Total 15 job vacancies by Smithsonian Institution

The Supervisory Management and Program Analyst is responsible for overseeing and managing NASM Personnel Management and General Administration Services. 

In this position, you will:

• Perform all the major aspects of a supervisor which include interviewing and selecting candidates for positions, training and assigning work; conducting performance evaluations; conducts regular personnel actions.
• Engage with leadership to address administrative concerns or sensitive issues regarding recruitment, retention, or personnel management.
• Provide technical guidance, oversight, and direction for personnel and administrative services that facilitate organizational purchases, hiring, and employee services.
• Lead internal audits, studies, and reviews of programs and projects to identify inefficiencies in personnel management, workforce attrition, employee morale surveys, performance management, career advancement, and organizational structure.
• Develop formal presentations and briefing documents detailing the results of employee surveys, status of projects, budgets, procurement and contracting initiatives, and other initiatives that impact both employee and organizational performance.
• Prepare informational briefings to present financial, personnel, or organizational data, staffing profiles, operational policies, and business strategies to convey strategic topics, issues, achievements and goals for the organization.
  
  

The Supervisory Management and Program Analyst is responsible for overseeing and managing NASM Personnel Management and General Administration Services. 

In this position, you will:

• Perform all the major aspects of a supervisor which include interviewing and selecting candidates for positions, training and assigning work; conducting performance evaluations; conducts regular personnel actions.
• Engage with leadership to address administrative concerns or sensitive issues regarding recruitment, retention, or personnel management.
• Provide technical guidance, oversight, and direction for personnel and administrative services that facilitate organizational purchases, hiring, and employee services.
• Lead internal audits, studies, and reviews of programs and projects to identify inefficiencies in personnel management, workforce attrition, employee morale surveys, performance management, career advancement, and organizational structure.
• Develop formal presentations and briefing documents detailing the results of employee surveys, status of projects, budgets, procurement and contracting initiatives, and other initiatives that impact both employee and organizational performance.
• Prepare informational briefings to present financial, personnel, or organizational data, staffing profiles, operational policies, and business strategies to convey strategic topics, issues, achievements and goals for the organization.

As Facilities Operations Specialist, incumbent participates in the of the day-to-day operations of the Observatory and the maintenance of its facilities to ensure the safety of staff, visitors, and scientific instrumentation; prevent deterioration; and support the overall scientific mission.  Provides direction to administrative and skills trades employees in the absence of the Operations Manager.

Incumbent plans, coordinates, estimates and schedules routine maintenance projects and upgrades for a facility or location through the coordination of in-house and contracted skilled and semi-skilled trades work.

Serves as Safety Officer for SAO facilities at Mt. Hopkins. Designs and implements an overall safety program-- including relevant training --for staff, visitors, and volunteers; and serves as technical advisor on safety issues related to FLWO operations. Serves as the FLWO interface with SAO Cambridge and SI OSHEM. Develops safety related aspects of annual FLWO budget request. Assures compliance with all certifications, safety, fire prevention, and SI/SAO security program requirements.

Under specific delegation of authority as an authorized representative of the Smithsonian Institution’s Contracting Officer (CO), incumbent serves as Contracting Officer’s Technical Representative (COTR) for assigned projects. In particular, serves as the COTR for repair/renovation projects involving electrical work to ensure the timeliness and the quality of work performed by contractors and their compliance with contract terms. This includes, but is not limited to, monitoring the work or service performed by the outside contractor, advising the contractor of deficiencies in performance, verifying completion of work, approving payments, and coordinating with the SI/SAO Contracting Officers as appropriate to resolve contractor performance or other issues.

Leads the installation, maintenance, and repair of electrical power systems at FLWO in collaboration with trained FLWO staff and outside contractors. Works with staff from SI’s Office of Planning, Design, and Construction (OPDC) and SI’s Office of Facilities Management and Reliability (OFMR) for SI funded projects to ensure that all documentation requirements are met. Supports construction projects’ oversight in other areas as requested.

As assigned by the Operations Manager, performs periodic onsite surveys of various types of construction work in progress at FLWO facilities, and reviews project plans and inspects both in-process and completed work performed both by FLWO staff and contractors—in particular electrical work-- to determine compliance with applicable Institution and occupational safety standards.

Serves as certified water system operator for the Observatory water distribution system consisting of several water catchment area/spring, pumping stations, water storage tanks, and fluid level and flow controllers.

 Prepares and presents comprehensive reports—both oral and written--in assigned areas.

The Supervisory Auditor serves as a lead internal auditor within the Office of the Inspector General, delivering expert audit services across a wide range of Smithsonian Institution programs.

In this position, you will:

• Lead audits using appropriate techniques, analyze data to support findings, and develop recommendations to address identified deficiencies.
• Supervise the work of subordinate team members, reviewing their progress and offering guidance and direction as needed.
• Prepare final audit reports that outline findings and provide recommendations for corrective actions.
• Engage with management officials to present findings, explain the implications of conclusions, and justify recommendations.

