Total 32 Administrative / Clerical job vacancies in Boston, Massachusetts

POSITION SUMMARY:

Performs complex administrative duties in preparation and completion of all fiscal and administrative projects. Responsible for all aspects of office operations including preparation of presentations, spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items. Serves as the resident expert on department policies & procedures.

Position: Senior Administrative Coordinator       

Department: Human Resources

Schedule: Full Time

General Functions

• Serves as the key support for the HR department ensuring the department operates in an effective, efficient, and professional manner.  Provides administrative support for HR leadership team including calendar management and support and coverage to the CHRO as needed in the absence of the HR Executive Admin.
• Oversees/coordinates specific projects; provides leadership in project management; gathers deliverables from required constituents; tracks, analyzes, and makes recommendations or raises concerns proactively and provides issue resolution.
• Acts as liaison between HR departments and makes independent decisions to ensure adherence to procedures. 
• Provides HR administrative support to the department(s), including, but not limited to: scheduling appointments, scheduling meetings, taking meeting notes, following up on meeting-generated tasks, preparing documents, spreadsheets and presentation slides. 
• Independently composes high level correspondence and documentation of professional quality. Edits and proofreads written materials as needed and verifies the validity of data for all documents and reports prior to submission/distribution. 
• Maintains departmental calendars as needed accurately with particular attention to preventing scheduling conflicts.
• Organizes and coordinates departmental meetings or committees, including reserving conference rooms, sending and tracking invitations, procuring food and beverage if necessary and ensuring vendor payment. Sets up room and equipment (such as conference calls, audio-visual equipment, projector, etc., as needed).
• Prepares meeting agenda; prepares and distributes information packages required for meetings. Takes and prepares minutes of meetings as needed.  Ensures that minutes and other written documents are professional and accurate.
• Makes registration and travel arrangements, including hotel reservations.  Provides written itineraries for all travel plans.
• Handles telephone calls in a professional, courteous speaking manner; determines nature of all calls and initiates appropriate disposition.  Assures that all messages are accurate and forwarded promptly to the appropriate party.
• Deals discreetly with highly sensitive, confidential written, electronic, and oral communications concerning staff, department, and hospital matters. Exercises discretion and independent judgment with respect to matters of significance to the department and the institution.
• Serves as the department administrative expert with regards to compliance policies & departmental procedures.
• Manages purchasing, invoices and accounts payable for the department. 
• Monitors and maintains inventory of office supplies and equipment.  Purchases supplies as needed and stays within established budget. Keeps office equipment in working order and contacts IT or service provider, as necessary, for repairs or replacements.
• Maintains the monthly schedule for department coverage.  Maintains matrix of hours worked, leaves and vacation/sick time for the Department.  Submits weekly timesheets to manager, and when authorized by the Director, submits timesheets to Payroll department.

• May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc.

Departmental Services

• Provides day to day administrative support to HR department and HR Business Partners including but not limited to;
  • Acting as a point of contact for escalated inquiries from the HR service center, managers and employees, liaises with HR centers of excellence (payroll, HRIS, benefits, absence management, etc.) to answer inquiries and resolve issues related to payroll, time and attendance, leave administration, HRIS systems, processes and policies.
  • Accurately processes employee changes in Workday including promotions, transfers, salary adjustments, bonus payments and separations. Produces supporting documentation such as promotion letters.
  • Coordinates employee separations with IT and Payroll. Ensures employees receive pertinent separation information.
  • Assists with job description creation/updates and compensation market analysis process
  • Assists with stay and exit interviews
  • Responds to unemployment claims
• Works closely with the HR leadership team on various HR related projects and data requests including but not limited to;
  • Coordination of employee engagement surveys including initial employee data collection/scrubbing/submission, dissemination of results to leaders and action planning process
  • Provides support for the annual performance review program
  • Working closely with Corporate Communications, coordinates annual service award and recognition programs.
  • Responsible for planned and ad hoc reporting and analytics requests such as turnover, EEO, department specific headcount
  • Routinely audits HRIS systems and reports to ensure data integrity
• Provides back up support to Talent Acquisition or other HR COE teams as needed.
• Perform other duties as assigned.

