Own transport to location of the company
• Excellent telephone manner

Salary offered is £ 25,707, company pension and 27 days holiday. You will be required to work Monday - Friday 8:30am - 5.00pm with an hour for lunch. If this looks like it could be your next career move, please upload an up-to-date CV and a Manpower representative will be in touch with you shortly.

Job Title: Administrative and Facilities Assistant

Location: Oxford, Full-time, Permanent (Office based)

Our Legal Client is currently recruiting for an administrative assistant and facilities assistant to support and provide to the Executive Support Services (ESS) team, assisting Executive Assistants and ensuring smooth office operations.

Salary: Negotiable based on experience in admin.

Responsibilities:

• Assist with travel arrangements, expenses, meeting room bookings, and catering
• Support Corporate Fee Earners with post-completion tasks
• Handle client database updates and file retrieval
• Conduct photocopying, printing, scanning, and filing
• Manage the archiving process and ensure document accuracy
• Maintain high standards in all administrative tasks

Requirements:

• Recent office administration experience or relevant qualification
• At least 5 GCSEs at Grade 4 (C) or above, including Maths and English
• Proficient in Microsoft Office (Word, Outlook)
• Strong organisational and communication skills
• Ability to work as part of a team and handle multiple tasks
• Excellent attention to detail and client service orientation

Pre-employment Screening: Includes checks on qualifications, references, work eligibility, and disciplinary history.

Benefits: Competitive salary and comprehensive benefits package.

Apply: Submit your CV or call on 07437215681 for a chat.

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

Position: Personal Assistant
Location: North Oxford (OX2)
Salary: up to £40k per annum
Hours: 09:00 – 17:30 (Monday – Friday)
Experience: Personal Assistant, PA, Administration, Office Support, Diary Management, Executive Assistant, EA, Client Relations, Customer Service, Property


Opportunity:

Thompson & Terry Recruitment are working with a successful and well-known Oxfordshire-based independent property business who are looking to recruit a proactive and well-organised Personal Assistant to assist the Managing Director within their friendly North Oxford office.

As Personal Assistant, you will be responsible for general office administration within a highly specialised team, and your day-to-day duties will involve directing calls/emails, diary management, building client relationships, assisting with the preparation and completion of legal documentation and other ad-hoc office support. Our client supports a large portfolio of properties, therefore it is essential that the successful Personal Assistant is extremely well organised with great attention to detail.

The successful Personal Assistant will have a really varied role, which will range from responding to emails, planning meetings and writing minutes, liaising with contractors, and putting together key documents, whilst also maintaining tight office procedures so attention to detail and organisation really will be vital for the role.

Whilst you will be joining as a Personal Assistant, Thompson & Terry Recruitment’s client are looking for somebody who is a real team player, who really enjoys mental stimulation and throwing yourself into more complex duties outside your job description. As a result their current team have really been able to progress and develop professionally.

The Company:

Our client are a well-known independent property business with modern offices across Oxfordshire, who have an excellent reputation for offering a truly world-class service which is evidenced by numerous awards.

Their staff enjoy a strong benefits pack, access to market-leading training and the successful candidate will be supported with a genuine and proven career path via training and ongoing support.      

We have worked with this client since our doors opened almost 10 years ago, with all our early hires having progressed to senior leadership positions and remaining with the company. We truly believe this is a property business like no other in terms of giving the platform to express almost entrepreneurial flair.   


Requirements:

Highly organised and focused on maintaining a high level of detail in your work

Strong relationship building skills, both internally with colleagues but also with clients and customers

Strong administrative skills and experience of thriving within a similar environment

A genuine interest in property with the desire to build a long-term career

An intelligent candidate who is a real team player and willing to wear many hats for the good of the team

Thompson & Terry Ltd, trading as Thompson & Terry Recruitment (thompsonandterry.co.uk), are an Abingdon based recruitment agency specialising in placing candidates into jobs in Oxford and across Oxfordshire.  

We typically source candidates into Office Administration Jobs, Sales Jobs and Marketing Jobs. No terminology used in this advert is intended to discriminate on the grounds of any of the protected characteristics.  

PLEASE NOTE: Due to a high volume of applications, if you have not heard from us within 5 working days, unfortunately, your application has been unsuccessful at this time.

Job Title: Operations Clerk
Location: Wallingford, Oxfordshire
Compensation: Competitive + Benefits
Role Type: Full time / Permanent
Role ID: SF56175

At Babcock we're working to create a safe and secure world, together, and if you join us, you can play your part as a Operations Clerk at our RAF Benson site.

