Total 21 Administrative / Clerical job vacancies in Wymondham, Norfolk, NR9 3DL

• You will prepare correspondence ensuring it is properly formatted and grammatically correct.
• You will prepare performance evaluations and fitness reports for all staff to ensure all reports are properly formatted, grammatically, correct and dispatched within the required timeframes.
• You will maintain office files in subject and chronological order.
• You will access the government travel card information system to monitor transactions of travel card recipient's garnishment of accounts due to delinquency of payment and identify delinquent accounts.

Starting at $44,736 Per Year (GS 6)

• You will compile written reports to provide status updates.
• You will operate automated computer systems to maintain and update electronic records and data.
• You will answer inquiries of a general nature to make referrals to responsible staff members.
• You will determine specific action to take to correct discrepancies, errors, or problems following instructions and procedures.
• You will research rules, regulations, and procedures to resolve questions or issues.
• You will compose correspondence (e.g., technical reports, presentations) observing proper format, grammar, spelling, capitalization, and punctuation.
• You will perform duties as a Command Pay and Personnel Administrator (CPPA).
• You will ensure all documents and information for personnel and pay support are relayed to the appropriate supporting organization.

Starting at $49,713 Per Year (GS 7)

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society, and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently

Admin Officer

Location: Norwich - Fully Office Based
Salary: £11.59 An Hour
Working hours: FULL TIME: Monday - Friday 9am - 5PM (37hrs a week)

If you're seeking an engaging opportunity to work within the Public Sector, we have an opportunity for you! Our Public Sector Client situated at HMCTS Norwich are looking for an Admin Officer to join their team on a Full Time Temporary basis. As a vital member of the team, you will play a crucial role in supporting the seamless running of the general organisation. This is a Temporary position, however, is very likely to be extended.

Key Responsibilities:

• Progress Cases through the Court/Tribunal system and provide support to other functions in HMCTS
• Problem Solving. You will refer to problem solving hubs and comprehensive guidelines to support with this
• Inputting Data onto the system
• Taking inbound and Outbound Calls - dealing with Customer and Judiciary enquiries
• Preparing Papers
• Creating and updating records
• Email correspondence
• General Administration Duties
• Booking, preparing and organising meeting rooms

Requirements:

• Previous experience in Administration
• Fluent in Microsoft platforms and previous experience managing an inbox.
• Exceptional communication skills
• Good computer skills overall
• Ability to Manage high case load
• Strong organisational and time-management abilities.
• Good attention to detail
• The ability to adapt to change

Benefits:

• Holiday entitlement
• Access to a pension Scheme
• Free on-site parking
• Kitchen and quite areas in the office for break times
• Weekly Pay

This position offers a great opportunity to acquire valuable experience in the Public Sector and broaden your skills - why not apply online today! Should your application be successful, we will promptly get in touch to discuss the next steps. Successful applicants will be contacted within 5 days. If you don't hear from us within this period, we encourage you to explore other exciting roles with Brook Street.

If selected, candidates must have an in-date and valid passport and undergo security and reference checks.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

• You will administer the Secretary of the Navy (SECNAV) Awards and Decorations Program.
• You will analyze and evaluate awards program accomplishments, deficiencies, and problem areas and recommend corrective action, when necessary.
• You will keep abreast of new developments, proposed legislation, and regulatory guidance to USFFC and subordinate commands.
• You will develop criteria for, and administers the Awards Record Program coordinating changes to the program with the Communications and Information Systems Directorate (N6).
• You will provide both administrative and technical supervision to one GS-06 Awards Assistant, and one GS-05 Awards Clerk.
• You will analyze administrative processes and recommends revision to policies, procedures, and training tools.
• You will conduct appropriate research into problems and solutions and advise the USFF staff AO of actions which could be taken to improve operations.

Starting at $49,713 Per Year (GS 7-9)

Legal Administrator

West midlands

Job Title: Minute Taker Admin

Department: Court Administration

Location: West-Midlands (Central)

Rate: £14.50

Job Type: Full-Time

Job Summary:

We are seeking a detail-oriented and organised Minute Taker Admin to join our court team. The successful candidate will be responsible for accurately documenting court proceedings, preparing detailed minutes, and providing essential administrative support to ensure the smooth operation of the court.

