My client is looking for a Personal Assistant to work at a School around the Islington area. This is a Full-time Permanent Positi.....
My client is looking for a Personal Assistant to work at a School around the Islington area. This is a Full-time Permanent Position to start in September 2024 and it will be working Term-time only + 2 weeks (41 weeks).
Salary- SO2, Point 27-29 (FTE- £40,005.00- £41,286.00)
Main Duties & Responsibilities:
Provide Support to the Principal
• Maintain the highest level of confidentiality at all times
• Provide a full range of advanced secretarial services for the principal, including dictation (personal and audio), minute taking, filing, and any other required duties
• Screen and prioritise all incoming correspondence (including emails, telephone calls and letters), providing the principal with necessary information to assist with replies, drafting responses where appropriate
• Sort and distribute incoming mail from the LA and the DfE to the necessary / relevant parties across school and ensure all statutory returns are coordinated and deadlines met
• Remain conversant with the principal’s workload on an on-going basis, managing the diary to ensure that urgent and/or important appointments are given priority and efficient use is made of the principal’s time, providing all paperwork for meetings in advance. Including: liaison with relevant staff to avoid potential clashes, using initiative to reprioritise changing commitments, and taking immediate action by ensuring critical issues are immediately referred to appropriate personnel
• Receive and welcome visitors to the school on behalf of the principal in a professional manner, providing refreshments as required, being highly courteous and effective at all times
Providing support to the local governing body and School
• Undertake the role of secretary to the local governing including: coordination, production and distribution of agendas and papers, minute taking, production of minutes and background papers
• Produce a wide range of detailed, complex or specialist documents to high standards of accuracy within tight timescales ensuring that the needs of governors and board members are met
Providing support to the wider leadership team
• Undertake the role of support to the leadership team, including: production and distribution of agendas, minute taking, production of minutes and background papers
• Produce a wide range of detailed, complex or specialist documents to high standards of accuracy within tight timescales ensuring that the needs of the wider leadership team are met
• Plan, coordinate and implement the leadership team’s schedule of meetings, providing documentation and notifying attendees, to ensure the business is completed within agreed timeframes and standards, meeting the organisations’ requirements
• Ensure matters are brought to the prompt attention of the appropriate member of leadership and ensure follow up actions are identified and implemented in a timely fashion
• Coordinate all travel arrangements for the leadership team and maintain diaries where required
Providing support for the organisation
• Support in some HR functions which will involve liaising with payroll/HR partners, filing of confidential information in personnel files, processing of paperwork for new starters, leavers, changes to contracts etc.
• Update the SIMS database with all staffing related information, and produce reports as and when required
• Acknowledge the need for and practice the highest standards of confidentiality, in regard to handling sensitive information pertaining to students, staff or organisational matters / issues
• Liaise with the business director regarding the management of facilities; supporting the organisation in the marketing and promotion of its activities, to enhance and support the service delivery
• Provide support in the production of a comprehensive staff handbook for all staff
• Provide support in the production of the Principal’s report to governors and Board
• Provide support in the production of marketing material including the school prospectus
• Contribute to the completion of whole school administrative priorities at key points in the school calendar
• Ensure systems for whole school diary management, communication, organisation of meetings and minute taking are delivered as required
• Liaise with external agencies as and when required
• Develop a strategy for the on-going collation, analysis and evaluation of stakeholder views on service delivery, reporting to leadership as appropriate
• Undertake administrative/whole school /reception duties as and when required
The establishment is committed to safeguarding, ensuring the safety and welfare of young people. Employment is subject to a satisfactory Enhanced Disclosure from the Disclosure and Barring Service.
Teem Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.