RAF Benson is known for its helicopter operations and training, but it's also home to the Grob Tutor T1 training aircraft. It plays a significant role in joint military operations, humanitarian missions, and the training of pilots and aircrew.

The role
As an Operations Clerk, you'll play a unique role in ensuring smooth flight planning, which enhances safety and efficiency in daily operations. Your work is crucial for our pilots, air traffic controllers, and flight operations teams.

You will undergo a 1-week initial training, followed by a fully funded 1-week visit to another RAF site for hands-on training with experienced operations clerks. After completing the training, you'll receive ongoing support to ensure you're fully prepared for the role.

Day-to-day, you'll plan flights for the following day and provide pilots with weather updates to inform them about flying conditions. You'll ensure smooth coordination of flight operations using Standard Terminal Arrival Routes (STARS). You will also:

• Make sure the latest publications, maps, charts, and documents are updated and accessible in the Ops room.
• You'll create briefing materials for the next day's flights, organize and display aircraft assignments, weather information, and Royal Flight data for the daily flight schedule.
• Assist in post-crash management by providing administrative support to the Duty Authoriser.
• List statistical data and understand the flying operations system databases.

This role is full time and is based on site at RAF Benson (OX10 6AA). Between Monday to Friday, the working hours are 0830 - 1730.

Essential experience of the Operations Clerk

• Experienced IT skills (Microsoft office: Word, Excel)
• Driving Licence
• Developed communicational skills (Written and verbal)

Qualifications for the Operations Clerk

• We value difference and don't have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.

Security Clearance
The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at United Kingdom Security Vetting: clearance levels - GOV.UK.

What we offer

• Opportunity to fly in the aircraft
• Generous holiday allowance
• Matched contribution pension scheme, with life assurance
• Employee share scheme
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows the majority of employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement
• 'Be Kind Day' enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity

Babcock International
For over a century Babcock has helped to defend nations, protect communities and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email with the subject header 'Reasonable adjustments requirement'. We're committed to building an inclusive culture where everyone's free to thrive. We are happy to talk about flexible working - please ask about alternative patterns of work at interview.

Closing date: 22/05/2024

Proud member of the Disability Confident employer scheme

Please see the job description and person specification attached to this advert for more information on the job role.

Personal Trainer
Nuffield Health Oxfordshire FWC | Fitness | Permanent | Full time
From £28,396.16 to £45,319.04 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Oxfordshire Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours per week, made up of 32 hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £45,319.04 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver, the more your take home potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme

Personal Trainer
Nuffield Health Oxfordshire FWC | Fitness | Permanent | Full time
From £28,396.16 to £45,319.04 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Oxfordshire Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours per week, made up of 32 hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £45,319.04 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver, the more your take home potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme

Personal Trainer
Nuffield Health Oxfordshire FWC | Fitness | Permanent | Full time
From £28,396.16 to £45,319.04 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Oxfordshire Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours per week, made up of 32 hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £45,319.04 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver, the more your take home potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme

Provide a high quality, comprehensive and professional administration service in support of the clinical activities undertaken on the Surgical Emergency Unit.

An exciting opportunity has arisen for an enthusiastic and motivated individual to become part of a friendly team of ward clerks based within the Surgical Emergency Unit(SEU). The successful applicant will be asked to work within the SEU Triage assessment area, where 24/7 ward clerk cover is provided so the post holder will be asked to work day and night shifts, weekdays and weekends, as part of the administration team to ensure the smooth running of SEU Triage. The post holder will provide excellent customer care that demonstrates a caring and responsive approach to those attending the hospital, be able to accurately record and input data into the Trust's EPR system in a timely manner and file departmental records containing sensitive patient information while maintaining patient confidentiality at all times.

You should enjoy communicating with a wide range of people, be highly organised and have a flexible approach to work. Attention to detail and good keyboarding skills are essential.

As a new member of the team, we offer a supernumerary period of training to help you settle in. We are committed to staff development and we will help you develop your skills for the role, as required.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here www.ouh.nhs.uk

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

The overall purpose of this role is to provide a high quality, comprehensive and professional administration service in support of the clinical activities undertaken on the Surgical Emergency Unit.