The Special Events Coordinator is responsible for coordinating special National Museum of African American History and Culture (NMAAHC) events.

In this position, you will:

• organize small-, medium-, and large-sized special events for NMAAHC in Washington DC and around the country.  Develop format of each event including date and site, performers, timing, program and member sales and recognition and promotional activities. Suggest, plan and coordinate work to be accomplished, such as menus, décor, music and other entertainment or cultural presentations, seating arrangements, transportation and scenarios for events.  Prepare budget for specific events.
• work independently on events that frequently demand involvement with groups other than the NMAAHC and SI such as corporate members, exhibition sponsors and high dollar Museum supporters. 
• work independently on events that frequently demand involvement with groups outside the Museum and SI, such as White House, the Department of State, the Supreme Court, government agencies and private foundations.
• compose copy for invitation, programs and other related printed materials, secures necessary approvals and coordinates printing.  Draft event memoranda outlining event arrangements.
• establish and maintain excellent working relationships with business, public and government relations, special events and planning communities to encourage support for the Museum.  Assist with scheduling tours of VIPS.

The Special Events Coordinator is responsible for coordinating special National Museum of African American History and Culture (NMAAHC) events.

In this position, you will:

• organize small-, medium-, and large-sized special events for NMAAHC in Washington DC and around the country.  Develop format of each event including date and site, performers, timing, program and member sales and recognition and promotional activities. Suggest, plan and coordinate work to be accomplished, such as menus, décor, music and other entertainment or cultural presentations, seating arrangements, transportation and scenarios for events.  Prepare budget for specific events.
• work independently on events that frequently demand involvement with groups other than the NMAAHC and SI such as corporate members, exhibition sponsors and high dollar Museum supporters. 
• work independently on events that frequently demand involvement with groups outside the Museum and SI, such as White House, the Department of State, the Supreme Court, government agencies and private foundations.
• compose copy for invitation, programs and other related printed materials, secures necessary approvals and coordinates printing.  Draft event memoranda outlining event arrangements.
• establish and maintain excellent working relationships with business, public and government relations, special events and planning communities to encourage support for the Museum.  Assist with scheduling tours of VIPS.

The primary purpose of the position is to create a lively, interactive, and coherent interpretive museum environment for visitors that enables the Museum to attain and document its strategic, interpretive, and audience development objectives and to lead the development, implementation, and evaluation of museum experience projects.

In this position, you will:

• Lead the vision and strategy for the overall Museum experience for visitors. Ensure programs are designed with measurable outcomes that support the Museum’s strategic and interpretive plans.
• Direct the development, implementation, and evaluation of daily public programming and lead staff, interns, volunteers, and contractors to ensure all projects and related work are consistent with the museum’s strategic plan, interpretive plan, and accessibility standards.
• Set clear goals and objectives for all areas of the Experience Development programs/projects and report outcomes through evaluation of all programs/projects. Ensure programs and projects engage target audiences and accomplish learning goals. Use evaluation data to improve, expand, or end programs/projects.
• Work closely with NMAH educators, curatorial colleagues, and other relevant stakeholders to develop and implement accessible, inclusive, and relevant interpretive experiences for visitors to the Mall Museum that are based on the collections and work of the Museum.
• Direct the collection, analysis, and distribution of NMAH visitor experience evaluation data across the Public History Division and collaborate with the Visitor, Volunteer, Intern, and Business Engagement; and Digital Access and Archives departments to manage, analyze and communicate internally collected audience data.

The Training Administrator is responsible for planning, designing, developing, and implementing programs, materials, and activities for a broad range of learners in an informal (i.e. museum) setting including, but not limited to, PK-12 school students, special needs students, teachers, families, and members of social, religious, and civic organizations.

In this position, you will:

• Plan, design, develop, and implement programs, materials, and activities for a broad range of learners in an informal setting.
• Serve as a pan-Smithsonian contact for Protection of Minors training and policy.
• Manage OUSE’s academic appointments and internship program to include the application and selection process.
• Manage annual Smithsonian Education Awards.

The Contract Specialist is responsible for managing and overseeing the preparation and execution of contracts for Smithsonian’s real estate portfolio.

In this position, you will:

• Supervise, manage and oversee the preparation and execution of contracts for the Smithsonian’s Architect Engineering and Construction Division.
• Provide professional advice and consultation to top-level management officials regarding matters related to procurement and contracting.
• Plan, organize, direct, and supervise the personnel and activities of the Architect/Engineering and Construction Contracting Division.

The IT Specialist (APPSW) serves as a senior information technology specialist tasked with primarily performing IT Project Management, IT Operations support, IT Analysis, Design development and implementation support for the Smithsonian's ERP Financial management system, Oracle PeopleSoft and associated 3rd party software solutions.

In this position, you will:

• Serve as a project manager for the Smithsonian’s Oracle PeopleSoft Financial System’s Asset Management software module.
  