Key Responsibilities:

• Recording Proceedings: Accurately document discussions, decisions, and actions during court meetings and hearings, ensuring all key points, motions, and rulings are noted.
• Preparing Minutes: Compile and prepare comprehensive minutes summarising the proceedings, ensuring they are clear, accurate, and complete.
• Ensuring Accuracy: Verify the accuracy of the minutes, ensuring all necessary details are captured without omissions.
• Distributing Minutes: Distribute finalised minutes to relevant parties, including judges, attorneys, and court officials, in a timely manner.
• Administrative Support: Provide general administrative support to the court team, including organising meetings, managing schedules, and handling correspondence.

Essential Qualifications:

• Experience working in a legal or court environment.
• Knowledge of legal terminology and court procedures.

Qualifications:

• Proven experience as a minute taker or in a similar administrative role.
• Excellent written and verbal communication skills.
• Strong attention to detail and organisational skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficiency in using word processing and other office software.

Get in touch with any questions regarding the role.

Thank you.

Summer.christopher@hcrg.uk.com

020 7246 9122

1. Receiving and managing calls to the service from both service users and professionals using a telecommunication system. This includes changing of appointments and transferring calls to the clinical team. Listening to and answering voicemails and responding to these timely. Occasionally required to deal with difficult situations/circumstances via the telephone and video call. 2. Respond to emails, referrals and other contacts from service users and professionals and handling these as required, in order to coordinate care according to agreed protocols and pathways. Communications received can be for our Healthy Child Programme, Speech and Language Therapy or Mental Health. Offering Signposting and guidance to Digital platforms and partner agencies where applicable. 3. When handling contacts and referrals recognising the extent of their competency and identifying when referral to a clinician is required in accordance with agreed standard operating procedures. 4. Recording details of all contacts with service users and other professionals using SystmOne (S1) and other digital platforms as appropriate. 5. Ensuring that follow up actions from calls, emails, correspondence, referrals and other contacts are progressed efficiently and effectively. 6. Completing administration tasks on clinical systems such as S1, including for instance scanning onto patient records, registering antenatal notifications, checking tasks, updating service user information, oversight and action requests of digital/virtual consultation platforms, running routine reports and registering service users who are accessing the service. 7. Completing the administration for service users who have transferred into or out of the county. 8. Booking and rearranging contacts for Norfolk and Waveney CYP team as required, e.g. new birth visit, 6-8 week check and speech and language appointments etc. 9. In addition, the Just One Number Administrative call handler will undertake administrative tasks as part of a team in some of the following areas: a. Actioning blood spot requests, virtual clinic drop ins, SystmOne support, spreadsheet maintenance and document archives in line with agreed standard operating procedures - including: Inputting data Preparing and sending letters Performing quality control by checking data and correspondence Booking appointments and responding to emails Accessing a digital platform Attending meetings with colleagues Using basic functions in Microsoft Excel Minute taking b. Supporting administrative elements related to safeguarding in line with agreed standard operating procedures 10. Within this role you may be required to support wider service delivery for Norfolk and Waveney with administrative tasks.

Your new company:

Livestock Information Ltd is owned by the Department for Environment, Food and Rural Affairs (Defra) and the Agriculture and Horticulture Development Board (AHDB). The company was established in 2019, with the aim of building new products and services using modern digital techniques to improve the quality of livestock movement data.The Livestock Information Service was launched in 2022 and is now used to record movement data for sheep, goat and deer by users in the supply chain.

Cattle and pig movement services will soon follow, to create a single, digital movement service for all species that is simple and convenient for livestock record management. We also work with counterparts in Wales, Scotland and Northern Ireland to create compatible and seamless services for livestock movements across UK borders.

Your new role:

• Organising and preparing agendas, minutes, and documentation for board meetings and general meetings.
• Maintaining records of board discussions and decisions and ensuring follow-up on actions decided during meetings.
• Managing corporate documents, contracts, and ensuring their safekeeping.
• Facilitate effective communication with the board and between the board and management, ensuring that directors have access to relevant information.

What you'll need to succeed:
The Corporate Operations Team requires the support of a Corporate Secretariat Officer to provide Board support and administration.

• Excellent written communication skills to draft clear and concise minutes, agendas, and correspondence.
• Effective verbal communication skills for liaising with board members, executives, and stakeholders, ensuring clarity and professionalism.
• The ability to plan, organise, and coordinate board meetings, ensuring all required materials and information are available and prepared in advance.
• Meticulous in recording accurate and comprehensive minutes, ensuring that all key decisions, discussions, and actions are documented correctly.
• Ability to manage time effectively, ensuring that agendas are prepared well in advance, meetings run on time, and minutes are distributed promptly after meetings.
• The ability to anticipate potential issues and find solutions to ensure meetings run smoothly (e.g., managing changes in schedule or preparing additional documents on short notice).
• Being proactive in addressing questions or challenges that arise before, during, or after meetings.
• Building positive working relationships with board members, executives, and other stakeholders.
• The ability to diplomatically manage different personalities and viewpoints, ensuring a professional and productive meeting environment.