Main responsibilities
• To be responsible for the reception of patients, relatives and carers and ambulance staff in a calm, professional and polite manner
• To provide excellent customer care that demonstrates a caring and responsive approach to those attending the hospital.
• Use tact, diplomacy, understanding and compassion when communicating with patients and visitors who may be distressed
• To answer telephone calls from referring doctors regarding the admission or transfer of patients to the SEU and ensuring this is communicated effectively to the on-take clinical team
• Collect personal and confidential information from patients or relatives in order to complete the admissions process. Data may be collected at the SEU Triage reception area or directly from seriously ill patients who have been taken directly to a trolley or bed within the unit.
• To accurately record and input information into the Trust’s EPR system in a timely manner
• To collect and accurately input information into the SEU database
• To complete the admissions process within SEU Triage, printing labels and wristbands for all patients
• Scan patient documentation into correct patient records in EPR in accordance with Trust guidelines
• To ensure the tracking and requesting of medical notes for SEU patients
• File departmental records and organise the culling of filed notes in accordance with Trust guidelines
• To ensure that information on overseas patients is entered accurately onto EPR, to ensure appropriate charges are incurred
• Photocopying and other general office procedures
• To deal with general enquiries to the unit regarding patients, both internally and from external agencies such as Police, other health care workers and insurance companies ensuring that they are directed to the correct department of the Trust
• To work as part of the combined SEU team, providing administration cover where necessary at times of peak workload and / or unavoidable absences or shortages of staff as requested by the management team
• To understand own role and involvement in a Major Incident
• To contribute to own personal development, through attendance at mandatory training and annual appraisal
• To participate in the induction and training of new members of staff within the team


This advert closes on Wednesday 3 Apr 2024

Proud member of the Disability Confident employer scheme

Demonstrate high levels of customer care and be an ambassador for customer care within the Trust. Provide a robust administration function that underpins the delivery of a high quality service and maintain effective working relationships with clinical, nursing and administrative staff. Answer all telephone calls in a timely manner and action as appropriate. Maintain patient confidentiality at all times. Be flexible in your approach to work, such as covering other job roles at an appropriate grade or site, and to include varying working hours to ensure the service maintains a minimum level of cover during its core hours of 07:30-15:30. Book interpreters for patients prior to appointments and admissions as and when required. Book transport for patients who require it, in line with local processes and CCG guidelines. On an as and when required basis, use the Trust IT systems (EPR, PACS, etc.) to; register patients, make up a set of patient notes, request outpatient appointments. Any other duties at the request of the Unit manager / Matron which may be needed to fulfil the objectives of the post, which are appropriate to the grade.

The overall purpose of this role is to provide a high quality, comprehensive and professional administration service in support of the clinical activities undertaken on the Surgical Emergency Unit. Main responsibilities To be responsible for the reception of patients, relatives and carers and ambulance staff in a calm, professional and polite manner To provide excellent customer care that demonstrates a caring and responsive approach to those attending the hospital. Use tact, diplomacy, understanding and compassion when communicating with patients and visitors who may be distressed To answer telephone calls from referring doctors regarding the admission or transfer of patients to the SEU and ensuring this is communicated effectively to the on-take clinical team Collect personal and confidential information from patients or relatives in order to complete the admissions process. Data may be collected at the SEU Triage reception area or directly from seriously ill patients who have been taken directly to a trolley or bed within the unit. To accurately record and input information into the Trusts EPR system in a timely manner To collect and accurately input information into the SEU database To complete the admissions process within SEU Triage, printing labels and wristbands for all patients Scan patient documentation into correct patient records in EPR in accordance with Trust guidelines To ensure the tracking and requesting of medical notes for SEU patients File departmental records and organise the culling of filed notes in accordance with Trust guidelines To ensure that information on overseas patients is entered accurately onto EPR, to ensure appropriate charges are incurred Photocopying and other general office procedures To deal with general enquiries to the unit regarding patients, both internally and from external agencies such as Police, other health care workers and insurance companies ensuring that they are directed to the correct department of the Trust To work as part of the combined SEU team, providing administration cover where necessary at times of peak workload and / or unavoidable absences or shortages of staff as requested by the management team To understand own role and involvement in a Major Incident To contribute to own personal development, through attendance at mandatory training and annual appraisal To participate in the induction and training of new members of staff within the team

We are looking for a self-motivated, enthusiastic individual to join us as a Ward Clerk in Urology Ward.

This is a varied & busy role that would suit someone who is able to work on their own initiative but also as part of a team.

There is plenty of opportunity for learning & development both within the role & the service as a whole.

