Total 60 administrative clerical job vacancies in Washington DC, District of Columbia

We are looking for Fresh Graduates to join our firm and to engage in our varied portfolio of interesting and challenging Personal Commercial and Corporate Banking Departments. We provide training and have some of the brightest and most talented individuals who are our most valuable assets. We offer good pay, prospects and exciting work with social values our people relate to and respect. We recognize and appreciate the work of our lawyers and staffs and are constantly looking out for ways to improve our working environment.

Fresh Grad welcome to apply

We focus in today's challenging business environment and offer effective service to clients, efficient knowledge management and reliable information systems.

- Leadership qualities, an enthusiastic and positive attitude

- Good communication and interpersonal skills

-Candidate must be resourceful and pro-active with good attitude.

-The Candidates should have the following characteristics: -

- Be well-organized, responsible and able to multitask.

- Must possess good written & verbal communication skills in both English &

Bahasa Malaysi & Mandarin.

- Good work discipline;

- Training will be provided for those without experience.

- Those with experience are welcome to apply, and must be able to work independently and diligently,

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email, us your resume (a passport size photograph, copies of your certificates including SPM /STPM/ A Level’s/University transcripts) to the HR Manager, Attention: Ms.Soo, Messrs Kington Tan Dzul. su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Service: Education

Closing Date: Friday 29th November 2024

An opportunity has arisen for a Clerical assistant to join a dedicated team of staff in Small Isles Primary school.

Applicants should note that:-

• This post requires Protection of Vulnerable Group (PVG) Membership in relation to working with children.
• This post is not suitable for job share.
• The salary shown is the full time equivalent salary, the actual salary will be paid pro rata for the hours worked, on a term time basis.
• The Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions) (Scotland) Order 2013, as amended, applies to this post.

To apply for this vacancy, please click on the Apply Now button at the top of this page.

If you would like clarification on any information contained within the vacancy advert and/or the job description you will require to speak with the recruiting manager.

• Andrew Welch, Head Teacher
• Telephone: 01496 820244
• Email: andrew.welch@argyll-bute.gov.uk
• Reference: ARB15313/AED02219

Please note that you cannot apply for this vacancy by contacting the recruiting manager, applications must be made by clicking on the Apply Now button at the top of this page.

Please also note that we do not accept CV’s, only applications completed and submitted via the Apply Now button on this page.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about our commitment to this please visit Equality & Diversity Policy.

Proud member of the Disability Confident employer scheme

• Serve as the Administrative Officer/Assistant for the Office of the Chief of Staff, U.S. Army Corps of Engineers.
• Responsible for providing policy and regulatory matters involving managerial and administrative support, manpower, and personnel activities.
• Manages the origination, development, formulation and execution of administrative and management policies, programs, and plans as they pertain to overall Division functions and day-to day operations to ensure maximum support.
• Maintain the Chief of Staff and Deputy Chief of Staff calendar of appointments, meetings, and other activities
• Utilizes an automated financial management tracking system such as the Corps of Engineers Financial Management System (CEFMS) for the purpose of processing financial requirements
• Maintains and track the organizations Operating Budget and expenditures.
• Overseas the status and prepares personnel actions utilizing an automated personnel tracking system.
• Serves as government credit cardholder with responsibility of ordering supplies and office products. Reconcile monthly invoices in accordance with agency and Army policies.
• Serve as the office travel manager with responsibility of making developing travel itinerates and official travel arrangements to upload with an Automated Financial tracking system.
• Prepares travel orders and vouchers for approval signatures of senior staff members.
• Compose executive correspondence, memoranda, and reports, independently research and gather data and informational material for presentations and other events.
• Participate in special events and activities in support of the organization.

This position is telework eligible as determined by the agency. After the first 6 to 12 months on the job, there may be an option for this position to become remote.

This position is located in the Human Capital Directorate (HCD) of the Executive Office (EXO) within the Antitrust Division (ATR). EXO is a very dynamic and fast paced office, delivering the professional management services that power ATR's people and mission. Within EXO, HCD is comprised of the Human Resources Section, Paralegal Unit and Training and Professional Development.

As an Administrative Specialist, the responsibilities of this position will include, but are not limited to:

• Preparing, proofreading, and reviewing reports, letters, and other documents providing recommendations for management programs, policies, and activities.
• Providing advice and guidance to managers and employees on questions and situations related to administrative services.
• Responsibility for team administrative duties to include travel administration, document management, timekeeping, scheduling, correspondence management, invoice management, records management, performance management, training coordination, office supply management, using automated systems to log and track data, escorting visitors, and managing team office space allocation.
• Gathering information, identifying, and analyzing issues, and developing recommendations to resolve substantive problems of effectiveness and efficiency.
• Participating in the development of new plans, schedules, or methods to accommodate changing program requirements.
• Identifying objectives based on an analysis of interrelated issues of effectiveness, efficiency, and productivity of substantive mission-oriented programs.
• Participating in planning sessions with supervisors and program managers to provide necessary information pertaining to the team's administrative operations.
• Performing a variety of duties related to special projects involving program issues that contain complicating elements. Managing special initiatives and working groups to accomplish programmatic goals.
• Conducting various ad-hoc analyses, preparing reports and compiling information for team management.
• Managing all aspects of the Division's transit benefits program.