Cover Letter is strongly  recommended with your application.

JOB REQUIREMENTS

EDUCATION:

HS/GED plus 7 + years relevant HR and/or administrative experience or

Associates plus 5+ years relevant HR and/or administrative experience or

Bachelors with at least 3 years relevant HR and/or administrative experience including at least 1 year of experience in an HR coordinator/specialist role

EXPERIENCE:

Minimum 3 years experience in medical or healthcare institutions, ideally in academic medicine.

KNOWLEDGE AND SKILLS:

• Requires a significant level of analytical ability to develop and analyze budgets and to develop related justification.
• Ability to work independently, to prioritize work, to anticipate deadlines, and to concentrate on and pay attention to detail.
• Exemplary written and verbal communication skills; pleasant, courteous, and helpful telephone manner and professional demeanor for favorable "first impression".
• Strong interpersonal skills necessary to be socially perceptive in accepting, relaying, and respecting confidential information, communicating policies and procedures, and dealing with individuals from variety of disciplines and diverse backgrounds, including influential people.
• Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers.
• Experience with statistical analysis tools a plus.
• Excellent record-keeping skills, office organizational skills, and computer literacy necessary for entering and manipulating statistical data, creating schedules, and maintaining detailed, accurate, and complete records of departmental activities and confidential personnel/training records.
• Must be able to maintain strict protocols of all confidential or sensitive information

Equal Opportunity Employer/Disabled/Veterans

POSITION SUMMARY:

Manages all aspects of Population Health Department administration and operation, including strategic planning, personnel management, financial management, external relations and communications, and internal processes. Duties include developing and managing team processes, organizing internal and external events, supporting our work on diversity, equity, and inclusion, and functioning as a key liaison with other departments at BMCHS.

This specific role will support the Population Health department and its portfolio of programs including: the MassHealth ACO (Accountable Care Organizations) program, the SCO (Senior Care Options) program for individuals 65+ eligible for Medicaid, and new growth/commercialization initiatives.

Your Chance To Be Part of a Team That is Making a Difference

This is a unique opportunity to join the growing Population Health team at BMCHS that serves the critical role of promoting high quality, efficient care for the ~500,000 Medicaid members that we serve. Population Health sits between BMC hospital and WellSense health plan, and collaborates closely with both entities. We offer our employees an array of wellbeing services, competitive pay, and a wide range of benefits, including a highly subsidized health care plan for employees and their family members. BMC is proud to be one of Becker’s Top 150 Places to Work in Healthcare nationally, and also to be the Lown Institute’s #4 Most Racially Inclusive Hospital as well as its #4 Most Socially Responsible Hospital in the country.

About Boston Medical Center (BMC)

Boston Medical Center is a leading academic medical center with a deep commitment to health equity and a proud history of serving all who come to us for care. BMCHS provides high-quality healthcare and wrap around support that treats the whole person, extending beyond our physical campus into our vibrant and diverse communities. BMCHS is advancing medicine, while training the next generation of healthcare providers and researchers as the primary teaching affiliate of Boston University Chobanian & Avedisian School of Medicine. BMCHS is a founding member of Boston Medical Center Health System, which supports patients, Wellsense health plan, and Boston Accountable Care Organization members in New England through a value based, coordinated continuum of care, designed to improve outcomes. BMCHS also includes Boston HealthNet, a network of twelve community health centers, as well as Clearway Health specialty pharmacy program.

Position: Administrative Manager       

Department: Population Health

Schedule: Full Time

JOB REQUIREMENTS

EDUCATION:

Bachelor’s degree or equivalent experience required. Master’s degree in Health or Business Administration is preferable.

EXPERIENCE:

Minimum 5 years’ experience in office management and project management. 

