Total 126 Administrative / Clerical job vacancies in Preston, Lancashire, PR2 5NA

Please see attached the job description and person specification for more information about this role.

Your new company
This large furniture manufacturing company, that has been established for over 100 years, is currently seeking an experienced PA to join their team. This company aims to provide exceptional quality furniture that is suitable for homes, offices, schools, and more. The successful candidate will be reporting into the Director.
Your new role

• Managing schedules, organising meetings and booking travel arrangements for the director.
• Managing the centralised inbox, dealing with queries where possible and transferring to relevant departments where necessary.
• Producing weekly reports.
• Minuting the meetings and following up on the actions.
• Maintaining and completing all administration.

What you'll need to succeed

• Previous experience working as a PA, ideally for a large organisation.
• Confident working on in-house systems and with Microsoft Packages.
• The ability to multitask and work efficiently in a fast-paced environment.

What you'll get in return

• 9 Month Fixed-term contract.
• Monday-Friday, 37.5 hours per week, 08:00-16:00
• For the right candidate, flexible working hours can be negotiated.
• £26,500 Full time equivalent.
• Free on-site parking.
• A modern, spacious, private office.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

A reputable and fast-growing business, based in Accrington are looking to recruit an Finance Administrator to join their team on a permanent and full-time basis, based from their head office. This organisation has quadrupled their turnover of the last 7 years and now reporting £150m. Working pattern is Monday - Friday fully flexible hours with a 30 minute lunch break.

Your new role

In your new role as Finance Administrator, you will be working amongst the Invoicing Team to support the business in raising invoices and carrying out related tasks. Whilst supporting the accounts function in the processing of invoices, approx 900+ per month and work closely with operational and finance teams providing support. Updating of client information through CRM, telephone & email communication, and assisting the Credit Control team to efficiently resolve outstanding queries, whilst assisting with reports for Management, as and when required. You will be expected to undertake any administrative tasks/projects as required to aid the function of the team.

What you'll need to succeed

To be successful in this, you should have strong administrative experience and have a knowledge of accounting functions, along with brief experience of working on financial systems. You should be a team player, able to work well under pressure to meet tight deadlines, along with being compute literate with a knowledge of Microsoft packages, including excel - familiarity with formulas and pivot tables is desirable. You will have a high attention to detail with a can-do, flexible, and enthusiastic attitude towards work.

What you'll get in return

In return for this, you will be offered a salary up to £26,000 depending on experience and will be working within a well-establish team, in a modern working environment. Along with fully flexible working hours, you will start with 28 days holiday, which will increase with years of service to 33 days. Opportunities for development and upskilling are available to help you progress within administration / finance.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Please see attached the Job Description and Person Specification for more information about this role.

About Us:

Cambian Brook View School offers Education, Care and Clinical support for children & young people aged 8 to 18 years, who come to us on a full time, residential basis from across the country, with a range of Autistic Spectrum and associated complex needs.

Set in over 20 acres of beautiful countryside with the potential for forest dens and classrooms, gardens, stables, tracks and trails, our teams will have the chance to build an amazing landscape for nurturing and developing the creativity and imagination of our children and young people.

Purpose of the role:

As the Admin Assistant you will be responsible for the provision of administrative and clerical support within the School, undertaking a key role in providing a first-rate customer service both internally and externally. You will effectively liaise with a range of stakeholders, work with the admin team to support with the recruitment of new staff and training for school staff, you will oversee the development and effective running of all systems and procedures within the school, covering finance, personnel, student matters and general administration

Key Tasks for Administration Assistant are:

.Take responsibility for Petty Cash ensuring it is balanced on a weekly basis

· Oversee weekly pre-payment card checks

· Process Invoices

· Complete weekly finance spreadsheets

· Assist with the co-ordination of Staff Training

· Assist with staff recruitment

· Keep good, accurate financial, management and administration records, which are easy for others to access as required.

· Assist in the maintenance of administration and computer filing systems.

· Assist in the maintenance of existing databases and in establishing new databases.

· Assist in the collating and updating of inventories.

· Carry out office procedures including: reception, photocopying, sending information by fax, email, answering telephone and redirecting calls as necessary.

· Update student and staff information as necessary.

· To send out letters to professionals and staff as required

· To be responsible for co-ordinating stationery requests, checking deliveries and maintaining stock levels.

· Type miscellaneous letters.

· Participate in meetings and training events as required.

· Minute meeting as and when required

· Be responsible for the maintenance of appropriate resources, equipment and appropriate Health and Safety standards in all areas of responsibility.

Personal Qualities:

· An excellent organiser

· Excellent attention to detail

· Ability to work to strict deadlines

· Ability to work as part of a team

· Able to prioritise and work without constant supervision

· Competent with spreadsheets and databases

· Fast and accurate typing/word-processing skills

We pride ourselves on being an Equal Opportunities Employer. And we are committed to safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks.

Cambian will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern.

Admin Assistant, Ribchester, [SYS-9953]

You will be a member of a team of clerical support staff providing secretarial and administrative support to the Plastics Department which will include support to the consultants, junior medical staff, trauma co-ordinator and any other staff.