• Manage and track actions received for ESDMD response and assist with development of correspondence based on information provided in various HQ forums while maintaining schedule and calendar of due dates for actions and deliverables.
• Establish, manage, and maintain relationships/partnerships with HQ Mission Support providers to ensure timely awareness of HQ information pertinent for ESDMD awareness.
• Collaborate with other members of the ESDMD Business Office to facilitate quality checks of correspondence and action responses.
• Assist with the development/vetting of templates used for correspondence and assist with the establishment of controls for safeguarding correspondence and the documentation of workflows for correspondence reviews and approvals.
• Establish, manage, and maintain contact and distribution lists for various types of correspondence.
• Coordinate the assignment of actions while tracking responses and assisting with related reporting.
• Maintain knowledge of action tracking systems and ensure new employee training as applicable.
• Assist with the development and implementation of processes for improved correspondence and control.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

Major duties for this position include but are not limited to:

• Manage fiscal resources for the office, ensuring the areas operate within budget including any constraints.
• Develop accurate and cost effective budget plans to support current and future operations. Provide periodic review and budget analysis to the Special Agent in Charge (SAIC), DPO as required to ensure completion of mission requirement.
• Posture DPO for mid-year funding opportunities as well as overseeing year-end execution of purchasing documents and fiscal closeout.
• Responsible for the full range of human resources requirements as they relate to DPO personnel management system.
• Interpret complex regulatory directives and procedures on full-time equivalent utilization, performance standards training, incentive awards, etc. Serves as principal advisor to senior leadership on personnel-related matters.
• Work closely with the aspects of the Secretary's day-to-day movements and will have access to conversations, document case files and most things regarding the security of the Secretary of Labor.
• Exercise complete control over the tracking of all procurement items entered into the E-Procurement System. Perform reconciliation of all outstanding items during the fiscal year.
• Troubleshoot problems or issues and resolves serious and sensitive problems of a policy/program nature that do not require the immediate attention of DPO management.
• Communicate ideas, concepts, methods, analyses, evaluations and recommendations in a lucid, logical and convincing manner, either by oral or written means of communication to management, professional, technical, and administrative at all organization and hierarchical levels with equal facility and clarity.
• Establish and maintain effective working relationships with policy level staff in order to cope effectively with a variety of complex issues and problems. Must be skillful in approaching contacts to gain compliance with established policies and regulations by persuasion or negotiation.
• Performs other duties as assigned.

• Serves as an Administrative Assistant assigned to an organization with senior executive level executives and numerous of high-ranking civilian officials.
• Serves as the authority officer manager on all correspondence and written material with responsibility of finalizing documentation and reports.
• Reviews documentation and action papers for appropriate coordination and ensures requirements have been met style, composition and grammar are correct.
• Tracks suspense items utilizing an automated tracking system and maintain suspense files and reports.
• Performs calendar management for high-ranking senior executive and other senior level staff members.
• Utilizes an electronic financial management system to prepare travel orders and vouchers.
• Serves as the travel liaison with regards to completing travel orders, vouchers, and other functions of managing the travel program within the organization.
• Performs word processing, receipt/transmit of electronic mail and to set up and maintain a variety of databases in support of various office functions.
• Serves payroll liaison and provides assistance with processing of time and attendance.

• Evaluate and monitor all administrative activities ensuring the effective use of the administrative staff, make substantive recommendations for improvements, advise on all aspects of operational activities and problems, assist managers and supervisors and keep them informed of organizational updates and program changes impacting their programs, and proactively identify and solve operational problems before they become significant.
• Review and interpret new and existing directives, handbooks, policies, instructions, regulations, and delegations of authority for potential impact on program objectives, operating policies, and work operations.
• Plan work and prepare schedules for subordinates and set and adjust short-term priorities for completion of the work.
• Identify the appropriate staff to serve as purchase card holders and ensures all purchase card holders receive the required training.
• Audit the use of purchase cards for all assigned Fund Control Points or General Post Funds.
• Prepare budget estimates to make resource allocation recommendations and decisions.
• Analyze program needs and develop plans to ensure optimal utilization of funding resources.
• Submit and approve requests for Personnel Actions, complete or assemble all required personnel documentation, and ensure that all Human Resources actions are completed in accordance with Human Resources policies.
• Coordinate the acquisition of supplies and equipment to include reviewing and signing for incurred expenses as the approving official for all requests for supplies and equipment.
• Execute a full range of supervisory authorities and responsibilities in managing a team, position management, hiring, training and employee development, resolving grievances and employee complaints, and effecting disciplinary measures.
• Perform other duties as assigned.