What you'll get in return:

• 33 days of holiday, which includes bank holidays.
• Daily pay-rate depending on experience.
• Fully remote working.
• Start immediately.
• A DBS Basic check is required before starting work.
• Full-time work, 3months contract with the vision to extend to 6 months (to the end of the financial year)

What you need to do now:
Call Kim on 01603 612301 or email your CV now!

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

What skills and experience we're looking for

The Personal Assistant will pro-actively provide a full and comprehensive Administrative service to the Trust CEO and Director of Education.

This includes full administration responsibilities, confidential secretarial support, organisational and project management support, to assist them in carrying out their role efficiently and effectively.

The Personal Assistant will provide administrative support to the Trust Board under the guidance of the Governance Professional.

PERSON SPECIFICATION

The personal competencies expected of all Trust support staff are:

• The ability to communicate clearly and tactfully using appropriate methods, high attention to detail and an awareness of the impact of your own communication on others;

• Able to maintain positive relationships with all and able to work as an effective and flexible part of a team; willing to change methods of work and routines to benefit the team;

• Willingness to accept responsibility for your own actions; the ability to prioritise effectively, meet deadlines and accept challenges.

The professional competencies expected of a Personal Assistant to Chief Executive Officer (CEO)/Director of Education are:

• Have excellent organisation skills and experience of planning and executing complex activities and programmes;

• Have excellent communication skills in person and in writing to respond to staff, governors, parents, students and visitors;

• Have experience of developing and implementing administrative policies;

• Have recognized secretarial qualifications and a soundtrack record of successful secretarial and administrative experience in dealing with confidential material;

• Be experienced in using information and communications technology and the Microsoft Office package;

• Previous experience in an education establishment is desirable;

• Be flexible in managing, planning and executing daily, weekly and monthly workloads in a busy office environment;

• Be capable of sound judgement in complex situations involving interpretation and analysis of facts;

• Display high levels of personal drive and persuasive negotiating skills;

• Be able to diffuse confrontational situations, remain calm and display tact and diplomacy in dealing with both adults and children;

• Be keen to undertake professional development and share best practice.

• Be able to maintain confidentiality and be committed to providing the best possible service to the staff, governors, students and parents.

Specific Responsibilities

• Proactively maintain and monitor the CEO’s and Director of Education’s electronic diaries, making appointments, co-ordinating appointments and ensuring overall effective allocation of their time;

• Manage the CEO’s and Director of Education emails and communications on the Trust website ensuring messages and content are accurate, relevant and up to date;

• Act as the first point of contact for all organisations and persons having business with the Trust Education Team, to receive visitors to the Trust.

• Exercise judgement in dealing with correspondence and telephone calls, responding to routine enquiries and drafting correspondence for the CEO/Director of Education’s approval;

• Provide secretarial and administrative support to the Trust Board under the direction of the CEO and/or the Governance Professional;

• Assist with the co-ordination and delivery of Trust events such as the annual conference and high-profile visits;

• Organise travel and accommodation arrangements for the for the Education Team as appropriate;

• Proactively manage the Trust communications using social media such as twitter;

• Provide support for a range of meetings, including the timely production and circulation of agendas and minutes, the noting of action points and following these up;

• Prepare reports, compile and collate papers, information and statistics for meeting and reports;

• Provide the organisational and administrative support for meetings including minute taking;

• To act on initiative in ensuring the Team has sound background knowledge of organisations, events, activities and individuals to assist them in their communications and interactions;

• Undertake projects and initiatives as directed by the CEO, including leading on the organisation and planning of Trust Professional Development.

• Contribute to the development and continuous improvement of administrative processes;

• Develop excellent working relationships with all internal and external stakeholders;

• Oversee the organisation of Trust Suspension and Permanent Exclusion Panels held at school level. Oversee the organisation of Trust Independent Review Panels;

• Oversee the organisation of Trust Stage 2/3 Complaints hearings held at school level.