This post is crucial to the on-going development of the service and would suit a candidate who has excellent organisational and communication skills with a background preferably within the NHS although this is not essential.

You will be expected to liaise with staff and colleagues at all levels. You will have proven administration & customer service skills with the ability to prioritise and manage your own workload to tight deadlines.

You will need to demonstrate initiative and flexibility in your approach and be able to work in a pressurised and busy environment.


1. Greet patients and visitors in a pleasant and professional manner.
2. Answer the ward phones , take messages and prioritise records and pass them to relevant people.
3. Update the ward's bedboard and discharge patients on EPR.
4. Request medical notes for elective patients and to ensure that they are delivered to day surgery unit.
5. Review and scan paper notes on EPR. To ensure that records are up to date.
6. Ensure that all patient who are discharged on the ward has follow up booked.
7. Booking Hospital transport.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.



The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
1. Demonstrate high levels of customer care and be an ambassador for customer care within the Trust.
2. Provide a robust administration function that underpins the delivery of a high quality service and maintain effective working relationships with clinical, nursing and administrative staff.
3. Answer all telephone calls in a timely manner and action as appropriate.
4. Maintain patient confidentiality at all times.
5. Be flexible in your approach to work, such as covering other job roles at an appropriate grade or site, and to include varying working hours to ensure the service maintains a minimum level of cover during its core hours of 07:30-15:30.
6. Book interpreters for patients prior to appointments and admissions as and when required.
7. Book transport for patients who require it, in line with local processes and CCG guidelines.
8. On an as and when required basis, use the Trust IT systems (EPR, PACS, etc.) to; register patients, make up a set of patient notes, request outpatient appointments.
9. Any other duties at the request of the Unit manager / Matron which may be needed to fulfil the objectives of the post, which are appropriate to the grade.


This advert closes on Wednesday 3 Apr 2024

Proud member of the Disability Confident employer scheme

The Anaesthetic and Critical Care departments are seeking a highly motivated individual to join them for this new role. Working across both departments will offer increased development and opportunities.

The post holder has responsibility for assisting with the provision of a professional, comprehensive and efficient administrative service, which is effectively delivered to all members of the Departments and the department’s stakeholders.

They will also act as a medical staffing co-ordinator for Anaesthetics and Critical Care department; including liaising with medical leads to ensure Jobs are uploaded to Trac in a timely efficient manner. Also they will be working with Trainee leads to gather information on new medical staff, ensure effective doctor induction, and replacement.
• To provide comprehensive administration support to the Anaesthetics and Critical Care departments.
• To act as a medical staffing co-ordinator for Anaesthetics and Critical Care department; including liaising with medical leads to ensure Jobs are uploaded to Trac in a timely efficient manner. To keep medical staffing spreadsheets up to date.
• Working with Trainee leads to gather information on new medical staff, ensure effective doctor induction, and replacement.
• To have an overview of all workflows in the admin team. To ensure that robust processes are in place to provide an excellent service to both patients and colleagues. To escalate potential issues to the Service Manager.
• To support the Service Manager as required.
• To liaise with other administrative and support staff within the Oxford University Hospital Foundation Trust to provide a comprehensive administration service.
• Deal with queries from Consultants, Trainees and visiting doctors.
• Responsibility for producing an efficient and effective rota management and absence management system for medical staff within the department in conjunction with wider Trust developments.
• High levels of accuracy, organisational and methodical skills are required, as is the ability to remain focussed during high pressure situations and constant interruptions, namely telephone calls or face-to-face with medical staff, on a daily basis

Over 130 consultant anaesthetists and 20 Intensivists work within the Trust. The Anaesthetics Dept provides services to all surgical services across all Trust sites. Services at the John Radcliffe Hospital include the Women’s Centre, the JR Main Hospital, the West Wing and the Children’s Hospital. Other sites include the Churchill Hospital, the Nuffield Orthopaedic Centre, the Horton Hospital and Mental Health Services at the Warneford Hospital.

Consultants, trainees and fellows also work in critical care units, preoperative assessment and pain management services. Anaesthetists for the Oxford Heart Centre Hospital are members of Nuffield Dept of Anaesthetics (NDA) but are managed with the Medicine, Rehabilitation and Cardiac (MRC) Division.