Experience in a nonprofit, health care and/or medical setting strongly preferred.

KNOWLEDGE AND SKILLS:

• Excellent oral and written communication skills; ability to be detail-oriented in all notes and documentation.
• Ability to scope, plan for, and manage a project from end-to-end, with minimal guidance
• Demonstrated ability and experience in areas such as training, team building, program development/management, financial management, problem solving, and community building.
• Ability to analyze needs and apply resources effectively to meet those needs.
• Ability to achieve targeted results through motivating, mobilizing, and delegating to others.
• Substantial experience with Windows, Word, Excel, PowerPoint, Outlook, social networking and other technologies that can be used to further carry the program’s mission.
• Demonstrated skills in the provision of services in a multicultural environment.
• Familiarity with value-based care and/or innovative healthcare payment models, Medicaid, quality improvement, and clinical operations preferred but not required

Equal Opportunity Employer/Disabled/Veterans

About the Opportunity

The College of Social Sciences and Humanities is a leader in the Experiential Liberal Arts. The College is strongly committed to fostering excellence through diversity and enthusiastically welcomes applications from members of groups underrepresented in higher education administration.

The College’s schools, departments, and programs—with disciplines ranging from economics and history to English, urban affairs and international affairs, form an interdisciplinary group of scholars with global perspectives and a culture of inclusion.  Our expert faculty connects liberal arts education with the challenges of our time, fostering ethical reasoning and critical thought, with attention to the enduring significance of history, literature, and culture.  Strategic Areas of Focus for the college’s education and research throughout its global network are (1) Resilience, Sustainability, Health, and Equity, (2) Cultural Transformations, Governance, and Globalization, and (3) Network Science, Computational Social Science, Digital Humanities, and Information Ethics.

CSSH has long been committed to creating a culture of inclusion for our students, faculty, and staff. Diversity and inclusion, as well as questions of race, racism, and anti-racism, are part of all our programs, all our research centers, our three areas of strategic focus—and are always work in progress. At the same time, we focus on how modes of constructing social hierarchies, including race, gender, sexuality, class, caste, and others, intersect with one another.

Responsibilities:

Manage the daily office functions of the College of Social Science and Humanities Office of Student Academic Affairs under the direction of the Associate Director. This individual will coordinate and direct the flow of academic advising and co-operative education services for CSSH students and provide support to the College’s academic advising team and co-op coordinators.

Acts as the front-line person for the College regarding undergraduate inquiries, requests for information and appointments with advisors, providing advice when appropriate and making referrals when necessary. Works with students and parents on the phone, via email, and in person. Responsible for ensuring an overall office atmosphere that is pleasant, welcoming, and immediately responsive to student needs. Maintains office operations, accurate and confidential record maintenance, regular input of data into central systems, and coordination of appointments and meetings.

Serves as administrative support for the Associate Director of Undergraduate Recruitment Programs and Associate Director of Undergraduate Student Engagement for all events and programming. Serves as a liaison between students and University offices to provide accurate information and excellent customer service in helping students navigate their way through processes and procedures across the College and University. Supervises Work-Study students. Includes diverse administrative tasks and special projects.

Qualifications:

• Minimum of 2-3 years of related office experience required, preferably in a university setting.

• Bachelor’s degree required.

• Excellent administrative/secretarial skills and thorough knowledge of office procedures and systems.

• Strong organizational skills and ability to juggle many tasks simultaneously.

• Must have a strong attention to detail and the ability to understand, and clearly explain to students, the University and College policies and procedures.

• Must be able to accurately interpret student, parent, staff, and faculty requests, effectively analyze the request, and provide accurate referrals.

• Excellent interpersonal and communication skills essential to provide the highest level of customer service.

• Requires ability to handle extremely busy peak times and situations of student crisis and frustration with a pleasant, patient, and professional demeanor.

• Ability to organize, prioritize, take independent action, work independently, make critical decisions, and to work with students, parents, and faculty/staff on the phone and in person in a professional manner.