What the school offers its staff

At the Sapientia Education Trust, our students are at the heart of everything that we do, and working in our HR team is no exception. We are looking for someone with a shared passion for enriching the lives of our learners through a continued commitment to delivery of high-quality service and guidance to our staff. SET currently consists of 7 secondary schools and 10 primary schools growing to 20 schools in September 2024, educating over 5,500 pupils.

Commitment to safeguarding

The Trust is committed to safeguarding and promoting the welfare of children, therefore all applicants must be prepared to undergo a number of checks to confirm their suitability to work with children and young people. The Trust welcomes applications from all sectors of the community. In accordance with the Department of Education’s “Keeping Children Safe in Education September 2022, references will be sought on all short-listed candidates before interview.

Administrative & Enquiry Assistant
Salary between £22368 and £25989 per annum

Based at Regis Place Offices, King’s Lynn

We have an opportunity for you to join our Care and Repair Team. You will deal with telephone and written enquiries for new and existing clients of the Home Improvement Agency. You will actively promote the services to ensure the client is aware of what can be provided to help remain in their own homes to achieve better health and wellbeing for the client.

You will have experience of working in a busy office, with operational knowledge of computer systems including word processing and spreadsheets. You will have excellent communication and interpersonal skills to provide good customer care and you must be able to work accurately under pressure to meet deadlines.

Apply online at www.west-norfolk.gov.uk or contact us on personnel@west-norfolk.gov.uk

Closing Date: 29 August 2024

What skills and experience we're looking for

We are recruiting for:

• School Administration Officer to be responsible for the provision of an effective administration service to ensure the efficient functioning of the School.

What the school offers its staff

We can offer you:

• Excellent professional development opportunities
• A supportive community and a committed team of staff that are equally determined to give pupils the best possible opportunities
• Opportunities to work with other staff in other schools to share best practice

Commitment to safeguarding

The Bridge MAT is committed to Safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful candidates will be required to complete an enhanced DBS disclosure.

What skills and experience we're looking for

The Personal Assistant will pro-actively provide a full and comprehensive Administrative service to the Trust CEO and Director of Education.

This includes full administration responsibilities, confidential secretarial support, organisational and project management support, to assist them in carrying out their role efficiently and effectively.

The Personal Assistant will provide administrative support to the Trust Board under the guidance of the Governance Professional.

PERSON SPECIFICATION

The personal competencies expected of all Trust support staff are:

• The ability to communicate clearly and tactfully using appropriate methods, high attention to detail and an awareness of the impact of your own communication on others;

• Able to maintain positive relationships with all and able to work as an effective and flexible part of a team; willing to change methods of work and routines to benefit the team;

• Willingness to accept responsibility for your own actions; the ability to prioritise effectively, meet deadlines and accept challenges.

The professional competencies expected of a Personal Assistant to Chief Executive Officer (CEO)/Director of Education are:

• Have excellent organisation skills and experience of planning and executing complex activities and programmes;

• Have excellent communication skills in person and in writing to respond to staff, governors, parents, students and visitors;

• Have experience of developing and implementing administrative policies;

• Have recognized secretarial qualifications and a soundtrack record of successful secretarial and administrative experience in dealing with confidential material;

• Be experienced in using information and communications technology and the Microsoft Office package;

• Previous experience in an education establishment is desirable;

• Be flexible in managing, planning and executing daily, weekly and monthly workloads in a busy office environment;

• Be capable of sound judgement in complex situations involving interpretation and analysis of facts;

• Display high levels of personal drive and persuasive negotiating skills;

• Be able to diffuse confrontational situations, remain calm and display tact and diplomacy in dealing with both adults and children;

• Be keen to undertake professional development and share best practice.

• Be able to maintain confidentiality and be committed to providing the best possible service to the staff, governors, students and parents.

Specific Responsibilities

• Proactively maintain and monitor the CEO’s and Director of Education’s electronic diaries, making appointments, co-ordinating appointments and ensuring overall effective allocation of their time;

• Manage the CEO’s and Director of Education emails and communications on the Trust website ensuring messages and content are accurate, relevant and up to date;

• Act as the first point of contact for all organisations and persons having business with the Trust Education Team, to receive visitors to the Trust.