Administration:
• To provide professional and efficient administrative support to the Service Manager.
• Assist in maintaining the NDOA email inbox’s as answering telephone calls and auctioning in a timely manner as appropriate.
• When required, upload various rota templates to CLW and ensure the effective implementation of the electronic rota management system covering all sites.
• To analyse, investigate and resolve complex queries relating to rota management
• To act as a contact point and advisor for all new trainees and consultant
• To provide administrative support for the Consultants within the department.
• Constantly review working practices in the rota management and absence management and liaise with Medical HR in order to identify where operational improvements can be made.
• Assist with the organisation of all trainee induction day with the aid of the College Tutors.
• Regular maintenance of and input into Excel databases to aid the Service Manager in the creation of reports.
• Support anaesthetic provision in line with the theatre planning process.
• Monitor the general department environment, co-ordinate necessary repairs and maintain records of reported defects and remedial action taken.
• To support the Service Manager with new processes and service development
• Produce report for statuary-mandatory training requirements.
• Provide effective organisation and coordination of complex meetings and events as required.
• Take responsibility for personal development within the role in conjunction with the line manager and participate in the appraisal system.
• Use own initiative to prioritize workload with minimal supervision.
• Undertake any other duties not specified within the job description as determined by the management team.



CLINIC RESPONSIBILITIES:
• Ad-hoc support/cover for the Obstetrics Anaesthetic clinics reception as required.
• To understand the patient pathway and be responsible for managing follow up appointments, and any other administration, to ensure that the patients are tracked effectively through their 18 week pathway.
• To ensure any cancellation, waiting list management or booking management policies are adhered to.
• To oversee the booking of clinic appointments for new patients through e-RS, directly bookable system, and liaise effectively with Assistant Service Manager with regards to capacity issues.
• To ensure patient cancellations are updated onto the Electronic Patient Record (EPR) and the reason for the cancellation recorded immediately within the notes field.
• To assist with regular checks on future clinics, ensuring cover is agreed with the Service Manager, and under/over booking issues are proactively dealt with.
• To liaise when necessary with the Assistant Service manager to ensure effective clinic management when clinics need to be cancelled or closed, ensuring patients are informed of the changes and new appointment provided.
• To provide cover and support for colleagues in certain circumstances, e.g. annual leave/sickness or other absence within the department.
• Clinic preparation for clinicians.
• Produce report for statuary-mandatory training requirements.


This advert closes on Thursday 11 Apr 2024

Proud member of the Disability Confident employer scheme

The post holder is responsible for ensuring that all duties and responsibilities of this post are carried out in compliance with the Health & Safety at Work Act 1974, Statutory Regulations and Trust Policies and Procedures. This will be supported by the provision of training and specialist advice where required.

Act as a first point of contact in person or on the telephone for patients, relatives and visiting staff, welcoming them to the ward and dealing with any queries, including those relating to admission, discharge, visiting times, claiming expenses, accommodation, insurance and parking.Assist patients who may wish to claim expenses.

Book and track medical records. Maintaining an organised and up-to-date filing system of notes using the ward trolley, ensuring that all medical records are in order before leaving the ward.
1. Undertake other admin duties including managing post, filing, photocopying and ordering or stationary to ensure the smooth running of the ward.

Ensure all patient records are correct. Collect personal and confidential information from patients or relatives in order to complete the admissions process including assignment to correct consultant; and ensure patient admissions, discharges and transfers are recorded in a timely manner on the patient administration system. Ensure adherence with the Data Protection Act and Trust procedures in respsect of confidentiality and the patient record.

Liaise with other departments/hospitals to obtain medical records images and results for authorised users. File reports in the medical record.

Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources.



The post holder has responsibility for the provision of a professional, comprehensive and efficient administrative service, which is effectively delivered to all patients and members of the Department. This will be through the delivery of a comprehensive administrative service to a specialty team.

Ensure all patient records are correct. Collect personal and confidential information from patients or relatives in order to complete the admissions process including assignment to correct consultant; and ensure patient admissions, discharges and transfers are recorded in a timely manner on the patient administration system. Ensure adherence with the Data Protection Act and Trust procedures in respsect of confidentiality and the patient record.

Liaise with other departments/hospitals to obtain medical records images and results for authorised users. File reports in the medical record.


This advert closes on Wednesday 27 Mar 2024

Proud member of the Disability Confident employer scheme

Personal Trainer
Nuffield Health Oxfordshire FWC | Fitness | Permanent | Full time
From £28,396.16 to £45,319.04 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Oxfordshire Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours per week, made up of 32 hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £45,319.04 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver, the more your take home potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme