Total 91 administrative clerical job vacancies in london sw11 6jz

Children & Young People (CYP) – Single Point of Access (SPA)

Permanent Full Time Role - 37.5 hours per week

Based at Memorial Hospital or High Point House and other Trust sites

Flexible shifts to cover the SPA operational hours of 8:00am to
7:00pm (currently working to 5pm) , Monday to Friday.

May include some WFH (after training ) but subject to operational needs.

This post is within an Admin team providing a single point of access support for healthcare professionals, parents, carers and young people.

The Role is in a phone centre environment, as a team dealing with approx. 130 calls a day, whilst carrying out admin duties.

This is a varied role creating referrals, booking appointments, taking messages/dealing with queries, scanning documents, uploading them to the RIO system, sending out reports.

This is a very demanding role - you must have the focus and ability toswitchback and forthbetweentasks and excellent attention to detail is key.
• Liaise with parents, schools, G.P.s and other professionals with regard to administrative duties relevant to client care, for example, processing new referrals, arranging appointments.
• To provide reception duties - allowing secure access , preparing clinic rooms for use, maintaining records of key holders and alarm and door codes.
• To respond to incoming calls and emails and deal with enquiries. Record all messages accurately ensuring appropriate action is taken and messages passed to the relevant service /clinician.
• To open, sort and scan post and any relevant correspondence for SPA and SCS. Notify the relevant SCS service/clinician of new documents available to view on RIO.
• To scan/upload documents to RIO, using the Trust standards.
• To process new referrals and information, recording appropriate data onto RiO.
• To book appointments, clinics, meetings, and rooms as required for SCS.
• To book interpreter services as required.
• To produce clinic appointment letters, book rooms for group therapy and interpreter services as required.
• To contact service users with reminders for appointments as required.
• To despatch outgoing correspondence via post room, email or DOCMAN as appropriate.
• To input/update information on the database, ensuring quality of data and completeness.
• To check waiting list information and prioritise and action accordingly.
• To record contacts and actions on RIO according to local policies.

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
• We’re Kind
• We’re
• We Listen
• We Care

To be the first point of contact for service users via Generic Mail and Call centre.

To be part of the administrative service to the SCS and CAMHS including management of referrals and booking appointments together with related administration.

To follow up DNAs, outstanding review appointments and unanswered 14 day letters.

Successful candidates will demonstrate:
• Sound knowledge of Patient database system such as RIO, PIMMS
• Microsoft Office
• Good communication and Telephone skills
• Ability to cope under pressure
• Ability to communicate effectively both orally and in writing
• Ability to work without direct supervision using own initiative, ensuring productivity is high and targets are met in line with service objectives
• Good time management skills and reliability
• Ability to organise and prioritise workload effectively
• Ability to work effectively as part of a team
• Ability to empathise and deal tactfully with families, service users and colleagues
• Sound understanding of confidentiality and its relation to health care delivery
• Ability to work flexibly and be responsible to changing demands and frequent interruptions

To record contacts and actions on RIO according to local policies.

To process discharged files ensuring accurate inputting of information to the required electronic record systems to facilitate efficient retrieval of files and following Trust policy.

To assist bank or administration support staff in undertaking duties within the team as directed by Admin Team Lead. To support staff in learning office and reception processes and protocols.

To assist with the caseload administration for SCS clinicians and therapists in the community.

To prepare information for example, client reports, letters, hard copy records/reports for clinics, in line with local policies and procedures.

To assist in processing Data Protection and Subject Access enquiries, e.g. photocopying files, at the request of the Admin Team Lead and task co-ordinator, to ensure that all necessary information is provided in an efficient and timely manner.

To collate, photocopy and distribute reports and other relevant information to parents and professionals, for example, education staff, G.P.s, internal/external agencies following local policies and procedures, ensuring that the appropriate parental consent has been received.

To despatch outgoing correspondence via post room, email or DOCMAN as appropriate.

To maintain log of specialist clinical equipment, logging issue and return and tracking and actioning schedule of maintenance and testing of the equipment as appropriate to the location.

To maintain a log of equipment held by SPA and loaned to service teams e.g. projectors.