• Exercise judgement in dealing with correspondence and telephone calls, responding to routine enquiries and drafting correspondence for the CEO/Director of Education’s approval;

• Provide secretarial and administrative support to the Trust Board under the direction of the CEO and/or the Governance Professional;

• Assist with the co-ordination and delivery of Trust events such as the annual conference and high-profile visits;

• Organise travel and accommodation arrangements for the for the Education Team as appropriate;

• Proactively manage the Trust communications using social media such as twitter;

• Provide support for a range of meetings, including the timely production and circulation of agendas and minutes, the noting of action points and following these up;

• Prepare reports, compile and collate papers, information and statistics for meeting and reports;

• Provide the organisational and administrative support for meetings including minute taking;

• To act on initiative in ensuring the Team has sound background knowledge of organisations, events, activities and individuals to assist them in their communications and interactions;

• Undertake projects and initiatives as directed by the CEO, including leading on the organisation and planning of Trust Professional Development.

• Contribute to the development and continuous improvement of administrative processes;

• Develop excellent working relationships with all internal and external stakeholders;

• Oversee the organisation of Trust Suspension and Permanent Exclusion Panels held at school level. Oversee the organisation of Trust Independent Review Panels;

• Oversee the organisation of Trust Stage 2/3 Complaints hearings held at school level.

What the school offers its staff

At the Sapientia Education Trust, our students are at the heart of everything that we do, and working in our HR team is no exception. We are looking for someone with a shared passion for enriching the lives of our learners through a continued commitment to delivery of high-quality service and guidance to our staff. SET currently consists of 7 secondary schools and 10 primary schools growing to 20 schools in September 2024, educating over 5,500 pupils.

Commitment to safeguarding

The Trust is committed to safeguarding and promoting the welfare of children, therefore all applicants must be prepared to undergo a number of checks to confirm their suitability to work with children and young people. The Trust welcomes applications from all sectors of the community. In accordance with the Department of Education’s “Keeping Children Safe in Education September 2022, references will be sought on all short-listed candidates before interview.

Type patient letters relating to clinics in accurate and timely manner and be able to prioritise workload with the support from the Medical Secretaries/Admin manager Update RTT in accordance with Trust guidelines. Assist the Administration and Clerical team with data management utilising PAS and other departmental patient databases. Maintain Administration Procedures for departmental practices, to ensure colleagues can cover workload in absence and offer suggestion at regular team meeting for improvements in working practices. Any other tasks commensurate with the grade of this post at the request of the departmental medical secretaries, Administration Manager or Operational Manager, to ensure the smooth operation of the dept. Please refer to the Job Description for the full specification of responsibilities and requirements for this post.

What skills and experience we're looking for



We are recruiting for:



• School Administration Officer to be responsible for the provision of an effective administration service to ensure the efficient functioning of the School.












What the school offers its staff



We can offer you:

• Excellent professional development opportunities
• A supportive community and a committed team of staff that are equally determined to give pupils the best possible opportunities
• Opportunities to work with other staff in other schools to share best practice



Commitment to safeguarding

The Bridge MAT is committed to Safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful candidates will be required to complete an enhanced DBS disclosure.

Contracts & Admin Coordinator
Starting salary between £25284 and £30144 per annum

Based at Regis Place Offices, Kings Lynn

If you have experience of working effectively in a busy office environment and have an understanding of the needs of older, vulnerable and disabled people we have an opportunity for you to join our Care and Repair team to make a difference to the west Norfolk community.

Our team assess vulnerable client’s needs in their property to carry out any recommended adaptations which enable people to remain in their own homes and within their own communities. We need you to coordinate maintain and report on all contracts within the Service, including being involved with the procurement process for these. You will be responsible for coordinating requests for work and allocating these to contractors, maintaining contact with the contractors on a day-to-day basis. You will ensure systems and records are kept up to date providing quality reports and information as needed.

You will have experience of working as a contract administrator or working with contractors in an equivalent role and of working with a range of professions and organisations. You will be organised and analytical with the ability to plan, organise and prioritise workloads while maintaining attention to detail.


Apply online at www.west-norfolk.gov.uk or contact us on personnel@west-norfolk.gov.uk

Closing Date: 4 July 2024

Type patient letters relating to clinics in accurate and timely manner and be able to prioritise workload with the support from the Medical Secretaries/Admin manager Update RTT in accordance with Trust guidelines. Assist the Administration and Clerical team with data management utilising PAS and other departmental patient databases. Maintain Administration Procedures for departmental practices, to ensure colleagues can cover workload in absence and offer suggestion at regular team meeting for improvements in working practices. Any other tasks commensurate with the grade of this post at the request of the departmental medical secretaries, Administration Manager or Operational Manager, to ensure the smooth operation of the dept. Please refer to the Job Description for the full specification of responsibilities and requirements for this post.