You will support the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines within the Trust. You'll demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity.

We would like to welcome a new member of team into our established admin team within neurosurgery. The department covers Lancashire and South Cumbria serving a population of 1.7 million people.
We would require a strong communicator and dedicated team player.
The post requires a high standard of organisational skills and the recognition of confidentiality, and we would welcome applicants from all individuals with the relevant skills and experience and an appetite for a new challenge.

To be able to respond to external and internal telephone queries from staff, patients and others and referring to appropriate person. There is also a need to communicates with a range of staff, users and visitors to the trust. Department utilising a variety of communication methods including verbal, electronic and passing information in a format that is appropriate to the individual request.

Another key skill to which the department requires is organising incoming and outgoing post, referring enquiries to appropriate person if necessary.

The role very much entails arranging meetings, typing of letters or other correspondence, typing of minutes and audio type, preparing presentation materials including PowerPoint for the department.

An admin assistant would very much need to use the Trust case note tracking system, filing of reports and results and data entry and Information processing

We have 10,000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.


Any informal enquiries or further information can be obtained from Victoria Solkin for on 01772 528133

The post holder will be a member of a team of clerical support staff providing secretarial and administrative support to the Neurosurgery which will include support to the consultants, junior medical staff, trauma co-ordinator and any other staff.

They will support the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines within the Trust.

The post holder will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity.


This advert closes on Sunday 12 May 2024

Your new company
A leading manufacturing company are seeking to recruit a Sales Administrator to work within their Sales Team. The company prides itself on its innovative approach to product design and manufacturing, along with an excellent reputation for high quality customer service. This role is office-based at the UK branch based in Burnley, Lancashire, this role is office-based working 08:30-17:30 Monday to Thursday and 08:30-17:00 Fridays, along with career progression and other great benefits.
Your new role
As Sales Administrator you will be expected to support the Internal Sales Team, providing excellent customer service, processing documentation requests, and uploading important information. Along with, dealing with customer enquires via telephone and email, raising orders, data entry, scheduling delivery, resolving issues and general administrative tasks, whilst liaising with different departments.

What you'll need to succeed
In order to be successful in securing this position, you must have excellent verbal/ written communication skills and have a pleasant, friendly tone over the phone to clients and customers, and overall have a good team work ethic. You must have the ability to multitask, prioritise and manage time effectively and a good understanding of technical and IT skills, particularly when it comes to database management and spreadsheets.A pass level in both Maths and English GCSE.

What you'll get in return
In return, you will be paid a competitive annual salary from £25,000 DOE and will be joining a successful growing business during an exciting period, along with 25 days annual leave, plus bank and free on-site parking. The business offer self-development, working in a lively office, which provides a great team environment and social events. To help you with your career progression, this company will also offer training and support, which will allow you to further develop your own skills and experience.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

You will demonstrate excellent organisational and communication skills by being the point of contact for day to day enquiries, referring where necessary to more senior staff. Organising incoming and outgoing correspondence, dealing with routine telephone enquiries as appropriate and referring to appropriate person as necessary. Coordinate and liaise with Clinical Colleagues and all other staff wherever necessary. Downloading / Typing of clinic letters or other correspondence produced by Clinical Colleagues. Provide cover/support for the medical secretaries during annual leave, absence etc.

Duties will include, but not be limited to: To develop and maintain excellent communication and relationships with patients, GPs, and colleagues across the Trust To deliver a booking system that maximises capacity and ensures the Trust can deliver on national cancer access targets. To ensure appointments are offered to patients in line with policies and procedures Demonstrate exceptional planning and organisational skills To develop and maintain a strong team ethic, with the ability to support colleagues and provide cross cover when necessary Shared responsibility for Health & Safety promoting a safe environment for staff and visitors. Take responsibility for your own personal development

Duties to include but not be limited to: Demonstrate an approachable, courteous, efficient appointment service to all Health Care Professions, patients, carers and relatives. Actively contribute towards service development. Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other health care professions, utilising a variety of communication methods including verbal and electronic. Constructively managing barriers to effective communication. Use initiative to resolve conflicts in a mutually agreeable way, escalating to management where necessary. Maintain confidentiality at all times as required by legislation and Trust Policy. Actively participate in the PDPR process, undertake learning and development opportunities as identified. Demonstrate own duties to new starters and agency staff. Rotate within the Outpatient reception teams to ensure that a multi skilled work force is maintained Provide an efficient and courteous outpatient appointment booking service. Provide flexible cover for colleagues as required to ensure the provision of an efficient reception service. Play an active role in Team Meetings and audits as required. Ensure any changes to patient demographic details are updated immediately on QCPR. Maintain the integrity of data/information using agreed procedure. Maintain a high standard of patient care Deal with any problems/queries in a consistent and timely manner, ensuring that all relevant information is provided to assist in a quick resolution to any problem. Escalate any major issues to the reception admin manager if appropriate. Support change to working practices to improve the Quality of service provided. Act in ways that are consistent with legislation, policies and Procedures, for maintaining own and others health, safety and security. Report all accidents and incidents, as per Trust Policy. Assist in the maintenance of a healthy, safe and secure working environment.