To issue and record on RIO any non returnable equipment and supplies to service users as approved by SCS therapists/clinicians e.g. hearing aid batteries.

To participate in the organisation and coordination of study days or training (including collating request forms).

To gather data as requested, for example, activity data and statistics, providing punctual and accurate information following departmental and local trust guidelines as required on a weekly, monthly and quarterly basis.

To attend courses and statutory training as identified through supervision and PDR.

To pursue personal development of skills and knowledge necessary for the effective performance and development of the role.

To work as part of a team and to undertake office or reception duties in the absence of other members of the admin team.

To book venues for meetings and organise refreshments as requested.

To take/type minutes of team meetings and distribute information to team members as requested.

To undertake copy typing and formatting duties to include reports containing terminology relating to therapies, letters, memos and service documents and PPDRs as required.

To distribute reports, letters, memos, payslips and service documents as required.

To request and fulfil stationery orders for supplies for SPA and SCS staff business use.

To photocopy, send faxes and laminate materials.

To maintain a supply of handouts and leaflets issued to service users e.g. audiogram forms, dietitian pre-assessment food diaries, parental consent forms, service questionnaires, maps, follow up appointment cards, complement slips and all services leaflets.

To manage own workload, time management and transport needs in line with Trust, departmental and line manager guidelines and demonstrates an ability to prioritise tasks.

To handle complaints (if first point of contact) in line with local policies and procedures and to escalate appropriately if they cannot be resolved at first point of contact.

To support the Admin Team Lead to maintain records of sickness absence (e.g. recording absence notifications in spreadsheet and emailing appropriate line manager/supervisor).


This advert closes on Thursday 19 Sep 2024

Proud member of the Disability Confident employer scheme

To provide a timely, efficient, comprehensive and confidential secretarial and administrative service. To provide cross cover with the Management Assistant/P.A to the ED Clinical Director and ED Consultants. To provide support relating to Clinical Governance Incidents received in the ED and submit outcomes to the Clinical Lead and ED Data Manager. To work with the Senior Team to help ensure risk management processes are in place and up to date. To process / draft correspondence as required. Check all typing for accuracy, spelling and grammar. Liaise with Trust Risk Management advisors where necessary (ED Matrons and Head of Nursing Development, Patient Safety Manager, Clinical Governance Manager, PALS and Legal Teams) To close a specific group of clinical incidents on the Management Incident Safeguarding System. To provide General secretarial and administrative support including: Typing of documents, updating spreadsheets/documents, investigations, complaints, supporting the recruitment process for nursing staff, supporting the process for nurse starters and leavers, general staff correspondence including disciplinary and performance management and sickness management reports.

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.

The Royal Free London Foundation NHS Trust, an organisation with a real sense of community we actively support and develop our staff to ensure our patients receive the best quality care. Join our team and support our vision of delivering the right care first time, every time.

We are looking to recruit experienced admin staff to work across all grades on a bank basis.

Please note, you must have admin experience in order to proceed with joining our Bank.

Here at the Royal Free we are keen to grow our existing team of Bank Admin Staff and are looking for Admin and Clerical workers on an ‘as and when’ basis, across all sites.

***If you have applied within the last 6 months and were unsuccessful, then as a previous applicant you need not apply.***

We are currently looking for people with experience in;
• Bed management
• CERNER patient records system
• Healthcare Operations management
• Ward Clerking
• Logistics
• Customer service via the phones
• PA

We have roles on all our sites at Hampstead, Enfield and in Barnet.

In general you will also be computer literate with experience of Word and Excel, and able to maintain the confidentiality required in working in a patient environment.

Successful candidates will be expected to work across the trust, providing services in a professional, efficient, friendly and polite manner, in line with our ‘world class care’ philosophy.

If all of the above sounds appealing and you want to help us out then please make an application.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident employer and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification). In order to facilitate applications from all members of the community the Trust is able to offer services including Braille Applications and Interpreting Services.

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.


This advert closes on Thursday 5 Sep 2024

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Answering the telephone, dealing with queries, taking telephone messages and relaying them to the appropriate person/people/division Responding to email queries and passing to the relevant departments/people/division concerned Filing Photocopying/Scanning Accurate Data entry Making appointments over the telephone and in person using system based booking facilities Accurate record keeping Any other general office duties Prioritisation

Barts Health is one of the largest NHS trusts in the country, and one of Britains leading healthcare providers. The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients. Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together. We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect. We aim to create an equitable working environment where every individual can fulfil their potential.

Job Title : Planning Administrative Officer - SC6
Job Category : Planning / Policy
Location : Hackney Service Centre, Hackney Council
Hours Per Week : 36.00
Start Date : Immediate start
Start Time : 09:00
End Time : 17:00
Salary: £18.52

PURPOSE OF THE JOB
12 Month Fixed Term Contract / Secondment Opportunity
As Planning Administrative Officer, you will be working within the project to transfer planning
powers back to the London Borough of Hackney from the LLDC [London Legacy Development
Corporation].
The role within the project involves efficiently processing transferred planning data files,
including pre-application, and planning applications, appeals and enforcements, financial
and other legal agreements, from initial submission to the final decision stage. The
transferred data files will be processed within the Council’s central Planning application.
MAIN AREAS OF RESPONSIBILITY
● Managing a variety of planning applications, appeals and pre-application processing
within the council's planning IT systems.
● Creating new planning applications within the Council’s central Planning application
system and ensuring all relevant information is included.
● Managing the communication flow through the planning system, including updates
and notifications.
● Updating the planning system statuses in real-time to reflect the progress of
applications.
● Utilising GIS systems effectively within the planning process.
REQUIRED SKILLS AND EXPERIENCE
● Proven experience working within a council department. Previous work in the Planning
department would be advantageous.
● A track-record of excellent time management skills and an ability to work under pressure.
● An understanding of, if not experienced in, the planning process from start to completion.
● Excellent administrative capabilities.
● Experience in managing conflicting workloads and priorities.
● Experience using IT systems including database management or familiarity with planning
systems and IT tools used in the planning department.
● Ability to quickly learn new processes and systems.
● Strong IT skills, including proficiency with G Suite (Google Docs, Google Sheets, Gmail),
Microsoft Shared Drive, and video conferencing tools like Google Meet.
● Knowledge of GDPR and how it applies to planning application documents. ●
Experience in redacting sensitive information in planning documents. ●
Competence in uploading and publishing documents through planning portals. ●
Excellent organisational and communication skills.
QUALIFICATIONS
● Educated to a GCSE/O level, or above in English (grade C and above); or ability to
demonstrate sound literacy and numeric skills.
TEAM
This is an exciting opportunity to join a highly professional team making a difference in the
sustainable development of the borough.
The friendly and dynamic team are looking for a highly motivated and enthusiastic Planning
Administration Officer to assist with the preparation and processing of Planning documents

Due to the expansion of our imaging service operating over7 days between the hours of 08:00 to 20:00, we are looking for a Band 4 RTT Validation & Clerical Support Officer to join our growing Administration team with in the General Imaging department at St Bartholomew’s Hospital.



This is an exciting opportunity to undertake this new role within the Imaging Department the successful candidate will work within a busy and buoyant team. They will need to be able to multitask, use their own initiative and remain flexible in order to complete set tasks and deadlines.



The successful candidate will need to have or be willing to quickly gain an understanding of the Elective Patient Access Policy, RTT Guidelines, and DM01 requirements. Excellent communication, interpersonal and team work skills are essential as they will need to be able to manage their own workload to meet pre-determined targets, sometimes under pressure. Computer literacy is also an essential requirement for this position.

The successful candidate will be expected to input/extract information from Patient Administrative & Radiology Information Systems, CRS, Qliksense and spreadsheets during their daily work.



It is essential to have strong administrative background with good organisational skills. The successful candidate will need to actively demonstrate our WeCare value and behaviours.

The main purpose of this post is to actively validate and track the referral to treatment processes in a patient’s diagnostic pathway. To escalate the following to service and clinical leads;



· Any delays due to insufficient clinical information to progress the patient’s pathway.

· Pathways that require an event or a scheduled event to be brought forward in line with DM01 guidelines.

· Trends/key themes of incorrect requests/data entry against the individual patient pathways.

Significant data quality issues/errors that may arise

Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.


This advert closes on Wednesday 21 Aug 2024

Job title - Housing Administrative Assistant
Location - London, N1
Hybrid - 2 days in the office, 3 days from home
Contract - Temporary ongoing
Hours - Full Time 35 hours - 9 - 5
Start Date: ASAP

We are seeking number of Housing Administrative Assistants in north London. As a housing administrative assistant you will be providing essential support to Property Managers and Housing Officers. This is a great opportunity to contribute to housing management efforts and offer excellent service to residents.

• Duties would include:
• Managing group inboxes and responding to internal business inquiries and external stakeholders.
• Logging complaints and inquiries.
• Maintaining paper and computer-based systems, ensuring filing and records are up to date.
• Coordinating the department plan, ensuring information is current on the intranet and key achievements are recognised.
• Supporting our program of customer surveys and feedback, including daily data uploads and basic analysis.
• Acting as ICT administrator/super-user for key systems in the department, including being sub-editor for our intranet.
• Organising internal and external meetings and events, including drafting agendas, booking rooms and refreshments, dealing with invitations and responses, collecting visitors, and typing minutes.
• Producing purchase orders and managing invoicing and payment processes, both manually and through the finance purchase order system.
• Providing the team with data or business information reports as required.
• Providing cover and support for team members who are out of the office or on leave.
• Leading on specific projects or events and undertaking any other duties necessary to support the work of the department.

Essential criteria and experience:

• Preferred experience in housing management, but not essential.
• Experience of working within an office / administration environment
• Providing clear information and answering questions both on the phone and via email
• Computer literate in particular with Word and Excel
• At least 1 years administrative experience in a busy, customer service focused office environment
• Knowledge of housing providers and support services
• Working knowledge of Microsoft applications including Outlook, Word and Excel or equivalent and the ability to learn new IT and paper-based systems.

If you are interested in this position and meet the above criteria, please send your CV now for consideration.

If you require any additional information regarding the position, please call Lewis at Service Care Solutions on 01772 208 966 or send an E-Mail to Lewis.Hodson@servicecare.org.uk

The Surgical, Women’s and Neonatal Services (SWNS) division at Homerton Healthcare NHS Foundation Trust are looking for an engaged and highly organised individual with excellent communication skills to join a busy team on a fixed term contract for 12 months. There is also a permanent role available.

The successful candidate will be responsible for day-to-day administrative tasks and support of the service and assistant service managers.

This will involve working closely with the service management team to gain understanding medical rota coordination, cancer pathways and highly specialist services, across the division. This role would be an excellent stepping stone toward an assistant service management role.

The Divisional Administrative Co-ordinator will use their own initiative to plan time effectively and prioritise all incoming work daily, including responding quickly, appropriately and communicating clearly in relation to urgent/important and unpredictable issues ensuring a high-quality administrative service. They will need to escalate to the service management team appropriately as required.



Please note that on occasion jobs may be closed ahead of the closing date if there are high application numbers,

The post holder will:
• Help ensure clinics are booked correctly for the number of doctors that are available.
• Provide scheduling support to the service managers in the management of clinical activity.
• Deal with RTT patient escalations as requested by the service managers.
• Help with non RTT patient management.
• Help provide management information on the utilisation of clinics.
• Support service managers with general day to day service requirements.

Homerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.

We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).

Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.

Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.

We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.

Homerton has a proud tradition of supporting and developing its staff, including its well-regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.

Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents, please view the attachment/s on this page.

The person specification below is not the full person specification but outlines the criteria against which your application form will be assessed.


This advert closes on Wednesday 14 Aug 2024

Proud member of the Disability Confident employer scheme

Job Title: Administrative Assistant

Company: Sai Pharmacy Ltd


Employment Type: Full-time

About Us:
Sai Pharmacy is a community-focused pharmacy dedicated to providing high-quality healthcare services and medications to our customers. We aim to support our community's health and well-being through exceptional service, professional advice, and a comprehensive range of pharmaceutical products. We are committed to maintaining a welcoming environment and ensuring the satisfaction of our customers.

Job Overview:
The Administrative Assistant at Sai Pharmacy will play a crucial role in supporting the day-to-day administrative operations of the pharmacy. This position involves handling a variety of tasks including customer service, data entry, inventory management, and clerical duties. The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks efficiently. They should also possess strong communication skills and a customer-friendly attitude.