Duties include but are not limited to:

• Monitoring and reporting organizational performance indicators.
• Provides recommendations for planning, organizing, redesigning, and controlling day to day operations.
• Participates in quality improvement activities including administrative QI projects.
• Update Director of Quality Safety Values to ensure timely and accurate project completion.
• Provide program and project support to Quality Safety Values Director.
• Serves as TMS Administrator, Timecard (VATAS) Supervisor for Quality Safety Values.
• Tracks and responds to suspense's and other deadlines.
• Assist to monitor database to track all Quality Safety Values related policies and standard operation practices.
• Reviews financial reports and resolves discrepancies with the appropriate accounting office.
• Provides advice to management and program personnel on budgetary and finance issues.
• Prepares budget package for submission to the budget office and responds to all questions from that office.
• Directs development and submission of all HR documentation in accordance with Human Resources and VAPSHCS policies and regulations for all matters involving recruitment, promotions, performance, awards and recognition, position classification, training, disciplinary action, and competency assessments.
• Assists managers and staff in projecting staffing needs, writing position descriptions and functional statements, developing job analyses, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions.
• Acts as the liaison with the human resources office concerning personnel- related matters.

You will serve as a/an Administrative Specialist and be responsible for serving as an Administrative Specialist and office manager for the directorate.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Coordinating all correspondence which flows internally and externally through the Assistant Commandant Directorate.
• Responding to inquiries, administrative tasking and problems brought to the attention of the Assistant Commandant or Executive Assistant.
• Maintaining, organizing, creating and managing administrative files, documents, records and processes.
• Managing Executives' calendar, creating events, prioritizing appointments, accepting and declining meetings and conferences.
• Planning, coordinating and executing travel and tracking travel funds management.
• Managing and providing responses to Coast Guard Task Management Systems (TMS), screening calls and Front Office visitors, and answering most questions.
• Preparing and following up on personnel and related actions such as Officer Evaluation Reports and Civilian performance evaluations.
• Serving as WebTA timekeeper for staff to validate timecards, set work schedules/default schedules and adjust timecards as necessary.

As an Administrative Officer, you will:

• Manage the day-to-day office administration and support services of RCC, applying analytical and evaluative techniques to execute planning, resource management and systems development activities for RCC
• Analyze various directives and instructional material pertaining to administrative practices and clerical procedures to be cognizant of new, revised or amended procedures for such subjects as mail regulations and procedures, travel voucher preparation and submission and the processing of correspondence, forms and reports, filing, security procedures and procurement requirements.

The ideal candidate should have knowledge of and experience in a wide range of legal practice areas affecting the transportation industry and the Department of Transportation, including specifically: financial assistance programs, including grants; and environmental and historic preservation laws; the development of, regulations, and guidance; and infrastructure development and delivery. New supervisors must complete a 1-year probationary period.

The primary purpose of this position is oversee and coordinate administrative, financial, and operational management and support services for the Administrative Conference of the United States (ACUS) and to serve as an advisor to the management staff on administrative policy and procedural matters.

Duties performed:

• Recommending program improvements and overseeing the development of policies and procedures in areas of property; space management; information technology; procurement and contracting; and budgeting and financial management.
• Analyzing changes in organizational needs and recommending solutions.
• Assisting with design, layout, illustration, or other services related to organizational publications, periodicals, briefing charts, and reference materials.
• Arranging travel for personnel and ensuring expenses are made in accordance with agency policy and Federal Travel Regulations.
• Preparing and conducting budgetary briefings to provide information to management officials.
• Tracking agency budgetary resources and forecasting agency expenditures.

-Managing and directing administrative matters.
-Overseeing the implementation of a variety of management services essential to the direction and operation of the Office of the General Counsel.
-Participating in planning, developing, formulating, and administering the policies, regulations, and procedures governing the activities of the Office of the General Counsel administrative programs.
-Identifying problems or issues, proposing innovative solutions, and overseeing their implementation.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Identifies, manages and resolves problems concerning assigned areas of responsibility. Manage multiple staffing priorities independently.
• Gather data and create documents for organizational activities like letters, memo, reports, and administrative forms.
• Provide review and editing for documents developed by others, such as bulletins and technical guidance.
• Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes.
• Initiate, prepare, and communicate instructions regarding administrative procedure.
• Establishes, organizes and maintains a filing system of official material and records. Protect sensitive information concerning organization activities and employees, ensuring confidentiality to prevent inadvertent disclosure.
• Review travel for multiple staff verifying travel requirements in software accurately.
• Prepares materials to be used in presentations or training conducted by the supervisor and staff.
• Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.
• Independently coordinate procurement request for goods and services.