Administrative Assistant

Peterborough / Hybrid 2 days max

Salary: £19.53 paye / £22.37 rolled up / £26.24 umbrella

6 Month contract (potential temp to perm)

This is an exciting opportunity for the right individual, if you're looking to work within a busy, fast paced, and varied role where you can provide excellent customer service skills.

In this role you will provide confidential, clerical and administrative support to managers to allow for more efficient operations.

Job Responsibilities and Duties:

• To provide clerical support to managers and the team
• Extensive diary management, scheduling meetings and maintaining calendars for busy UK based directors.
• Coordinate communications by receiving and passing along e-mails, notices, etc.
• Coordinate diaries with other administrative assistants.
• Assist with organising all UK and overseas travel arrangements either directly in Concur or through nominated travel assistant.
• Manage all expenses and processing.
• Operate a PC and standard software programs.
• Interact with other departments to ensure key items of IT equipment, PCs and teleconferencing equipment is operational when issues occur.
• Provide other routine administrative duties as required.

Skills and Experience:

• High attention to detail with strong time management and organisation skills
• Flexible and adaptable to change with the ability to self manage conflicting priorities.
• PA Experience supporting multiple leaders will be an advantage
• Proficient in Microsoft office and other administrative software packages including MS Outlook, Word, Onenote, Concur TnE etc.
• Self-motivated with a proactive approach
• Strong communication skills & administration skills
• Able to work to tight deadlines whilst prioritising workload
• Able to operate with integrity, always maintaining confidentiality
• Excellent written and verbal communication

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

We are looking for someone who can: Process all received supplier invoices into SharePoint whilst obtaining relevant documentation, authorisations and accurate nominal and department coding. Sage batch uploading invoices into the ledgers. Extensive reconciliations for supplier statements and report reconciliations for all outstanding invoices weekly and monthly. Raise purchase orders ensuring all authorisations submitted through EverSign. Process expense forms in line with company policy Organise and prioritising payment run`s accordingly to maintain smooth business operations, adhering to schedules were possible. Provide remittances and posting bank payments. Control of a fast-paced accounts email as first point of contact for the wider finance department. Support month end deadlines including detailed reporting where required. Workflow needs to be organised and diarised to ensure all responsibilities are achieved without delay ensuring full control of the purchase ledger department

Please see attached the job description and person specification for more information about this role.

Acorn by Synerige is searching for a highly motivated Admin Business Support to join their Public Sector client based in Preston. This is a contracted role due to start on 01/05/2024 ending on 31/12/2024.

Location : Preston PR1

Hours: 0900 - 1715 , 37 hours per week

Pay: £11.44

Hybrid working - If you are unable to provide a suitable homeworking environment, you will be required to work from your office base or nearest suitable office location.

Job Responsibilities:

• Providing general administrative support across two teams.
• Support the District Lead Team in administration of the casework of county council Members, MP's, District and Parish Councillors.
• Assist the Complaints Officer to deal with Highways Complaints received into the team following the guidelines of the formal complaints process.
• Accurately record requests and information received via email and phone.
• Data processing. - Setting up of new cases and project demands.
• Providing support for meetings including arranging dates, room bookings, preparation of agendas and note taking.
• Responding to and resolving where appropriate enquiries generated by the Services.

Experience and Skills:

• Experience of working within an administration setting and possess good IT skills
• Able to clearly communicate the information you need and listen to individual requirements is key.
• Be flexible and have good organisational skills

Proud member of the Disability Confident employer scheme

Duties to include, but not be limited to: Demonstrate an approachable, courteous, efficient appointment service to all Health Care Professions, patients, carers and relatives. Maintain effective communication with colleagues and peers. Work alongside other directorate teams within the Trust to ensure that all required standards are achieved and maintained to meet department/Trust targets. Ensure effective theatre utilisation. Ensure patients are given appropriate preparation advice before surgery and to ensure any specialist equipment requested is available at the time of surgery. Ensure Waiting Lists are managed in accordance with the Your Guide to the NHS requirements and the 18 week referral to treatment pathway. Verify that all elective surgery has taken place and patients have been correctly removed from the waiting list. Rotate within the departmental procedure team to ensure that a multi skilled work force is maintained. Maintain a real time process for ensuring that QCPR data is updated and reasons for change robustly recorded. Deal with any problems/queries in a consistent and timely manner, ensuring that all relevant information is provided to assist in a quick resolution to any problem. Escalate any major issues to your Manager if appropriate. Maintain confidentiality at all times as required by legislation and Trust Policy. Play an active role in team, internal/external meetings and audits as required. Actively participate in the PDPR process. Demonstrate working processes and duties to new starters and agency staff. Treat everyone with dignity and respect. Act in accordance with current legislation, policies, procedures and good practice. Report behaviour that undermines equality and diversity.