Key Responsibilities:

Customer Service:

Greet and assist customers both in person and over the phone, directing inquiries to the appropriate staff.
Provide basic information regarding pharmacy services, hours, and policies.
Manage customer complaints and feedback professionally, escalating issues as necessary.
Administrative Support:

Perform general administrative duties such as filing, photocopying, and scanning documents.
Maintain and organize pharmacy records, ensuring confidentiality and compliance with data protection regulations.
Assist with the preparation of reports, correspondence, and other documentation.
Data Entry and Management:

Accurately enter and update customer and prescription information in the pharmacy’s computer system.
Maintain up-to-date records of inventory, including ordering, receiving, and tracking stock.
Help with the preparation and maintenance of financial records, including invoices and payments.
Inventory and Supplies Management:

Assist in the monitoring and management of pharmacy inventory, ensuring adequate stock levels.
Help in receiving and unpacking deliveries, verifying the accuracy of orders, and stocking shelves.
Coordinate with suppliers and vendors as needed.
Clerical Duties:

Manage incoming and outgoing mail, including sorting, distributing, and preparing correspondence.
Schedule appointments and manage the pharmacy's calendar of events.
Assist with organizing and maintaining a clean and orderly work environment.
Health and Safety Compliance:

Support the maintenance of a safe and healthy workplace by adhering to pharmacy policies and health and safety guidelines.
Assist in implementing procedures related to the disposal of pharmaceutical waste and hazardous materials.
Qualifications:

High school diploma or equivalent; additional qualifications in office administration or related field is a plus.
Previous experience in an administrative or customer service role, preferably within a healthcare or retail environment.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with pharmacy software systems.
Excellent communication and interpersonal skills.
Ability to handle sensitive information confidentially.
Strong multitasking abilities and capability to prioritize tasks effectively.
A friendly and professional demeanor with a commitment to providing excellent customer service.

For more information regarding the main responsibilities of the role, please refer to the attached Job Description. Communication To ensure that confidentiality is maintained with regard to the business of the services at all times. To liaise effectively with their line manager. To provide general non-clinical information and guidance regarding the Whittington Health Community Services to the referrers, patients, carers and the general public, in an appropriate manner To ensure that the patient understands the information regarding their appointment and their responsibilities in lines with Whittington Health Service guidelines. To manage all correspondence generated by the Community Services to patients, GPs, and other health professionals in line with the Whittington Health procedures and protocols. To be able to utilise sensitive communication skills to ensure the patient, carer or other health professionals are happy with the care processes. Training and Development To participate in the Trusts Appraisal system under the supervision of the Manager and Team Leader and attend any training courses as deemed appropriate to meet the objectives of the service and for personal development. To take responsibility for self-development on a continuous basis, undertaking on-the- job training as training is required. To the complete of all mandatory training required by the organisation and ensure all modules are within date.

The Gender Identity Clinic (GIC) is the longest established clinic of its kind in the world (1966), and consists of a large multidisciplinary team, with whom the post holder will work. It accepts self-referrals, as well as referrals from primary or secondary care of adults who are gender diverse or dysphoric. Care includes specialist assessment and, where necessary, diagnosis of gender incongruence, and may also include psychological therapies, speech & language therapy, endocrinology, referral for hair removal, referral for surgical procedures and aftercare.

We are looking for someone who wants to develop their existing administration skills in a healthcare environment and support the service administrators in this busy service. With strong IT skills, the post holder should be able to demonstrate excellent communication skills as they will be dealing with professionals, external agencies and, at times, challenging and distressed patients that may contact/ attend the service.