• Demonstrated record dependability and responsibility, and the ability to work successfully with undergraduate age students.

• Resourcefulness, good judgment, discretion, and problem-solving skills are important.

• Excellent computer skills with flexibility to adapt to new technology and various computer/software applications are essential.

Documents to Submit:

Applications should include a resume and cover letter that addresses the applicant’s interest in and qualifications for the position.

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

About the Opportunity

Position Summary:

The primary responsibilities of the Clerk of the Works position is to support Project Managers on assigned projects through the project delivery process from the planning phase through project closeout. Project assignments represent a diverse portfolio of project types and and sizes. During the planning and design phases, the Clerk of the Works works with project managers to review project requirements and advise on site logistics, constructability, schedule, NU standards and permitting requirements. During the construction phase this position coordinates construction activity and logistics to avoid adversely impacting on-going University functions and operations. Monitor and inspect construction activity to ensure work-in-place is of high quality and complies with NU standards, the contract documents and schedule. Works with the project manager and contractor to maintain the project schedule and if unavoidable delays occur, help develop strategies to recover the schedule to complete projects on time. This position must have knowledge in obtaining permits in the City of Boston and maintain productive relationships agencies is necessary. Interaction and coordination with other NEU entities such as Police, Fire, Health and Safety, and Facilities group as necessary for complete project coordination is required. This position has no independent financial authority and must obtain approval of the project manager or others with financial authority prior to making financial commitments on assigned projects. Professional, clear and concise communications is a must.

Qualifications:

• Preferred: Bachelor's Degree in construction management, engineering, architecture; or related field. Minimum Requirements: Associate degree in construction management, construction technology or related field.
• Minimum of 10 years experience in building construction with at least 5 years in a construction supervisory role. Experience working in a college/university setting a plus.
• Substantial experience working within a unionized workforce
• Must have a sound working knowledge of all applicable local, state and federal building codes, OSHA, NFPA, CBOCA, Life Safety and hazardous materials.
• Strong working knowledge of building components, assemblies and systems. Demonstrated knowledge of construction materials, means, and methods along with a strong attention to detail is required.
• Excellent oral and written communication skills
• Excellent interpersonal and problem-solving skills

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

About the Opportunity

JOB SUMMARY

Provide a summary of the job’s primary function: The Department of Bioengineering is seeking a driven, dynamic professional to become an Administrative and Project Assistant. This person will serve as the primary point of contact for all essential matters pertaining to the Department Chair, and act as a liaison between the Chair and the College of Engineering’s executive team, department leadership team, external partners, and other stakeholders. The position is responsible for developing effective systems for managing the Chair’s administrative needs and for providing planning and oversight to ensure their time is utilized effectively to advance the priorities of the department and College. This person will also coordinate administrative tasks for the department, such as catering requests, room bookings, coordinate faculty meetings and write minutes, assist in department purchases, assist in academic support in regards to scheduling classes and support general projects. The Administrative and Project Assistant must be able to communicate professionally and effectively on behalf of the Chair both orally and in writing. They will also be responsible for managing relations and communications with key constituents to gather and summarize important information to be presented to the Chair. In addition, they will perform a wide variety of organizational support including drafting correspondence, preparing creative and dynamic presentations, events management, and other high visibility projects across the Chairs portfolio.

MINIMUM QUALIFICATIONS

Associate’s Degree required. Bachelor's degree preferred. Minimum of 2- 4years of progressively responsible administrative experience with an appreciation for a fast-paced environment. an executive setting strongly preferred, Applicant must be self-motivated and can anticipate problems and demonstrate significant independent judgment. Individual must have strong organizational, communication (both oral and written), and interpersonal skills—all with a high level of attention to detail. The Special Assistant must possess the ability to skillfully complete projects under tight deadlines. Must be able to work with confidential information and prioritize tasks and demands. Must be able to work and make decisions independently, to exercise discretion and good judgment in areas of responsibility. Strong Microsoft suite experience (i.e. PowerPoint, Excel, etc) required.