  
• Provide expertise and support in implementing and evaluating AIS financial systems that incorporate Federal and Non-Profit account principles including Oracle PeopleSoft 9.0 or higher
  versions of accounts payable, general ledger, contracting, travel, purchasing, budgeting, grants, accounts receivable, and asset management including support for 3rd party integrations and solutions Edenred, mobilePlus, and CACS.
  
  
• Serve as a senior customer relationship manager providing oversight for the Institution’s Oracle PeopleSoft Financial Systems Customer Support and Services program.
  
  
• Use government standards including FFMIA (Federal Financial Managers Integrity Act), JFMIP (Joint Financial Management Improvement Program), and FASAB (Federal Accounting Standards Advisory Board) rules to use non-profit accounting principles and systems supporting organizations operating under non-profit organizations to provide customer guidance and advice.

The IT Specialist (APPSW) serves as a senior information technology specialist tasked with primarily performing IT Project Management, IT Operations support, IT Analysis, Design development and implementation support for the Smithsonian's ERP Financial management system, Oracle PeopleSoft and associated 3rd party software solutions.

In this position, you will:

• Serve as a project manager for the Smithsonian’s Oracle PeopleSoft Financial System’s Asset Management software module.
  
  
• Provide expertise and support in implementing and evaluating AIS financial systems that incorporate Federal and Non-Profit account principles including Oracle PeopleSoft 9.0 or higher
  versions of accounts payable, general ledger, contracting, travel, purchasing, budgeting, grants, accounts receivable, and asset management including support for 3rd party integrations and solutions Edenred, mobilePlus, and CACS.
  
  
• Serve as a senior customer relationship manager providing oversight for the Institution’s Oracle PeopleSoft Financial Systems Customer Support and Services program.
  
  
• Use government standards including FFMIA (Federal Financial Managers Integrity Act), JFMIP (Joint Financial Management Improvement Program), and FASAB (Federal Accounting Standards Advisory Board) rules to use non-profit accounting principles and systems supporting organizations operating under non-profit organizations to provide customer guidance and advice.

The primary purpose of the position is to advance the museum’s objectives for collections care and public access, through the strategic management of data for an estimated 1.8 million objects and 21,000 square feet of archival material.

In this position you will:

• Provide general direction for the museum’s program of documenting, classifying, and describing its collection, in collaboration with the Head of Digital Collections.
• Design and implement cataloging procedures, in close collaboration with museum staff and stakeholders.
• Identify priority projects for targeted data enhancement, transformation, or remediation, in consultation with other staff and stakeholders.
• Oversee configuration, maintenance, and use of the collections information system (CIS) for museum objects and identify opportunities to apply technologies to enrich and extend the utility of collections information and improve workflow efficiencies.
• Plan and carry out the full range of supervisory and managerial authorities, including assigning work, coordinating with other program areas, directing technical work, setting standards, resolving minor complaints, and initiating disciplinary actions.
• Supervises staff and contractors, as well as motivates others through influence and collaboration.

The primary purpose of the position is to advance the museum’s objectives for collections care and public access, through the strategic management of data for an estimated 1.8 million objects and 21,000 square feet of archival material.

In this position you will:

• Provide general direction for the museum’s program of documenting, classifying, and describing its collection, in collaboration with the Head of Digital Collections.
• Design and implement cataloging procedures, in close collaboration with museum staff and stakeholders.
• Identify priority projects for targeted data enhancement, transformation, or remediation, in consultation with other staff and stakeholders.
• Oversee configuration, maintenance, and use of the collections information system (CIS) for museum objects and identify opportunities to apply technologies to enrich and extend the utility of collections information and improve workflow efficiencies.
• Plan and carry out the full range of supervisory and managerial authorities, including assigning work, coordinating with other program areas, directing technical work, setting standards, resolving minor complaints, and initiating disciplinary actions.
• Supervises staff and contractors, as well as motivates others through influence and collaboration.

In this position, you will:

1. Provide daily care of exotic/endangered animals in the National Zoological and Conservation Biology Institute.
2. Assign and schedule work, coordinate programs, provide technical work direction, establish priorities and deadlines.
3. Coordinate animal training for health management of collection of animals.
4. Disseminate public information about animals in the collection ensuring detailed biological knowledge for all species.
5. Coordinate keeper training and manage the commissary and supplies to support program goals.  
6. Assist in preparing reports to communicate recommendations from local, national, and international conservation and zoological organizations.

In this position, you will:

1. Provide daily care of exotic/endangered animals in the National Zoological and Conservation Biology Institute.
2. Assign and schedule work, coordinate programs, provide technical work direction, establish priorities and deadlines.
3. Coordinate animal training for health management of collection of animals.
4. Disseminate public information about animals in the collection ensuring detailed biological knowledge for all species.
5. Coordinate keeper training and manage commissary and supply to support program goals.  
6. Assist in preparing reports to communicate recommendations from local, national, and international conservation and zoological organizations.