We are looking for an enthusiastic administrative assistant to take on this role who is committed to supporting the team to deliver a professional, first class service to our patients. The successful applicant will be able to work in a very busy department dealing with clinicians and patients.
• To ensure all agreed office processes are actioned in a timely way.
• To confidently use Microsoft Office and Care Notes (patient management system).
• To deal professionally with face to face and telephone enquiries from referrers, staff groups, patients, relatives and carers to attend team Away Days as required.
• Providing relevant and effective clinical services for all patients and their families, ensuring that those who need our services can access them easily.
• To support the Service Administrator with entering referrals on to Care
• To provide administrative support including use of template letters and forms as required.
• To upload correspondence and forms on Care Notes as
• To support room bookings for meetings and appointments as
• To provide a high standard of administrative support according to agreed office processes around every stage of a patient’s referral including intake, transfer or discharge.
• To take responsibility for incoming mail and emails and action these as
• To ensure the accuracy of all patient
• To uphold the Trust’s policy on confidentiality, promoting the careful and safe holding of patient information.
• Any other duties commensurate within Band 3, as requested by the Admin Lead, Service Director, Service Manager or Assistant Service Manager.

The Tavistock and Portman NHS Foundation Trust is a specialist mental health trust with a focus on training and education alongside a full range of mental health services and psychological therapies for children and their families, young people and adults. With 500 staff across a number of sites, we are committed to improving mental health and emotional wellbeing, believing that high quality mental health services should be available for all who need them. We bring a distinctive contribution based on the importance we attach to social experience at all stages of people’s lives, and our focus on psychological and developmental approaches to the promotion of health and the prevention and treatment of mental ill health. For more information, please access the following link: https://tavistockandportman.nhs.uk/

Please see the attached Job Description and Person specification for more information on the role requirements and duties.


This advert closes on Thursday 1 Aug 2024

14 Months Apprenticeship Program

The Barnet Group

Would you like to be part of a phenomenal team of 1000 colleagues who every day are making a positive impact on more than 14,000 families in and around the diverse communities of Barnet? If so, then the Barnet Group can offer you what you are looking for.

The Barnet Group prides itself on being an inclusive employer so that our people can be their authentic self. We promote an environment where each staff member feels valued while also acknowledging their differences and how these differences contribute to our culture and business outcomes.

We celebrate different points of view and want to encourage a diverse group of people who are representative of the community we serve to get involved and engage with us regardless of age, disability, gender or gender identity, ethnic origin or race, religion or belief and sexual orientation.

The Vacancy

TBG Flex is seeking to hire a Gas Team Admin Apprentice to add to the growing team.

The successful candidate will be responsible for see job description.





What you'll need to succeed

you must be over the age of 16.
not in full time education or work.
have GCSE grade 4 or C in English and Maths.
be eligible to work in the UK.
not already hold a qualification in Business & Admin or a CIPD Level 3.


What you need to do now

If you're interested in this role, look at the attached Job Description for more details and if it’s the ideal job for you, click 'apply now’.

What’s in it for you?

We’re committed to making The Barnet Group a really great place to work. As well as offering a positive culture, we offer a generous pay and benefits package, some of which are listed below:



We are a London Living Wage Employer
25 days annual leave, rising with length of service
Ability to buy or sell up to five days annual leave per year
Life insurance - 3x of annual salary
Employee Assistance Programme
Volunteering Activities
Flexible and agile working
Flexible Benefits & Pension – access to a variety of benefits to choose from
Career progression across the organisation with our mentoring programme and apprenticeships
Access to extensive learning and training opportunities with learning pool platform
The Barnet Group is a mindful employer with trained Mental Health First Aiders


Our promise and values

We celebrate different points of view and want to encourage a diverse group of residents who are representative of the community we serve to get involved and engage with us regardless of age, disability, gender or gender identity, ethnic origin or race, religion or belief, and sexual orientation.



We understand that some customers may, due to the nature of their disability, find it difficult to engage with us or access our services. We aim to ensure that all customers are provided with equal opportunities, and to that end we strive to comply with the requirements of the Equality Act 2010. Should you have a disability and require a particular adjustment to be made to allow you to fully participate or engage with us, please make this known to us so that we can consider your request, discuss your requirements with you, and reach an agreement.



Most importantly, we believe in the three “C’s” of inclusion; by being curious, courageous, and committed individuals, we inspire our teams to become more welcoming and inclusive.

Our values are also an integral part of the way we work together, and they are:

Show respect – we respect each other and our customers.
Find solutions – we find solutions to meet people’s needs.
Make a difference – we make a positive difference to people’s lives.
Be person centred - Treat everyone you meet as an individual, and remember, one size does not fit all.