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

POSITION SUMMARY:

Under the general supervision of the Administrative Manager, provides complex level of administrative support in preparation and completion of all administrative duties and department projects in the Section of Hematology and Medical Oncology. Responsible for all aspects of office operations, including but not limited to managing calendars of Section Chief, Administrative Director and other senior leaders, scheduling meetings and lectures, managing travel arrangements and creating candidate itineraries. Prepares excel spreadsheets, PowerPoint presentations, reports and other correspondence as requested. Maintains office appearance, inventory and filing systems, orders supplies, sorts and distributes mail and processes travel and expense reimbursements. Serves as main point of contact in responding to patient and other departmental inquiries and triaged and routes calls to appropriate destinations. Assists with new hire faculty recruitment, onboarding, credentialing, licensing, and other personnel related items. Other duties as assigned.

Position: Senior Administrative Coordinator       

Department: Hematology-Oncology Clinical

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

• Manages and maintains multiple Outlook calendars for Section Chief, Administrative Director, and other senior leaders. 
• Schedules and coordinates section meetings, candidate lectures, special presentations and events. Communicates meeting details to intended parties.
• Prepares excel spreadsheets, PowerPoint presentations, candidate lecture advertisements, reports, and other correspondence as requested.
• Processes reimbursements, travel and expense reports and purchase orders.
• Submits work orders for maintenance/housekeeping related requests.
• Answers department telephones and routes calls to department personnel and/or takes messages.
• Courteously and professionally represents the Section when greeting and providing assistance to faculty, outside faculty, research/laboratory sales representatives and other visitors.
• Assists with the coordination of the academic appointments and promotions process for faculty within the Section. Provides assistance completing various forms required to complete packets for submission. Ensure the process is complete and appropriate deadlines are met while keeping current on the evolving process.
• Manages onboarding and prepares the credentialing applications for processing and administer license renewals, malpractice insurance and re-credentialing applications for assigned clinicians within the Section.
• Initiates and institutes administrative procedures in areas for purchasing inventory and space assignment.
• Monitors and maintains inventory of office supplies and equipment. Makes office purchases as needed, evaluates, develops and revises administrative office systems in order to improve office productivity and cost effectiveness.
• Liaise between principle investigators and research personnel with Facility Systems Engineer, Facilities and Energy Management, Environmental Health and Safety, Environmental Services and other internal/external vendors to ensure safe effective work environment and laboratory equipment meets safety requirements and guidelines.
• Other duties as assigned.

Must adhere to all of BMC’s RESPECT behavioral standards.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS

EDUCATION:

• Bachelor's Degree or equivalent combination of training and experience.

EXPERIENCE:

• Minimum 3 years experience in medical or healthcare institutions, ideally in academic medicine.

KNOWLEDGE AND SKILLS:

• Requires a significant level of analytical ability to develop and analyze budgets and to develop related justification.
• Ability to work independently, to prioritize work, to anticipate deadlines, and to concentrate on and pay attention to detail.
• Exemplary written and verbal communication skills; pleasant, courteous, and helpful telephone manner and professional demeanor for favorable "first impression".
• Strong interpersonal skills necessary to be socially perceptive in accepting, relaying, and respecting confidential information, communicating policies and procedures, and dealing with individuals from variety of disciplines and diverse backgrounds, including influential people.
• Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers. Experience with statistical analysis tools a plus.
• Excellent record-keeping skills, office organizational skills, and computer literacy necessary for entering and manipulating statistical data, creating schedules, and maintaining detailed, accurate, and complete records of departmental activities and confidential personnel/training records.
• Must be able to maintain strict protocols of all confidential or sensitive information

Equal Opportunity Employer/Disabled/Veterans

Position: Administrative Coordinator, Hematology/Oncology Research        

Location: Boston, MA

Schedule: 40 hours per week

ABOUT BMC:

At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You’ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you’ll have the tools you need to take charge of your own practice environment.  

POSITION SUMMARY:

This position will provide direct administrative support to clinical faculty in the section. The section of Hematology and Medical Oncology at Boston University and Boston Medical Center is a rapidly expanding and innovative academic and clinical department that includes over 50 faculty members and over 100 staff, with a mission to provide high-level clinical care and lead research that reflects a diverse patient population.

JOB RESPONSIBILITIES

• Responsible for scheduling meetings, including conference room scheduling.
• Manages/maintains multiple Outlook calendars and prepares reports and presentations as needed. 
• Processes reimbursements, travel/expense reports and purchase orders.
• Assists with new faculty recruitment, onboarding, credentialing, licensing, academic appointments and promotions and other personnel related items.

OTHER

• Manages onboarding and prepares the credentialing applications for processing and administer license renewals, malpractice insurance and re-credentialing applications for assigned clinicians within the Section.
• Maintains inventory of office supplies and equipment. Makes office purchases as needed, evaluates, develops and revises administrative office systems in order to improve office productivity and cost effectiveness.
• Submits work orders for maintenance/housekeeping related requests.

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION:

• Associate’s degree (or equivalent) in Business Administration, Business Management (or related field) plus 3 years related experience. Will consider equivalent combination of formal education and experience, i.e. HS/GED plus 5 years related experience. Candidates with a Bachelor’s degree must have at least 1 year of administrative or office experience. 

KNOWLEDGE AND SKILLS:

• Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.
• Highly proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers.
• Effective interpersonal skills and ability to maintain strict confidentiality
• Strong problem solving skills.

JOB BENEFITS:

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base.

ABOUT THE DEPARTMENT:

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn’t dictate health.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.

Equal Opportunity Employer/Disabled/Veterans

Position: Sr. Administrative Coordinator, Hematology/Oncology Research      

Location: Boston, MA

Schedule: 40 hours per week

ABOUT BMC:

At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You’ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you’ll have the tools you need to take charge of your own practice environment.  

POSITION SUMMARY:

The section of Hematology and Medical Oncology at Boston University and Boston Medical Center is a rapidly expanding and innovative academic and clinical department that includes over 50 faculty members and over 100 staff, with a mission to provide high-level clinical care and lead research that reflects a diverse patient population. The position will provide direct administrative support to the section chief and the administrative director. They will be responsible for various aspects of operations, ensuring the department operates in an effective, efficient, and professional manner.

JOB RESPONSIBILITIES

• Schedules appointments and meetings, takes meeting notes, follows up on meeting-generated tasks and maintains calendars
• Independently composes high level correspondence, documentation, and presentations of professional quality
• Edits/proofreads all written materials and verifies validity of data for all documents and reports prior to submission/distribution
• Coordinates specific projects; providing leadership in project management, acts as liaison between departments

OTHER

• Organizes and coordinates departmental meetings or committees, including reserving conference rooms, setting up room equipment and procuring food and beverage if necessary
• Makes registration and travel arrangements, including hotel reservations and written itineraries for all travel plans.
• Assists with the coordination of the academic appointments and promotions process for faculty within the Section. Provides assistance completing various forms required to complete packets for submission.

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION:

• Bachelor's Degree or equivalent combination of training and experience.

EXPERIENCE:

• Minimum 3 years experience in medical or healthcare institutions, ideally in academic medicine.

KNOWLEDGE AND SKILLS:

• Requires a significant level of analytical ability to develop and analyze budgets and to develop related justification.
• Ability to work independently, to prioritize work, to anticipate deadlines, and maintain confidentiality
• Exemplary written and verbal communication skills; pleasant, courteous, and helpful telephone manner and professional demeanor for favorable "first impression".
• Strong interpersonal skills required
• Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers. Experience with statistical analysis tools a plus.

JOB BENEFITS:

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base.

ABOUT THE DEPARTMENT:

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn’t dictate health.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.

Equal Opportunity Employer/Disabled/Veterans